GUIDELINES

FOR SUMMER TRAINING

MBA STUDENTS

MAY – JULY 2010

SECTOR-55
 Project On
________________________________
________________________________
________________________________
Master of Business Administration (Specialization)

Submitted in partial fulfillment of the requirements for award of

Master of Business Administration of
Tilak Maharashtra University, Pune.

Submitted by

________________________

________________________

PRN No.

of
Ansal Institute of Technology
Gurgaon

Guided By Prof._____________________

Tilak Maharashtra University

Gultekdi, Pune 411037
 Tilak Maharashtra University, Pune
(Deemed Under Section 3 of UGC Act 1956 Vide Notification No. F.9-19/85-U3
dated 24th April 1987 By the Government of India.)
Vidhyapeeth Bhavan, Gultekdi, Pune-411037.

CERTIFICATE

This is to Certify that the project titled

__________________________________ is a bonafide work
carried our by Mr./ Ms. ____________________________ a
student of Master of Business Administration Semester
3rd, Specialization
____________________PRN.__________________ under Tilak
Maharashtra University, in the year 2010.

Head of the Department Examiner Examiner

Internal External
Date:
Annexure II
 Certificate of Internal Guide

This is to certify that the project titled

………………………………………………………………is a bonafide work carried out
by …………………………………. a candidate for the award of Master of Business
Administration of Tilak Maharashtra University, Pune under my guidance and direction.

Signature of Guide
Date: Name:
Designation:
Place: Institute:
 Certificate

TO WHOMSOVER IT MAY CONCERN

This is to certify that Mr./ Ms_________________________ MBA Student of Tilak

Maharashtra University, Pune has successfully collected the data for the project report
for award of Master Degree of Business Administration.

He/She has done the project on “___________________________________________”.

Company Name Company Seal

Designation

Signature
 GUIDELINES – SUMMER TRAINING
MBA-2010

Contents:

1. Introduction

2. Need and Objectives

3. Benefits to Students

4. Daily Diary

5. Instructions for the Preparation of Project Report

6. Evaluation by Industry

7. General directions to the students

8. Annexures:

I: Instructions for the Preparation of Project Report

II: Feedback Form (Summer Trainee Evaluation)

III: Company Information And Recruitment Survey Form

IV: List of the students with the details of organizations for their Summer
Training.

V: List of the Faculty Guides of the summer trainees

1. INTRODUCTION: “If one is to succeed in one’s life one has to keep pace with the
changing times”. This saying holds good in very field of life, be it a general or a
professional one. Being the student of a professional course, you have to keep constant
vigil on rapidly changing business environment. Except for some strategically important
industries, every field is now thrown open to global competition. Liberalization and
globalization combined with the privatization of existing public sector companies is the
new mantra of Indian economic policy. So in this era of tough competition, only those
who maintain very high global standards will survive and human resource is the main
survival plank of any Industry. The industry spends a lot of time and money to recruit the
best possible talent available in the country. For effective growth, every Management
School requires collateral support from the industry. These students in turn help the
industries to grow. Thus it becomes obligatory for institutions to expose students to the
necessary industrial training so as to make them competent and efficient to excel in their
career. In line with this, the curriculum has been so designed that practical training is an
important part and parcel of the syllabus.

2. NEED AND OBJECTIVES: The need for the industrial training of the students is to
make them aware of the work culture of an enterprise along with understanding of the
resources available, processes and other modes of operations. Providing industrial
training vis-à-vis hands-on experience is a must to mould an MBA student to a full-
fledged professional. The main objectives of practical training for the students are:
i) To acquaint them with the actual work environment and to get them
exposed to the latest technological developments / advancements
related to their work
ii) To make them understand the importance of time and money, team work
and discipline.
iii) To inculcate a sense of responsibility among them.
iv) To familiarize them with resources, processes, the psychology of personnel
and develop a favorable and positive attitude towards work
v) To provide hands-on experience.
vi) To make them understand the social, economic and administrative aspects
that affects the working of an organization.
vii) To explore and show case the talent of summer trainees for future hiring by
the corporates.

3. BENEFITS TO STUDENTS: The practical training will help the students to acquire
adequate technical know-how and they will have first hand information of the corporate
environment, which cannot be simulated in an institution. It is not possible for any
institution to provide all types of processes, equipment and other resources that are used
in various industries. The practical training provides an opportunity to students to get an
exposure to business processes, relevant technology and work ethics. This results in
better employment opportunities for students and helps them to fine-tune their analytical
approach to solve problems. The likely benefits for the students are listed below:
i) Practical knowledge of their disciplines acquired through the planned
processes, which are an integral part of the educational process.
ii) Becoming awareness of strengths and weaknesses and personal
characteristics and work attitudes, which are gained informally through
regular contact with supervisors and fellow workers, and formally through
the use of the employer evaluation forms, on the job visits and on return to
the institute by interviews with coordinators. This awareness can lead to
significant personal and professional development.
 iii) Better career decisions result from frequent and more extensive exposure to
the work environment.
iv) Communication skills are honed through the medium of the work
requirements, which accentuates the awareness of real life situations and
responsibilities.
v) Greater understanding of concepts by relating theory and practical
application inherent in the work / study sequence.
vi) Self-development, maturity and ability to manage self are enhanced further
by the necessity for many students to live away from home during the work
terms and to adjust to frequent changes.
vii) It allows working on one’s ability for problem definition and solution
seeking to enhance performance in a realistic job environment.
viii) It improves overall employability of the trainee.
ix) It makes students aware of latest industrial and business practices.
x) It helps easy transition of student into an employment situation
xi) It enhances vocational expertise.
xii) It fosters the interpersonal work relationship and develops skills for human
relationships among students.

4. SCHEDULE FOR SUMMER TRAINING (2010):

Start date: 3rd Week of May 2010 onwards

Completion date: 26th June, 2010
Mid-Term Review: 31st July, 2010
Submission date of report: 31st August, 2010
Internal Viva & Presentation: 20th Sep 2010 onwards

5. DAILY DIARY: While on industrial training the students are required to maintain a
diary recording the day-to-day account of the work done, relevant observations, impressions,
learning and the information that they gather. The student has to get it signed every week
from the Corporate Mentor. The daily diary along with the project report will be evaluated on
the basis of:
(a) Regularity of maintenance
(b) Adequacy and quality of information recorded
(c) Overall presentation
(d) Systematic recording techniques etc.

6. INSTRUCTIONS FOR THE PREPARATION OF PROJECT REPORT ARE

ATTACHED IN ANNEXURE - I

7. EVALUATION BY INDUSTRY: For this, Performa (Annexure II) be filled up by the

concerned Corporate Mentor in the organization. This assessment will be sent directly by
the training organization to the institute.

Overall General Parameters for Evaluation: A broad view of parameters on

which projects are generally evaluated are given in paragraph (D) of Annexure - I. Students
should have focus on these parameters while working and presenting their projects.

8. SIGNIFICANCE OF PROJECT: The project has 200 marks and this is very significant
in your final grade and results. Hence it should be taken very seriously. The Project
 Guide and Corporate Mentor may in future also have recommendation and assessment.
Hence keeping them informed and taking their guidance should be borne in mind.

9. GENERAL DIRECTIONS TO THE STUDENTS: Students are advised to take the training
very seriously and follow the under mentioned instructions. The final placements of the students
depend a great deal on their performance during the summer training.

a. All the required documents to be furnished by the student should be

duly completed within the stipulated time. The summer training project
shall not be accepted without the submission of the required
documents.

b. They should be in regular contact and keep their Faculty Guides well informed
about the status of the project. They must reply promptly to all the phone calls/
emails send by the Institute. They should report in person to their Faculty Guide
about the “Mid-Term Review” sometime in 4-5th week as
promulgated/communicated.

c. Submission of duly completed Recruitment Survey Forms of at least 5

companies is mandatory for all the students. Recruitment survey carries 10
marks in the project work.

d. After the completion of summer training an Executive Summary of the

project in the prescribed format has to be submitted along with Corporate
Mentor’s visiting card and if possible with a passport size photograph.
The executive summary carries 5 Marks in the project work.

e. A copy of the project report must be submitted to the Corporate Mentor well in
time and has to be approved by him/her before taking the final print or binding.

f. Extension for the completion of summer training beyond 31st July, 2010 may be
permitted, only in special cases with prior approval from the Institute.

g. At our end, a faculty member would be guiding the student(s) on relevant

theoretical aspects related to the training and would be glad to have discussion
with their concerned organization’s designated officer as and when needed.

h. Should you require any clarification or assistance, I would be glad to get in touch
with you just as my colleagues Ms. Poonam Chaudhary (0124-4750518, Mob.
9818250760, poonam.chaudhary@aitgurgaon.org and Mr. Rajeev Madan
(0124-4750508, Mob. 9310703750, rajeev.madan@aitgurgaon.org

i. All correspondence in this regard is requested at the following address, through

email or post/fax, indicating your name and address:

Rajender Kumar Yadav

Asst. Dean- Centre for Corporate Relations
Ansal Institute of Technology
Sector-55, Gurgaon
Cell-9871586262, Telephone No.- 0124-4750519, Fax No. 0124-
4116497
 E-mail: rkyadav@aitgurgaon.org or rkyadav008@gmail.com

j. These guidelines have been revised with the experience gained from students
doing Summer-Training during 2008 and 2009 and hence that knowledge has
been added to enhance the benefits to students of these Guidelines.

The organization where a student would be undergoing summer training has shown a kind
gesture to provide this opportunity. So a student must show sufficient interest towards work and
make every effort to learn. The system, traditions and culture prevalent in the organization are to
be followed strictly and a student has to adapt to it. The competency shown by a student may lead
to a future career in the same organization; so, he/she should try to make a strong positive
impression. Students are advised to observe the following:
1) To be punctual and regular
2) To behave in a responsible way
3) To respect their seniors
4) To maintain dignity and conduct that brings good name to the
institution.

NOTE: Summer Training report duly completed in all respects should be deposited to the
Institute within one month of completion of Training, (latest by 31st August, 2010) of completion
of the training.
Any indiscipline/misconduct on part of the trainee will be seriously viewed and an appropriate
action will be taken as per the rules of the Institute.

If the training of a student is terminated or he/she is not allowed to continue the training by the
industry for the reasons of misconduct or indiscipline, such student will be considered as having
not completed his / her training successfully.
 Annexure - I

Instructions for the Preparation of Project Report

All MBA students are required to submit a Project Report as part of fulfillment of this course.
The aim of the Project is to allow the student to demonstrate their ability, to apply multi
disciplinary concepts, tools and techniques to solve organizational problems, to specific situation
using their commonsense.

Students are required to follow the below mentioned pattern in preparing the project:

A) TYPE OF PROJECT

The project may be from any of the following types but only from their area of specialization*:
i) Comprehensive case study (covering single organization/multifunctional area
problem, formulation, analysis and recommendations).
ii) Inter-organizational study aimed at inter-organizational comparison/validation of
theory/survey of management practices.
iii) Field study (empirical study).

B) FORMAT OF THE REPORT:

The format that the students should follow while submitting the project report is as follows:
I. Title Page. (Copy attached).
II. University certificate (Copy attached).
III. Supervisor/Guide certificate. (Copy attached)
IV. Organization’s/ Company Certificate, from where the student did the project.
V. Acknowledgment
VI. Index of contents with page numbers

C) CHAPTER –PLAN

Chapter 1. Rationale for the Study.

Chapter 2. Objective of the Study.

• Title of the project.

• Objective of the study.
• Scope of the study.
• Limitations of the study

Chapter 3. Profile of the Company.

Chapter 4. Theoretical Perspective.

(* It is mandatory that the project content, title and data and conclusion pertain strictly to the field
of specialization. Students should be very careful in ensuring that there is no conflict in terms of
the specialization for which they are writing the project. Guidance should be taken from the
Faculty Guide to ensure alignment.)
Chapter 5. Research Methodology.

• Research Design
• Data collection methods/sources
• Sampling plan which should include sampling unit, sampling size and sampling methods
viz questionnaire method, interview methods, observation etc.

Chapter 6 Data Analysis and Interpretations (using various charts and graphs).
Chapter 7 Findings and Conclusions
Chapter 8 Expected Contribution from the study.
Appendices
• Copies of questionnaire.
• Copies of form(s), if any, from the company
• Bibliography (sample attached)

D) PAPER AND TEXT**

i) Project should be in black Coloured-Hard-Bound

ii) The total number of pages of the entire project should be between 50-60.
 Font style – Times New Roman
 Font Size for running matter – 12
 Font size for Heading – 18
 Font Size for Sub-heading – 16
 Line Spacing – 1.5
iii) Students are guided to report to their respective guide at the earliest.
iv) The total Marks (including Viva-Voce) for the Project will be 200.
v) The parameters to evaluate the project are: a) Research Methodology, b) Data Collection,
c) Interpretation, d) Conclusion and Suggestions, e) Theme Selection and f) Objectives of the
study, g) Viva/ Presentation, g) Written Presentation and h) Industrial Learning.
vi) Separate sheet should be used in between the Chapters containing Title and Chapter nos.

NOTE:
Date of Submission of Final Project Report: 31st August 2010
No. of Reports to be submitted: Three (duly signed by Faculty Guide / student where ever
indicated and black-coloured-hard-bound)

(**Old projects of 2009 are available in the library to see as sample and format
in case of any doubt.)

-sd- -sd-
Dr. Amarjeet K. Malhotra Prof. M. S. Mamik
Program Coordinator Dean-School of Mgt. Studies

-sd-
Prof. H.S. Saxena
Dy. Director
Annexure - I (Contd.)

BIBLIOGRAPHY
BOOKS:

1. Pandey, I. M. (2003), “Financial Management”, Vikas Publisher, New Delhi.

ARTICLES: (Journal)

1. Gupta, K. (2005, May), “ Durables: On a Fast Track”, Harvard Business

Review No.11, Vol 8, PP 42-50.

ARTICLES: (News Paper)

1. Majra A. (2004, 4th February), “Putting Humanity into Capitalism”, The
Economic Times, P 16.

WEBSITES:
1. www. pearsons.com
2. www. wikipedia.com
 Annexure - II

ANSAL INSTITUTE OF TECHNOLOGY, GURGAON

CENTRE FOR CORPORATE RELATIONS
FEEDBACK FORM (TRAINEE EVALUATION
(To be submitted by the Corporate Mentor to the Asst. Dean - CCR of the Institute)

Our student has now been with your organization for sometime, working on a project assigned by
you. We would like to evaluate the Summer Trainee on a number of dimensions. This would
provide feedback to us and plan methods of improvements in our MBA Programme. For each
dimension, mark on a 4 Point scale, where:

 Excellent: 4  Need to Improve: 2

 Good: 3  Unsatisfactory: 1
I Name of Trainee: ___________________________________

II Project Title ___________________________________

PART I: ASSESSMENT OF TRAINEE

1. Intelligence and comprehension 4–3–2–1

2. Initiative 4–3–2–1

3. Motivation 4–3–2–1

4. Co-operation (ability to work with others) 4–3–2–1

5. Communication Oral 4–3–2–1

4–3–2–1
Written

6. Leadership 4–3–2–1

07. Knowledge about the Project 4–3–2–1

08. Punctuality 4–3–2–1

09. General Conduct 4–3–2–1

10. Overall Personality 4–3–2–1

 PART II: PROJECT EVALUATION

11. Understanding of the Project objectives, Theoretical 4–3–2–1

knowledge needed to do the project

12. Efforts made in applying his/ her knowledge for the 4–3–2–1
Project work

13. Problem Definition

(Understanding the scope and limitation of the Project) 4–3–2–1

14. Planning Ability

4–3–2–1
(Ability to plan research schedules and resources)

15. Execution Ability 4–3–2–1

(Commitment in executing plans)

16. Use of tools and techniques 4–3–2–1

(Awareness and facility in use of statistical/
research tools and software package)

17. Presentation ability 4–3–2–1

18. Overall evaluation of Project 4–3–2–1

Suggestions for further Development of the student

______________________________________________________________________________
______________________________________________________________________________

Qualities considered essential in management students to be successful in the corporate world

______________________________________________________________________________
______________________________________________________________________________

Evaluator (Industry Guide)

Signature & duly stamped
(Please attach your visiting card)
Name _____________________________________________________
Company’s Name _____________________________________________________
and Address _____________________________________________________

Please forward the Feedback Form directly to the following address by e-mail/Fax or post so as
to reach latest by August 10, 2010

Rajender Kumar Yadav

Asst. Dean- Centre for Corporate Relations
Ansal Institute of Technology
Sector-55, Gurgaon
Cell-9871586262, Telephone No.- 0124-4750519, Fax-0124-4116497
E-mail: rkyadav@aitgurgaon.org or rkyadav008@gmail.com
 Annexure – III

ANSAL INSTITUTE OF TECHNOLOGY, GURGAON

CENTRE FOR CORPORATE RELATIONS

COMPANY INFORMATION & RECRUITMENT SURVEY FORM

(Minimum five filled up forms from various companies are to be submitted to CCR of the
Institute after Summer Training)

A. COMPANY PROFILE

Name of the Company : ________________________________________

Local Office Address : ________________________________________

: ________________________________________
: ________________________________________

Tel No. : ________________________________________

Fax No. : _______________________________________
Website : _______________________________________

Corporate Office Address : _______________________________________

: _______________________________________
: ________________________________________
Tel No. : ________________________________________
Fax No. : ________________________________________

Area of activities : ________________________________________

Turnover of the Company

(Rs. Lacs) : ________________________________________

Branch Offices/ Manufacturing

Units, Give details : _______________________________________

Name of the CEO of

the Company : ________________________________________

No. of employees : ________________________________________

 Departmental Heads (Please attach visiting cards)

(a) HR ________________
(b) Marketing ________________
(c) Finance _________________
(d) IT _________________
(e) International Business _________________
(f) Any Other _________________

B. RECRUITMENT POLICY

Does Company recruit fresh MBAs? : Yes/ No

Approximate number of MBAs company recruits annually?:(i) Mktg. (ii) HR

(iii) Fin

• How does Company choose an institute for campus recruitment?

__________________________________________________________

• When does Company decide about the Institutes, which it is going to visit?
Specify month(s)
_________________________________________________________________
_______________________

• When does company visit the institutes for:

(i) Pre Placement Talks: ____________________________
(ii) Campus recruitment: ____________________________

• Names, Designation & address of the company’s key persons deciding about
recruitment of MBAs/ campus visits:
_________________________________________________________________
_________________________________________________________________
__
C. CORPORATE RELATIONSHIP PROGRAMME

i) Names of key persons in the company who could be contacted by Ansal

Institute for:
 ─ Visiting faculty : ___________________________

─ Guest lectures : ___________________________

─ MDP (Faculty) : ____________________________

─ Industry Mentor : ____________________________

─ Event Sponsorship : ____________________________

ii) Which are the main areas, where AIT & the Company/ Organization can
have collaborations

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
Date Signature : _____________________________
_
Student Name : _____________________________
_
Roll No. & : _____________________________
Section _

Note: Please attach company profile & visiting cards of the key persons, you have met
during summer Training.
 Annexure - IV

List of the students with the details of companies for their Summer Training and Faculty
Guides: Attached Separately.

Important Points and Deadlines for Summer Training: 2010

A few suggestions and recommendations based on extended interactions with the

students on last two year’s Summer Training projects are as under:

1. Probability of dropouts during the two months tenure is high and we at AIT may
not be aware till it is too late, Hence in case of any difficulty please contact
Faculty Guide and CCR as they have a critical role to play.

2. Corporate Mentors’/Faculty Guides’ role was significant in last two years and it
gave rise to quality projects and better performance at the external viva by
University. It needs to be kept up.

3. Names of the Faculty Guides’ with their contact nos. and email addresses to be
communicated to the students as well as the Corporate Mentors will in advance.

4. Meeting with the Faculty Guides in the Last week of March. This is a meeting of
the Faculty Guides with his/her students’ (attendance compulsory) where the
format of the daily diary is shared and also some important Do's and Don'ts for
the students are also shared.

5. Mid Term Review Dinner with Summer Trainees (at AIT Campus) on 26th June,
2010 -Mandatory attendance of Faculty Guides also recommended

6. The CCR Coordinators give a weekly follow-up call/email to the Corporate

Mentors on their feedback about our students, which will be shared with Faculty
Guides. They will be able to follow up on the student as well as setting a base for
corporate relationship for future.
7. Mid-Term Feedback Form Submission by 3rd week of July, 2010 and Final
Feedback Form by 10th August, 2010 by Fax as the most convenient options for
corporates vis-a -vis email/post. (Gives clues to follow-up by CCR Coordinators
telephonically)

8. Contact details (email, mobile no., office phone no.) of Faculty Guides and
contact details (email, mobile no./alternate phone no.) of concerned student need
to be shared with each other through CCR to maintain regular contact and make
the project work effective.

Student

CCR

Faculty Guide Corporate Mentor

Important Dates:

1. Faculty Guides and student meeting: Last week of March, 2010

2. Start Date : Last of May 2010 (tentative only)

2. Mid Term Review Dinner : 26th June, 2010

3. Feedback Form Submission : 3rd week of July, 2010 and by 10th

August, 2010

4. Completion Date : 31st July 2010

5. Submission of Report : 31st Aug 2010

6. Internal Viva & Presentation :20th Sep 2010 onwards

BEST OF LUCK!