Example

COMPANION DOCUMENT –
AIB FOOD DEFENSE ASSESSMENT
QUESTIONNAIRE

© Copyright 2007 by AIB International Example Version 1.0

 Example Food Defense Plan Management

1. Does the facility have a written food defense plan?

A comprehensive food defense plan should be available for review and use by the
facility. This should contain required policies, procedures, a food defense team,
designated Food Defense Coordinator, etc.

2. Are details of the food defense plan kept confidential?

The food defense plan should be kept in a secured location and members of the
food defense team should keep details of the plan confidential. A balance will
need to be struck between sharing details of the plan for audit purposes by
regulatory personnel, customers, third-party auditors, etc. Copies of the plan
should not be provided to persons outside of the company.

3. Is the defense plan reviewed at least annually?

The defense plan should be reviewed on at least an annual basis by the food
defense team and updated as necessary throughout the year when significant
changes are made or after security incidents occur.

4. Is the emergency contact information for local, state, and federal government
homeland security authorities and public health officials included in the
defense plan?

A current listing of contacts should be maintained for the afore-mentioned

agencies. A state contact list can be found at
www.whitehouse.gov/homeland/contactmap.html

5. Is there a food defense team established for the facility?

Designated persons should be assigned to the food defense team with written job
descriptions provided for each member. A back-up person should be identified for
each position on the team. AIB Guide to Food Defense - Chapter 5.

6. Does the facility have a trained Food Defense Coordinator to oversee the food
defense team and responsibilities at the facility?

© Copyright 2007 by AIB International Example Version 1.0

 The Food Defense Coordinator should be a qualified and trained individual that
has expertise and/or knowledge of food defense.

7. Has the facility developed an effective partnership with local first

responders?

A positive working relationship with first responders may help to ensure that
speedy response times and a thorough knowledge of the entire facility site are
obtained from the police in the event of a serious disruption.

8. Are disruptive events that occur on company property or at company-related

events reported to appropriate authorities?

If a disruptive incident occurs that involves employees, contractors, visitors or

other persons on plant premises an incident reporting form should be filled out
and filed with the local police. Incident reporting may be subject to local, state or
federal compliance standards (or laws).

9. Is there an established liaison between plant officials and the local homeland
security officials and other law enforcement officials?

Contact should be made with local officials to establish a line of communication

and a protocol for how food defense incidents may be handled at the facility.

10. Is there an established relationship between the facility and the appropriate
analytical laboratories for possible assistance in investigation of product
tampering cases?

Various laboratories have the capability to conduct such services and assist in
investigating a possible contaminant in food materials.

11. Are procedures for responding to threats of product tampering included in

the plan?

These procedures will incorporate investigation, crisis management, the food

defense team, emergency contact, etc. All pertinent persons at the facility should
be trained per these procedures and how they will be executed. Further
information can be found at http://www.state.tn.us/agriculture/security/fsig.html

12. Are communication procedures for notifying law enforcement, public health
officials, and appropriate regulatory inspectors in-charge when a food

© Copyright 2007 by AIB International Example Version 1.0

 defense threat is received or when evidence of actual product tampering is
observed included in the plan?

Written procedures should be in place for notifying these individuals. A decision

tree should be established to assist a company in determining when such
procedures will be enacted to involve authorities.

© Copyright 2007 by AIB International Example Version 1.0