Configure Outlook with an Outlook.com (Hotmail), Gmail, Office 365, Yahoo, AOL or iCloud account Do you havea mail account at Outlook.com (Hotmall), Gmail, Office 365, Yahoo!, AOL or iCloud? This guide contains the settings and instructions how to configure Outlook with those email providers. = utlook.com (Hotmail) «Outlook Hotmail Connector ‘+ Exchange ActiveSync (EAS) = IMAP + POP3 = Gmail «IMAP + POPs * Office 365 for Business (Exchange Online) + Exchange (Outlook Anywhere) ‘+ Exchange ActiveSync (EAS) = IMAP + Pops = Yahoo! = IMAP + POP3 "AOL = IMAP + PoP3 = iloud = IMAP + Contacts, Calendar and Tasks Account setting dialogs Most of the information can be set in the main “Add New E-mail Account” dialog but for either account you'll also need to modify more advanced settings by pressing the “More Settings...” button ‘The settings below are sorted by the dialogs that you need to access. Ifyou are having problems finding out where to put in ‘which information, look at the numbers in front of the settings and you can find them back in the screenshots section at the bottom of this document. Outlook.com (Hotmail) ‘When using Outlook 2003, Outlook 2007 or Outlook 2010, Outlook.com (Hotmail) offers access via special Outlook Hotmail Connector software, which provides a two-way syne for mail, calendar and contacts, ‘When you se Outlook 2013, you can connect to your Outlook.com (Hotmail) account via Exchange Active Sync (EAS) to syne your mail, calendar, contacts and tasks, In addition to the above, Outlook.com also offers access via IMAP and POP3 for paid accounts and free accounts in most countries.Note: When you have Two-Step Authentication enabled for your Microsoft account, you'll need to use a special App. Password instead of using your own password, Outlook.com (Hotmail): Outlook Connector ‘These instructions are only for Outlook 2003, Outlook 2007 and Outlook 2010. If you are using Outlook 2013, use the settings from the Exchange ActiveSync section. Download and install the Outlook Connector from the location below; Download: Outlook Hotmail Connector 32-bit Download; Outlook Hotmail Connector 64-bit ‘Note: You will only need to install the 64-bit version when you are using the 64-bit version of Outlook 2010. Start Outlook. If you are not automatically prompted to add a new account choose; = Outlook 2003 and Outlook 2007 Tools-> Account Settings...Outlook Connector-> Add a New Account. = Outlook 2010 File-> Info-> Add Account-> Manually configure server settings or additional server types-> Other-> Microsoft Outlook Hotmail Connector In the dialog (screenshot) that pops-up you'll have to provide your: Name: The display name you'd like others to see. E-mail address: Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook com) Password: Your Microsoft Account password or an App Password when you have Two-Step Authentication enabled for your Microsoft Account, Advanced (optional) Account name The display name for your account, This name is used in your folder list, in your account settings and when selecting your sending account when composing a message. Reply E-mail ‘You can specify an alternative address here to which replies will be sent when people reply to your messages. Outlook,com (Hotmail ‘Add New E-mail Account dialog Exchange ActiveSync (EAS) Your Name The display name you'd like others to see. E-mail Address: Your main address of the Microsoft Account in fall (yourname@hotmail.com, yourname@live.com or yourname@outlook com) Mail server: mhotmail.com moutlookcom User Name: Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) Password: Your Microsoft Account password or an App Password when you have Two-StepOutlook.com (Hotmai Authentication enabled for your Microsoft Account. IMAP ‘Add New E-mail Account dialog (screenshot) 1 Your Name: E-mail Address: Account Type: 4 Incoming mail server 5 Outgoing mail server: © User Name: Password: Remember password Require logon using Secure Password Authentication (sPa) The display name you'd like others to see. Your main address of the Microsoft Account in full, (yourname@hotmail.com, yourname@live.com or yourname@outlook com) IMAP imap-mail.outlook.com smtp-mail.outlook.com ‘Your main address of the Microsoft Account in full (yourname@hotmatl.com, yourname@live.com or yourname@outlook. com) ‘Your Microsoft Account password or an App Password when you have Two-Step ‘Authentication enabled for your Microsoft Account, optional disabled ‘More Settings: Outgoing Server tab (screenshot) 10. My outgoing server (SMTP) requires enabled authentication: 11 Use same settings as my incoming mail enabled ‘More Settings: Advanced tab (screenshot) 12. Incoming server (IMAP) 15 Use the following type of encrypted connection: L4 Outgoing server (SMTP); 993 587 (ifusing SSL: 465) 15 Use the following type of encrypted ‘TLS (if not available: SSL) connection: Outlook.com (Hotmail): POP3 Add New E-mail Account dialog (screenshot) L Your Name: 2 E-mail Address: 3° Account Type: Incoming mail server: Outgoing mail server: The display name you'd like others to see. Your main address of the Microsoft Account in full (yourname@hotmail.com, yourname@live.com or yourname@outlook.com) PoP3 pop-mail.outlook.com smtp-mail outlook comUser Name: Password: Remember password Require logon using Secure Password Authentication (sPa) Your main address of the Microsoft Account in full (yourname@hotmatl.com, yourname@live.com or yourname@outlook com) ‘Your Microsoft Account password or an App Password when you have Two-Step ‘Authentication enabled for your Microsoft Account, optional disabled ‘More Settings: Outgoing Server tab (screenshot) My outgoing server (SMTP) requires enabled authentication: Use same settings as my incoming mail enabled ‘More Settings: Advanced tab (screenshot) Incoming server (POP3); 995 ‘This server requires an encrypted enabled connection (SSL) Outgoing server (SMTP): 587 (for some it will be port 25 or 995) Use the following type of encrypted TLS (if not available: SSL) connection: Leave a copy of messages on theserver optional Gmai GMail offers access via IMAP and POP3 but you must first enable this, To do this, logon to your Gmail account and press Settings at the top of your screen. In the new page that load click “Forwarding and POP/IMAP", Note: As of July 15, 2014 you'll need to set Gmail's security settings to allow for Basic Authentication (less secure apps) or enable 2-Step Verification in order to connect to Gmail via Outlook (and many other email applications) Failure to do so will result in repeated password prompts and Send/Receive errors (0x800! Gmai MAP Add New E-mail Account dialog (screenshot) Your Name: E-mail Address: Account Type: Incoming mail server: Outgoing mail server: The display name you'd like others to see. your Gmail address in full (Yourname@gmail.com or yourname@yourdomain.com when using Gmail Apps) IMAP imapgmail.com smtpgmail.comUser Name: ‘your Gmail address in full (yourname@gmail.com or yourname@yourdomain.com when using Gmail Apps) Password: ‘Your Gmail password or an App Password when you have 2-Step Verification enabled for your Google Account, Remember password optional Require logon using Secure disabled Password Authentication (sPa) ‘More Settings: Outgoing Server tab (screenshot) My outgoing server (SMTP) requires enabled authentication: Use same settings as my incoming mail enabled ‘More Settings: Advanced tab (screenshot) Incoming server (IMAP): 993 Use the following type of encrypted ssi. connection: Outgoing server (SMTP); 465 (SSL) or 587 (TLS) Use the following type of encrypted SSLor TLS connection: Tip Don’t set Outlook to save the sent items in the Sent Items folder of the IMAP account or you'll end up with. duplicates. When you send via the SMTP server of Gmail, then your Sent Items are automatically placed there. If you are restricted to using another SMTP server (from your ISP for example), then you would still need to configure your account to save to the Sent Items folder. Additionally, don't subscribe to the All Mail folder as this will double your pst- or ost-file from your Gmail account in size. For more information and workarounds see: Gmail accounts and disproportionally large pst-files. Gmail: POP3 ‘Add New E-mail Account dialog (screenshot) Your Name: The display name you'd lke others to see E-mail Address: your Gmail address in fll (ourname@gmailcom or yourname@yourdomain.com when using Google Apps) Account Type: ors Incoming mailserver: pop.gmailcom Outgoing mail server: __stmtp,gmailcom User Name; your Gmail address in fll (yourname@gmail.com or yourname@yourdomain.com when using Google Apps)Password: ‘Your Gmail password or an App Password when you have 2-Step Verification enabled for your Google Account. Remember password optional Require logon using Secure disabled Password Authentication (sPa) ‘More Settings: Outgoing Server tab (screenshot) My outgoing server (SMTP) requires enabled authentication: Use same settings as my incoming mail _ enabled. ‘More Settings: Advanced tab (screenshot) Incoming server (POP3): 995 Use the following type of encrypted connection: Outgoing server (SMTP): 465 (SSL) or 587 (TLS) Use the following type of encrypted SSL or TLS connection: Leave a copy of messages on the server disabled (Gmail holds a copy already by default) Office 365 for Business (Exchange Online) ‘When you are using a hosted Exchange Online account at Office 365 for Business, the main connection method would be an actual Exchange connection via Outlook Anywhere (also known as “RPC over HTTP" or *MAPI over HTTP") Office 365 also offers EAS connectivity but that is only recommended for mobile devices such as smartphones and tablets which are using an Outlook app or another Mail app which offers EAS support. IMAP and POP3 is also offered but that is only recommended when you have a very specific need for it (like server-level automation) or not using Outlook, Office 365: Exchange (Outlook Anywhere) ‘Connecting to your Exchange Online mailbox is really easy as Outlook makes use of the Autodiscover service to automatically configure Outlook. In Outlook, simply select to add an account and use the Auto Account Setup method to configure your account, Manual configuration is not supported Name: The display name which has been configured by your Exchang administrator. (most lkely simply your name in full) E-mail address: Your email address in fall Password: Your password or an App Password when you have Multi-factor Authentication enabled for your account and are using Outlook 2007 or Outlook 2010. Outlook 2013 and Outlook 2016 offer native Multi factor Authentication for Office 365.Note to domain owners: ‘Make sure that you have setall the required DNS records for your domain, For Autodiscover, you'll need to create a CNAME record called “autodiscover" in your public DNS zone and point it to “autodiscover.outlook.com’, You can verify your configuration in the Office 365 admin center. Office 365: EAS ‘The screen depends on the app that you use. Below is an overview of the required fields to fill out if automatic configuration is not supported by your app. Your Name: The display name you'd lke others to see E-mail Address Your email address in fll Mail server outlookofice365.com User Name Your email address in full 5 Domain: Leave this field empty when your app has this field Password: Your password oan App Password when you have Multifactor Authentication enabled for your account Office 365: IMAP Add New E-mail Account dialog (screenshot) Your Name The display name you'd lke others to see E-mal Address: Your email address in full Account Type imap Incoming mailserver: outlookoffice365.com Outgoing mail server: __smtpoffice365.com User Name: Your email address in full Password: Your password or an App Password when you have Multifactor Authentication enabled for your account. Remember password optional Require logon using Secure disabled Password Authentication (SPA) ‘More Settings: Outgoing Server tab (screenshot) My outgoing server (SMTP) requires enabled authentication: Use same settings as my incoming mail enabled ‘More Settings: Advanced tab (screenshot) Incoming server (IMAP) 993 Use the following type of encrypted SSL‘connection: 14 Outgoing server (SMTP): 587 (TLS) 15. Use the following type of encrypted. Ts ‘connection: Office 365: POP3 ‘Add New E-mail Account dialog (screenshot) 1 Your Name: The display name you'd like others to see E-mail Address: Your email address in full Account Type: Pops Incoming mailserver: outlookoffice365.com 5 Outgoing mailserver: smtp.office365.com © UserName: Your email address in full Password: Your password or an App Password when you have Multi-factor Authentication enabled for your account. Remember password optional Require logon using Secure disabled Password Authentication (sPa) ‘More Settings: Outgoing Server tab (sereenshot) 10. My outgoing server (SMP) requires enabled authentication: 11. Use same settings as my incoming mail enabled ‘More Settings: Advanced tab (screenshot) 12 Incoming server (POPS) 995 15. Use the following type of enerypted ss connection 14 Outgoing server (SMTP) 507 (TLS) 15. Use the following type of encrypted Ts connection 16 Leave a copy of messages on the server optional Yahoo! Yahoo! offers POP3 access but only ifyou have a paid subscription to Yahoo! Mail Plus. Yahoo!: IMAP Add New E-mail Account dialog (screenshot)1 Your Name: E-mail Address: Account Type: Incoming mail server: Outgoing mail server: © UserName: Password: © Remember password Require logon using Secure Password Authentication (sPA) The display name you'd like others to see. your Yahoo! address in full (yourname@yahoo.com) IMAP imap.mail yahoo.com smtp.mailyahoo.com your Yahoo! address in full (yourname@yahoo.com) Your Yahoo! password optional disabled ‘More Settings: Outgoing Server tab (screenshot) 10. My outgoing server (SMTP) requires enabled authentication: 1 Use same settings as my incoming mail enabled ‘More Settings: Advanced tab (screenshot) Incoming server (IMAP): 993 15 Use the following type of encrypted SSL connection: 14 Outgoing server (SMTP): 587 or 25 (if using SSL: 465) 15 Use the following type of encrypted TLS (if not available: SSL) connection: Yahoo!: POP3 Add New E-mail Account dialog (screenshot) © Your Name: Esmail Address: Account Type: Incoming mail server Outgoing mail server: 6 User Name Password: Remember password Require logon using Secure Password Authentication (sPa) The display name you'd like others to see, your Yahoo! address in full (yourname@yahoo.com) POP3 pop.mail.yahoo.com smtpmail yahoo.com your Yahoo! address in full (yourname@yahoo.com) Your Yahoo! password optional disabled ‘More Settings: Outgoing Server tab (screenshot)10. My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail ‘More Settings: Advanced tab (screenshot) Incoming server (POP3); 13 Use the following type of encrypted connection: 14 Outgoing server (SMTP); 15 Use the following type of encrypted connection: 16 Leave a copy of messages on the server AOL enabled enabled 995 SSL 587 or 25 (if using SSL: 465) TLS (if not available: SSL) optional AOL offers both POP3 and IMAP access. It makes a difference whether you have an AOL address or an AIM address. AOL: IMAP Add New E-mail Account dialog (screenshot) 1 Your Name: 2 E-mail Address: The display name you'd like others to see. your AOL or AIM address in full (yourname@aol.com or yourname@aim.com) 3 Account Type: IMAP Incoming mail server: Outgoing mail server: imapaol.com or imap.aim.com smtpaol.com or smtp.aim.com your AOL or AIM screen name (so without @aol.com or @aim.com behind it) © User Name: Password: 8 Remember password optional Require logon using Secure disabled Password Authentication (sPa) ‘More Settings: Outgoing Server tab (screenshot) 10. My outgoing server (SMTP) requires authentication: 11 Use same settings as my incoming mail ‘More Settings: Advanced tab (screenshot) 12 Incoming server (IMAP): Your AOL or AIM password enabled enabled 43Use the following type of encrypted none connection: Outgoing server (SMTP): 587 Use the following type of encrypted none ‘connection: AOL: POPS ‘Add New E-mail Account dialog (screenshot) Your Name The display name you'd like others to see. E-mail Address: your AOL or AIM address in full (yourname@aol.com or yourname@aim.com) Account Type: Pops Incoming mail server: pop.aol.com or pop.aim.com Outgoing mail server: smtp.aol.com or smtp.aim.com User Name: your AOL or AIM screen name (so without @aol com or @aim.com behind it) Password: Your AOL or AIM password Remember password optional Require logon using Secure disabled Password Authentication (sPa) ‘More Settings: Outgoing Server tab (screenshot) My outgoing server (SMTP) requires enabled authentication: Use same settings as my incoming mall enabled ‘More Settings: Advanced tab (screenshot) Incoming server (POP3); 110 Use the following type of encrypted none connection: Outgoing server (SMTP): 587 Use the following type of encrypted none connection: Leave a copy of messages on theserver optional iCloud Apple only offers IMAP access to their iCloud service. Via the iCloud Control Panel, you can automate the configuration and also syne your iCloud Contacts, Calendar and Tasks folders with Outlook. iCloud — IMAP.‘Add New E-mail Account dialog (screenshot) | Your Name: The display name you'd like others to see. E-mail Address: your iCloud email address in full (yourname@icloud.com) Account Type: ima Incoming mail server imapmailme.com 5 Outgoing mai server smtpmail me.com © UserName: the name part of your iCloud address (so without @icloud.com behind it) Password: ‘Your iCloud password or an App Password when you have Two-Step Verification enabled. for your Apple ID. Remember password optional Require logon using Secure disabled Password Authentication (sPa) More Settings: Outgoing Server tab (screenshot) 10. My outgoing server (SMTP) requires enabled authentication: 11 Use same settings as my incoming mail enabled More Settings: Advanced tab (screenshot) Incoming server (IMAP): 993 15 Use the following type of encrypted connection: \4 Outgoing server (SMTP): 587 15 Use the following type of encrypted SSL or TLS connection: iCloud — Contacts , Calendar and Tasks ‘Synching your iCloud Contacts, Calendar and Tasks folder with Outlook is only possible when you install the iCloud Control Panel application which also install an Outlook add-in. In the iCloud Control Panel, you can then select the option to sync Mail, Contacts, Calendars, and Tasks with Outlook, No further configuration within Outlook itself is required,‘Tool Tip! ‘The iCloud add-in creates an additional iCloud folder set within Outlook with its own Contacts, Calendar and Tasks folder rather than using Outlook default ones, This limits some core functionality features in Outlook such as not being able to see your upcoming appointments in the To-Do Bar. CodeTwo Sync iCloud takes care of these limitations by fully syncing your Outlook default folders with the iCloud folders and back. You can then be sure that your Outlook, iPhone, iPad and other Apple devices remain up-to-date while you can continue to work with Outlook as you always did. Screenshots Below you'll find screenshots of the account configuration screens, The numbers in the screenshots correspond with the ‘numbers in the tables with the settings above. ‘Add New E-mail Account Internet E-mail Settings Each of these sctings are resured tet your ema acount worn, JQP sate gon ung Secure Pawar thentcaton (524) After setting the main account settings, press the More Settings... buttonInternet E-a Settings| i) seve] Oca Se [came | Aes DW sans sever eee suraten terse cts anny ga aver sooner incor ornare nstsan 0) Reni (© tog 0n to rennin mal server before sandra ma Cox) Cena) Configure Authentication Intemet Erma Settings x) {Senet Foes | sain Seve | Comeson| Aan | Seve Putnins Dpreer caver onary 33 GQpsctretonnansectennpteseonesen: Fs) Qpscorcsne cnn ses (Qh te folonins toe of ered omeston: SETTLE) short) eng amrute Foes Root fer poh: Advanced IMAP settingsene [ Outing Server |Conneton | ABN | cooathenee Qramcsres co: (©) the sever recurs an ence conecton (51) Quencom a (Qe the feoning te of encrypted crmecton: SST TTS] on toe conn (Qpllemre «copy of messages on the server remove forserver ater [30 BB dors Dlremove ram server when det fam eleted Tams Advanced POP3 settings Windows Lie Hotmail ser norman mal acess Pasemort Wlrenenber pasword etree Nl Accunt “Type the reme by which you want refer ths acount. Fr exer: "rk or Mizecot oi Sever" a ee eS Single screen configuration for the Outlook Connector Last modified: June 25, 2015, Copyright How To-Outlook 2003-2015. All rights reserved. Microsoft and Microsoft logo's are trademarks of Microsoft Corporation.