HKUSPACE (RWPS course) Lesson 5

Report Writing and Presentation Skills

HOW DO YOU ORGANISE YOUR REFERENCE PAGE?

From website

Johannes Bergmark. (2010). Questions of Definition. Accessed on October 23,

2014 from http://electroacoustic-music.blogspot.hk/p/questions-of-definition.html

About.Com. (2014). Music Career: The Conductor. Accessed on October 24,

2014 from http://musiced.about.com/od/musiccareer1/p/theconductor.htm

From journals

Steven J. Karau and Kipling D. Williams (1993). “Social Loafing: A Meta-Analytic

Review and Theoretical Integration”Journal of Personality and Social Psychology,
Vol. 65. No. 4, 681-706

From books

Preston-Dunlop,V. (1998). Looking at dances: a choreological perspective on

choreography. London: The Bath Press.

THIS IS AN EXAMPLE TO SHOW YOU WHAT THE

REFERENCE PAGE SHOULD LOOK LIKE

References
1. Johannes Bergmark. (2010). Questions of Definition. Accessed on October
23, 2014 from http://electroacoustic-music.blogspot.hk/p/questions-of-
definition.html

2. About.Com. (2014). Music Career: The Conductor. Accessed on October 24,

2014 from http://musiced.about.com/od/musiccareer1/p/theconductor.htm

3. Steven J. Karau and Kipling D. Williams (1993). “Social Loafing: A Meta-

Analytic Review and Theoretical Integration”Journal of Personality and Social
Psychology, Vol. 65. No. 4, 681-706

4. Preston-Dunlop,V. (1998). Looking at dances: a choreological perspective on

choreography. London: The Bath Press.
HKUSPACE (RWPS course) Lesson 5
Report Writing and Presentation Skills

More notes on referencing

Referencing is telling your reader where you learned or found the information that you are writing.
Reasons for referencing are:
1. because ideas are the property of the people who thought of them, and using those ideas
without saying who thought of them first is stealing
2. to show readers that you are well-informed in this area and that therefore your writing is
more trustworthy
3. to show that you are building on previous published material ie previous research
4. so that your readers can find useful background information

How should you reference within your report/proposal (or within text)?
If you would like to quote an expert:
As Peter Dickens says, “For a team to work effectively, every member must feel
as valuable as its leader.” (Dickens, P. 2009 CUP Stage Management for
Beginners)

If you would like to paraphrase (ie using your own words):

In his book, Stage Management for Beginners (2009 CUP), Peter Dickens states
that a team works best when every member feels that he or she is as important
to a successful outcome as their manager. On this production, I found that…

You should provide a more detailed reference in the appendix section of your proposal under the
title “References”.
How should you present your references in the appendix?

Referencing for an Internet site

Example 1: If you don't know the name of the author, put the name of the institution or company:

1. The date of when the 2. The title of the internet page in

3. Name of the organisation
or the author’s family
name and initials
page was created or
last modified in
brackets (2003); then
comma
italics and in capital letters for the
first word, capital letters for
proper nouns eg names and first
word after the colon (: ) with a full
stop at the end

The Hong Kong Polytechnic University (2003). Reference machine: Internet pages.
Accessed December 11, 2011 from http://elc.polyu.edu.hk/cill/referenceMachineNet.htm

4. ‘Accessed’ or ‘Retrieved’, then the 5. The internet address (URL) of the

date, month first, then number, then page and a full stop.
year and followed by ‘from’

Example 2:
Google (2001). Google. Retrieved July 25, 2001 from the World Wide Web:
http://www.google.com.

Example 3: If you know the author’s name

Johns, T. (1997). Lingua multilingual concordancer. Retrieved December 11, 2011 from
http://sun1.bham.ac.uk/johnstf/lingua.htm

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HKUSPACE (RWPS course) Lesson 5
Report Writing and Presentation Skills

Referencing for a book

Example 1:
1. Author’s family name and
initials, followed by
comma 3. The title of the book in italics and in capital
letters for the first word, capital letters for proper
nouns eg names and first word after the colon (: )
with a full stop at the end

Murphy, R. (1992), English grammar in use. Cambridge University Press, Cambridge.

2. The date in brackets 4. The name of the 5. The place (usually a city) of
(1992); then comma publisher, followed by a publication (Cambridge)
comma followed by a full stop

Example 2:
Channel, J. (1994), Vague language. Oxford University Press, Oxford.

Referencing for a Newspaper or Magazine Article

Example:

1.Author’s family name 2. The date in 3. The title of the article, in quotation
and initials, followed by brackets (2003); marks, then a comma
comma then comma

Chapel, C. (2003), "Speak and write better with a click or a course", South China
Morning Post, January 25, p.16

5. The month and 6. The page number(s) with ‘p’ 4. The title of the
day then a comma for a single page and ‘pp.’ for newspaper or
more than one page magazine in italics

Source: The Hong Kong Polytechnic University (2003) http://www2.elc.polyu.edu.hk/CILL/referenc.htm . Accessed

December 11, 2011

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