M1427-00 Chiller Cooling Tower Replacements Hunterdon Developmental Center

SCOPE OF WORK
CHILLER AND COOLING TOWER REPLACEMENTS

Hunterdon Developmental Center
Clinton, Hunterdon County, N.J.
PROJECT NO. M1427-00
STATE OF NEW JERSEY

Honorable Chris Christie, Governor
Honorable Kim Guadagno, Lt. Governor
DEPARTMENT OF THE TREASURY

Andrew P. Sidamon-Eristoff, Treasurer
DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION
Steven Sutkin, Director
Date: January 12, 2012
Document Format Revision (10/19/11)

PROJECT NAME: Chiller and Cooling Tower Replacements
PROJECT LOCATION: Hunterdon Developmental Center
PROJECT NO: M1427-00
DATE: January 12, 2012
TABLE OF CONTENTS
SECTION PAGE
I. OBJECTIVE ...........................................................................................7
II. CONSULTANT QUALIFICATIONS ..................................................7

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS
III. PROJECT BUDGET ..............................................................................7

A. CONSTRUCTION COST ESTIMATE (CCE)
B. CURRENT WORKING ESTIMATE (CWE)
C. COST ESTIMATING
D. CONSULTANT'S FEES
IV. PROJECT SCHEDULE.........................................................................9

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE
B. CONSULTANT'S PROPOSED DESIGN & CONSTRUCTION SCHEDULE
C. CONSULTANT DESIGN SCHEDULE
D. BID DOCUMENT CONSTRUCTION SCHEDULE
E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE
V. PROJECT SITE LOCATION & TEAM MEMBERS ..................... 11

A. PROJECT SITE ADDRESS
B. PROJECT TEAM MEMBER DIRECTORY
1. DPMC Representative
2. Client Agency Representative
VI. PROJECT DEFINITION .................................................................... 12

A. BACKGROUND
B. FUNCTIONAL DESCRIPTION OF THE FACILITY
PAGE 2
VII. CONSULTANT DESIGN RESPONSIBILITIES ............................. 13

A. GENERAL
1. Program Phase
2. Data Collection
3. Schedule
B. CHILLER SYSTEM DESIGN
1. Chiller System Criteria
2. Cooling Load Calculations
3. Controls
4. Site Plan and Drawings
5. Demolition
6. Fire Protection Program
7. Site Preparation, Repairs, Restoration
8. Electrical Power Distribution System
9. Emergency Generator
10. Water Distribution System
11. Water Treatment Program
C. MANUFACTURER'S FIELD SERVICES
1. Start-up & Tests
2. Training
3. Spare Parts
4. Maintenance Service
5. Warranty
D. CONTRACTOR'S USE OF THE PREMISES
E. ASBESTOS
1. Asbesots Sub-Consultant
2. Asbestos Investigation Phase
3. Asbestos Abatement Design Documents
4. Asbestos Permit
5. Asbestos Abatement
F. HAZARDOUS MATERIALS ALLOWANCE
G. GENERAL DESIGN OVERVIEW
1. Design Detail
2. Specification Format
H. PROJECT COMMENCEMENT
1. Project Directory
2. Site Access
3. Project Coordination
4. Existing Documentation
5. Scope of Work
6. Project Schedule
I. BUILDING & SITE INFORMATION
PAGE 3
1. Building Classification
2. Building Block & Lot Number
3. Building Site Plan
4. Site Location Map
J. DESIGN MEETINGS & PRESENTATIONS
1. Design Meetings
2. Design Presentations
VIII. CONSULTANT CONSTRUCTION RESPONSIBILITIES ............ 25

A. GENERAL CONSTRUCTION ADMINISTRATION OVERVIEW
B. PRE-BID MEETING
C. BID OPENING
D. POST BID REVIEW MEETING, RECOMMENDATION FOR AWARD
1. Post Bid Review
2. Review meeting
3. Substitutions
4. Schedule
5. Performance
6. Superintendent
7. Letter of Recommendation
8. Conformed Drawings
E. DIRECTOR'S HEARING
F. CONSTRUCTION JOB MEETINGS, SCHEDULES, LOGS
1. Meetings
2. Schedules
3. Submittal Log
G. CONSTRUCTION SITE ADMINISTRATION SERVICES
H. SUB-CONSULTANT PARTICIPATION
I. DRAWINGS
1. Shop Drawings
2. As-Built & Record Set Drawings
J. CONSTRUCTION DEFICIENCY LIST
K. INSPECTIONS: SUBSTANTIAL & FINAL COMPLETION
L. CLOSE-OUT DOCUMENTS
M. CLOSE-OUT ACTIVITY TIME
N. TESTING, TRAINING, MANUALS, AND ATTIC STOCK
1. Testing
2. Training
3. Manuals
4. Attic Stock
O. CHANGE ORDERS
1. Consultant
PAGE 4
2. Contractor
3. Recommendation for Award
4. Code Review
5. Cost Estimate
6. Time Extension
7. Submission
8. Meetings
9. Consultant Fee
IX. PERMITS & APPROVALS ................................................................ 36

A. REGULATORY AGENCY PERMITS
1. NJ Uniform Construction Code Permit
2. Other Regulatory Agency Approvals & Permits
3. Prior Approval Certification Letters
B. BARRIER FREE REQUIREMENTS
C. STATE INSURANCE APPROVAL
D. PUBLIC EMPLOYEES OCCUPATIONAL SAFETY & HEALTH PROGRAM
E. MULTI-BUILDING OR MULTI-SITE PERMITS
F. PERMIT MEETINGS
G. MANDATORY NOTIFICATIONS
H. CONSTRUCTION TRAILER PERMITS
I. SPECIAL INSPECTIONS
X. GENERAL REQUIREMENTS .......................................................... 39

A. SCOPE CHANGES
B. ERRORS & OMISSIONS
C. ENERGY INCENTIVE PROGRAM
D. AIR POLLUTION FROM ARCHITECTURAL COATINGS
XI. ALLOWANCES ................................................................................... 41

A. PERMIT ALLOWANCE
1. Permits
2. Permit Costs
3. Applications
4. Consultant Fee
B. EMERGENCY GENERATOR ALLOWANCE
C. WATER TREATMENT SYSTEM ALLOWANCE
D. HAZARDOUS MATERIALS ALLOWANCE
PAGE 5
XII. SUBMITTAL REQUIREMENTS ...................................................... 42

A. CONTRACT DELIVERABLES
B. CATALOG CUTS
C. PROJECT DOCUMENT BOOKLET
D. DESIGN DOCUMENT CHANGES
E. SINGLE-PRIME CONTRACT
XIII. SOW SIGNATURE APPROVAL SHEET ........................................ 44
XIV. CONTRACT DELIVERABLES ......................................................... 45
XV. EXHIBITS ............................................................................................. 51
A. SAMPLE PROJECT SCHEDULE FORMAT

B. PROJECT SITE PLAN
C. HUNTERDON DEVELOPMENTAL CENTER OVERHEAD VIEW
D. DRAWINGS
E. HDC CONTRACTOR RULES
F. METHOD OF OPERATION FOR WATER TREATMENT & MAINTENANCE
SERVICES
G. CHILLER REPLACEMENT STUDY
PAGE 6
I. OBJECTIVE
The objective of this project is to replace two (2) Trane absorption chillers and one (1) cooling tower
located at the Health Service Residence at the Hunterdon Developmental Center with an energy
efficient electric chiller system. The new chiller system will be designed for an outside location.
II. CONSULTANT QUALIFICATIONS

A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS
The Consultant shall be a firm pre-qualified with the Division of Property Management &
Construction (DPMC) in the P003 HVAC Engineering Discipline and have in-house capabilities or
Sub-Consultants pre-qualified with DPMC in the P002 Electrical Engineering and P005 Civil
Engineering Professional Discipline and all other Architectural, Engineering and Specialty Disciplines
necessary to complete the project as described in this Scope of Work (SOW).
III. PROJECT BUDGET

A. CONSTRUCTION COST ESTIMATE (CCE)
The initial Construction Cost Estimate (CCE) for this project is $3,050,000.
The Consultant shall review this Scope of Work and provide a narrative evaluation and analysis of the
accuracy of the proposed project CCE in their technical proposal based on their professional
experience and opinion.
B. CURRENT WORKING ESTIMATE (CWE)

The Current Working Estimate (CWE) for this project is $4,000,000.
The CWE includes the construction cost estimate and all consulting, permitting and administrative
fees.
The CWE is the Client Agency’s financial budget based on this project Scope of Work and shall not
be exceeded during the design and construction phases of the project unless DPMC approves the
change in Scope of Work through a Contract amendment.
PAGE 7
C. COST ESTIMATING
On projects with a CCE under $750,000, the estimate may be prepared by the Consultant’s in-house
staff or their Sub-Consultant’s staff during each design phase of the project. However, if the CCE is
$750,000 or larger, the Consultant or Sub-Consultant providing the estimate must be pre-qualified
with DPMC in the P025 Estimating/Cost Analysis Specialty Discipline.
All cost estimates shall be adjusted for regional location, site factors, construction phasing, premium
time, building use group, location of work within the building, temporary swing space, security issues,
and inflation factors based on the year in which the work is to be performed.
All cost estimates must be submitted on a DPMC-38 Project Cost Analysis form at each design phase
of the project with a detailed construction cost analysis in CSI format (2004 Edition) for all
appropriate divisions and sub-divisions. The Project Manager will provide cost figures for those items
which may be in addition to the CCE such as art inclusion, CM services, etc. and must be included as
part of the CWE. This cost analysis must be submitted for all projects regardless of the Construction
Cost Estimate amount.
D. CONSULTANT’S FEES
The construction cost estimate for this project shall not be used as a basis for the Consultant’s design
and construction administration fees. The Consultant’s fees shall be based on the information
contained in this Scope of Work document and the observations made and/or the additional
information received during the pre-proposal meeting.
PAGE 8
IV. PROJECT SCHEDULE

A. SCOPE OF WORK DESIGN & CONSTRUCTION SCHEDULE
The following schedule identifies the estimated design and construction phases for this project and the
estimated durations.
PROJECT PHASE ESTIMATED DURATION (Calendar Days)
1. Program Phase 30
2. Design Development Phase 50% (Minimum) 30

Project Team & DPMC Plan/Code Unit Review & Comment 14
3. Final Design Phase 100% 30

Project Team & DPMC Plan/Code Unit Review & Approval 14
4. Permit Application Phase 7

Issue Permit
5. Bid Phase 35
6. Award Phase 21
7. Construction Phase 120
B. CONSULTANT’S PROPOSED DESIGN & CONSTRUCTION SCHEDULE

The Consultant shall submit a project design and construction bar chart schedule with their technical
proposal that is similar in format and detail to the schedule depicted in Exhibit ‘A’. The bar chart
schedule developed by the Consultant shall reflect their recommended project phases, phase activities,
activity durations.
The Consultant shall estimate the duration of the project Close-Out Phase based on the anticipated
time required to complete each deliverable identified in Section XIV of this document entitled
“Contract Deliverables - Project Close-Out Phase” and include this information in the bar chart
schedule submitted.
A written narrative shall also be included with the technical proposal explaining the schedule
submitted and the reasons why and how it can be completed in the time frame proposed by the
Consultant.
PAGE 9
This schedule and narrative will be reviewed by the Consultant Selection Committee as part of the
evaluation process and will be assigned a score commensurate with clarity and comprehensiveness of
the submission.
C. CONSULTANT DESIGN SCHEDULE

The Project Manager will issue the Consultant’s approved project schedule at the first design kickoff
meeting. This schedule will be binding for the Consultant’s activities and will include the start and
completion dates for each design activity. The Consultant and Project Team members shall use this
schedule to ensure that all design milestone dates are being met for the project. The Consultant shall
update the schedule to reflect performance periodically (minimally at each design phase) for the
Project Team review and approval. Any recommendations for deviations from the approved design
schedule must be explained in detail as to the causes for the deviation(s) and impact to the schedule.
D. BID DOCUMENT CONSTRUCTION SCHEDULE

The Consultant shall include a construction schedule in Division 1 of the specification bid document.
This schedule shall contain, at minimum, the major activities and their durations for each trade
specified for the project. This schedule shall be in “bar chart” format and will be used by the
Contractors as an aid in determining their bid price. It shall reflect special sequencing or phased
construction requirements including, but not limited to: special hours for building access, weather
restrictions, imposed constraints caused by Client Agency program schedules, security needs, lead
times for materials and equipment, anticipated delivery dates for critical items, utility interruption and
shut-down constraints, and concurrent construction activities of other projects at the site and any other
item identified by the Consultant during the design phases of the project.
E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE

The Contractor shall be responsible for preparing a coordinated combined progress schedule with the
Sub-Contractors after the award of the contract. This schedule shall meet all of the requirements
identified in the Consultant’s construction schedule. The construction schedule shall be completed in
accordance with the latest edition of the Instructions to Bidders and General Conditions entitled,
“Article 9, Construction Progress Schedule” (No CPM).
The Consultant must review and analyze this progress schedule and recommend approval/disapproval
to the Project Team until a satisfactory version is approved by the Project Team. The Project Team
must approve the baseline schedule prior to the start of construction and prior to the Contractor
submitting invoices for payment.
The Consultant shall note in Division 1 of the specification that the State will not accept the progress
schedule until it meets the project contract requirements and any delays to the start of the construction
work will be against the Contractor until the date of acceptance by the State.
PAGE 10
The construction progress schedule shall be reviewed, approved, and updated by the Contractor of
schedule, Consultant, and Project Team members at each regularly scheduled construction job meeting
and the Consultant shall note the date and trade(s) responsible for project delays (as applicable).
V. PROJECT SITE LOCATION & TEAM MEMBERS

A. PROJECT SITE ADDRESS
The location of the project site is:
Hunterdon Development Center

Route 513 (Pittstown Road)
Clinton, Hunterdon County, NJ 08809
See Exhibit ‘B’ for the project site map.
B. PROJECT TEAM MEMBER DIRECTORY

The following are the names, addresses, and phone numbers of the Project Team members.
1. DPMC Representative:
Name: Steven Rapaport, Project Manager

Address: Division Property Management & Construction
20 West State Street, 3rd Floor
Trenton, NJ 08625
Phone No: (609) 633-2836
E-Mail No: Steven.Rapaport@treas.state.nj.us
2. Client Agency Representative:
Name: Katherine Fling, Director

Office of Property Management and Construction_
Address: Department of Human Services
222 S. Warren Street, PO Box 700
Trenton, NJ 08625
Phone No: (609) 292-0397
E-Mail No: Katherine.Fling@dhs.state.nj.us
PAGE 11
VI. PROJECT DEFINITION

A. BACKGROUND
Hunterdon Developmental Center (HDC) is located in the town of Clinton, Hunterdon County and
houses approximately 600 developmentally disabled and handicapped individuals. The Center is
manned 24-hours a day, 7 days a week. The facility has multiple buildings sharing common utilities
and support services.
In 2007, the Department of Human Services procured the services of Miller-Remick Corporation to
conduct a study to identify replacement options for the existing chiller and cooling tower system at
HDC. The resulting report is shown in Exhibit ‘G’ and is provided as background.
B. FUNCTIONAL DESCRIPTION OF THE FACILITY

Hunterdon Developmental Center shares many common utilities with the Department of Corrections
facility known as the Edna Mahon Correctional Facility. One shared utility is the high temperature hot
water system generated by the cogeneration plant at Edna Mahan. The cogeneration plant was
constructed in the 1990’s. The HTHW system currently powers one of two absorption chillers located
in the basement of the Health Services Residence (HSR) at HDC. The other chiller is non-operational.
The new chillers will use electricity provided by the cogeneration plant at Edna Mahan.
Both existing chillers will be abandoned in place. However, the Consultant may consider the existing
chiller space for locating new equipment such as pumps. A new chiller system will be located outside
of the HSR. The exact location of the new chiller system will be determined by the Consultant. See
Exhibit ‘C’ for an overview of the site and possible areas for the new chiller system.
Both of the existing absorption chillers are identical. Manufactured by Trane, model number B5J-
HW-3 and built in 1968, they each have a cooling capacity of 490 tons. Hot water input is 270 deg F
@ 490 gpm. Chilled water output(52 deg F in/42 deg F out) is pumped at 150 HP constant speed,
2400 gpm @ 170’ TDH.
The existing cooling tower was manufactured by Marley, model number 453-212 and built in 1968. It
has a cooling capacity of 1,000 tons, with an input of 101 deg F @ 2000 gpm. Tower water pumps are
50 HP constant speed. The tower is located on grade in back of the HSR building across an access
road. The cooling tower will also be replaced as part of this project. The existing cooling tower
location can be considered as a location for new chiller equipment. See Exhibit ‘D’ for drawings of
the existing chiller and cooling tower system.
Since one chiller is non-operational, the facility has rented an electric centrifugal chiller, manufactured
by Trane with a 400 ton cooling capacity. It is located in the parking lot behind the HSR building.
The chilled water from this temporary chiller is connected into the inlet and outlet connections at the
PAGE 12
non-operational chiller. The water is circulated by two 150 HP pumps. The piping and electrical
connections are laid across an access road and need to be connected and disconnected every year. The
temporary chiller has been in use for nine years.
The existence of asbestos is suspected within the manholes and insulation of the existing underground
pipelines, especially to the cooling tower.
VII. CONSULTANT DESIGN RESPONSIBILITIES

A. GENERAL
1. Program Phase:
The Consultant shall evaluate the options available for a new electric powered chiller system and
recommend a system for this installation. The evaluation shall include, but not be limited to, packaged
units and units with separate cooling towers, pump locations and new chiller system locations. Water
treatment options for the new chiller system shall also be evaluated and recommendations made. The
Consultant shall prepare and submit a report of the options considered, evaluation criteria and
recommendations including water treatment options.
2. Data Collection:
All available chiller and equipment information will be made available to the Consultant; however, the
Consultant shall verify the information provided and determine the history of any changes made to the
building, equipment and systems identified.
3. Schedule:
The intent of this project is to schedule any required demolition and installation of the new chiller
systems and equipment during an off-season period, to allow sufficient time for acceptance testing
prior to the start of the subsequent cooling season.
B. CHILLER SYSTEM DESIGN

1. Chiller System Criteria:
The Consultant shall provide the design and specifications for an energy efficient electric chiller
system to replace the existing chiller system at HDC. This includes all related components such as
piping, valves, controls and utilities. The specifications shall describe the preferred chiller systems
and shall list the names of three equal manufacturers for each.
PAGE 13
The Consultant may review the Chiller Replacement Study, dated June 28, 2007 by Miller-Remick
Corporation. DPMC does not attest to the accuracy of the Study and does not require the Consultant
to adhere to any of the recommendations made in the document. Changes may be made to the study
recommendations after justifications are presented and approved by the DPMC Project Team
members. This shall be discussed further in the Program Phase.
Include all equipment schedules on the drawings by symbol designations, name and estimated size or
capacity in BTU, GPM, gallons, etc. All piping shall be labeled to identify its use.
Each new chiller unit shall contain the appropriate amount of valves and electrical disconnect devices
necessary to isolate the unit for repair or replacement without affecting the operation or shutting down
the remaining units or systems.
2. Cooling Load Calculations:
The Consultant shall be responsible to determine the appropriate size and capacity of the new chiller
systems and their related components based on the cooling load requirements for the facility. Confirm
the new electric chiller capacities by cooling load calculations and submit the signed and sealed data to
the DPMC Design & Code Review Unit for record.
3. Controls:
Specify a digital control system capable of managing the entire new system from a main control
location as well as remote station control.
4. Site Plan and Drawings:
The Consultant or Sub-Consultant pre-qualified with DPMC in the P005 Civil Engineering
Professional Disciplines shall prepare the site plan, drawings and foundation design for any new
equipment as required. Consider using the proposed new chiller system area shown in Exhibit ‘C’.
The existing cooling tower pad may also be considered for new equipment.
Conduct geotechnical investigations as necessary to determine and identify the soil conditions, water
table and soil bearing capacity, etc. of the proposed construction area on the site. All soil borings shall
be accurately surveyed and their dimensioned locations with the test data shall be shown on the site
plan.
Provide design details for the location and installation of all auxiliary components and accessories
including, but not limited to expansion tanks, alarms, sensors, control devices, annunciator panels,
condenser pumps, chilled water pumps, etc.
Provide new concrete pads, foundations, and mounting details for any new equipment. Include details
for the removal and disposal methods of any existing concrete pads, foundations, and/or equipment if
PAGE 14
required. Provide one (1) set of signed and sealed structural calculations verifying that the existing or
new concrete pads and foundations will support the units.
5. Demolition:
Provide a demolition drawing that identifies the chiller equipment and systems to be demolished and
removed from the facility. Note that a complete demolition will not be necessary. Existing chillers
can be abandoned in place. The existing cooling tower, however, will be demolished. Provide only
for demolition necessary to tie new chiller systems into existing lines and equipment as necessary.
Design documents shall state that the Department of Human Services has salvage rights for any item
being removed from the facility.
Describe the special coordination requirements during the demolition phase with the project team,
facility and cogeneration plant personnel such as shut down and isolation of utilities, need for
temporary isolation valves, bypass piping, temporary power and utility backup systems if required, etc.
6. Fire Protection Program:
Address the fire protection requirements during the demolition and installation of the equipment.
Language shall be included in the design documents that states any acetylene, welding, brazing, and
soldering equipment, or other potential source of fire ignition cannot be used on the construction site
until a fire watch program has been submitted by the Contractor and approved by the Consultant and
Project Team members.
7. Site Preparation, Repairs, Restoration:
Approved locations for dumpsters shall be shown on the site drawing and the frequency for removal
from the facility shall be described. Demolished equipment and materials may not be stored on site.
Describe the requirements for disposal of special materials such as refrigerants, lubricants, etc.
Identify any special requirements for construction fencing, parking areas for contractor vehicles and
equipment, traffic patterns, security, temporary site lighting, road barriers, material storage trailers,
noise restrictions, special work hours, etc. if required.
The design documents shall identify the requirements necessary to restore the site landscaping,
roadways, etc. to their original condition if they are impacted by the work of this project.
8. Electrical Power Distribution System:
Review and provide a design for all electrical components required to install the new chiller systems
and related equipment. Include any additional, or upgraded, electrical service to run the new
PAGE 15
equipment if required, considering the most practical and cost effective method to upgrade the
electrical supply to the units.
Provide an electrical diagram that identifies the name, location, and rating of all the electrical
components that are being installed as part of this project. Include all demand factors, switch and
panel schedules, wiring identification codes, drawing legends, etc. on the documents.
Location, capacity, space requirements of all electrical equipment must be indicated. Indicate the size
of the service equipment, transformers, circuit breakers, main disconnect, etc. Provide an area for the
main circuit breakers (service disconnect) and an adjoining circuit breaker distribution switchboard.
Step down dry type transformers shall be provided to serve small equipment and general receptacle
loads where appropriate.
9. Emergency Generator:
Determine if an emergency generator is needed and provide design documents and electrical drawing
details required to tie-in the new chillers and related equipment to an emergency generator, as
required. The Consultant shall estimate the costs for the design and construction administration
services necessary to provide the emergency generator and include that amount in their fee proposal
line item entitled “Emergency Generator Allowance.” Any funds remaining in the Allowance shall
be returned to the State at the end of the project.
10. Water Distribution System:
Provide a piping riser diagram that indicates the type and location of all equipment associated with the
new chiller system. Applicable equipment connections shall be identified on drawings. Include GPM,
pipe sizes, valves, drainage points, distances, etc. as it relates with each riser.
Specify all required piping system components including, but not limited to: the type of insulation to
be installed on the piping, piping labels to identify its use, thermometer and gage locations, location
and type of both manual & electric isolation and shut off valves, check valves, backflow preventers,
strainers, flow switches, etc. Note that the piping system shall be designed with appropriate valves to
isolate units for repair or replacement without shutting down the operation.
Identify the locations in the piping system that will require rollers, hangers, guides, stops, anchors,
sway braces, bellows, vibration isolators, and expansion loops to support the lines or control its
movement. The piping system design shall meet all seismic requirements.
11. Water Treatment Program:
The Consultant shall investigate options for a water treatment program and compare options to the
State’s Purchase Bureau contract T0154, which expires on 7/31/14. Options shall be presented in
PAGE 16
written form to determine which option is most cost effective. Information on contract T0154 can be
found in Exhibit ‘F’ and at the following website.
http://www.state.nj.us/treasury/purchase/pricelists.shtml
If it is determined that the existing contract is sufficient for water treatment, no further action is
needed from the Consultant. If the new chiller system requires additional treatment, the Consultant
shall estimate the costs for the design and construction administration services necessary to provide a
water treatment system and include that amount in their fee proposal line item entitled “Water
Treatment System Allowance.” Any funds remaining in the Allowance shall be returned to the State
at the end of the project.
C. MANUFACTURER’S FIELD SERVICES

1. Start-up & Tests:
The Consultant shall coordinate and arrange scheduling the chiller manufacturer start up Engineer for
the new chillers and associated equipment. The Engineer shall provide services to leak test, refrigerant
pressure test, evacuate, dehydrate, charge, start-up, calibrate controls, etc. After the chiller systems
have been placed in operation, the Engineer shall ensure the equipment meets the manufacturer’s
performance standards and shall be adjusted for maximum efficiency. Provide test data and reports to
the Project Manager upon commissioning of the chiller systems.
The Contractor shall supply the initial charge of refrigerant.
2. Training:
Require that the Contractor make provisions for a training session for the facility engineers, operators,
and other interested personnel to demonstrate the proper operation of the chillers, ancillary equipment,
and controls. The Contractor shall use the chiller manufacturer’s representative or approved
representative to conduct the training session. The training time required shall be estimated by the
Consultant and approved by facility personnel.
Five (5) sets of drawings, equipment specifications, operating manuals, start up and operating
sequence, recommended spare parts material lists, warranties, and all other relevant information shall
be bound in a binder and forwarded to the DPMC Project Manager.
3. Spare Parts:
Identify any manufacturer’s recommended spare parts and special tools or instruments needed for the
operation or maintenance of the equipment and provide them as part of this project.
4. Maintenance Service:
PAGE 17
Furnish service and maintenance of the chillers for a period of five years from date of Substantial
Completion in accordance with manufacturer’s instructions. Contract may be renewable on a yearly
basis.
5. Warranty:
Provide a five year warranty for the complete chiller packages including materials and labor.
D. CONTRACTOR’S USE OF THE PREMISES

Refer to Exhibit ‘E”, 2 pages, entitled “Hunterdon Developmental Center Department of Human
Services Contractor Rules” document and work with the Project Team to edit the document and add or
delete any special security and policy requirements that must be followed during all work conducted at
the facility for this project and include this information in Division 1 of the specification.
Develop procedures for personnel to access the project site and construction areas, and provide the
names and phone numbers of approved escorts when needed.
E. ASBESTOS
1. Asbestos Sub-Consultant:
The Consultant for this project shall be responsible for determining which of the systems and materials
will be impacted by the proposed construction work for this project. The Consultant shall then employ
the services of a Sub-Consultant certified by DCA and pre-qualified with the DPMC in the P037
Asbestos Design Discipline, and P038 Asbestos Safety Control Monitoring Discipline (ASCM) to
determine if there is asbestos present in the systems and materials, and if present, prepare design
documents, monitoring and construction services to remediate the asbestos as part of this project. The
Consultant may contact the NJ State website for a list of the pre-qualified firms at:
http://www.state.nj.us/treasury/dpmc/consult_search.shtml
2. Asbestos Investigation Phase:
The P037 Asbestos Design Sub-Consultant shall collect test samples of the building materials in all
areas identified to be impacted by the construction work of this project using the “AHERA Protocol”
and analyze them for the presence of asbestos. Asbestos is suspected in the underground piping,
particularly to the existing cooling tower. The test samples shall be taken with minimal disruption to
the on-going operation of the building and the schedule required to conduct the asbestos investigation
must be pre-approved by the DPMC Project Team.
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The P037 Asbestos Design Sub-Consultant shall be responsible to patch, encapsulate, label, digitally
photograph, and record any areas that are disturbed during the asbestos investigation to the satisfaction
of the DPMC Project Team and facility personnel.
The P037 Asbestos Design Sub-Consultant shall prepare and submit three (3) copies of an Asbestos
Investigation Report to the DPMC Project Manager. The report shall include an executive summary
that describes the objective of the project, a description of the structure and areas investigated, and the
results of the findings. The investigation results shall be presented in a table format that identifies the
location of each test sample, a description of the asbestos containing material, the test sample
identification number and the laboratory analysis showing the percentage of asbestos in the test
sample, the amount of asbestos containing material both in total quantity and as a percentage of the
space involved, and a description of material damage and severity if appropriate.
A schematic plan of the site shall be included that identifies the test sample locations and related test
sample identification number.
Illustrative drawings, sketches, and photographs may need to be included in the report that shows the
test sample locations and any accessibility issues, demolition requirements, or other special conditions
to be addressed for that area in the asbestos abatement design documents.
A construction cost estimate shall be prepared that includes all of the costs necessary to remove the
asbestos containing materials for this project.
A construction schedule shall be prepared for the removal of the asbestos containing materials and that
addresses all issues that may have a negative impact on the schedule duration.
3. Asbestos Abatement Design Documents:
The P037 Asbestos Design Sub-Consultant, under the direction of the Consultant, shall prepare design
documents for the abatement of the asbestos containing materials located in the construction area.
The P037 Asbestos Design Sub-Consultant shall ensure all critical items are addressed and included in
the asbestos abatement design documents such as: phased construction, temporary barrier walls,
abatement configurations, disposal of non-salvageable contaminated items, hours of operation,
temporary tie-in and shutdown of utilities and systems, temporary lighting, protection of equipment,
acceptable standards of cleanliness, restoration of all finishes, security issues, contractor’s use of the
premises, etc.
4. Asbestos Permit:
After award of the asbestos abatement contract, the principal Contractor shall complete the Asbestos
Construction Permit Application, secure the asbestos permit from DCA, and pay for all associated
fees.
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The P037 Asbestos Design Sub-Consultant shall ensure that the asbestos abatement work,
notifications, safety plan, air monitoring, and waste hauling/manifests comply with all applicable NJ
and Federal regulations and comply with NJAC 5:23, Subchapter 8.
5. Asbestos Abatement:
It shall be the responsibility of the single prime Contractor to employ the services of a qualified
asbestos Sub-Contractor to remove the asbestos. The Consultant; in conjunction with the P037
Asbestos Design Sub-Consultant, shall ensure that the scheduled asbestos removal has a minimal
impact on all construction activities and project schedules.
The P038 Asbestos Safety Control Monitoring Sub-Contractor shall provide monitoring and
construction administration services during the asbestos abatement activities including submissions of
all Hazardous Waste Manifests to the DPMC Project Manager at the completion of the project.
The P038 Asbestos Safety Control Monitoring Sub-Consultant shall perform air monitoring in areas
adjacent to the work areas as required by the appropriate codes and regulations. They shall perform all
pre-tests and clearance air monitoring as required. A minimum of three (3) samples shall be taken per
shift.
The Contractor shall provide evidence of legal disposal of all asbestos materials to the DPMC Project
Manager.
The P038 Asbestos Safety Control Monitor Sub-Consultant shall provide eight (8) copies of an
asbestos abatement “final report” to the DPMC Project Manager at the completion of the project. The
report shall contain the AST log for all air sampling data and subsequent results, problems
encountered and corrective actions, pump calculations, and general observations.
DCA will issue the Certificate of Approval when the project is completed.
F. HAZARDOUS MATERIALS ALLOWANCE

The Sub-Consulting firm(s) selected by the Consultant to conduct any materials tests, prepare the
design documents, and provide construction administration services to remediate the hazardous
materials described above shall estimate all of the costs associated with the work and submit that
amount to the Consultant prior to the proposal due date. The construction administration fee
submitted shall reflect the costs associated with performing the work.
The Consultant shall enter the amount submitted by the Sub-Consulting firm(s) on the fee proposal
line item entitled “Hazardous Materials Allowance” and attach a detailed cost breakdown sheet for
use by DPMC during the proposal review and potential fee negotiations. The cost breakdown sheet
shall include, but not be limited to the following information:
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1.) Asbestos Inspection & Assessment Phase
Total Number of Bulk Samples to be Collected

Bulk Sample Collection Unit Cost
Bulk Sample Lab Analysis Unit Cost
Instrumentation/Equipment Costs
Hazardous Materials Survey Report Cost
2.) Abatement Design & Construction Administration Phases
Meeting Costs
Drawing Costs
Specification Costs
Construction Administration Costs
Any funds remaining in the Allowance shall be returned to the State at the end of the project.
G. GENERAL DESIGN OVERVIEW

1. Design Detail:
Section VII of this Scope of Work is intended as a guide for the Consultant to understand the overall
basic design requirements of the project and is not intended to identify each specific design component
related to code and construction items. The Consultant shall provide those details during the design
phase of the project ensuring that they are in compliance with all applicable codes, regulating
authorities, and the guidelines established in the DPMC Procedures for Architects and Engineers
Manual.
The Consultant shall understand that construction documents submitted to DPMC shall go beyond the
basic requirements set forth by the current copy of the Uniform Construction Code NJAC 5:23-2.15(f).
Drawings and specifications shall provide detail beyond that required to merely show the nature and
character of the work to be performed. The construction documents shall provide sufficient
information and detail to illustrate, describe and clearly delineate the design intent of the Consultant
and enable all Contractors to uniformly bid the project.
The Consultant shall ensure that all of the design items described in this scope of work are addressed
and included in the project drawings and specification sections where appropriate.
It shall be the Consultant’s responsibility to provide all of the design elements for this project. Under
no circumstance may they delegate the responsibility of the design; or portions thereof, to the
Contractor unless specifically allowed in this Scope of Work.
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2. Specification Format:
The Consultant shall ensure that the project design specifications are formatted in the revised and
expanded version of the Construction Specifications Institute (CSI) format entitled “Master Format
2004 Edition: Numbers and Titles.”
The Consultant shall review all of the CSI Master Format 2004 specification sections listed and
remove those that do not apply and edit those that remain so they are consistent and specific to this
project scope of work.
H. PROJECT COMMENCEMENT
A pre-design meeting shall be scheduled with the Consultant and the Project Team members at the
commencement of the project to obtain and/or coordinate the following information:
1. Project Directory:
Develop a project directory that identifies the name and phone number of key designated
representatives who may be contacted during the design and construction phases of this project.
2. Site Access:
Develop procedures to access the project site and provide the names and phone numbers of approved
escorts when needed. Obtain copies of special security and policy procedures that must be followed
during all work conducted at the facility and include this information in Division 1 of the specification.
3. Project Coordination:
Review and become familiar with any current and/or future projects at the site that may impact the
design, construction, and scheduling requirements of this project. Incorporate all appropriate
information and coordination requirements in Division 1 of the specification.
4. Existing Documentation:
Review any documents and additional information that may be provided at a later date such as reports,
studies, surveys, equipment manuals, as-built drawings, etc. The State does not attest to the accuracy
of the information provided and accepts no responsibility for the consequences of errors by the use of
any information and material contained in the documentation provided. It shall be the responsibility of
the Consultant to verify the contents and assume full responsibility for any determination or
conclusion drawn from the material used. If the information provided is insufficient, the Consultant
shall take the appropriate actions necessary to obtain the additional information required.
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All original documentation shall be returned to the provider at the completion of the project.
5. Scope of Work:
Review the design and construction administration responsibilities and the submission requirements
identified in this Scope of Work with the Project Team members. Items such as: contract
deliverables, special sequencing or phased construction requirements, special hours for construction
based on Client Agency programs or building occupancy, security needs, delivery dates of critical and
long lead items, utility interruptions or shut down constraints for tie-ins, weather restrictions, and
coordination with other project construction activities at the site shall be addressed.
This information and all general administrative information; including a narrative summary of the
work for this project, shall be included in Division 1 of the specification. The Consultant shall assure
that there are no conflicts between the information contained in Division 1 of the specification and the
DPMC General Conditions.
6. Project Schedule:
Review and update the project design and construction schedule with the Project Team members.
I. BUILDING & SITE INFORMATION

The following information shall be included in the project design documents.
1. Building Classification:
Provide the building Use Group Classification and Construction Type on the appropriate design
drawing.
2. Building Block & Lot Number:
Provide the site Block and Lot Number on the appropriate design drawing.
3. Building Site Plan:
Only when the project scope involves site work, or when the design triggers code issues that require
site information to show code compliance, shall a site plan be provided that is drawn in accordance
with an accurate boundary line survey. The site plan shall include, but not be limited to, the following
as may be applicable:
The size and location of new and existing buildings and additions as well as other structures.
The distance between buildings and structures and to lot lines.
Established and new site grades and contours as well as building finished floor elevations.
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New and existing site utilities, site vehicular and pedestrian roads, walkways and parking areas.
4. Site Location Map:
Provide a site location map on the drawing cover sheet that identifies the vehicular travel routes from
major roadways to the project construction site and the approved access roads to the Contractor’s
worksite staging area.
J. DESIGN MEETINGS & PRESENTATIONS
1. Design Meetings:
Conduct the appropriate number of review meetings with the Project Team members during each
design phase of the project so they may determine if the project meets their requirements, question any
aspect of the contract deliverables, and make changes where appropriate. The Consultant shall
describe the philosophy and process used in the development of the design criteria and the various
alternatives considered to meet the project objectives. Selected studies, sketches, cost estimates,
schedules, and other relevant information shall be presented to support the design solutions proposed.
Special considerations shall also be addressed such as: Contractor site access limitations, utility
shutdowns and switchover coordination, phased construction and schedule requirements, security
restrictions, available swing space, material and equipment delivery dates, etc.
It shall also be the responsibility of the Consultant to arrange and require all critical Sub-Consultants
to be in attendance at the design review meetings.
Record the minutes of each design meeting and distribute within seven (7) calendar days to all
attendees and those persons specified to be on the distribution list by the Project Manager.
2. Design Presentations:
The minimum number of design presentations required for each phase of this project is identified
below for reference:
Program Phase:
One (1) working meeting halfway through phase at Hunterdon Developmental Center.
One (1) oral presentation in Trenton (20 West State Street, 3rd Floor Conference Room) at phase
completion.
Design Development Phase:
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completion.
Final Design Phase:
completion.
VIII.CONSULTANT CONSTRUCTION RESPONSIBILITIES

A. GENERAL CONSTRUCTION ADMINISTRATION OVERVIEW
This section of the Scope of Work is intended as a guide for the Consultant to understand their overall
basic construction administration responsibilities for the project and does not attempt to identify each
specific activity or deliverable required during this phase. The Consultant shall obtain that information
from the current publication of the DPMC Procedures for Architects and Engineers Manual and any
additional information provided during the Consultant Selection Process.
B. PRE-BID MEETING
The Consultant shall attend, chair, record and distribute minutes of the Contractor pre-bid meetings.
When bidders ask questions that may affect the bid price of the project, the Consultant shall develop a
Bulletin(s) to clarify the bid documents in the format described in the Procedures for Architects and
Engineers Manual, Section 9.2 entitled “Bulletins.” These Bulletins must be sent to DPMC at least
seven (7) calendar days prior to the bid opening date. DPMC will then distribute the document to all
bidders.
C. BID OPENING
The Consultant must attend the bid opening held at the designated location.
In the event that the construction bids received exceed the Consultant’s approved final cost estimate by
5% or more, the Consultant shall redesign and/or set up sufficient approved alternate designs, plans
and specifications for the project work, to secure a bid that will come within the allocation specified
by the State without impacting the programmatic requirements of the project. Such redesign work and
changes to plans, including reproduction costs for submission in order to obtain final approval and
permits, shall be undertaken by the Consultant at no additional cost to the State.
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D. POST BID REVIEW MEETING, RECOMMENDATION FOR AWARD

The Consultant; in conjunction with the Project Manager, shall review the bid proposals submitted by
the various Contractors to determine the low responsible bid for the project. The Consultant; in
conjunction with the Project Manager, shall develop a post bid questionnaire based on the
requirements below and schedule a post bid review meeting with the Contractor’s representative to
review the construction costs and schedule, staffing, and other pertinent information to ensure they
understand the Scope of the Work and that their bid proposal is complete and inclusive of all
requirements necessary to deliver the project in strict accordance with the plans and specifications.
1. Post Bid Review:
Review the project bid proposals including the alternates, unit prices, and allowances within seven (7)
calendar days from the bid due date. Provide a bid tabulation matrix comparing all bids submitted and
make a statement about the high, low, and average bids received. Include a comparison of the
submitted bids to the approved current construction cost estimate. When applicable, provide an
analysis with supporting data, detailing why the bids did not meet the construction cost estimate.
2. Review Meeting:
Arrange a meeting with the apparent low bid Contractor to discuss their bid proposal and other issues
regarding the award of the contract. Remind the Contractor that this is a Lump Sum bid. Request the
Contractor to confirm that their bid proposal does not contain errors. Review and confirm Alternate
pricing and Unit pricing and document acceptance or rejection as appropriate.
Comment on all omissions, qualifications and unsolicited statements appearing in the proposals.
Review any special circumstances of the project. Ensure the Contractor’s signature appears on all post
bid review documents.
3. Substitutions:
Inquire about any potential substitutions being contemplated by the Contractor and advise them of the
State’s guidelines for the approval of substitutions and the documentation required. Review the
deadline and advise the Contractor that partial submissions are not acceptable. Submission after the
deadline may be rejected by the State.
Equal substitutions that are proposed by the Contractor that are of lesser value must have a credit
change order attached with the submittal (See Article 4 of the General Conditions). The State has the
right to reject the submission if there is no agreement on the proposed credit. Contractor will be
responsible to submit a specified item.
4. Schedule:
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Confirm that the Contractor is aware of the number of calendar days listed in the contract documents
for the project duration and that the Contractor’s bid includes compliance with the schedule duration
and completion dates. Particular attention shall be given to special working conditions, long lead items
and projected delivery dates, etc. Review project milestones (if applicable). This could give an
indication of Contractor performance, but not allow a rejection of the bid.
Review the submittal timeframes per the Contract documents. Ask the Contractor to identify what
products will take over twenty-eight (28) calendar days to deliver from the point of submittal approval.
If a CPM Schedule is required, review the provisions and have Contractor acknowledge the
responsibility. Ask for the name of the CPM Scheduler and the “ballpark” costs.
5. Performance:
Investigate the past performance of Contractor by contacting Architects and owners (generally three of
each) that were listed in their DPMC pre-qualification package and other references that may have
been provided. Inquire how the Contractor performed with workmanship, schedule, project
management, change orders, cooperation, paper work, etc.
6. Superintendent:
Remind the Contractor that a full-time non-working superintendent is required per the General
Conditions, who must be responsible to address Contract issues. (Article 4.3.2.).
7. Letter of Recommendation:
The Consultant shall prepare a Letter of Recommendation for contract award to the Contractor
submitting the low responsible bid within three (3) calendar days from the post bid review meeting.
The document shall contain the project title, DPMC project number, bid due date and expiration date
of the proposal. It shall include a detailed narrative describing each post bid meeting agenda item
identified above and a recommendation to award the contract to the apparent low bid Contractor based
on the information obtained during that meeting. Describe any acceptance or rejection of Alternate
pricing and Unit pricing.
Comment on any discussion with the Contractor that provides a sense of their understanding of the
project and any special difficulties that they see, and how they might approach those problems.
Attach all minutes of the Post bid meeting and any other relevant correspondence with the Letter of
Recommendation and submit them to the Project Manager.
8. Conformed Drawings:
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The Consultant shall prepare and distribute two (2) sets of drawings stamped “Conformed Drawings”
to the Project Manager that reflect all Bulletins and/or required changes, additions, and deletions to the
pertinent drawings within twenty-eight (28) calendar days of the construction contract award date.
Any changes made in Bulletins, meeting minutes, post bid review requirements shall also be reflected
in the specification.
E. DIRECTOR’S HEARING
The Consultant must attend any Director’s hearing(s) if a Contractor submits a bid protest. The
Consultant shall be present to interpret the intent of the design documents and answer any technical
questions that may result from the meeting. In cases where the bid protest is upheld, the Consultant
shall submit a new “Letter of Recommendation” for contract award. The hours required to attend the
potential hearings and to document the findings shall be estimated by the Consultant and the costs will
be included in the base bid of their fee proposal.
F. CONSTRUCTION JOB MEETINGS, SCHEDULES, LOGS

The Consultant shall conduct all of the construction job meetings in accordance with the procedures
identified in the A/E manual and those listed below.
1. Meetings:
The Consultant and Sub-Consultant(s) shall attend the pre-construction meeting and all construction
job meetings during the construction phase of the project. The Consultant shall chair the meeting,
transcribe and distribute the job-meeting minutes for every job meeting to all attendees and to those
persons specified to be on the distribution list by the Project Manager. The Agenda for the meeting
shall include, but not be limited to the items identified in the Procedures for Architects and Engineers
Manual, Section 10.3.1, entitled “Agenda.”
Also, the Consultant is responsible for the preparation and distribution of minutes within three (3)
calendar days of the meeting. The format to be used for the minutes shall comply with those identified
in the “Procedures for Architects and Engineers Manual,” Section 10.3.4, entitled, “Format of
Minutes.” All meeting minutes are to have an “action” column indicating the party that is responsible
for the action indicated and a deadline to accomplish the assigned task. These tasks must be reviewed
at each job progress meeting until it is completed and the completion date of each task shall be noted
in the minutes of the meeting following the task completion.
2. Schedules:
The Consultant; with the input from the Client Agency Representative and Project Manager, shall
review and recommend approval of the project construction schedule prepared by the Contractor. The
schedule shall identify all necessary start and completion dates of construction, construction activities,
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submittal process activities, material deliveries and other milestones required to give a complete
review of the project.
The Consultant shall record any schedule delays, the party responsible for the delay, the schedule
activity affected, and the original and new date for reference.
The Consultant shall ensure that the Contractor provides a two (2) week “look ahead” construction
schedule based upon the current monthly updated schedule as approved at the bi-weekly job meetings
and that identifies the daily planned activities for that period. This Contractor requirement must also
be included in Division 1 of the specification for reference.
3. Submittal Log:
The Consultant shall develop and implement a submittal log that will identify all of the required
project submittals as identified in the design specification. The dates of submission shall be
determined and approved by all affected parties during the pre-construction meeting.
Examples of the submissions to be reviewed and approved by the Consultant and Sub-Consultant (if
required) include: shop drawings, change orders, Request for Information (RFI), equipment and
material catalog cuts, spec sheets, product data sheets, MSDS material safety data sheets, specification
procedures, color charts, material samples, mock-ups, etc. The submittal review process must be
conducted at each job progress meeting and shall include the Consultant, Sub-Consultant, Contractor,
Project Manager, and designated representatives of the Client Agency.
The Consultant shall provide an updated submittal log at each job meeting that highlights all of the
required submissions that are behind schedule during the construction phase of the project.
G. CONSTRUCTION SITE ADMINISTRATION SERVICES

The Consultant and Sub-Consultant(s) shall provide construction site administration services during
the duration of the project. The Consultant and Sub-Consultant(s) do not necessarily have to be on site
concurrently if there are no critical activities taking place that require the Sub-Consultant’s
participation.
The services required shall include, but not be limited to; field observations sufficient to verify the
quality and progress of construction work, conformance and compliance with the contract documents,
and to attend/chair meetings as may be required by the Project Manager to resolve special issues.
A field observation visit may be conducted in conjunction with regularly scheduled construction job
meetings, depending on the progress of work. The Consultant and their Sub-Consultant(s) shall
submit a field observation report for each site inspection to the Project Manager. Also, they shall
conduct inspections during major construction activities including, but not limited to the following
examples: concrete pours, steel and truss installations, code inspections, final testing of systems,
PAGE 29
achievement of each major milestone required on the construction schedule, and requests from the
Project Manager. The assignment of a full time on-site Sub-Consultant does not relieve the Consultant
of their site visit obligation.
The Consultant shall refer to Section XIV. Contract Deliverables of this Scope of Work subsection
entitled “Construction Phase” to determine the extent of services and deliverables required during this
phase of the project.
H. SUB-CONSULTANT PARTICIPATION
It is the responsibility of the Consultant to ensure that they have provided adequate hours and/or time
allotted in their technical proposal so that their Sub-Consultants may participate in all appropriate
phases and activities of this project or whenever requested by the Project Manager. This includes the
pre-proposal site visit and the various design meetings and construction job meetings, site visits, and
close-out activities described in this Scope of Work. Field observation reports and/or meeting minutes
are required to be submitted to the Project Manager within three (3) calendar days of the site visit or
meeting. All costs associated with such services shall be included in the base bid of the Consultant’s
fee proposal.
I. DRAWINGS
1. Shop Drawings:
Each Contractor shall review the specifications and determine the numbers and nature of each shop
drawing submittal. Five (5) sets of the documents shall be submitted with reference made to the
appropriate section of the specification. The Consultant shall review the Contractor’s shop drawing
submissions for conformity with the construction documents within fourteen (14) calendar days of
receipt. The Consultant shall return each shop drawing submittal stamped with the appropriate action,
i.e. “Approved”, “Approved as Noted”, “Approved as Noted Resubmit for Records”, “Rejected”, etc.
2. As-Built & Record Set Drawings:
The Contractor(s) shall keep the contract drawings up-to-date at all times during construction and
upon completion of the project, submit their AS-BUILT drawings to the Consultant with the
Contractor(s) certification as to the accuracy of the information prior to final payment. All AS-BUILT
drawings submitted shall be entitled AS-BUILT above the title block and dated.
The Consultant shall review the Contractor(s)’ AS-BUILT drawings at each job progress meeting to
ensure that they are up-to-date. Any deficiencies shall be noted in the progress meeting minutes.
The Consultant shall acknowledge acceptance of the AS-BUILT drawings by signing a transmittal
indicating they have reviewed them and that they reflect the AS-BUILT conditions as they exist.
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Upon receipt of the AS-BUILT drawings from the Contractor(s), The Consultant shall obtain the
original mylars from DPMC and transfer the AS-BUILT conditions to the original full sized signed
mylars to reflect RECORD conditions within twenty-eight (28) calendar days of receipt of the AS-
BUILT information.
The Consultant shall note the following statement on the original RECORD-SET drawings. “The AS-
BUILT information added to this drawing(s) has been supplied by the Contractor(s). The (Architect)
(Engineer) does not assume the responsibility for its accuracy other than conformity with the design
concept and general adequacy of the AS-BUILT information to the best of the (Architect’s)
(Engineer’s) knowledge.”
Upon completion, The Consultant shall deliver the RECORD-SET original mylars to DPMC who will
acknowledge their receipt in writing. This hard copy set of drawings and three (3) sets of current
release AUTO CAD discs shall be submitted to DPMC and the discs shall contain all AS-BUILT
drawings in both “.dwg” (native file format for AUTO CAD) and “.tif” (Tagged Image File) file
formats.
J. CONSTRUCTION DEFICIENCY LIST

The Consultant shall prepare, maintain and continuously distribute an on-going deficiency list to the
Contractor, Project Manager, and Client Agency Representative during the construction phase of the
project. This list shall be separate correspondence from the field observation reports and shall not be
considered as a punch list.
K. INSPECTIONS: SUBSTANTIAL & FINAL COMPLETION

The Consultant and their Sub-Consultant(s) accompanied by the Project Manager, Code Inspection
Group, Client Agency Representative and Contractor shall conduct site inspections to determine the
dates of substantial and final completion. The Project Manager will issue the only recognized official
notice of substantial completion. The Consultant shall prepare and distribute the coordinated punch
list, written warranties and other related DPMC forms and documents, supplied by the Contractor, to
the Project Manager for review and certification of final contract acceptance.
If applicable, the punch list shall include a list of attic stock and spare parts.
L. CLOSE-OUT DOCUMENTS
The Consultant shall review all project close-out documents as submitted by the Contractors to ensure
that they comply with the requirements listed in the “Procedure for Architects and Engineers’
Manual.” The Consultant shall forward the package to the Project Manager within twenty-eight (28)
calendar days from the date the Certificate of Occupancy/Certificate of Approval is issued. The
Consultant shall also submit a letter certifying that the project was completed in accordance with the
contract documents, etc.
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M. CLOSE-OUT ACTIVITY TIME

The Consultant shall provide all activities and deliverables associated with the “Close-Out Phase” of
this project as part of their Lump Sum base bid. The Consultant and/or Sub-Consultant(s) may not use
this time for additional job meetings or extended administrative services during the Construction Phase
of the project.
N. TESTING, TRAINING, MANUALS, AND ATTIC STOCK

The Consultant shall ensure that all equipment testing, training sessions and equipment manuals
required for this project comply with the requirements identified below.
1. Testing:
All equipment and product testing conducted during the course of construction is the responsibility of
the Contractor. However, the Consultant shall ensure the testing procedures comply with
manufacturers recommendations. The Consultant shall review the final test reports and provide a
written recommendation of the acceptance/rejection of the material, products or equipment tested
within fourteen (14) calendar days of receipt of the report.
2. Training:
The Consultant shall include in the specification that the Contractor shall schedule and coordinate all
equipment training with the Project Manager and Client Agency representatives. It shall state that the
Contractor shall submit the Operation and Maintenance (O&M) manuals, training plan contents, and
training durations to the Consultant, Project Manager and Client Agency Representative for review
and approval prior to the training session.
All costs associated with the training sessions shall be borne by the Contractor installing the
equipment. A signed letter shall be prepared stating when the training was completed and must be
accompanied with the training session sign-in sheet as part of the project close-out package.
3. Operation & Maintenance Manuals:
The Consultant shall coordinate and review the preparation and issuance of the equipment manuals
provided by the Contractor(s) ensuring that they contain the operating procedures, maintenance
procedures and frequency, cut sheets, parts lists, warranties, guarantees, and detailed drawings for all
equipment installed at the facility.
A troubleshooting guide shall be included that lists problems that may arise, possible causes with
solutions, and criteria for deciding when equipment shall be repaired and when it must be replaced.
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Include a list of the manufacturer’s recommended spare parts for all equipment being supplied for this
project.
The Consultant shall ensure that the training session is videotaped by the Contractor. A transmittal
copy must be presented to the Project Manager who will forward the document to the Client Agency
for future reference.
A list of names, addresses and telephone numbers of the Contractors involved in the installations and
firms capable of performing services for each mechanical item shall be included. The content of the
manuals shall be reviewed and approved by the Project Manager and Client Agency Representative.
The Consultant shall include in the specification that the Contractor must provide a minimum of ten
(10) “throwaway” copies of the manual for use at the training seminar and seven (7) hardbound copies
as part of the project close-out package.
4. Attic Stock:
The Consultant shall determine and recommend whether “attic stock” should be included for all
aspects of the project. If required, the Consultant shall specify attic stock items to be included in the
project.
Prior to project close-out, the Consultant must prepare a comprehensive listing of all items for delivery
by the Contractor to the Owner and in accordance with the appropriate specification/plan section.
Items shall include, but not be limited to: training sessions, O&M manuals, as-built drawings, itemized
attic stock requirements, and manufacturer guarantees/warranties.
O. CHANGE ORDERS
The Consultant shall review and process all change orders in accordance with the contract documents
and procedures described below.
1. Consultant:
The Consultant shall prepare a detailed request for Change Order including a detailed description of
the change(s) along with appropriate drawings, specifications, and related documentation and submit
the information to the Contractor for the change order request submission. This will require the use of
the current DPMC 9b form.
2. Contractor:
The Contractor shall submit a DPMC 9b Change Order Request form to the Project Manager within
seven (7) calendar days after receiving the Change Order from the Consultant. The document shall
identify the changed work in a manner that will allow a clear understanding of the necessity for the
PAGE 33
change. Copies of the original design drawings, sketches, etc. and specification pages shall be
highlighted to clarify and show entitlement to the Change Order.
Copies shall be provided of job minutes or correspondence with all relative information highlighted to
show the origin of the Change Order. Supplementary drawings from the Consultant shall be included
if applicable that indicate the manner to be used to complete the changed work. A detailed breakdown
of all costs associated with the change, i.e. material, labor, equipment, overhead, Sub-Contractor work,
profit and bond, and certification of increased bond shall be provided.
If the Change Order will impact the time of the project, the Contractor shall include a request for an
extension of time. This request shall include a copy of the original approved project schedule and a
proposed revised schedule that reflects the impact on the project completion date. Documentation to
account for the added time requested shall be included to support entitlement of the request such as
additional work, weather, other Contractors, etc. This documentation shall contain dates, weather data
and all other relative information.
3. Recommendation for Award:
The Consultant shall evaluate the reason for the change in work and provide a detailed written
recommendation for approval or disapproval of the Change Order Request including backup
documentation of costs in CSI format and all other considerations to substantiate that decision.
4. Code Review:
The Consultant shall determine if the Change Order request will require Code review and shall submit
six (6) sets of signed and sealed modified drawings and specifications to the DPMC Plan & Code
Review Unit for approval, if required. The Consultant must also determine and produce a permit
amendment request if required.
5. Cost Estimate:
The Consultant shall provide a detailed cost estimate of the proposed Change Order Request, as
submitted by the Contractor, in CSI format (2004 Edition) for all appropriate divisions and sub-
divisions using a recognized estimating formula. The estimate shall then be compared with that of the
Contractor’s estimate. If any line item in the Consultant’s estimate is lower than the corresponding line
item in the Contractor’s estimate, the Consultant in conjunction with the Project Manager is to contact
the Contractor by telephone and negotiate the cost differences. The Consultant shall document the
negotiated agreement on the Change Order Request form. If the Contractor’s total dollar value changes
based on the negotiations, the Consultant shall identify the changes on the Change Order Request form
accordingly.
When recommending approval or disapproval of the change order, the Consultant shall be required to
prepare and process a Change Order package that contains at a minimum the following documents:
PAGE 34
DPMC 9b Change Order Request

DPMC 10 Consultant’s Evaluation of Contractor’s Change Order Request
Consultant’s Independent Detailed Cost Estimate
Notes of Negotiations
6. Time Extension:
When a Change Order Request is submitted with both cost and time factors, the Consultant’s
independent cost estimate is to take into consideration time factors associated with the changed work.
The Consultant is to compare their time element with that of the Contractor’s time request and if there
is a significant difference, the Consultant in conjunction with the Project Manager is to contact the
Contractor by telephone and negotiate the difference.
When a Change Order Request is submitted for time only, the Consultant is to do an independent
evaluation of the time extension request using a recognized scheduling formula.
Requests for extension of contract time must be done in accordance with the General Conditions
Section 14.2.2.
7. Submission:
The Consultant shall complete all of the DPMC Change Order Request forms provided and submit a
completed package to the Project Manager with all appropriate backup documentation within seven (7)
calendar days from receipt of the Contractor’s change order request. The Consultant shall resubmit the
package at no cost to the State if the change order package contents are deemed insufficient by the
Project Manager.
8. Meetings:
The Consultant shall attend and actively participate at all administrative hearings or settlement
conferences as may be called by Project Manager in connection with such Change Orders and provide
minutes of those meetings to the Project Manager for distribution.
9. Consultant Fee:
All costs associated with the potential Contractor Change Order Requests shall be anticipated by the
Consultant and included in the base bid of their fee proposal.
If the Client Agency Representative requests a scope change; and it is approved by the Project
Manager, the Consultant may be entitled to be reimbursed through an amendment and in accordance
with the requirements stated in paragraph 10.01 of this Scope of Work.
PAGE 35
IX. PERMITS & APPROVALS

A. REGULATORY AGENCY PERMITS
The Consultant shall comply with the following guidelines to ensure that all required permits,
certificates, and approvals required by State regulatory agencies are obtained for this project.
1. NJ Uniform Construction Code Permit:
The Consultant shall complete the NJUCC permit application and all applicable technical sub-code
sections with all technical site data listed. The Agent section of the application and certification
section of the building sub-code section shall be signed. These documents shall be forwarded to the
Project Manager who will send them to the Department of Community Affairs (DCA) and all permit
application costs will be paid by DPMC from encumbered funds for the project.
The Consultant may obtain access and copies of all NJUCC Building, Fire, Plumbing, Electrical and
Elevator permit applications at the following website: www.nj.gov/dca/codes
The project construction documents must comply with the latest adopted edition of the NJ Uniform
Construction Code that is in effect at the Final Design Phase of this project.
All other required project permits shall be obtained and paid for by the Consultant in accordance with
the procedures described in paragraph 2 below.
2. Other Regulatory Agency Permits, Certificates, and Approvals:
The Consultant shall identify and obtain all other State Regulatory Agency permits, certificates, and
approvals that will govern and affect the work described in this Scope of Work. An itemized list of
these permits, certificates, and approvals shall be included with the Consultant’s Technical Proposal
and the total amount of the application fees should be entered in the Fee Proposal line item entitled,
“Permit Fee Allowance.” See Section XIV. 6.4.8 for a preliminary list of Regulatory Agency
approvals.
The Consultant may refer to the Division of Property Management and Construction “Procedures for
Architects and Engineers Manual”, Section 6.4.8, which presents a compendium of State permits,
certificates, and approvals that may be required for this project.
The Consultant shall determine the appropriate phase of the project to submit the permit application(s)
in order to meet the approved project milestone dates.
Where reference to an established industry standard is made, it shall be understood to mean the most
recent edition of the standard unless otherwise noted. If an industry standard is found to be revoked,
PAGE 36
or should the standard have undergone substantial change or revision from the time that the Scope of
Work was developed, the Consultant shall comply with the most recent edition of the standard.
3. Prior Approval Certification Letters:
The issuance of a construction permit for this project may be contingent upon acquiring various prior
approvals as defined by NJAC 5:23-1.4. It is the Consultant’s responsibility to determine which prior
approvals, if any, are required. The Consultant shall submit a general certification letter to the DPMC
Plan & Code Review Unit Manager during the Permit Phase of this project that certifies all required
prior approvals have been obtained.
In addition to the general certification letter discussed above, the following specific prior approval
certification letters, where applicable, shall be submitted by the Consultant to the DPMC Plan & Code
Review Unit Manager: Soil Erosion & Sediment Control, Water & Sewer Treatment Works Approval,
Coastal Areas Facilities Review, Compliance of Underground Storage Tank Systems with NJAC 7:14
b, Pinelands Review, Compliance of Abandoned Wells with NJAC 7:9-9, Certification that all utilities
have been disconnected from structures to be demolished, Board of Health Approval for Potable Water
Wells, Health Department Approval for Septic Systems. It shall be noted that in accordance with
NJAC 5:23-2.15(a)5, a permit cannot be issued until the letter(s) of certification is received.
B. BARRIER FREE REQUIREMENTS

The Consultant, in cooperation with the Client Agency Representative, shall assure that this project
complies with the NJUCC Barrier Free Sub code where applicable.
C. STATE INSURANCE APPROVAL

The Consultant shall respond in writing to the FM Global Insurance Underwriter plan review
comments through the DPMC Plan & Code Review Unit Manager as applicable. The Consultant shall
review all the comments and modify the documents while adhering to the project’s SOW
requirements, State code requirements, schedule, budget, and Consultant fee.
D. PUBLIC EMPLOYEES OCCUPATIONAL SAFETY & HEALTH PROGRAM

A paragraph shall be included in the design documents, if applicable to this project that states:
The Contractor shall comply with all the requirements stipulated in the Public Employees
Occupational Safety & Health Program (PEOSHA) document, paragraph 12:100-13.5 entitled “Air
quality during renovation and remodeling”. The Contractor shall submit a plan demonstrating the
measures to be utilized to confine the dust, debris, and air contaminants in the renovation or
construction area of the project site to the Project Team prior to the start of construction.
The link to the document is: http://www.state.nj.us/health/eoh/peoshweb/iaqstd.pdf
PAGE 37
E. MULTI-BUILDING OR MULTI-SITE PERMITS

A project that involves many buildings and/or sites requires that a separate permit shall be issued for
each building or site. The Consultant must determine the construction cost estimate for each building
and/or site location and submit that amount where indicated on the permit application.
F. PERMIT MEETINGS
The Consultant shall attend and chair all meetings with Permitting Agencies necessary to explain and
obtain the required permits.
G. MANDATORY NOTIFICATIONS
The Consultant shall include language in Division 1 of the specification that states the Contractor shall
assure compliance with the New Jersey “One Call” Program (1-800-272-1000) if any excavation is to
occur at the project site.
The One Call Program is known as the New Jersey Underground Facility Protection Act, N.J.S.A.
48:2-73 through N.J.S.A. 48:2-91, and N.J.A.C. 14:2-1.1 through N.J.A.C. 14:2-6.4.
H. CONSTRUCTION TRAILER PERMITS

If construction trailers are required for the project then the Consultant shall include language in the
Supplemental General Conditions that states the Contractor(s) shall be responsible to obtain and pay
for each construction trailer permit directly from the Department of Community Affairs. (General
Contractor for Single Bid-Lump Sum All Trades contract, and each Contractor for Separate Bids &
Single Bid contract).
DCA will allow a single permit application to cover more than one trailer per Contractor provided the
building, plumbing, and electrical technical sub-code sections, as applicable, specify the correct
numbers and costs. The trailers will not require a plan review.
DCA will inspect each construction trailer and issue a Certificate of Occupancy (CO) separate from
the main building construction.
Storage trailers with no utility connections are exempt from this requirement.
I. SPECIAL INSPECTIONS
PAGE 38
In accordance with the requirements of the New Jersey Uniform Construction Code, Bulletin 03-5 and
as clarified further by the Department of Community Affairs, the Consultant shall be responsible for
the coordination of all special inspections during the construction phase of the project.
1. Definition:
Special inspections are defined as an independent verification by a qualified person (special Inspector)
rendered to the code official for Class I buildings only. The special inspector is to be independent
from the Contractor and responsible to the building owner or owner’s agent so that there is no possible
conflict of interest.
2. Responsibilities:
The Consultant shall submit with the permit application, a list of special inspections and the firm(s)
that will be responsible to carry out the inspections required for the project. The list shall be a separate
document, on letter head, signed and sealed.
3. Special Inspections:
The following special inspections, as applicable to this project, shall be performed in accordance with
Chapter 17 of the International Building Code, New Jersey Edition, as defined below.
Steel construction, in accordance with Section 1704.3.

Concrete construction, in accordance with Section 1704.4.
Masonry construction, in accordance with Section 1704.5.
Soils, in accordance with Section 1704.7.
Pile foundations, in accordance with Section 1704.8.
Seismic resistance for Design Category D buildings, in accordance with Section 1707.
Structural testing for isolation damping systems in seismic Design Category D buildings, in
accordance with Section 1708.
A quality assurance plan for seismic resistance of seismic Design Category D buildings, in
accordance with Sections 1705.1 and 1705.2.
Special inspectors shall be licensed in accordance with the requirements in the New Jersey Uniform
Construction Code.
X. GENERAL REQUIREMENTS
A. SCOPE CHANGES
PAGE 39
The Consultant must request any changes to this Scope of Work in writing. An approved DPMC 9d
Consultant Amendment Request form reflecting authorized scope changes must be received by the
Consultant prior to undertaking any additional work. The DPMC 9d form must be approved and
signed by the Director of DPMC and written authorization issued from the Project Manager prior to
any work being performed by the Consultant. Any work performed without the executed DPMC 9d
form is done at the Consultant’s own financial risk.
B. ERRORS AND OMISSIONS

The errors and omissions curve and the corresponding sections of the “Procedures for Architects and
Engineers Manual” are eliminated. All claims for errors and omissions will be pursued by the State on
an individual basis. The State will review each error or omission with the Consultant and determine
the actual amount of damages, if any, resulting from each negligent act, error or omission.
C. ENERGY INCENTIVE PROGRAM

The Consultant shall review the programs described on the “New Jersey’s Clean Energy Program”
website at: http://www.njcleanenergy.com to determine if any proposed upgrades to the mechanical
and/or electrical equipment and systems for this project qualify for “New Jersey Clean Energy
Program” rebates and incentives such as SmartStart, Pay4Performance, Direct Install or any other
incentives.
The Consultant shall be responsible to complete the appropriate registration forms and applications,
provide any applicable worksheets, manufacturer’s specification sheets, calculations, attend meetings,
and participate in all activities with designated representatives of the programs and utility companies
to obtain the entitled financial incentives and rebates for this project. All costs associated with this
work shall be estimated by the Consultant and the amount included in the base bid of their fee
proposal.
D. AIR POLLUTION FROM ARCHITECTURAL COATINGS

The Consultant shall include in the appropriate sections of the specification the requirement that all
architectural coatings applied at the project site shall comply with the NJDEP Administrative Code
Title 7, Chapter 27, Subchapter 23, entitled “Prevention of Air Pollution from Architectural Coatings”.
Architectural coatings shall mean materials applied for protective, decorative, or functional purposes
to stationary structures or their appurtenances, portable buildings, pavements, or curbs. The coating
materials include, but are not limited to, paints, varnishes, sealers, and stains.
PAGE 40
XI. ALLOWANCES
A. PERMIT FEE ALLOWANCE
The Consultant shall obtain and pay for all of the project permits in accordance with the guidelines
identified below.
1. Permits:
The Consultant shall determine the various State permits, certificates, and approvals required to
complete this project.
2. Permit Costs:
The Consultant shall determine the application fee costs for all of the required project permits,
certificates, and approvals (excluding the NJ Uniform Construction Code permit) and include that
amount in their fee proposal line item entitled “Permit Fee Allowance”. A breakdown of each permit
and application fee shall be attached to the fee proposal for reference.
NOTE: The NJ Uniform Construction Code permit is excluded since it is obtained and paid for by
DPMC.
3. Applications:
The Consultant shall fill out and submit all permit applications to the appropriate permitting
authorities and the costs shall be paid from the Consultant’s permit fee allowance provided. A copy of
the application(s) and the original permit(s) obtained by the Consultant shall be given to the Project
Manager for distribution during construction.
4. Consultant Fee:
The Consultant shall determine what is required to complete and submit the permit applications, obtain
supporting documentation, attend meetings, etc., and include the total cost in the base bid of their fee
proposal under the “Permit Phase” column.
Any funds remaining in the permit allowance account will be returned to the State at the close of the
project.
PAGE 41
B. EMERGENCY GENERATOR ALLOWANCE

The Consultant shall estimate the costs for the design and construction administration services
necessary to provide the emergency generator and include that amount in their fee proposal line item
entitled “Emergency Generator Allowance.”
C. WATER TREATMENT SYSTEM ALLOWANCE

The Consultant shall estimate the costs for the design and construction administration services
necessary to provide a water treatment system and include that amount in their fee proposal line item
entitled “Water Treatment System Allowance.”
D. HAZARDOUS MATERIALS ALLOWANCE

The Consultant shall estimate all costs associated with construction administration services associated
with dealing with asbestos as described in this scope of work and include that amount in the fee
proposal line item entitled “Hazardous Materials Allowance”. This amount shall also be identified
as a separate line item on the fee proposal breakdown sheet attached for reference.
Any funds remaining in the Allowance at the end of the project shall be returned to the State.
XII. SUBMITTAL REQUIREMENTS

A. CONTRACT DELIVERABLES
All submissions shall include the Contract Deliverables identified in Section XIV of this Scope of
Work and described in the DPMC Procedures for Architects and Engineers Manual.
B. CATALOG CUTS
The Consultant shall provide catalog cuts as required by the DPMC Plan & Code Review Unit during
the design document review submissions. Examples of catalog cuts include, but are not limited to:
mechanical equipment, hardware devices, plumbing fixtures, fire suppression and alarm components,
specialized building materials, electrical devices, etc.
PAGE 42
C. PROJECT DOCUMENT BOOKLET

The Consultant shall submit all of the required Contract Deliverables to the Project Manager at the
completion of each phase of the project. All reports, meeting minutes, plan review comments, project
schedule, cost estimate in CSI format (2004 Edition), correspondence, calculations, and other
appropriate items identified on the Submission Checklist form provided in the A/E Manual shall be
presented in an 8½” x 11” bound “booklet” format.
D. DESIGN DOCUMENT CHANGES

Any corrections, additions, or omissions made to the submitted drawings and specifications at the
Permit Phase of the project must be submitted to DPMC Plan & Code Review Unit as a complete
document. Corrected pages or drawings may not be submitted separately unless the Consultant inserts
the changed page or drawing in the original documents. No Addendums or Bulletins will be accepted
as a substitution to the original specification page or drawing.
E. SINGLE-PRIME CONTRACT
All references to “separate contracts” in the Procedures for Architects and Engineers Manual, Chapter
8, shall be deleted since this project will be advertised as a “Single Bid” (Lump Sum All Trades)
contract. The single prime Contractor will be responsible for all work identified in the drawings and
specifications.
The drawings shall have the required prefix designations and the specification sections shall have the
color codes as specified for each trade in the DPMC Procedure for Architects and Engineers Manual.
The Consultant must still develop the Construction Cost Estimate (CCE) for each trade and the amount
shall be included on the DPMC-38 Project Cost Analysis form where indicated. This document shall
be submitted at each design phase of the project and updated immediately prior to the advertisement to
bid.
PAGE 43
PROJECT NO: M1427-0O
XIII. SOW SIGNATURE APPROVAL SHEET

This Scope of Work shall not be considered a valid document unless all signatures appear in each
designated area below.
The Client Agency approval signature on this page indicates that they have reviewed the design
criteria and construction schedule described in this project Scope of Work and verifies that the work
will not conflict with the existing or future construction activities of other projects at the site.
SOW PREPARED BY: iU ‘ii, / La/i

£kMES WRIGHTROJECT MANAGER DATE
DPMC PROJECT PLANNING & INITIATION
SOW APPROVED BY: i

4444 MCKENNA, MANAGER DA E
ROJEC LANNING & INITIATION
SOW APPROVED B/1Th) F

LRtG,/DIRTOR DATE
qiICE OF PROPffYIANAGEMENT AND CONSTRUCTION
DEPARTMENT OiiUMAN SERVICES
SOW APPROVED BY: SiL

STEVEN RAPAPOR P1thJECT MANAGER
47/i z
DATE
DPMC PROJECT MANAGEMENT GROUP
SOW APPROVED BY:_______________________________

RICHAIDPLODMAND, DEPUTY DIRECTOR DATE
DIV PROPERTY MGT & CONSTRUCTION
PAGE 44
XIV.CONTRACT DELIVERABLES
The following is a listing of Contract Deliverables that are required at the completion of each phase of
this project. The Consultant shall refer to the DPMC publication entitled, “Procedures for Architects
and Engineers,” Volumes I and II, 2nd Edition, dated January, 1991 to obtain a more detailed
description of the deliverables required for each item listed below.
The numbering system used in this “Contract Deliverables” section of the scope of work corresponds
to the numbering system used in the “Procedures for Architects and Engineers” manual and some may
have been deleted if they do not apply to this project.
PROGRAM PHASE
5.1 Project Schedule (Bar Chart Format)
5.2 Meetings & Minutes (Minutes within 5 working days of meeting)
5.3 Correspondence
5.4 Submission Requirements
5.4.10 Diagrammatic Sketches/Drawings: 6 sets

5.4.12 Current Working Estimate in CSI Format & Cost Analysis 38 Form
5.4.13 Bar Chart of Design and Construction Schedule
5.4.14 Oral Presentation of Submission to Project Team
5.4.15 SOW Compliance Statement
5.4.16 This Submission Checklist
5.4.17 Deliverables Submission in Booklet Form: 7 sets
5.5 Approval of Submission
5.5.1 Respond to Submission Comments
DESIGN DEVELOPMENT PHASE: 50% Complete Design Documents (Minimum)
7.1 Project Schedule (Update Bar Chart Schedule)
7.2 Meetings & Minutes (Minutes within 5 working days of meeting)
7.3 Correspondence
PAGE 45
7.4.1 A/E Statement of Site Visit, As-Built Drawing Verification (if available)
7.4.2 Space Analysis
7.4.3 Special Features Description: security, fire protection, special structural features, etc.
7.4.5 Foundation Analysis
7.4.8 Regulatory Agency Approvals
7.4.8.2 NJ Department of Community Affairs
(a) UCC Permit for Building Construction
7.4.9 Confirm Utility Availability (On Site & Public)
Domestic Water
Fire Service
Electric Service
Emergency Power
7.4.10 Drawings: 6 sets
Cover Sheet (See A/E Manual for format)
Site Plan
Floor Plans
Elevations
Sections/Details
Structural Drawings, Seismic Design Load Criteria
HVAC Drawings, Heating & Cooling Equipment Schedules
Plumbing Drawings, Pipe Distribution & Riser Details, Fixture Schedule
Electrical Drawings, Riser Diagram, Panel Schedules, Service Size
Emergency Power Equipment & Source
7.4.11 Specifications: 6 sets (See A/E Manual for format, include Division 1 and edit to
describe the administrative and general requirements of the project)
7.4.14 Oral Presentation of Submission to Project Team
7.4.15 SOW Compliance Statement
7.4.16 This Submission Checklist (See A/E Manual, Figure 6.4.16 for format)
7.5 Approval
7.6 Submission Forms
Figure 7.4.12 Current Working Estimate/Cost Analysis

Figure 7.4.16 Submission Checklist
PAGE 46
FINAL DESIGN PHASE 100% Complete Construction Documents

This Final Design Phase may require more than one submission based on the technical quality and
code conformance of the design documents.
8.1 Schedule (Update Bar Chart Schedule)
8.2 Meeting & Minutes (Minutes within 5 working days of meeting)
8.3 Correspondence
8.4.1 A/E Statement of Site Visit

8.4.8 Regulatory Agency Approvals (Include itemized list specific to this project)
8.4.10 Drawings: 6 sets
8.4.11 Specifications: 6 sets
8.4.14 Oral Presentation of this Submission to Project Team
8.4.15 Plan Review/SOW Compliance Statement
8.5 Approvals
PERMIT APPLICATION PHASE

This Permit Application Phase should not include any additional design issues. Design documents
shall be 100% complete at the Final Design Phase.
8.6 Permit Application Submission Requirements
8.6.1 - 8.6.7: If all of the deliverables of these sections have been previously submitted to
DPMC and approved there are no further deliverables due at this time
8.6.8 Regulatory Agency Approvals
(a) UCC Permit Application & Technical Sub-codes completed by A/E
8.6.9 Utility Availability Confirmation
8.6.10 Signed and Sealed Drawings: 6 sets
PAGE 47
8.6.11 Signed and Sealed Specifications: 6 sets

8.6.12 Current Working Estimate/Cost Analysis
8.6.13 Bar Chart Schedule
8.6.15 Plan Review/SOW Compliance Statement
8/6.16 Submission Checklist
8.7 Approvals
Figure 8.4.12 Current Working Estimate/Cost Analysis

Figure 8.4.16 Submission Checklist (Final Review Phase)
Figure 8.6.12-b Bid Proposal Form (Form DPMC -3)
Figure 8.6.12-c Notice of Advertising (Form DPMC -31)
Figure 8.6.16 Submission Checklist (Permit Phase)
Figure 8.7 Bid Clearance Form (Form DPMC -601)
BIDDING AND CONTRACT AWARD

9.0 Bidding Phase Requirements
9.0.1 Original Drawings signed & sealed by A/E, one (1) set AUTOCAD Discs
9.02 One Unbound Specification Color Coded per A/E Manual Section 8.4.11
` 9.03 Bid Documents Checklist
9.04 Bid Proposal Form
9.05 Notice for Advertising
9.1 Chair Pre-Bid Conference/Mandatory Site Visit
9.2 Prepare Bulletins
9.3 Attend Bid Opening
9.4 Recommendation for Contract Award
9.4.1 Prepare Letter of Recommendation for Award & Cost Analysis
9.5 Attend Pre-Construction Meeting
9.6 Submission Checklist
PAGE 48
Figure 9.4.1 Cost Analysis

Figure 9.6 Submission Checklist
CONSTRUCTION PHASE
10.1 Site Construction Administration
10.2 Pre-Construction Meeting
10.3 Construction Job Meetings
10.3.1 Agenda: Schedule and Chair Construction Job Meetings

10.3.2 Minutes: Prepare and Distribute Minutes within 5 working days of meeting
10.3.3 Schedules; Approve Contractors’ Schedule & Update
10.3.4 Minutes Format: Prepare Job Meeting Minutes in approved format, figure 10.3.4-a
10.4 Correspondence
10.5 Prepare and Deliver Conformed Drawings
10.7 Approve Contractors Invoicing and Payment Process
10.8 Approve Contractors 12/13 Form for Subs, Samples and Materials
10.10 Approve Test Reports
10.11 Approve Shop Drawings
10.12 Construction Progress Schedule
10.12.1 Construction Progress Schedule
10.13 Review & Recommend or Reject Change Orders
10.13.1 Scope Changes

10.13.2 Construction Change Orders
10.13.3 Field Changes
10.14 Construction Photographs
10.15 Submit Field Observation Reports
PAGE 49
Figure 10.3.4-a Job Meeting Format of Minutes

Figure 10.3.4-b Field Report
Figure 10.6 DPMC Insurance Form-24
Figure 10.6-a Unit Schedule Breakdown
Figure 10.6-b Monthly Estimate for Payment to Contractor DPMC 11-2
Figure 10.6-c Monthly Estimate for Payment to Contractor DPMC 11-2A
Figure 10.6-d Invoice DPMC 11
Figure 10.6-e Prime Contractor Summary of Stored Materials DPMC 11-3
Figure 10.6-f Agreement & Bill of Sale certificate for Stored Materials DPMC 3A
Figure 10.7-a Approval Form for Subs, Samples & Materials DPMC 12
Figure 10.7-b Request for Change Order DPMC 9b
Figure 10.9 Transmittal Form DPMC 13
Figure 10.10 Submission Checklist
PROJECT CLOSE-OUT PHASE

11.1 Responsibilities: Plan, Schedule and Execute Close-Out Activities
11.2 Commencement: Initiate Close-Out w/DPMC 20A Project Close-Out Form
11.3 Develop Punch List & Inspection Reports
11.4 Verify Correction of Punch List Items
11.5 Determination of Substantial Completion
11.6 Ensure Issuance of “Temporary Certificate of Occupancy or Approval”
11.7 Initiation of Final Contract Acceptance Process
11.8 Submission of Close-Out Documentation
11.8.1 As-Built & Record Set Drawings, 3 sets AUTOCAD Discs Delivered to DPMC
11.8.2 (a) Maintenance and Operating manuals, Warranties, etc.: 7 sets each
(b) Guarantees
(c) Testing Reports
(d) Chillerr Inspection Certificates
(e) Shop Drawings
(f) Letter of Contract Performance
11.8.3 Final Cost Analysis-Insurance Transfer DPMC 25
PAGE 50
11.9 Final Payment
11.9.1 Contractors Final Payment

11.9.2 A/E Invoice and Close-Out Forms for Final Payment
11.10 Final Performance Evaluation of the A/E and the Contractors
11.11 Ensure Issuance of a “Certificate of Occupancy or Approval”
Figure 11.2 Project Close-Out Documentation List DPMC 20A

Figure 11.3-a Certificate of Substantial Completion DPMC 20D
Figure 11.3-b Final Acceptance of Consultant Contract DPMC 20C
Figure 11.5 Request for Contract Transition Close-Out DPMC 20X
Figure 11.7 Final Contract Acceptance Form DPMC 20
Figure 11.8.3-a Final Cost Analysis
Figure 11.8.3-b Insurance Transfer Form DPMC 25
Figure 11.8.4 Submission Checklist
XV. EXHIBITS
The attached exhibits in this section will include a sample project schedule, and any supporting
documentation to assist the Consultant in the design of the project such as maps, drawings,
photographs, floor plans, studies, reports, etc.
END OF SCOPE OF WORK
PAGE 51
February 7, 1997
Rev.: January 29, 2002
Responsible Group Code Table
The codes below are used in the schedule field “GRP” that identifies the group responsible for the
activity. The table consists of groups in the Division of Property Management & Construction
(DPMC), as well as groups outside of the DPMC that have responsibility for specific activities on
a project that could delay the project if not completed in the time specified. For reporting
purposes, the groups within the DPMC have been defined to the supervisory level of
management (i.e., third level of management, the level below the Associate Director) to identify
the “functional group” responsible for the activity.
CODE DESCRIPTION REPORTS TO ASSOCIATE DIRECTOR OF:
CM Contract Management Group Contract Management
CA Client Agency N/A
CSP Consultant Selection and Technical Services

Prequalification Group
NE Architect/Engineer N/A
PR Plan Review Group Technical Services
CP Construction Procurement Planning & Administration
CON Construction Contractor N/A
FM Financial Management Group Planning & Administration
OEU Office of Energy and N/A

Utility Management
PD Project Development Group Planning & Administration
EXHIBIT ‘A’
....
...
.-.
..
..‘;.‘.c.’..;—:;
Activi
.. - ..
. •---•..-‘-
ID .:. -.-- ,-:
Descnptaen .-H//.:, ,--,-. ,-.
.iinrnii
I.
ni ImH lfl nmIlrnnh.11 fqImIIiiIii.
CV3001 SchedulelConduct Predesign/Project KIck-Off Mtg

CV3020 Prepare Program Phase Submittal
AB
I
CV3021 Distribute Program Submittal for Review I
CM
CV3027 Prepare & Submit Prbject Cost Analysis (DPMC 38) I H.. I-:HI-.
.- .
CM ‘ -
I
cV3022 Review & Approve Program Submittal
CA
CV3023 Revicw&ApprovePiogramSubmatal PR - - 1
CV3024 Review & Approve Program Submittal — I_
CM
CV3025 i
Consolidate & Return Program Submittal Comments I
CM I
CV3030 — ,.,ii!.iI
. I. II II I, I;.
Prepare Schematic Phase Submittal •VI
AB I:’.. ;; I I•
-
cV3O3i .lIi-
I.IHIHI
DlstributeSchemadcSubmittalforReview .
M I i . I II ii. I;
. 1 - --I. . H j.
— .Hi
CV3037 .
Prepare & Submit Project Cost Analysis (DPMC -H;:
38) CM
-:,
V I
.• V V
Review & Approve Schematic Submittal II .
CA ..I ..H .
I
CV3033 Review & Approve Schematic Submittal
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Review & Approve Design Development Submittal
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CV3044 Review&ApproveDesmgnDeveiopmentSubmitt
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CV3050 Prepare Final Design Phase Submittal
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NOTE: DBCA-TFST
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Scope of Work for contract phase durations. Bureau of Design & Construction Services
Routine Project
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Hunterdon Developmental
I Administration Bldg.
2. Adaptive Learning Center
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4. Health Service Residence
5. a) Laundry b) Warehouse
c)Engineering & Central Motor Pool
-
6. 23. Cottages
24. Greenhouse
25. Pool Bldg.
26, GazeboiMemorial Park
27. Grounds
28. Camp Totem
29. Engineer Shops
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78 West
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EXHIBIT ‘B’
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EXHIBIT ‘C’
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EXHIBIT ‘D’
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EXHIBIT ‘D’
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EXHIBIT ‘D’
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EXHIBIT ‘D’
IIUNTERDON DEVELOPI’EENTAL CENTER
DEPARTMENT OF IMAN SERVICES
CONTRACTOR RULES
Contractors arid their crnplciycs working within the confines of Ncw Jersey Deportment of Human Service
Fadilhlics mtt.’t cxmrarin to rcg’rlailons gcivcrnlng the fwctioniii of the lrieIllty. Questions rcgirdiiig
rcgHInItnes horrId be brotighi to the atterillors of the racitity Contract Administrator.
entlmclnrs and thcir criiplnycc. arc required fri havc un idvntilicntinn badjc worn In pinhi vicw nboce the
is’ukt Ii,r
I’articuiur attention Is caflcd to thc lullowing regulatimic’
I. PARK1NC’i: rarking i.s pcrmittedonly In assigned arens. (nnIrncinrS €hould clicck witit the Facility
Contract Adudnistrator for assignuicnf to a porking area.
2. LCX’KENQ oF VfIIICLES: Locking your car or truck fliitpciriatit not rudy for the prolcclicin of )our
vehicle but ako n a snfcty mciiirc for ihc clients, enipIovcs and khots nlikr. k.cyc. if found hi yeui
VdiCIC. Will h cn liC4IhZd ittid lumen In In (he Dcptrtmeurt of Ilumnu crvlccs Police tcpnrintcnt. Vour
rccntry to thc i’ncifity will be at the t.cCtctioii Facility Contract Admlrulstrnior.
1, FIRE REGULATIONS: lire Facility Cnnuact Adm)tuislnftor will provide instructions as 3pplicobtc In
tiuccontractor. AT NC’)TIME IS WRI.t)INO. DURNINCI OROlH1R WORK INVOLVING OPEN
FI,AMF 10 lIE UNUI;RrAKEN Wmiour PERMISStON OF 11 II FACILITY CONTRACr
ADMINISrRA1OR WHO WILT. INSTRUCT THE CONTRACTOtl IN I LU NECESSARY
PROCEDURES,
4. Xt’.VS: lssuattce of kcy to cnrrtrnctors employees carries with it the responsibility far etercIsiiig the
utmost care, ConIructors employecs signing out kcy(c will be rccpen&blo for TC(UI iiiitg ie key(S) at tI’e
end if tvcry day. the FciIity Cotitraci Administrator may assess charges for hay(s) lost or not returned.
. DOORS; LOCKEL DOORS, WHICH ARE OPENED TO PERMIT PA5SAOE MuST E

RIZLOCKEO IMMEbIATELY. Particular aucnitlon should be givers to doort’ tn the outside, tnir towcis
aurd to roofa,
6. 1,ADI)ERS. SCAFFOLDINC), AND EXCAVA! ioNS: Ladders and scaffolding must be attended white
work Ii In progress, Never leave a ladder In posItion without someone in atler,dtuice. Leáters arid
scaffolding must be rarnnvrd mit the end or the day. .11’ um(Tildtng cannot be removed it must be fenced In
such a way that patients and staff cannot iln access. 11’ scaffoldIng it to be fenced the Facility Contract
Admitmisirator nulust approve the prrImnetcr fence. Excmiviilion umaist be tinioundod by a scpure fence at the
completion of the day’s work. In progress e.’ucavatlofl nusy also require a fcr.ce If rIsk IS present. The
Facility Contract AdmmuinlsLmtor must be notltled of nil eNcevStIon5 nd he will determine LIme need for
Rndng
7. TOOLS & MitRtALS: Keep nit loots and materials stored in places protecled from access by clients,
staff and visitors. Pick up truck opera tors must not tene tools and(or mlerials exposed In the back cC the
truck
S. PICI(JRES: NO P110105 may be taken without permission of the Facility Contract Admlxilstrator.
9 P’ACILITY flEOULATIONS: Contractors may also be required to sign FncIlity Rlufes for Contractors,
thcs nrls are Independent of the Department of I luman Services rules, arid are Intended to highlight
specific ooncerns within that spcclflc fnnllIty.
10. CLIENT ENiPACTION: Contriictorenmplayees must not Intcnict with the clients. Do not provide
clicnl.c with money, elp,ntctlc, matches or tihtcrc, took, or nay other dairgeroua item. If there is a
putiticnrtimi ly tiumuddesnnw dent ii’’rI the huntdwmt hntimc1hilely to the Facility Ccitttncl Mtilnlsln,lor.
EXHIBIT ‘E’
HUNTERDON DEVELOPMENTAL CENTER
DEPARTMENT OF HUMAN SERVICES
CONTRACTOR RULES
11. INMATE LABOR: Soim’ Human Service Facilkies utilize iiuna(e labor. The same general rut apiy
to the inm.res with the notabic ciccpi ion - WlIltCtaCUOTi of any type with Inmates Is sbietiy prohIbited”.
12, CONRARANI) Contractors, thcir cmpIoye or persons are prohibited from bringing with them any
alcoholic beverages. Iirearms, wnniwihion, knives or any other article having the nature of a weapon onto
the gTou ods o(any Department of Human Service Facility. Wlnm necessary to utilize toots, which can
become a weapon. pcrmlsslori must be obtained from the Facility Contract Administrator prior to their use.
H is Incumbent upon users to keep these itema cut of rac1i of the clicnts, cnptuyees and visitors. Never
leave tools unattended, Violation of Conlrabond Rules Regulations may result In ctlminaI charges.
The contractor and each of his employees are required to sign a copy of this set of rules. It Is the
contracto?s responsibility to have any sub-contrictor and or his employees sign this for-rn prior to stuLing
woric at LIic facility. Signed copies olthe form are to be returned to the Facility Contract Administrator.
This form may be duplicated as necessary Conisactors are required to remove sub-contractors or -
cmptoytes who does not conform to these rules.
I ccrii!3’ that I ha’c read the above rules and aee to abide with e’thing contained In them.
Contrctor/En’pluycc Signature
FaciIiiy Contract AdmInItmator Sigiuthire —
Bill Schffer
Ofllce of OpiWiono Supj*rt Services
Phone (64)9)6334492 Fax (61)9)633-0586
Email wr.#baffer€dhs.sta(c4us
EXHIBIT ‘E’
METHOD OF OPERATION
FOR
WATER TREATMENT & MAINTENANCE SERVICES (HEATING AND COOLING)
VARIOUS STATE AGENCIES (T0154)
1.0 Purpose and Intent
The purpose of this contract is to provide State Agencies with water treatment programs of the heating
and cooling systems for various locations throughout the State. This shall include but is not limited to
boiler systems, cooling towers, open and closed loops, recirculating hot and cold loop type systems,
steam generating systems, etc.
The purchase of chemicals only is strictly prohibited under this contract.
Cooperative Purchasing Partners:

This contract is not available to any county, local and quasi-governmental agencies.
2.0 Contract Number and Term
There are five (5) contracts under term number T0154. This is a three (3) year term contract, 8/01/11-
7/31/14 with two one-year additional extension options.
3.0 Method of Operation
Each location has been awarded a specific contract line for Years 1 & 2 and Year 3. This is an all-inclusive
monthly rate to include labor, chemicals, materials, supplies, testing, reporting, etc. as identified in
Section 3.0 of the Request for Proposal (REP).
Hourly Labor rates Each vendor has been awarded hourly labor rates for any projects/tasks above and
-
beyond those identified in RFP Section 3.0. Those labor rates pertain to alt locations awarded under that
specific contract.
Additional supplies Each vendor has been awarded a markup or discount for additional materials and
—
supplies not covered under RFP Section 3.0. The supplier invoice must be attached to the vendor
invoice for payment and verification purposes.
NOTE TO STATE USING AGENCIES:

Any repair projects with an estimated cost over $59,000 or the current public bidding threshold
(N.J.S.A.52:34-7) are not permitted under this contract. Any repair/service projects estimated over
$59,000 must be publicly advertised thru the following State Agency:
Department of Treasury
Division or Property Management and Construction
Contract Administration
Richard Flodmand, Deputy Director
Phone: 609-984-3629
Email: Richard.Flodmand@treas.state.ni.us
1
EXHIBIT ‘F’
4.0 Contact Information
State Agencies: To add or delete a State Agency location to the contract

Linda Spildener, General Services Sub-Team Leader
Department of the Treasury -Division of Purchase and Property
33.W. State Street
P0 Box 230
Trenton, Ni 08625,
Phone 609-633-3906
Fax: 609-292-5170
Email: LindaSpildener@treas.state.nj.us
Contract A79580
CQI Water Treatment
16 Roslyn Drive
P0 Box 1140
Oakhurst, Ni 07755
Ph: 732-571-1420 Fax: 732-571-1430
Contact: Jeff Hendrickson
Contract A79577
CSL Water Treatment Inc.
156 Mt. Bethel Road
Warren, NJ 07059
Ph: 908-647-1400 Fax: 908-647-1080
Contact: Gary Thorp
Contract A79581
Scientific Boiler Water Conditioning Co.
515 Pennsylvania Avenue
Linden, NJ 07036
Ph: 908-486-2000 Fax: 908-486-0844
Contact: Andrew Lewin
Contract A79578
Wasak, Inc.
45 Park Place South
Morristown, NJ 07960
Ph: 973-605-8122 Fax: 973-683-0129
Contact: Daryl Reigel
Contract A79579
Water Dynamics, Inc.
9 Valley Forge Dr.
Whippany, NJ 07981
Ph: 973-428-8330 Fax: 973-428-8331
Contact: Kim Dwyer
2
EXHIBIT ‘F’
Contract A7958O CQI Water Treatment II LLC
-
Line Agency Location Yr Cost

29 OMAVA Bordentown Armory 1&2 $30.00
30 DMAVA BordentOWn Armory 3 $32.00
31 DMAVA BordentoWn CSMS 1&2 $30.00
32 DMAVA Borderitown CSMS 3 $32.00
39 DMAVA Cherry Hilt Armory 1&2 $30.00
40 DMAVA Cherry Hill Armory 3 $32.00
51 DMAVA Freehold Armory 1&2 $20.00
52 DMAVA Freehold Armory 3 $20.00
63 OMAVA Mercer Armory 1&2 $30.00
64 DMAVA Mercer Armory 3 $32.00
77 DMAVA Sea Girt Armory 1&2 $30.00
78 DMAVA Sea Girt Armory 3 $30.00
83 DMAVA TomsRiver Armory 1&2 $30.00
84 DMAVA TomsRiver Armory 3 $30.00
85 DMAVA Trenton Armory 1&2 $30.00
86 DMAVA Trenton Armory 3 $30.00
95 DMAVA West Orange Armory 1&2 $32.00
96 DMAVA West Orange Armory 3 $32.00
97 DMAVA westOrangeCSMS 1&2 $40.00
98 DMAVA West Orange CSMS 3 $40.00
99 DMAVA Westfield Armory 1&2 $60.00
100 DMAVA Westfield Armory 3 $60.00
101 DMAVA Woodbridge Armory 1&2 $35.00
102 DMAVA Woodbridge Armory 3 $35.00
125 DOT Cherry Hill Hdq 1&2 $45.00
126 DOT Cherry Hill Hdq 3 $45.00
129 TRE Sandy Hook 1&2 $100.00
130 TRE Sandy Hook 3 $110.00
131 St time hourly rate 1&2 $40.00
132 St time hourly rate 3 $40.00
133 OT hourly labor rate 1&2 $50.00
134 OT hourly labor rate 3 $50.00
135 Sun/Hot labor rate 1&2 $55.00
136 Sun/Hol labor rate 3 $55.00
137 Supplies 10% discount
EXHIBIT ‘F’
Contract A79577 CSI. Water Treatment, Inc.
Line Agency Location Yr Cost
1 DEP Liberty State Park 1&2 $149.00
2 DEP Liberty State Park 3 $149.00
3 DHS Ancora Psych 1&2 $374.00
4 OHS Ancora Psych 3 $374.00
5 DHS Ann Klein Forensic 1&2 $194.00
6 DHS Ann Klein Forensic 3 $194.00
7 DHS Green Brook RC 1&2 $183.00
8 DHS Green BrookRC 3 $183.00
11 OHS Hunterdon DC 1&2 $329.00
12 DHS Hunterdon DC 3 $329.00
15 DHS No Jersey DC 1&2 $647.00
16 DHS NoJerseyDC 3 $647.00
17 DHS Hagedorn Psych 1&2 $279.00
18 DHS Hagedorn Psych 3 $279.00
19 DHS Trenton Psych 1&2 $481.00
20 DHS Trenton Psych 3 $481.00
21 OHS Vineland DC 1&2 $541.00
22 DHS Vineland DC 3 $541.00
23 DHS Woodbine DC 1&2 $394.00
24 DHS Woodbine DC 3 $394.00
25 OHS Woodbridge DC 1&2 $1,839.00
26 OHS Woodbridge DC 3 $1,839.00
27 DMAVA Atlantic City Armory 1&2 $33.00
28 DMAVA AtlanticCityArmory 3 $33.00
61 DMAVA Menlo Park VMH 1&2 $112.00
62 DMAVA Menlo Park VMH 3 $112.00
79 DMAVA Somerset Armory 1&2 $44.00
80 DMAVA Somerset Armory 3 $44.00
87 DMAVA Tuckerton Armory 1&2 $40.00
88 DMAVA Tuckerton Armory 3 $40.00
89 DMAVA Vineland Armory 1&2 $39.00
90 DMAVA Vineland Armory 3 $39.00
91 DMAVA VinelandVMH 1&2 $147.00
92 DMAVA VinelandVMH 3 $147.00
105 DCC Albert Wagner 1&2 $784.00
106 DCC Albert Wagner 3 $784.00
107 DCC Bayside Prison 1&2 $291.00
108 DCC Bayside Prison 3 $291.00
111 DCC Garden State YCF 1&2 $194.00
EXHIBIT ‘F’
state sf
DEPARmuNT OP ThE TREASURY
Chiller Replacement Study

Agency Consultant Contract No: R0123-OO WO#1O

Hunterdon, NJ
Department of Treasury
Division of Property Management & Construction
Date: June 28, 2007
Submitted by: Miller-Remick Corporation

1010 Kings Highway South
Cherry Hill, NJ 08034
Mr. Norman E. Coffey, P.E.
Project Engineer
(856) 429.4000
EXHIBIT ‘G’
June 28, 2007
State of New Jersey

Department of Human Services
222 South Warren Street
P.O. Box 700
Trenton NJ 08625-0700
(609) 292-2761
Attn: Mr. Matthew Pazder
Re: Hunterdon Developmental Center Chiller Replacement Study

—
Agency Consultant Contract No: R0123-00 WO#l0

M-R Project No: 1400-0423
Dear Mr. Pazder:
We have completed our study of the existing chiller system at Hunterdon Developmental Center. The
goal of this project was to prepare a study of replacement options for the existing chillers and cooling
tower. Currently the facility maintains two chillers in operation; one of the two original absorption
chillers and one rental chiller. The original chillers are 38 years old. According to the facility, and our
recent site visit, the equipment appears to have reached its useful life.
Specifically, Miller-Remick Corporation provided the following engineering services during the conduct
of this study:
• Discussed the areas of concern with the facility personnel, collected relevant available
information and drawings, and toured the project areas.
• Evaluated the age and useful life for each major piece of equipment.
• Contacted manufacturer representatives to obtain information on critical replacement costs to
determine availability and cost.
• Prepared a budgetary construction cost estimate along with a DPMC 38 form. Costs are broken
down into categories of Chiller Replacement and Cooling Tower Replacement.
• Prepared this report of our findings and recommendations.
Mr. Matthew Pazder June 28, 2007
Hunterdon Developmental Center — Chiller Replacement Study Page 2
Existing System Descriptions
The cooling needs of the Hunterdon Developmental Center located in Hunterdon, New Jersey are
currently met by one (1) 490-ton absorption chiller operating at reduced capacity located on the lower
level of hospital building and one (1) 400-ton electric rental chiller (see attached photo #4) located in the
parking lot across from the building. The chilled water from the temporary chiller is connected into the
inlet and outlet connections at the non-operational chiller (see attached photos #1 and #2). The water is
circulated by two (2) 150 HP pumps. The temporary chilled water piping and electrical connection cables
are laid across an access road and need to be connected and disconnected every year (see attached photo
#3). Based on information from the facility, the one operational 490-ton chiller in addition to the 400-ton
rental chiller are insufficient for cooling the facility. There is also one (1) non-operational 490-ton
absorption chiller located on the lower level of hospital building. The chillers reject the refrigeration heat
using a two-cell 1,000-ton cooling tower located on grade across from the hospital building (see attached
photo #5). The cooling tower is in a deteriorated state and functions far below its’ rated capacity. During
the cooling season (April 15 to October 14) the facility uses high temperature water generated at the Edna
Mahan prison Cogeneration plant to power the one operational absorption chiller.
The current chillers and cooling tower were installed in 1968, some thirty eight years ago. Of the two
existing chillers, one chiller is operating at reduced capacity and the other is completely non-operational.
Consequently, both chillers are in need of replacement. The tower, along with its structural steel support,
shows evidence of deterioration, almost certainly from corrosion, erosion, atmospheric elements, and
normal use. From these contributing causes, the cooling tower is reaching the end of its useful life and is
well beyond industry standard.
The existing absorption chillers located in the lower level will need to be disassembled and cut up in order
to be removed. With the difficulty of installing new large absorption chillers into the mechanical room, if
that chiller type is selected we have proposed installing the new chiller plant adjacent to the existing
cooling tower with new interconnecting piping installed underground. Electric centrifugal chillers are
capable of being installed in the mechanical room, if that chiller type is selected.
Chiller #1 and #2 (one operational & one non-oi )erationafl

Manufacturer Trane
Model B5J-HW-3
Year Built 1968
Cooling Capacity 490 Tons Cooling each
Chiller Type High Temperature Hot Water Absorption
Hot Water Input 270 deg F, 490 gpm
Chilled Water Output (52°F in / 42°F out) 150 HP constant speed, 2400 gpm @ 170’ TDH
Rental Chiller
Manufacturer Trane
Model RTAA4004K
Year Built Approximately 4 years old
Cooling Capacity 400 Tons Cooling each
Chiller Type Electric Modular Centrifugal
Cooling Tower
Manufacturer Marley
Model 453-212
Year Built 1968
Cooling Capacity 1,000 Tons Cooling
Tower Type Closed cell wet cooling tower
Input 101 deg F, 2000 gpm
Tower Water Pumps 50 HP constant speed
Methodology and Approach
Multiple tours of the existing Chiller Plant were conducted. We queried facility personnel, most notably
Mr. Harry Creveling, who is most knowledgeable of the building, its systems, and in particular, the
Chiller Plant. Existing chiller submittal documents, chilled water pump curve, and cooling tower data
were obtained from facility personnel.
The chillers were manufactured by Trane. Contact was made with our local Trane office. We spoke with
Mr. Matt Chaplin to obtain general information and budgetary pricing regarding the proposed chiller
options.
Remaining Service Life

Below are industry guidelines for major chiller plant equipment as compiled and presented by ASHRAE:
Service Life (years) Existing Equipment Age (years)

Chillers, Absorption 23 38
Cooling Tower, galvanized 20 38
Pumps, base mounted 20 11
As illustrated above, the major equipment in the Chiller Plant is beyond its’ accepted service life. Due to
the age of the equipment, we discovered that the equipment is not economically repairable and
replacement parts are not available. We discovered that the chillers both require major repair work and
based on our review, we recommend complete replacement of the central chiller plant equipment. Given
the age and condition of the equipment, we cannot prioritize the equipment to be replaced; we are
recommending a complete replacement.
Equipment Replacement Considerations

When facilities face the prospect of major equipment systems replacement, it is appropriate to consider
equipment options to serve the needs of the facility going forward rather than assume that an “in-kind”
replacement is appropriate. Reviewing the existing chiller plant along with the operating records, it
appears that the original chiller plant equipment was properly sized for the facility. However, prior to
recommending an “in-kind” replacement, a review of available options is appropriate.
The following are the four basic options for installing two (2) replacement 500 Ton chillers:
• Electric centrifugal chiller Requires large electrical supply (available).
—
• Indirect fired absorption chiller Requires high temperature hot water (available).
—
• Direct-fired absorption chiller Requires natural gas supply (available).

—
• Engine driven Chiller Requires natural gas supply (available).

—
Coefficient of Performance (COP):

Coefficient of Performance (COP) is the ratio of the cooling effect produced expressed in Btu/hr divided
by the energy input expressed in Btu/hr. For an electric chiller at 0.6 kW/ton, this ratio is 12,000 Btu for a
ton of cooling divided by the corresponding 0.6 kW energy input. Each kW is equivalent to 3,413 Btu,
therefore 0.6 kW is 2,048 Btu. Therefore, a 0.6 kW/ton chiller is equivalent to a COP of 12,000 Btu/2,048
Btu, about 5.9 COP. The term COP is dimensionless. A system with a higher COP is a more efficient
system.
Electric centrifugal chillers:

Electric centrifugal chillers use one or more rotating impellers to increase the refrigerant vapor pressure
from the chiller evaporator enough to make it condense in the condenser. At ART standard rating
conditions centrifugal chillers performance at full design capacity ranges from 0.53 kW per ton (COP of
6.6) to 0.68 kW per ton (COP of 5.2). This performance includes the semi-hermetic refrigerant cooled or
open type compressor motors. Electric centrifugal chillers are the most energy efficient of the chiller
types investigated for this site. Chillers of this type can fit through the access way and into the existing
mechanical room for installation in the same location as the existing chillers being removed. The chillers
will need to be broken down into the two separate barrels and the compressor to get them through the
double doors.
Indirect fired absorption chillers:

Indirect fired absorption chillers are presently in operation at the facility. Based on the existing
conditions, it appears that the absorption chillers were originally installed based on the available supply of
waste heat high temperature hot water. The performance of absorption chillers is extremely dependent
upon the entering hot water temperature and flow rate. Where water temperatures are over 250°F, as little
as 1.2- 1.5 gallons per minute of hot water can produce one ton of cooling. The energy efficiency of
absorption can be improved by recovering some of the heat normally rejected to the cooling tower circuit.
A two-stage or two-effect absorption chiller accomplishes this by taking vapors driven off by heating the
first stage concentrator (or generator) to drive off more water in a second stage. Single stage units
typically have a COP of 0.7 while two-stage units typically have a COP of 1.2, Large absorption chillers
of this type will be too large to fit through the access way and into the existing mechanical room, thus a
new chiller building would need to be constructed to house the units.
Hunterdon Developmental Center Chiller Replacement Study Page 5
Direct-fired absorption chillers:

Direct-fired absorption chillers utilize a burner as the heat input for the absorption cooling cycle. Most
operate either on natural gas or No. 2 fuel oil. Since the heat input is at a very high temperature, they
achieve a very high efficiency for the absorption cycle; approaching 12,000 Btu of fuel input for each ton
hour of cooling output. Direct-fired absorption chillers require a stack to vent combustion products. In
addition, the first cost of direct-fired units are higher than indirect fired units. Maintenance costs on the
heat rejection circuit tend to be higher due to more rapid scaling. They also use more water as they must
reject more heat and require larger cooling towers. Large absorption chillers of this type will be too large
to fit through the access way and into the existing mechanical room, thus a new chiller building would
need to be constructed to house the units.
Engine-driven chillers:
Engine-driven chillers are generally described as electric chillers with a matching natural gas burning
engine driven generator. A gas engine driven chiller is essentially an electric chiller that receives electric
power via a local gas engine driven generator. Performance and operating principles are as described
under electric centrifugal chillers above. These units typically have a COP around 2.5. Chillers of this
type can fit through the access way and into the existing mechanical room for installation in the same
location as the existing chillers being removed. The gas engine generator will fit through the double
doors, but the chiller will need to be broken down into two separate barrels and the compressor to get it in
through the double doors. Combustion air intake and exhaust stack venting will need to be appropriately
routed to and from the outside. Natural gas supply piping routed from a new natural gas service
connection in the street to the mechanical room will be required as well.
Annual maintenance cost of gas engine driven chillers is higher than for an electric chiller of comparable
capacity because of the maintenance cost of the gas engine itself. Typical incremental maintenance cost of
the gas engine chillers is in the range of 1.0-1.5 cents per ton-hr more than that for an equivalent capacity
electric chiller. This equates to approximately $16,250 per year for this particular installation (basis:
1,000 Ton load, 1300 CDD, and 1.25 cents per ton-hr). This estimate includes the cost of oil changes,
routine tune-ups, and an escrowed amount for top-end overhauls and major engine overhauls or
replacements.
The gas engine must reject heat to operate (similar to a car or truck engine). The heat is typically rejected
to coolant water and a heat exchanger for dissipation into the atmosphere. It is also possible to reclaim
this heat as a means of reducing energy costs. Additional equipment (heat exchangers, piping, controls
and pumps) would be required to reclaim waste heat, at additional capital cost. To accomplish this, there
must be a constant low temperature heat demand that can accept and use the low temperature heat from
the engine. Unfortunately, there is no such constant low temperature demand to use the engine’s waste
heat. This means that reclaiming the engine heat is not technically feasible in this application.
This conclusion is based on the following points:
• The coolant water is typically cooled via a heat exchanger transferring the waste heat to the
condenser water loop tying in between the chiller outlet and cooling tower inlet.
• Adding the gas engine heat into the condenser water loop increases the water temperature that
goes to the cooling tower which increases the tower’s cooling efficiency.
• The gas engine coolant water is approximately 200°F. This can not be transferred into the
existing 270°F high temperature hot water ioop to be used for heating, as the engine coolant
temperature is lower than that of the loop.
• The only potential low temperature use is the domestic hot water system in the Hospital building
which is currently heated by the 270°F high temperature hot water loop.
• The domestic hot water system’s need for heat is intermittent and is not a steady constant load,
thus it will not be feasible for it to be used for absorbing the engine waste heat.
Findings
The four basic types of chillers were researched for the chiller replacement; electric centrifugal, indirect
fired absorption, direct fired absorption, and engine driven centrifugal. A summary of each chiller type
explored, along with its key features, was detailed previously in this report. The following cost estimates
utilize algorithms approved by DOE. Based on the July 2005 through June 2006 utility bills from the
Hunterdon Cogeneration Facility; the average cost of the high temperature hot water supplied from the
Cogeneration plant is $4.05/Therm, the average cost of electricity is $0.095/kWh and the average cost of
natural gas is $1.35/therm.
• The electric centrifugal type chiller has the lowest first costs for installation. The chillers will be
able to be installed in the existing mechanical room thus eliminating the cost for a new chiller
building. Energy efficiency is highest among the chiller types that were investigated. This
installation would require the least amount of excavation and disruption to the facility. Yearly
electricity costs should be approximately $74,100.
• The engine driven centrifugal type chiller has the second lowest first costs for installation and
will provide chilled water independent of the neighboring Cogeneration facility. The chillers will
be able to be installed in the existing mechanical room thus eliminating the cost for a new chiller
building. Energy efficiency is lower then that of the electric chillers but higher than the
absorption chillers. A new gas service and piping to the mechanical room will be required. The
local natural gas supplier should be contacted to confirm availability. Yearly natural gas costs
should be approximately $84,240.
• The indirect fired absorption type chiller has higher first costs for installation than the centrifugal
type chillers. This type of chiller has a lower efficiency than the centrifugal chillers. A new
chiller building will be required to house the chillers since they will not be able to be installed in
the existing mechanical room, Yearly high temperature hot water costs should be approximately
$902,570 using a COP value of 0.7 for a single stage unit.
• The direct fired absorption type chiller has the highest first costs for installation as well as
typically having the highest maintenance costs. This type rejects more heat and thus may require
a larger cooling tower than what is currently installed on site. A new chiller building will be
required to house the chillers since they will not be able to be installed in the existing mechanical
room. A new gas service and piping to the mechanical room will be required. The local natural
gas supplier should be contacted to confirm availability. Yearly natural gas costs should be
approximately $210,600.
Based on our evaluation, electric centrifugal type chiller and the engine driven centrifugal type chiller
options have the lowest construction cost and operating costs of the four types evaluated. The chiller itself
for either of these options is basically the same. However, burning gas to create electricity for the engine
driven chiller option rather than using electricity generated at the cogen plant makes the overall
Hunterdon Developmental Center and Edna Mahan site consume more natural resources on a combined
basis. The two types of absorption chillers had both higher construction cost and operating costs.
We investigated the TecoChill gas engine driven chiller unit in addition to the Trane unit. Our findings
on the TecoChill are as follows:
• The TecoChill unit is only available up to a 400 Ton size, so the site would require three (3) 350
Ton units to meet the 1,000 Ton load requirement. However, 500 Ton units are available from
other manufacturers; Trane chillers packaged with Waukesha engines were the basis of our
report.
• Installing three (3) 350 Ton TecoChill units will increase the construction costs due to additional
piping and electrical connections,
• The mechanical room currently houses two chillers, so installing three chillers in the same space
may not be possible. The three chillers will most likely need to be installed outside of the
mechanical room in a new chiller building that will need to be constructed at an additional cost.
Based on Miller-Remick Corporation’s experience and knowledge of the electrical systems at the
Hunterdon Developmental Center and the Edna Mahon prison, the available primary electrical supply
from the Cogeneration plant coupled with the Utility service supplies sufficient electrical power to
operate new electric chillers under normal operating conditions. However, in the event of an outage of
both the Cogeneration plant and the Utility service, the Hunterdon Developmental Center would have to
be transferred to Feeder 513 as backup and consequentially there would be insufficient power to operate
the electric chillers during this situation.
To support the operating of the electric chillers we propose the installation of a 1,000kW diesel powered
standby emergency generator. The generator set is for emergency use only. It is to provide operating
power for the chillers in the event that power from the cogen plant and the Grandin Substation is lost.
This is due to the fact that the backup 513 feeder has insufficient power to supply the site when more than
one of the two electric 500 Ton chillers are in operation. If DHS considers this to be a low-probability
occurrence and if the facility is willing to live with this limitation, then the emergency generator can be
eliminated for a construction cost savings.
The generator would be housed in a small structure adjacent to the cooling tower with underground
cabling to the mechanical room. The installation of electric centrifugal chillers with emergency generator
back up power is the most economical and most cost effective option and is thus being recommended.
Preliminary Construction Cost Evaluation

We prepared a preliminary construction cost estimate based on the scope of work outlines presented
above. Below are our preliminary estimates with the combined costs for the specific chiller type and
cooling tower replacement. Absorption chiller options include basic construction costs for the required
chiller building.
• Electric centrifugal chillers, cooling tower, and emergency generator $2,160,000.

—
• Indirect fired single stage absorption chillers and cooling tower —$3,240,000.
• Indirect fired two stage absorption chillers and cooling tower $3,430,000.
—
• Direct-fired absorption chillers and cooling tower $3,840,000.

—
• Engine driven Chillers and cooling tower $2,460,000.

—
Additional cost considerations not included in the above estimates are as follows:
• Gas engine driven chillers are loud at nearly 100 dBa. Abating the noise in this type of hospital
care setting is very important and will add to the construction costs.
• Gas engine driven chillers and Direct-fired absorption chillers will require air permits for
emissions while electric chillers would not require air permits. Air permits will need to be
applied for and renewed every few years as an additional expense to the site.
Conclusions:
The deterioration of the existing chillers and cooling tower has necessitated their replacement. It is
recommended to replace the existing chillers with two (2) 500 Ton electric centrifugal type chillers to be
located in the existing mechanical room along with a new replacement cooling tower to be located at the
site of the current cooling tower and the addition of a 1,000kW standby emergency generator to support
the new chillers as a back up power source.
If you have any questions concerning the above, please do not hesitate to contact us.
Sincerely,
Miller-Remick Corporation
By: ;NormanE.Coffey,
/ Project Engineer
Attachments:
Attachment I Chiller Plant Site Photos
—
Attachment II— Budgetary Construction Cost Estimate

Attachment II— Chiller Product Data Sheets
Attachment TV—Proposed Site Plan
I:\mr\NJSTATE\1-1400-0423 HDC Chiller Replacement Study\l. Project Managementth. Client Correspondence\Corrected report\l-1400-0423
Chiller Replacement Sludy Revised.doc
-
Attachment I:
Chiller Plant
Site Photographs
Photo #1
Photo #2
Photo #3
Photo #4
Photo #5
Attachment II:
Budgetary Construction
Cost Estimate
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PROJECT COST ANALYSIS DPMC NUMBER: R0123-OO WO#1O
Date: 6/28/2007
Project Phase:
Project Name: Chiller Replacement Electric Centrifugal Chillers
- Scope of Work
Location: Hunterdon Developmental Center, Hunterdon, NJ
Cost Phase “C” Construction

-
1 General Construction 0
2 Structural Steel 0
3 Plumbing 0
4 HVAC 1,773,102
5 Electrical 383,920
6 Other Trades (speci1i): 0
7 TOTAL CONSTRUCTION COST ESTIMATE (CCE) (Lines 1 thru 6) 2,157,022
Cost Phase Design
-
8 Consultant Design Fee 323,553

9 Consultant Construction Administration Fee
10 Asbestos Remediation Design Fee
11 Asbestos Monitoring Fees
12 Survey Services
13 Testing Services
14 Roofing Inspection
15 Other (specify):
16 TOTAL DESIGN SERVICES (Lines 8 thru 15) 323,553
Cost Phase “K” Affirmative Action
-
17 Affirmative Action (1/2% of Line 7) o

Cost Phase ‘M” Management Fees
-
18 DPMC Management Fee (8% of Line 7) 172,562

Cost Phase “N” Construction Management
-
19 Construction Management Services (CMJCPM)

Cost Phase “0” Contingency
-
20 Construction (10% of Line 7) 215,702

21 Design (10% of Line 16) 32,355
22 TOTAL PROJECT CONTINGENCY (Lines 20 & 21) 248,058
Cost Phase “P” Permits
-
23 U.C.C. (DCA or DPMC) Plan Review Fee

24 U.C.C. Permit/Field Inspection/CO. Fee
25 Soil Conservation
26 Other (specify):
27 TOTAL PERMIT FEES (Lines 23 thru 26) o
Cost Phase “R’ Arts Inclusion
-
28 Arts Inclusion Allowance o

Cost Phase “B” Other Costs
-
29 Other (specify):
30 Other (specify): 0
31 TOTAL OTHER COSTS (Lines 29 & 30) 0
32 CURRENT WORKING ESTIMATE (CWE) (Lines 7+16+17+18+19+22+27+28+31) $2,901,195
DPMC-38 Revised 5/00 (automated form)

Attachment III:
Chiller Product Data Sheets

Centrifugal Chiller
Job Information
Hunterdon Developmental Center 113006

Philadelphia
(T35) Matt Chaplin
14E
Tag CVHF 500-0013 Model number
Quantity
Certified in accordance with the Water-ChIlling Packages Using the Vapor Compression Cycle Certification Program, which is
based on ARI Standard 5501590.
Sound pressure measured in accordance with ARI Standard 575-94.
ASHRAE 90.1 compliance Yes ASHRAE 90.1 Full Load Requirement: 0602 kW/ton
ASHRAE 90.1 Part Load Requirement: 0.673 kW/ton
Unit Information
Model CVHF Evap tube type IMCII

Compressor size 570 Evap tube thickness 0.025’
Motor size 323 Evap passes 2
Motor frequency 60 Hz Cond shell size 050L
Motor voltage 460 Cond bundle size 500
Impeller size 276 Cond tube type IMCU
Orifice size 710 Cond tube thickness 0.028’
Evap shell size 050L Cond passes 2
Evap bundle size 550
Design Information
Cooling capacity 500.0 tons HCFC 123 refrigerant charge 750 lb

Primary power 282.9 kW Shipping weight 16586 lb
Primary efficiency 0.566 kWlton Operating weight 18988 lb
NPLV 0.487 kW/ton Sound level 0 dBA
J’e-delta starter type Remote Mounted WyeD Green Seal certification No
Application type Standard cooling Free cooling option No
Heat rejected into equip room 4.83 MBh
Evaporator Information Condenser Information
Evap leaving temp 42.00 F Cond entering temp 85.00 F

Evap flow rate 1193.7 gpm Cond flow rate 1500.0 gpm
Evap entering tamp 52.00 F Cond leaving temp 9435 F
Evap flow/capacity 2.39 gpmlton Cond flow/capacity 3.00 gpmlton
Evap water box type non-marine Cond water box type non-marine
Evap pressure drop 33.38 ft H20 Cond pressure drop 32.73 ft H20
Evap fouling factor 0.00010 hr-sq ft.deg F!Btu Corid fouling factor 0.00025 hr-sq ft.deg FlBtu
Evap fluid type water Cond fluid type water
Evap fluid concentration N/A Cond fluid concentration NIA
Evap water box pressure 150 psig evap. water pressure Cond water box 150 psig cond. water pressure
pressure
Evap mm flow rate 213.20 gpm
Electrical Information
Motor LRA 2169 A Mm circuit ampacity 507 A

Primary RLA 397.9 A Max over current protectton 800 A
12/1/2006 Customer Job Data\Copy of OATAVvIIIIer-Remick\Hunterdon Developmental Center\Hunterdon Developmental Center

Selection code revision level 55083. MOC0E000C000SOO Page 1 of 1
Horizon Absorption Units
Job Information
Philadelphia
(T35) Matt Chaplin
TRANF
Unit Information Evaporator Information

Model number ABSDBOO Evaporator LWT 42.00 F
Tag ABSD 500 Tons Evaporator flow 1194.16 gpm
Quantity Evaporator EW 52.00 F
Absorption unit model Single stage Evaporator fouling factor 0.000 10 hr-sq ft-deg F!Btu
Unit nominal tonnage 800 Evaporator fluid type Water
Unit energy source Hot water Evaporator fluid conc 0.00%
Cooling capacity 500.00 tons Evaporator tube maIl .025w Cu lIE
Unit coefficient of performance 0.72 COP Evaporator passes 2P 150 psi non-marine victaulic
Elevation Sea Level Evaporator fluid velocity 4.55 Ws
Evaporator pressure drop 12.83 ft 1120
Absorber I Condenser Information

Absorber EWT 85.00 F Generator Information
Abs-Cond flow 2534.77 gpm
Condenser LtNT 96.00 F
Abs-Cond fouling factor 0.00025 hr-sq ft.deg F/Btu
Abs-Cond fluid type Water Generator EW 250.00 F
Abs-Cond fluid conc 0.00 % Generator flow 315.76 gpm
Absorber tube matl .028w 95-5 CuNi smooth surface Generator LWT 195.10 F
Condenser tube matl .035 90-10 CuNi smooth Generator pressure drop 3.03 ft H20
Absorber fluid velocity 4.18 ft/s
I Condenser fluid velocity 6.65 ft/s
Abs-Cond pressure drop 13.61 ft H20 Low-temp generator tube matl .028 90-10 CuNi smooth
l4
:
H.
12/1/2008 Product Version 5.0 don Developmental Center\Hunterdon Developmental Center 113006.psd
Horizon Absorption Units
Job Information
Philadelphia
(T35) Matt Chaplin 5
TRANE
Unit Information Evaporator Information

Model number ABTFO66O Evaporator LWT 42.00 F
Tag ABTF 500 Tons J Evaporator flow 1194.16 gpm
Quantity Evaporator E\NT 52.00 F
Absorption unit model Two stage Evaporator fouling factor 0.00010 hr-sq ft-deg FIBtu
Unit nominal tonnage 660 Evaporator fluid type Water
Unit energy source Steam Evaporator fluid conc 0.00 %
Cooling capacity 50000 tons Evaporator tube matl .025w Cu lIE
Unit coefficient of performance 1.16 COP Evaporator passes 2P 160 psi non-marine victaulic
Elevation Sea Level Evaporator fluid velocity 6.15 ft/s
Evaporator pressure drop 19.50 ft H20
Absorber! Condenser Information

85.00 F
Generator Information
Absorber EWT
Abs-Cond flow 1997.94 gpm Steam pressure to machine after val 90.37 psig
Condenser LWT 96.00 F Steam flow 5044.70 lb/hr
Abs-Cond fouling factor 0.00025 hr-sq ft-deg FIBtu Steam rate 10.09 lb/ton-hr
Abs-Cond fluid type Water
Abs-Cond fluid conc 0.00 %
Absorber tube matl .028w 96-5 CuNi smooth surface
Condenser tube matl .035 Cu smooth
Absorber fluid velocity 5.05 ft/s
Condenser fluid velocity 6.70 ft/s High-temp generator tube matl .028 439 sstl smooth
[ Abs-Cond pressure drop 13.20 ft H20 Lowtemp generator tube matl .028 95-5 CuN1 smooth
12/1/2006 Product Version 5.0 don Developmental Center\Hunterdon Developmental Center 113006.psd
Attachment IV:
Proposed Site Plan

HOSPITAL BUILDING
PROPOSED
UNDERGROUND PIPING
PROPOSED NEW
- -
CHILLER BUILDING
MECH. ROOM
400 WHIlE HORSE PIKE (NO.30)

H0000N HEIGHTS, N.J. 08035
AL Mi!Nr—Remkk Corpraf ion
HUNTERDON DEVELOPMENTAL CENTER

HUNTERDON, NEW JERSEY
PROPOSED SITE LAYOUT

FOR NEW CHILLER PLANT
JANUARY 12, 2007 SK—1

M1427-00 Chiller Cooling Tower Replacements Hunterdon Developmental Center

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M1427-00 Chiller Cooling Tower Replacements Hunterdon Developmental Center

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SCOPE OF WORK

CHILLER AND COOLING TOWER REPLACEMENTS

PROJECT NO. M1427-00

STATE OF NEW JERSEY

DEPARTMENT OF THE TREASURY

DIVISION OF PROPERTY MANAGEMENT AND CONSTRUCTION

Steven Sutkin, Director

Date: January 12, 2012

Document Format Revision (10/19/11)

II. CONSULTANT QUALIFICATIONS ..................................................7

III. PROJECT BUDGET ..............................................................................7

IV. PROJECT SCHEDULE.........................................................................9

V. PROJECT SITE LOCATION & TEAM MEMBERS ..................... 11

VI. PROJECT DEFINITION .................................................................... 12

VII. CONSULTANT DESIGN RESPONSIBILITIES ............................. 13

VIII. CONSULTANT CONSTRUCTION RESPONSIBILITIES ............ 25

IX. PERMITS & APPROVALS ................................................................ 36

X. GENERAL REQUIREMENTS .......................................................... 39

XI. ALLOWANCES ................................................................................... 41

XII. SUBMITTAL REQUIREMENTS ...................................................... 42

XIII. SOW SIGNATURE APPROVAL SHEET ........................................ 44

XIV. CONTRACT DELIVERABLES ......................................................... 45

XV. EXHIBITS ............................................................................................. 51

A. SAMPLE PROJECT SCHEDULE FORMAT

II. CONSULTANT QUALIFICATIONS

III. PROJECT BUDGET

B. CURRENT WORKING ESTIMATE (CWE)

IV. PROJECT SCHEDULE

PROJECT PHASE ESTIMATED DURATION (Calendar Days)

2. Design Development Phase 50% (Minimum) 30

3. Final Design Phase 100% 30

4. Permit Application Phase 7

7. Construction Phase 120

B. CONSULTANT’S PROPOSED DESIGN & CONSTRUCTION SCHEDULE

C. CONSULTANT DESIGN SCHEDULE

D. BID DOCUMENT CONSTRUCTION SCHEDULE

E. CONTRACTOR CONSTRUCTION PROGRESS SCHEDULE

V. PROJECT SITE LOCATION & TEAM MEMBERS

Hunterdon Development Center

See Exhibit ‘B’ for the project site map.

B. PROJECT TEAM MEMBER DIRECTORY

Name: Steven Rapaport, Project Manager

2. Client Agency Representative:

Name: Katherine Fling, Director

VI. PROJECT DEFINITION

B. FUNCTIONAL DESCRIPTION OF THE FACILITY

VII. CONSULTANT DESIGN RESPONSIBILITIES

B. CHILLER SYSTEM DESIGN

2. Cooling Load Calculations:

4. Site Plan and Drawings:

6. Fire Protection Program:

7. Site Preparation, Repairs, Restoration:

8. Electrical Power Distribution System:

10. Water Distribution System:

11. Water Treatment Program:

C. MANUFACTURER’S FIELD SERVICES

The Contractor shall supply the initial charge of refrigerant.

D. CONTRACTOR’S USE OF THE PREMISES

2. Asbestos Investigation Phase:

3. Asbestos Abatement Design Documents:

F. HAZARDOUS MATERIALS ALLOWANCE

1.) Asbestos Inspection & Assessment Phase

Total Number of Bulk Samples to be Collected

2.) Abatement Design & Construction Administration Phases