1

Chapter I

ORGANIZATIONAL BACKGROUND

Business Profile

Panulce is a food business entity established in October 1995 through talent, hard
work, and sheer determination by its founder and owners Jerel and Yeyeng Angon. It set
out as a home-based business that produced sandwiches and pastries, which were sold to
friends and to various offices in the local community. Its maiden shop located in
Magallanes Street, Roxas City continuously enjoys a good flock of customers and after 12
years, has branched out in Gaisano City Roxas and is pursuing an ambition to establish
more branches in and outside Capiz province. Panulce is a local term in Capiz, which
means “dessert”. Its root word is “dulce”, which is Spanish meaning “sweet” or “candy”.
The name was received with enthusiasm by the public as it has a local tone and flavor
attached to it. Today, Panulce has become the “word of mouth” of most Capicenos when
it comes to cake and pasties in Roxas City. Panulce abides by its business principles, which
aim to utilize its resources in cost-effective ways; operate in a safe, clean, and hygienic
environment; promote welfare among its personnel; continue to learn new techniques for
product development; adapt to the changing demands of the market; foster faith. They use
the manual sales and inventory system in their everyday transactions. But having this kind
of system they encounter problems such as computing and recording the sale per day,
monitoring of the availability of products, searching the price of the certain products,
adjusting the number of stocks and monitoring the expiration of the products, adjusting the
number of stocks and monitoring the expiration of the products. To ease the problems that
are being encounter by the shop, the proposed Computerized Sales and Inventory
Monitoring System is designed to improve their task. The proposed system will help them
in computing and recording the sales per day, monitoring of the products to avoid the out-
of-stock. It will also help in monitoring the expiration of the product and adjusting the
number of stock.
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Problem Statement

Traditional Panulce Bakeshop Inventory methods spans thousands of years in our country,
and frequently inventory today brings as well.

1. They require continuous monitoring to ensure that each transaction is accounted for
and that products are maintained at the appropriate stocking levels.
2. The manual system they used is active but incompetent.
3. The time spent monitoring inventory levels could be used in more productive
activities for the business.

Problem Objectives

General Objective

The general aim of the study is to develop a system that will maximize the resorts
efficiency in the business transaction by developing a computerized sale and inventory
system that will provide them secure and free form error computations.

1. To design the proposed system that business improvement through reducing errors
and waste by exception identification and remediation that streamlines processes.
2. To design the propose system that can correct all the errors had been encounter.
3. To design the proposed system that makes the task easier and faster.
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Scope of the Project

The management of Panulce cakes and dessert shop is directly involved in the development
and implementation of the proposed system since the management is directly in charge of
giving sale inventory in the business. This study focuses only on sales and inventory
monitoring system of Panulce cakes and dessert shop. Along the process, the sales incurred
by the said establishment will be computed and updated automatically and dynamically
during every transaction (this transaction refer to the process) and recording of products
will be made accurate, fast and reliable due to the reduction of human errors accuracy of
data provided by the system. The system will also provide automated and dynamic
searching of product inquiries; it will generate accurate records on the inventory, sales and
transactions and lastly, it will provide system security to protect the business data stored in
the database obliging user to log in and open their specific account, which in turn, are
granted by the system administrator, manager or owner

Significance of the Project

Sales and inventory System is designed for a business that desires a control over stock
levels and inventory tracking. This system can be used either as simple inventory control
system or a complete manufacturing solution. In today’s generation, we are engaged in
highly computerized technology aiming to enhance individual lifestyle and most especially
in the world of business. For Panulce Cakes and Dessert Shop, the result of the study could
provide the management a view of their current and previous sales and inventory by the
means of Sales and Inventory Monitoring System. The employees and the management
would benefit the new environment innovated by the proponents of the said system that
would make the process flow much better than before. If the manager or the supervisors
wants to check the status of their sales, they just need to log-in in the system than to check
it manually in the accounting reports.
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Definition of Terms

Terms here are conceptually and operationally defined for better understanding of
the readers.

Sales refers to the exchange of product or services for an amount of money or its
equivalent while making inventory in a business is total amount of goods and the act of
counting them

Inventory system is merchandise in stock and on hand also known as stock inventory is
basically the total amount of goods and materials held in stock by a factor. It can be done
manually by counting at the end of each day.

Monitoring generally means to be aware of the state of a system.

Database is an organized collection of data. The data are typically organized to model
aspects of reality in a way that supports processes requiring this information. For example,
modelling the availability of rooms in hotels in a way that supports finding a hotel with
vacancies.

Management in business and organizations is the function that coordinates the efforts of
people to accomplish goals and objectives using available resources efficiently and
effective.

Administration the performance or management of business operations.

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Chapter II

DATA ANALYSIS – CURRENT SYSTEM

System Functionality

In the case of Panulce Bakeshop in Magallanes, Roxas City is currently using

manual sales and inventory system where in computing for these are done manually.
However, in dealing with these transactions, accuracy, reliability and speed of human skills
in performing these transactions are limited because clerical errors often inevitable.
Whenever the bakeshop is to be conducted there are various tasked that must be done over
again. The used of manual processes in business has decline since the rise of computerized
and automated system. In fact, nowadays, the use of computer based business system has
become prevalent all throughout the developed and developing countries around the world
due to the increased productivity and efficiency of data processing. A collection of
components that work together to realize some objective forms a system. There are three
major component.
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Context Diagram

1.0
Order Order
Order Food

Customer Kitchen

Bill

Order
Inventory
Order
Inventory Details

Order
Supplier 2.0

General Reports

Inventory Details
Manager
Inventory Details 3.0

Order Inventory
Inventory
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Logical Data Flow Diagram

Customer Kitchen
Customer 1.0
Order customer order
Customer
Receipt Order

2.0 Good sold Inventory 3.0

Update Good Update

Sold File Inventory File

Formatted Formatted
Good sold Inventory
Data Data

Goods Sold
Inventory File
File
4.0

Daily Inventory
Produce
Daily Goods Gold Sold Management Depletion Amounts
Amount
Reports Management Restaurant
Reports Manager
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Entity Relationship Diagram

Town
Street

Address Province
Phone no
Country

Zip Code

Customer First name

Customer
name
Middle Initial
IIniname
Last name

Pay
Via

firstname lastname
Payment- me addres
Total
Order id
Price s
age Name sex

Payment Order Employees

Methods

Rece
cash
ived
Payment-
Phone no salary
type Checks

Cardholder name

Credit or debit company

card
Security code

Card number expiration

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CHAPTER III

THE PROPOSED SYSTEM

System Overview

The Panulce Bakeshop (also known Panulce Cakes and Dessert shop). Core
business is awareness of high quality baked goods. Cake is an excellent source of fats and
oils through shortening and frosting also contains protein nutrients from the eggs that are
used as a binder for all ingredients. Today’s consumer has less time to create wholesome,
handmade bread, but increasingly appreciates the nutritional and sensory benefits it
provides. Cakes provide fibers and carbohydrates in a convenient, low fat form that
portable and delicious. Panulce will produce and sell high quality made with high quality
ingredients. Cakes will be baked and sold at a storefront facility using a 4 deck, steam
injected bread oven. Labor saving devices will allow the proprietor to run the entire
operation with the help of two-part time, seasonal employees.
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System Technically

SYSTEM

Product Ordering Contact Us

Sales Customer

Price Name Address

Good Sold Ordering

Payment
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Our system is composing of product, ordering and contact us.

The product button contains sales, price, and good sold.

Sales are the records of available goods to be able to buy products.

Price is where the record of the good cost.

Ordering button contains for the customers who ordered, and the name and address
for purpose of securities to ensure where exact place and who will have received the
ordered for the benefits of the customer at the same time of the company to get there
ordered instantly, and for the company inventory reports.
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Physical Data Flow Diagram

CUSTOMERS ORDER

ORDE ENTER RUN

ACCEPT INTO LOCA DELIVERY
CUSTOMER R
PROCE COMPU TE
CUSTOMER
TER PROG-
-SSING
ORDER order FILE RAM RECEIPT
 13

Screen Layout

GOLDILOCKS
Panulce Cakes and Dessert Shop

Magallanes, Roxas City Capiz, Philippines, 5800

PRODUCT ORDERING CONTACT US

Sales Vision

INSI Panulce will be the leading Filipino Global

brand that will fulfill the changing customer needs
through world- class product and services in the market.
Price
Mission

To foster a culture of a value company through,

state of heart technology and system; employee
engagement by providing and innovation thinking fair
Good Sold
return of our business partners; active involvement in
relevant social responsibility projects.

Copyright 2016 View the official website of

Panulce Cakes and Panulce Cakes and Dessert Shop
Dessert shop (www.panulce.com.ph)
Gaisano Market,
Roxas City Capiz
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Panulce Cakes and Dessert Shop

Magallanes, Roxas City Capiz, Philippines, 5800

PRODUCT ORDERING CONTACT

US

SALES

SALES YEAR 1 YEAR 2 YEAR 3

Breads
P175,900 P196,000 P198,000
Cakes
(Snacks) P200,000 P250,000 P292,000
Rolls and
Sponges P230,000 P310,000 P320,000
Premium
cakes P400,000 P375,000 P420,000
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Panulce Cakes and Dessert Shop

Magallanes, Roxas City Capiz, Philippines, 5800

PRODUCT ORDERING CONTACT

US

PRICE

Product Category Price

Rocky Road Snack Cakes P160.00
Brownies Box
Classis Brownies Snack Cakes P145.00
Box
Fluffy Mamon Snack Cakes P15.00

Brazo De Mercedes Rolls and Sponges P225.00

Chocolate Roll Rolls and Sponges P225.00
Double Dutch Roll Rolls and Sponges P249.00
Black Forest Premium Cakes P430.00
Crema de Fruta Premium Cakes P310.00
Ube Cake Premium Cakes P375.00
Cheesy Ensamada Snack Bread P17.00
Cinnamon Roll Snack Bread P18.00
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Panulce Cakes and Dessert Shop

Gaisano Market, Roxas City Capiz, Philippines, 5800

PRODUCT ORDERING CONTACT

US

GOOD SOLD

Date Product Price Quantity Total Price

4- April Tippy
Choco P135.00 10 P3750.00
12- April Sugar
Freedmamon P20.00 5 P100.00
19- April Mocca
P220.00 8 P1760.00
25- April Dutch Roll
P249.00 6 P1494.00
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Panulce Cakes and Dessert Shop

Magallanes, Roxas City Capiz, Philippines, 5800

PRODUCT ORDERING CONTACT US

CUSTOMERS

Name: CARL FORD Price: P430.00

Address: Roxas City Quantity:

2

Recipe Category: Total Recipe Cost: P860.00

Premium Cakes

Contact No.:
0912345678

Message:

Product Category Price Quantity Total Cost

Black Forest Premium
Cakes P430.00 2 P860.00
Chocolate Roll Rolls and
Sponges P225.00 3 P675.00
Ube Cake Premium
Cakes P375.00 2 P750.00

Brazo de Rolls and

Mercedes Sponges P225.00 3 P675.00

Add Remove Submit

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Panulce Cakes and Dessert Shop

Magallanes, Roxas City Capiz, Philippines, 5800

PRODUCT ORDERING CONTACT US

CUSTOMERS
S
Name: CARL FORD Price: P430.00
P375.00
Address: Roxas City

Contact #: Quantity: 1
09302792015
1

Total Recipe Cost: P805.00

Recipe Category: Premium Cakes

Product Category Price Quantity

Black Premium P430.00 1

Forest Cake
Ube Cake Premium P375.00 1
Cake

Add Remove Submit

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GOLDILOCKS BAKESHOP

Magallanes, Roxas City Capiz, Philippines, 5800

RECEIPT
SALES INVOICE

Sold to: CARL FORD Date: 10/10/17

Address: FUENTES SUBD. ARNALDO BLVB. R.C.

QTY. UNIT DESCRIPTION UNIT COST AMOUNT

1 PCS RED RIBBON P 430.00 P 430.00

1 PCS UBE CAKE P375.00 P 375.00

TOTAL: P805.00

CASH RECEIVED: P1000.00

CHANGE: P195.00
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Panulce Cakes and Dessert Shop

Magallanes, Roxas City Capiz Philippines, 5800

PRODUCT ORDERING CONTACT

US

For more Information, Contact the:

Magallanes Roxas City Capiz, Philippines, 5800

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Chapter IV

PROJECT MANAGEMENT

Hardware Recommendation

The Panulce Sales Inventory System is automated sales and inventory system that deals
with recording necessary details on the customer, and the goldilocks has two computers.
We recommend that they must high specification computer for their speed of human skills
in performing their transaction and can help to reduce the time spend calculating sales and
auditing inventory if a bakeshop.

Software Recommendation

We recommend that the Panulce Bakeshop will use to propose the Inventory
System and Sales Recording of Panulce bakeshop, the Microsoft Access 2007, the Adobe
Dreamweaver as use in creating the system. Sales and Inventory Monitoring System can
improve accuracy and reduce errors. It can simplify physical audits by printing details
reports of inventory and speed of auditing process.

People - Ware Recommendation

The Staff are the personnel that have access to operate the system. They must
undergo an orientation about the proper usage of the sales recording and auditing inventory
for them to reduce the time spend in purchasing products and provide fast product
inventory.
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Cost and Benefit Analysis

The project includes all the proposal needs in upgrading manual to sales and
inventory system.

Hardware

Specifications:

Processor: Intel i7 Processor P 12,300.00

RAM: 6 GB P 837.66

Display Unit: VGA P 647.00

Mouse: Standard Mouse P 220.00

Keyboard: Standard Keyboard P 539.00

Monitor: 14” and above P 2,835.75

Web Hosting

Software

Proposal System P 4,500.00

Repair Maintenance P 2,500.00

Total Cost P 21,274.41

Tangible Benefits
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Computer is a device of new technology. Technology can be in reducing the

operating cost. Using computer for inventory or recording the products. You are doing
productive work. This can help quickly respond for the query of a customer and allow them
to get accurate and timely information. And through its updated inventory, the company
will be able to get to determine the product needed to be ordered.

CHAPTER V

SUMMARY, CONCLUSION AND RECOMMENDATION

Project Summary

Sales and Inventory Monitoring System is a system that provides the employee of
the company to conduct necessary recording details during inventory. It reduces time, it
allows the employee making inventory reports in terms of their everyday operation, it done
on time. Employee and staff who are prohibited can operate the system easy, it can add,
edit and delete account. Users can record and made calculations quickly, it can directly
save into the database.

Project Conclusion

1. It reduces time in recording inventory reports.

2. It is automatically generated by computerized report and receipt.
3. Admin and cashier can accurate, delete and update the inventory based on the
inventory details.

Project Recommendation

This recommendation was proposed by the group.

 Panulce Cakes and Dessert Shop should execute our proposed system to the
employee and staff so that it will be not hard for them to record the inventory
of their product.
 Our proposed system should be adopted by the employee and staff to get
accurate and timely information.
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REFERENCES

1. Background of panule bakeshop

https://www.google.com.ph/#q=background+of+panulce+bakeshop
2. Example of sales and inventory of panulce bakeshop
http://www.indeed.com/cmp/panulce-Bakeshop-
Inc/reviews?fcountry=ALL&fjobtitle=ALL
3. What is the purpose of sales and inventory system
http://www.sopplan.com/inventory-management/set-inventory-
levels-panulce-way/
4. Example of system technically in sales and inventory system
http://www.studymode.com/subjects/sample-technical-
background-of-sales-and-inventory-system-of-panulce-
page1.html
5. Logo of panulce bakeshop
https://www.google.com.ph/search?q=Logo+of+panulce++bakesho
p&biw=1366&bih=667&tbm=isch&imgil=t6B_rNOnY_R5XM%253A%253Bi
eV3VdVliZ-
jSM%253Bhttps%25253A%25252F%25252Fen.wikipedia.org%25252Fwi
ki%25252FFile%25253Apanulce_Bakeshop.png&source=iu&pf=m&fir
=t6B_rNOnY_R5XM%253A%252CieV3VdVliZ-
jSM%252C_&usg=__5JzjHhe4keeLlhtRnUq7lFdkORY%3D&ved=0ahUKEwi
bzeKMjcXPAhXHmpQKHbTRAy8QyjcIMw&ei=77L1V9uZJce10gS0o4_4Ag#i
mgrc=firBuCM3TCrRjM%3A
6. Example of context diagram in sales and inventory business
proposal
https://www.google.com.ph/imgres?imgurl=http%3A%2F%2Fimages
.slideplayer.com%2F22%2F6351203%2Fslides%2Fslide_55.jpg&img
refurl=http%3A%2F%2Fslideplayer.com%2Fslide%2F6351203%2F&do
cid=9TOxbOUylAo0ZM&tbnid=tmvA-
7SVSO2L6M%3A&w=960&h=720&bih=667&biw=1366&ved=0ahUKEwjSpN6f
 25

APPENDICES

Interview Question Guide:

1.
 When was your organization founded?
 What are your vision, mission, and goals?
 When does your organization decided to have manual inventory
system?

2.

 Are you using a purely manual or a computerized system?

 What processes do you do for the customers who buy the product
and how do you gather the receipt or the customers?
 How long does it take to use manual inventory process?
 Does your manual system work efficiently and effectively?
 Does your manual is easy to use?

3.

 What problems do you encounter in you manual inventory?

 What are the solutions you do to solve the problems?
 What are the processes in solving the problems?
 What are the problems that need to be improved?

4.

 Do you use form in collecting the number of customers who but he

product?
 How do you organize the form?
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5.

 What is your future plans regarding manual inventory system you

are using now?
 What are your expectations about our proposed system?
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