Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
Please read the following information carefully before filling out any exhibitor order forms. Please
fax or mail the appropriate forms and payment to the location above.
SHOW COLORS (CA GROWN) SHOW COLORS (NURSERY MART)
Backwall Drape: Green/White/Green Backwall Drape: Black/Black
Siderail Drape: Green Siderail Drape: Burgundy
Exhibit Hall Floor: Concrete Exhibit Hall Floor: Concrete
If you have any questions or special needs regarding our services, please call an American Exposition Services
representative to assist you. We want you to have a positive experience and success in your event.
1
Rules & Regulations
CA Grown Show/ Nursery Mart
Orange County Fairgrounds – June 1-2, 2010
UNION INFORMATION
To assist you in planning your participation in the stated event, we are certain you will appreciate knowing in advance that union labor will be required for
certain aspects of your exhibit handling.
TEAMSTERS UNION
Members of this union claim jurisdiction on the operation of all material handling equipment, all unloading and reloading, and handling of empty
containers. An exhibitor may move materials that can be carried by hand, by one person in one trip, without the use of dollies, hand trucks or other
mechanical equipment.
ELECTRICAL UNION
Members of this union claim jurisdiction for hardwiring ordered outlets to the line side of the exhibitors’ equipment and wiring of caps over 120 volts, to the
raw cord feeding exhibitors’ equipment. All plugs over 120 volts will be plugged in by electrical union personnel. Exhibitors may plug in their own plugs of
120 volts to their ordered outlets.
SAFETY
Standing on chairs, tables or other rental furniture is prohibited! This furniture is not engineered to support your standing weight. American Exposition
Services cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance is required in assembling your booth, please
order labor on the Installation & Dismantle order form and the necessary ladders and tools will be provided.
Exhibitors should treat the show areas during move-in and move-out as they would a construction site when work is going on. Please wear proper attire
during these times to ensure your safety. Be aware of forklifts moving throughout the aisles and docks. Please stay clear of them, especially when they
are carrying equipment. Please keep all aisles clear from debris and booth items. Utilized your booth space for setup.
GRATUITIES
Our work rules prohibit the SOLICITATION OF ACCEPTANCE of tips in cash, product or gifts in kind by any employee (union or non-union). Our
employees are paid appropriate wages denoting professional status, therefore tipping of any kind is not allowed.
ADHESIVES
Acceptable adhesives are painter’s masking tape (wall use only) or gaffer’s tape (floor use only) available through hardware, specialty stores or AES. No
duct tape will be allowed on any floors or walls.
INSURANCE
Neither Show Management, any Show Management Contractor or the Facility assumes responsibility for any merchandise or display material which may
become lost, stolen or damaged under any circumstances. You must carry your own insurance to protect your property from the time it leaves your facility
until its return.
PAYMENT POLICY
PAYMENT FOR SERVICES
Full payment for services must be included with each order. Further, we require a credit card authorization with your initial order. For your convenience,
we will use this authorization to charge your account for services, which may include material handling, labor or electrical charges that may differ from the
initial order.
METHOD OF PAYMENT
American Exposition Services, Inc. accepts cash, check, Visa, MasterCard or American Express. We do not accept purchase orders as payment. All
funds must be U.S. Funds drawn on a U.S. Bank. Note: A $25.00 fee will be charged for declined credit cards and returned NSF checks.
DISCOUNT PRICING
In order to qualify for discount pricing, we must receive your full order with payment by the deadline date.
Exhibitor further agrees to late fees up to 1.5% per month on any balance not paid at the conclusion of the event, or balance left without appropriate credit
card on file. In the event any balance is not paid as agreed, the exhibitor agrees to pay a collection fee equal to 40% of the unpaid balance. In the event
of a lawsuit to collect the unpaid balance, the exhibitor further agrees to pay court costs and reasonable attorney's fees.
2
Payment & Calculation Form
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
METHOD OF PAYMENT
YOUR SIGNATURE BELOW DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR EXHIBITOR SERVICE MANUAL.
COMPANY CHECK
Please make check payable to: American Exposition Services. Checks must be in U.S. Funds drawn on U.S. Bank.
CREDIT CARD
For your convenience, we will use this authorization to charge your credit card account for your advance orders, and any additional amounts incurred
as a result of show site orders placed by your representative or services rendered during this event. These charges may include American Exposition
Services, Inc. or any charges which American Exposition Services, Inc. may be obligated to pay on behalf of Exhibitor, including without limitation, any
shipping charges or material handling. Please complete the information requested below:
Security/Customer Code:
X____________________________________________ X_________________________________________
Authorized Signature Authorized Name – Please Print Date
PAYMENT POLICY
PAYMENT FOR SERVICES THIRD PARTY BILLING
Full payment for services must be included with each order. Further, we require a credit card If your company contracts work to a display house and requires service from American Exposition
authorization with your initial order. For your convenience, we will use this authorization to charge Services, Inc., the above terms shall apply. Each exhibiting company is ultimately responsible for
your account for services, which may include material handling, labor or electrical charges that its own booth charges and will be accountable for payment in the event that the display house fails
may differ from the initial order. to remit full payment.
CALCULATION
FURNITURE & ELECTRICAL ELECTRICAL CARPET & INSTALLATION DISMANTLE MATERIAL OTHER MATERIAL
ACCESSORIES SERVICES LABOR CLEANING LABOR LABOR HANDLING HANDLING
OFFICE USE ONLY
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Booth Package Special
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
9 (1) 8’ DRAPED TABLE Î SELECT DRAPE COLOR: BLUE TEAL GREY BLACK WHITE RED BURGUNDY GREEN
9 (1) 9’X10’ CARPET Î SELECT CARPET COLOR: GREY BLUE BLACK RED TEAL GREEN
9 (2) PADDED CHAIRS
9 (1) WASTE BASKET
9 (1) NIGHTLY CLEANING
9 (1) 6’ DRAPED TABLE Î SELECT DRAPE COLOR: BLUE TEAL GREY BLACK WHITE RED BURGUNDY GREEN
9 (1) 9’X10’ CARPET Î SELECT CARPET COLOR: GREY BLUE BLACK RED TEAL GREEN
9 (2) PADDED CHAIRS
9 (1) WASTE BASKET
9 (1) NIGHTLY CLEANING
• ADVANCE DISCOUNT: TO OBTAIN THE DISCOUNT PRICING, FULL PAYMENT MUST BE INCLUDED WITH YOUR ORDER.
ALL ORDERS MUST BE RECEIVED BY THE INDICATED DEADLINE TO QUALIFY. NO TELEPHONE ORDERS ARE ACCEPTED.
• CANCELATION CHARGE: ITEMS ORDERED AND DELIVERED TO BOOTH BUT SUBSEQUENTLY CANCELED ARE NOT SUBJECT TO
A REFUND.
• IF COLORS FOR ORDERS ARE NOT SPECIFIED, WE WILL MATCH SHOW COLORS. NO EXCHANGES.
PLACE ORDER
QTY. PACKAGE DICOUNT PRICE REGULAR PRICE SUBTOTAL
4
Furniture & Accessories
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
Select Skirt Color: Blue Black Red Silver Green Literature Rack $60.00 $78.00
2’x8’ Grid Panel w/ legs $65.00 $85.00
Burgundy Teal Gold Plum White
Qty. Item Discount Regular Total Ticket Tumbler, Large $95.00 $124.00
4’Counter, Draped 4 Sides $96.00 $125.00 Ticket Tumbler, Table Top $65.00 $85.00
6’Counter, Draped 3 Sides $106.00 $138.00 Fish Bowl $40.00 $52.00
8’Counter, Draped 3 Sides $116.00 $151.00 Poster Board (4’x8’)
th
Vertical -or- Horizontal $90.00 $117.00
4 Side Draping, Add $30.00 $35.00 Pegboard (4’x8’)
Deduct 25% for unskirted 4’, 6’ or 8’ counter - Vertical -or- Horizontal $90.00 $117.00
OTHER TABLES / COUNTERS 5’ Full View Display Case $360.00 $540.00
Qty. Item Discount Regular Total 6’ Full View Display Case $400.00 $600.00
36” dia. x 30” high round
table, grey top $110.00 $143.00 48”x84” Gondola (3 shelf) $300.00 $390.00
36” dia. x 42” high round SPECIAL DRAPING
counter, grey top $135.00 $176.00
Qty. Item Discount Regular Total
TABLETOP RISER
ft 8’ High Draping (per linear ft.) $10.00/ft. $12.00/ft.
Qty. Item Discount Regular Total
ft 3’ High Draping (per linear ft.) $8.00/ft. $10.00/ft.
4’ Table Riser, with cover $40.00 $52.00
6’ Table Riser, with cover $40.00 $52.00 Select Color: Blue Black Red Silver Green
8’ Table Riser, with cover $40.00 $52.00 Burgundy Teal Gold Plum White
FURNITURE &
ACCESSORIES $
TOTAL:
5
Carpet, Flooring & Booth Cleaning
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
ft Additional taping per linear ft. $.50/ft. $.60/ft. Select Day(s): For Start of Event For Sunday For Monday
CARPET PADDING
6
Inbound Material Handling Instructions
CA Grown Show/ Nursery Mart
Orange County Fairgrounds – June 1-2, 2010
IMPORTANT!
For your convenience, CANGC will supply assisted move-in and move-out to all exhibitors bringing
materials directly into the exhibit halls. If you are shipping materials via a common carrier, you will need
to order and pay for additional freight handling services.
• American Exposition Services Inc. is the official material handling contractor for this event, and will have jurisdiction on the
operation of all material handling equipment, all unloading and reloading, and handling of empty containers.
• American Exposition Services Inc. is responsible for coordination of all incoming and outgoing freight and materials at the show
site. Enforcing safety regulations and maintaining clear aisles is our responsibility. Please help us by following all material handling
rules and guidelines.
• This event venue has no facility for receiving and handling advance shipments. All advance shipments should be sent to the
address indicated for advance shipments. All freight must be shipped PREPAID and labeled accordingly.
• Hotel Bellman, Show Management, Venue employees or other outside labor source are not to provide any material handling services
on the event floor without permission from American Exposition Services, Inc. prior to service.
Services available for this event are: 9Advance Warehousing 9Direct Shipments to Show Site 9POV Valet Cart Service
Advance Warehousing: Shipments will be received up to 30 days (see schedule) prior to event move-in at the designated warehouse address (see “A”
shipping label) and delivered to exhibit space upon move-in. Please read all rules and regulations pertaining to this service.
Label each piece of freight using the shipping label “A” and fill in information where indicated for delivery.
Direct Shipments to Show: Shipments will be received at show site address (see “D” shipping label) during move-in days and hours designated and
delivered to exhibit space. Please read all rules and regulations pertaining to this service. Please do not ship materials to
arrive any earlier than June 1, 2010. Early shipments may result in excess charges or refusal.
POV Valet Cart Service: POV=Personal Owned Vehicle cart service will be available during exhibitor designated move-in hours only. Valet Cart
Service is provided on a first come, first served basis to those exhibitors using their own vehicles. Workers will unload your
materials onto rolling carts or pallets, which we will provide, and move directly to your booth space. Your vehicle must not be
left unattended at any time. If you wish to accompany your materials to your booth, someone must remain with your vehicle
and be able to move it from the loading zone as soon as loading is completed.
The loading zone is located at: Use Gate 8 and follow signage to Building 10 & 12.
(B) Contact your preferred carrier for pickup and delivery to the appropriate address according to the appropriate dates. Please keep record of all
tracking information to confirm delivery. The preferred LTL freight carrier for this event is YRC. They can be reached at (800) 610-6500 or on
the web at www.yrc.com. Please remember all shipments must be sent prepaid.
Tip: You may want to schedule your return shipment, and prepare return labels and documents during this same time.
3. Complete and return the Material Handling Order Form and Payment Authorization Form.
If you plan to send materials or use any other material handling services, a completed Material Handling Order Form and Payment Authorization Form
must be returned prior to completion of service. Delays and/or surcharges may be incurred without a completed order and payment. Please read
Material Handling Rules & Regulations prior to sending your order.
7
Material Handling Information/ Rules & Regulations
CA Grown Show/ Nursery Mart
Orange County Fairgrounds – June 1-2, 2010
Material Handling is the unloading of your exhibit materials, delivery to your booth, handling of empty containers to and from storage, and
removal of your materials from your booth for reloading onto your outbound carrier. This is not to be confused with the cost to transport your
exhibit material to and from the event.
8
Material Handling Order Form
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
SPECIAL $79.00/ CWT (100 lbs.) “SPECIAL” rate also includes shipments received without advanced orders or payment on file.
ST OT Straight time: Monday-Friday 8:00 am – 4:30 pm. Overtime: All other times, Saturdays, Sundays, Holidays.
VALET
$90.00/cart $135.00/cart “VALET CART” maximum weight per load is 200 lbs. Includes small autos and pickup trucks that do not require forklift.
CART
RETURN TO WAREHOUSE
Rates include: Return of materials back to warehouse for loading onto exhibitor approved carrier. This service and rate will also apply to freight abandoned, mislabeled or refused at the close of the
event. There will be a 500 lb. minimum charge for this service.
RETURN $20.00/ CWT (100 lbs.) “RETURN” service will be charged a 500 lb. minimum charge ($100.00).
Weight: (200 lb minimum per shipment; round up to next 100 pounds): /100 = x Rate: = $
Small Package Shipment will be sent to - Warehouse / Exhibit Site on date: Total Cartons: = $
Valet Cart Service (POV): 200 lb maximum weight per cartload Total Cartloads: = $
06/01/2010: Last day for shipments to arrive at exhibit site.
Authorized signature:
X
We understand that your calculation is only an estimate. Invoicing will be done
from the actual inbound weight. Adjustments will be made accordingly. PRINT NAME: DATE:
9
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING (COPY THESE LABELS FOR ADDITIONAL SHIPMENTS)
A RUSH! A RUSH!
Advanced Advanced
EXHIBITION FREIGHT
EXHIBITION FREIGHT
FROM: FROM:
ADVANCE SHIPMENT
ADVANCE SHIPMENT
TO: TO:
(EXHIBITING COMPANY) (EXHIBITING COMPANY)
CARRIER______________________ CARRIER______________________
NUMBER________OF________PCS. NUMBER________OF________PCS.
10
USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING (COPY THESE LABELS FOR ADDITIONAL SHIPMENTS)
D RUSH! D RUSH!
Direct Direct
DIRECT SHIPMENT
DIRECT SHIPMENT
TO: TO:
(EXHIBITING COMPANY) (EXHIBITING COMPANY)
CARRIER______________________ CARRIER______________________
NUMBER________OF________PCS. NUMBER________OF________PCS.
11
Outbound Material Handling Instructions
CA Grown Show/ Nursery Mart
Orange County Fairgrounds – June 1-2, 2010
PICKUP ADDRESS
Orange County Fairgrounds
88 Fair Drive
Costa Mesa, CA 92626-6598
STEP BY STEP INSTRUCTIONS
STEP 1: NOTIFY DESIGNATED CARRIER OR EXHIBITOR PREFERRED CARRIER OF PICK UP. NOTE SPECIAL PICKUP TIMES.
STEP 2: PICK UP AND FILL OUT AMERICAN EXPO BILL OF LADING AND OTHER NECESSARY PAPERWORK AT THE AES
SERVICE DESK.
STEP 3: FILL OUT ALL NECESSARY SHIPPING LABELS (GENERIC OR CARRIER SPECIFIED).
STEP 4: PACK UP ALL OUTBOUND SHIPMENTS, LABEL EACH PIECE, AND INDICATE PIECE COUNT ON AES BILL OF LADING.
STEP 5: LEAVE ALL FREIGHT INSIDE BOOTH SPACE (EXCEPT FOR SMALL ITEMS) AND RETURN BILL OF LADING TO AES
SERVICE DESK ONCE ALL FREIGHT IS READY FOR OUTBOUND SERVICE.
If you choose to use FedEx, UPS, DHL or any other non-designated carrier, please make sure you have prepared and attach the
appropriate shipping documents with your account clearly visible. These carriers have very specific requirements regarding this type of
service, and it is your responsibility to make sure they are met. Please schedule and confirm pickup during designated hours only and
notify American Expo service desk by completing an outbound bill of lading.
IMPORTANT TIMES
5:00 pm Close of show
5:00 pm – 8:30 pm Freight carriers may check-in for pick-up and outbound shipping
9:00 pm All freight not pickup up by carriers will be forced with YRC or loaded onto AES trucks.
12
Electrical Labor
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
For connections requiring additional labor for installation and dismantle including running cords under carpets, specific locations, repairs,
and some island booth locations, please order electrical labor. Our professional staff will be available for these services in the following
formats and rates:
ELECTRICAL RATES
Straight Time: Monday - Friday 8:00 A.M. – 4:30 P.M. $105.00/ Hour
Overtime: Monday – Friday 4:30 P.M. – 11:30 P.M., Saturday – Sunday 8:00 A.M. – 4:30 P.M., Holidays $158.00/ Hour
Double Time: Any day 12:00 A.M. – 8:00 A.M., Saturdays, Sundays and Holidays 4:30 P.M. – 11:30 P.M. $210.00/ Hour
ELECTRICAL LABOR
OK TO PROCEED complete work by: Date:________________ DO NOT PROCEED (exhibitor will supervise electrical installation)
Time:________________ Exhibitor labor call: Date:____________ Time:____________
All work will be performed under the supervision of AES. In order to perform work
without exhibitor present, please provide us with a detailed layout showing Representative Name:________________________________________
location, quantity, and detailed directions. All work will be performed under the supervision of Exhibitor. Exhibitor should call for
labor ½ hour before requested time. Labor cancelled without 24 hour notice will be
Please use graphic below for illustration. Please indicate the back, front and sides charged a one hour minimum per man. The minimum charge for labor is one hour per
of booth. electrician. Thereafter labor will be billed in ½ hour increments. Exhibitor assumes all
responsibility for materials and property during installation and dismantle.
LABOR CALCULATION
Installation: _______ X _______ X _______ = $______________ Dismantle: _______ X _______ X _______ = $______________
# of workers # of hours hourly rate # of workers # of hours hourly rate
Back Aisle:_______
Instructions:
Front Aisle:_______
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Electrical Outlets & Services
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
Qty. Power Outlet Discount Regular Total Qty. Item Discount Regular Total
Up to 500 Watts or 5 Amps $75.00 $97.50 150 Watt floodlight on 8’ upright * $69.00 $89.00
Up to 1000 Watts or 10 Amps $145.00 $188.50 Double 150 Watt floodlight on 8’ upright * $79.00 $99.00
Up to 1500 Watts or 15 Amps $220.00 $286.00 150 Watt halogen, floor wash light * $89.00 $109.00
Up to 2000 Watts or 20 Amps $255.00 $332.00 * Above prices include power and installation for in-line booths only
ELECTRICAL MATERIALS
Power Strip (not surge protected) $20.00 $20.00 a All outlets will be installed on the floor near the center backwall of the booth.
a Connections requiring additional labor for installation and dismantle, equipment
connections, cords run under carpet or to specific locations within the booth, repairs to
208 VOLT POWER & MOTOR OUTLETS 1Ø exhibitor equipment, etc., will require additional labor and is charged on a time and
materials basis. Please use the Electrical Labor order form for these needs.
10 Amp, ½ H.P. $290.00 $377.00 a Island booths will be provided one drop when power is in the ceiling or one
perimeter location when power source is from the floor.
15 Amp, 1 H.P. $328.00 $427.00
a Outlets requiring 24 hour service will be billed at double the above rates. Electrical
20 Amp, 2 H.P. $411.00 $535.00 service will be turned on during show installation and 30 minutes prior to show
opening each day and off approximately 30 minutes after show close each day.
30 Amp, 3 H.P. $501.00 $652.00
a All motors over 1 H.P. shall have a magnetic starter and manual disconnect switch
60 Amp, 5 H.P. $650.00 $845.00 furnished by exhibitor. All wiring and other electrical equipment must meet all
Above 60 Amp, add $10 per Amp applicable codes. Local codes allow no more than two connections per outlet box for
lighting service and one connection for power outlets.
[ ] Amp Service a AES is not responsible for voltage fluctuation or power failure due to temporary
Motor Connection Cord – Exhibitor Must
Provide Female Plug If Required $30.00 $40.00 conditions. For your protection you should install a surge protector on your equipment.
a Credit will not be given for any electrical service installed as ordered and not used.
a Venue utility outlets are not to be used under any circumstances by exhibitors
208 VOLT POWER & MOTOR OUTLETS 3Ø unless specifically designated by American Exposition Services.
10 Amp, ½ H.P. $391.00 $509.00 a Charges for electrical service will be based on the maximum wattage in use at the
time of audit.
15 Amp, 1 H.P. $451.00 $587.00
a All material and equipment furnished by AES for this service shall remain the
20 Amp, 2 H.P. $550.00 $715.00 property of AES, and shall be removed only by AES at the close of the event.
a Unauthorized use of power not paid for will result in shut-down of service.
30 Amp, 3 H.P. $675.00 $878.00
a Under no circumstances shall anyone other than “AES electrician” make special or
60 Amp, 5 H.P. $881.00 $1146.00 direct wiring electrical connections.
Above 60 Amp, add $30 per Amp
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Installation & Dismantle Services
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
American Exposition Services offers two options for the installation and dismantle of your booth. Our skilled labor will provide
professional, qualified service to help make your booth installation more efficient, safe and worry free.
To determine if you need display labor, please read this form carefully.
¾ Display labor is required for all installation and dismantling of exhibits, including signs and floor covering installation.
¾ Exhibitor may unpack and place merchandise.
¾ Exhibitor may set up exhibit display if one person can accomplish the task in less than one hour without the use of tools.
IMPORTANT INFORMATION
Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM start time will be
dispatched to booth space. For all other starting times, check in at the labor desk one-half (1/2) hour before time requested. Labor cancelled without a
24 notice shall be charged a one (1) hour cancellation fee per worker. If exhibitor fails to use the workers at the time confirmed, a one (1) hour “no-
show” charge per worker will apply.
The minimum charge for labor is one (1) hour per worker. Labor thereafter is charged in half (1/2) hour increments. Gratuities in any form are
prohibited by AES. All rates are subject to change if necessitated by increased labor and material costs.
RATES LABOR FORKLIFT
Straight Time: Monday - Friday 8:00 AM – 4:30 PM $86.00/ hr $98.00/ hr
Overtime: Monday – Friday 4:30 PM – 11:30 PM, Saturday – Sunday 8:00 AM – 4:30 PM, Holidays $129.00/ hr $147.00/ hr
Double Time: Any day 12:00 AM – 8:00 AM, Saturdays, Sundays and Holidays 4:30 PM – 11:30 PM $172.00/ hr $196.00/ hr
INDICATE SERVICE TYPE ORDER HERE
Select Option:
Schedule Schedule Schedule Total # Of Total # of Labor
AES SUPERVISED LABOR (OK TO PROCEED) Date(s) Start Time End Time Hours Workers Rate Total
AES will supervise labor to: AM AM
$
• Unpack and install display before exhibitor arrival at show site PM PM
Please complete and send “Key Information” form along with order.
15
Non-Official Service Contractor
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
Show Management, acting in behalf of all Exhibitors and in the best interest of the named event, has selected
American Exposition Services, Inc. as the Official Service Contractor to perform and provide necessary services and
equipment required for this event. If your company plans to use a firm other than American Exposition Services, Inc., you
must complete this form and return it to our office.
Exhibitor must:
9 Notify American Exposition Services of the intention to utilize an independent contractor no later than 30 days prior to the first
move-in day, furnishing the name, address and telephone number of the firm.
9 Agree that they are ultimately responsible for all services in connection with their exhibit, including freight, drayage, rentals
and labor.
9 Sign a copy of this page, indicating your understanding of the rules and regulations covering the use of non official service
contractors, and return it to us along with any additional information requested. Failure to send this signed copy and the
information requested will negate the right to use a non-official service contractor.
IMPORTANT INFORMATION
All hanging signs must be approved in advance by Show Management. To ensure your sign is placed according to your specifications, please provide instructions for
positioning. All suspended signs must be hung by the official service contractor. No other firm will be allowed to bring high-lift or boom equipment onto the show floor
during the installation or dismantle of the event. Separate charges apply for installation and removal.
Additional charges may apply for materials used to hang signage and banners. For further information, please contact AES. We will not hang signs or banners deemed
unsafe.
Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM start time will be dispatched to booth
space. For all other starting times, check in at the labor desk one-half (1/2) hour before time requested. Labor cancelled without a 24 notice shall be charged a one (1)
hour cancellation fee per worker. If exhibitor fails to use the workers at the time confirmed, a one (1) hour “no-show” charge per worker will apply.
The minimum charge for labor is one (1) hour per worker. Labor thereafter is charged in half (1/2) hour increments. GRATUITIES IN ANY FORM ARE PROHIBITED BY
AES. All rates are subject to change if necessitated by increased labor and material costs.
LABOR RATES
High lift Rates include equipment and operator, plus one additional helper for installation or removal of High Lift Extra Worker
signage. Separate charges apply for installation and removal.
Straight Time: Monday - Friday 8:00 AM – 4:30 PM $150.00/ Hour $75.00/ Hour
Overtime: Monday – Friday 4:30 PM – 11:30 PM, Saturday – Sunday 8:00 AM – 4:30 PM, Holidays $224.00/ Hour $112.00/ Hour
Double Time: Any day 12:00 AM – 8:00 AM, Saturdays, Sundays and Holidays 4:30 PM – 11:30 PM $300.00/ Hour $150.00/ Hour
AES Supervised (Ok To Proceed) Signage and instructions must be sent in advance to AES Warehouse. Use “Advance” shipping labels included.
Please complete and send “Key Information” form along with order.
AES will supervise labor to:
• Unpack, prepare and proceed with sign or banner hanging before Exhibitor arrives at show site according to instructions.
• Remove and pack sign or banner at close of show and return to Exhibitor booth.
A 25% ($50.00 minimum) surcharge will be added to the labor rates above for this professional supervision.
17
Key Information
(Exhibitor must complete if they have ordered Installation Labor or Sign Hanging Labor)
(__________) (__________)
18
Audio Visual Equipment
Please return promptly to:
American Exposition Services, Inc ● 1627 Main Ave., Ste.2 ● Sacramento, Ca 95838 ● ph 916-925-3976 ● fax 916-925-3975
19
Fire Regulations Information
CA Grown Show/ Nursery Mart
Orange County Fairgrounds – June 1-2, 2010
General Conditions
Storage, booth construction, easels, chairs and signs shall not block access to any fire/life safety equipment and shall not impede exit access, exit doors
or aisles.
Storage
Literature on display shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact
manner. No more than a one (1) day supply of combustible storage is allowed beneath tables. No storage of any kind will be allowed behind curtains or
walls of booths in any facility.
Decorative Material
All drapes and materials that are used for booth separation are required to be flame retardant. Canvas tents, canopies, awnings, curtains, straw, hay, and
materials are also required to be flame retardant. A copy of the California State Fire Marshal flame proof certificate or a sample of the decorative material
must be provided to the Fire Marshal to verify that the approved treatment has been applied or the materials must be removed prior to show opening. All
flammable or combustible aerosol containers, used for display purposes, must be empty. (See permit section for use of aerosols).
Vehicles
All liquid or gas fueled vehicles, and gasoline/diesel-powered equipment for display shall have batteries disconnected, fuel supplies at ¼ tank or five (5)
gallons, whichever is less, and be furnished with locking gas caps or caps sealed with tape.
Cooking Appliances
Operation of any cooking appliances, i.e. ovens, stoves, barbecues, hot plates, deep fryers, etc. and all demonstrations using these appliances must be
isolated away from the public or be protected with a clear plastic shield. The shield must be placed along the front and the sides of the appliance. A fire
permit is required for the use of propane or butane for cooking purposes. Quantities will be limited. These requirements do not apply to microwave ovens,
coffee pots or popcorn wagons.
Heat-Producing Equipment
Operation of any welding equipment, soldering device, etc. require protection around equipment so the public cannot be injured during demonstration.
Approved welding screens will be required for welding equipment. (See permit section for use of compressed gases).
Machinery
Operation of any electrical, mechanical, or dust-producing equipment, which incorporates moving parts or could cause injury to the public require
protection around machinery for the viewers’ protection if safeguards are not currently in place. (This does not apply to normal electrical appliances such
as lamps, computers, radios, etc.).
Candles
Use of any decorative candles must be securely supported on a substantial non-combustible base so located as to avoid danger of ignition of combustible
materials. The candle flame shall be protected by a non-combustible container.
Helium
Helium cylinders shall be secured in an upright position.
Fire Places
All appliances shall be U.L. approved and a protective screen shall be provided in front of the fireplace. All natural gas connections shall be conducted by
a licensed plumbing contractor through the Official Service Contractor.
Hazardous Materials
Describe the use and amounts needed on the attached Show Permit form. Include the Material Safety Data Sheet (MSDS) for the product. Quantities
may be limited. Hazardous materials are defined in the 2001 California Fire Code.
Open Flame
The Trade Show Inspector must be contacted prior to completing the attached Show Permit form if open flame is being used for theatrical purposes or
demonstrations.
Propane
Propane that is used in very small quantities (17 ounces or less) for cooking purposes may be approved based on certain conditions.
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