Four Star Library Board Meeting Minutes December 13, 2017

Provided for meeting date: January 10, 2018

I. Call to Order:
The regular meeting for December 13, 2017 was called to order at 8:00 pm.
by President, Marcia Schieferdecker. Roll call was taken. The following were present:
Marcia Schieferdecker, Belinda Schoch, Jessica Gray, Marcia Cornwell, Becky Cottingham and Seth Klusmeyer.
II. Approval of Minutes:
The minutes of November 8, 2017 were read and approved with a motion from Belinda Schoch and a second
from Seth Klusmeyer with a voice vote of approval.
III. Recognition of Visitors: None at this time.
IV. Payment of Bills: The motion was made by Jessica Gray and seconded by Becky Cottingham to pay
December bills in the amount of $12,501.11. Motion passed by roll call vote.
V. Reading of Treasurer’s Report: Treasurer’s Report showed these balances as of November 30, 2017:
Checking: $1,496.46. First Banker's Trust Savings- Money Market Account: $210,576.69. The last property tax
installment was received from Adams County and a small amount was received from Hancock County..
VI. Reading of Librarian’s Report: The report for the month of November 2017 covered the following
topics:
• There were many programs in November.
• Craft Circle, STEM Studio, and Book Club will not be held in December.
• Rebecca Butler will be presenting a program on making ornaments.
VII. Committee Reports: None at this time.
VIII. Communications: None at this time.
IX. Unfinished Business:
• The security system has been installed. There are three cameras, one in the library, one at the front entrance,
and a third one at the back door.
• Audit bids: Kathy Shupe is not wanting to submit a bid until spring.
• Danielle Fleer submitted the following bids: $2,625 for a one-time audit ending June 30, 2018. There would
be a price break if the board agreed to three audits: $2,100 for 2018, $2,175 for 2019, and $2,300 for 2020.
Danielle stated that it would be necessary for someone to look over the audit when it is completed. Also, library
records would only have to be kept for seven years.
X. New Business:
• Jill passed out copies of the completed Comptroller’s Report. It was reviewed and certified by the Board.
• The Board viewed and discussed the Illinois Literacy Winter 2017 Report. Jill pointed out the libraries can be
used for tutoring sites, Grants may be available for this. Also, many libraries have a high interest/low vocabulary
collection. Jill stated that the Four Star has these items throughout the library.
•. In addition, the Illinois State Library has story kits that may be borrowed. Jill is going to find out more
information about these kits.
• Jill contacted Gregg Mealiff about an indemnification insurance policy. A motion was made by Seth
Klusmeyer and seconded by Belinda Schoch to purchase a $300,000 policy at a cost of $486 annually. The
motion carried by vote.
• A Consumer Energy Solutions representative contacted Jill about switching from Ameren to Illinois Gas and
Electric. Since there would be no advantage to changing, a motion was made by Becky Cottingham and
seconded by Jessica Gray to stay with Ameren. The motion passed by vote.
XI. Adjournment:
The December 13, 2017 meeting adjourned at 8:49 pm. The next meeting is scheduled for January 10, 2018.

Respectfully submitted,

Connie Bealor