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Pakistan Institute of Fashion and Design

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Chutued by the' Gevcnuneut of fakisln

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'No. PIFDIREGiS43120
Dated: 29-06-2012

NOTIFICATION

In pursuance of the decision of the Senate of PIFD taXen in its First Meeting held on 20th April,
2012 Pakismn Institute of Fashion and Design Employees (Efficiency and Discipline) StabJtes
2012 is hereby notified. for further neces.sary action.

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C-_· -t.,.-.,
Prof. Sbaista Vine
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Copy for information to:
L Controller of Examinations
2. Director General (HRJAdmn)
3. Additional Treasurer
• 4. Secretary to the Vice-Chancellor
5. Notification file
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51·J • ill, Johar TO~ll . lahore, Pakistan. Phone: +9242·35315401-09 , fax.:+92 42·353 15420, www.pifd.edu.pk
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PIFD STATUTES
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xxn. PAKISTAN INS'fn'lJl'E OF FASHION AND DESIGN LAHORE EMPLOYEES
(EFFICIENCY AND DISCIPJ.JNE) SfATUTES 2012
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- pRELlMJNARy
In pW'SIJMJCt! ofprovisions ofsection 4.(xxi.r) read with sectiOD 25.(1)(1) ofche Paldsra.n Inscirute •

ofFashion and Design Act. 2011, che followiDg Sututes IUe made IL$ under':
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1. Shott title. commencement ~ appJication:-
Thee Statutes may be called 'Pakistan Institute of Fashion and Design Lahore Employees
(Efficiency and Discipline) Statnres 2012'. They shall come into force :,a! once and apply to all
Institute employees e!tCept holden of such posts. as may be speci£ed by the Chancellor.
2. Definitions:
(1) 10 these Statutes, unless the context otherwise requires:-
<a) "Accused" means an employee of the Institute against whom action is to be raken
under these Statutes;
(b) "Authorized Officer" mean! a person authori2ed by the ,Competent Authority to
perform functions of an authorized officer under these Sutures;
(c) "Competent Authority" means an officer or Authority. competent to appoint the
accused;
(d) "Institute Employee" includes a teacher and an officer other man Chancellor,
Deputy O&airpen.on or Vice-Chancellor or other such ·persons appointed under
Sections 12. 13. and 14 oCme Act.
(e) "Misconduct" means conduct prejudicial to good order of service. discipline or
- conduct unbecoming of an officer and a gentleman and includes any act on the
pan of a Institute employee to bring or anempt to bring political or other outside
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influence direCtly or indirectly to bear on the Chancellor. the Vice-chancellor. or
any Officer/Authority of the Institute in respect of any matter relating to the
appointment, promotion. transfer, punishment, retirement or other conditions of
his service; and
(1) "penalty" means a penalty which may be imposed under these Statutes.
(2) In case two or more Institute employees are to be proceeped against jointly, the
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competent authority or, as the case may be, the authorized officer for such an employee
senior-most in rank, shall be the Competent Authority or, as the case may be, the
Authorized Officer in (espeCl of all such accused..
(3) Words and expressions used but not defined. shall bear the same meanings as they bear
in the Pakistan Institute ofFasbion and Design, Lahore Act. 2011.
3. Grounds for penalty: An Institute employee, wbo:-
(a) is inefficient or has ceased to be efficient: or
(b) is guilty ofmisronduct; or
(c) is corrupt, or may reasonably be considered corrupt becawe:- '
en he is. or any of his dependents or any other person through his behalf. is in
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possession of Pecurnaryresources or of property dispraponionate to his known

sources of incomE;! which he cannot reasonably account for; or
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(ti) he has assumed a style of living beyond his ostensible means.

1 Approved In the First Meeting of the Senate held on April 20, 2012.
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(d) is engaged, or is reasonably suspected of being engaged in subversive activities. or is
reasonably suspcuedof being associated with others engagedl in subversive activities or
, is guilty of djsclosure of official secrets to any unauthorized "person. and his retention
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in service is, prejudicial to the interet of the Institute or national security; shall be
liable to be proceeded against under these Statutes and one or more of the penalties
hereinafter mentioned may be imposed on bim .
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Penalties::
(1) The following are the minor and major penalties. namely:
<a) Minor Penalties:- .
(i) Censure;
(il) With-holding. for a specific period. promotion or increment. otherwise than for
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llDfime5S for promotion or financial advancement in accordance with the
Statutes or orders pertaining to the service or post;
(iii) Stoppage. for a ,specific period. at an efficiency bar in the time-scale, otherwise
than unfitness to cross slich bar;
! (iv) Recovery of the whole or any pan of any pecuniary loss caused to the Institute
• by negligence or breach of orders.
(b) Major Penalties:-
(i) Reduction to a lower grade or post or time-scale or to .a lower stage in a time-
scale;
(ii) Compulsory retirement;
(iii) Removal from service; and
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(iv) Dismissal flom service.
(2) Removal from service does not, but dismissal from service does, disqualify for further
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employment.
(3) In these Statutes. removal or dismissal from service does not include the discharge of an
Insrirute employee:
(a) appointed on probation, during the period of probation or. training rules applicable
to bim; or •

(b) appointed. otherwise than under a contract, to bold a temporary appointment, on

the expiration of the period of appointment; or
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(c) engaged under a contract, in accordance with the name of contract.
5. Initiation of ploccedjngs: .
If, in the opinion of the Competent Authority, there are sufficient .grounds for proceeding
against an Institute employee, it shall direct the Authorized Offic~r to proceed against the
said Institute employee.
6. Inquiry procedwe to be observed. by the Authorized Officer.
The following procedure shall be observed by the Authorized. Officer when an Institute
employee is proceeded against under these Statutes:-
(1) In case where an lnst:inue employee is accused of sul?Version, corruption or
misconduct, the Authorized Officer may require him to proceed on leave, if due. or.
with the approval of the Competent Authority. suspend him. provided that any
continuation of such leave or suspension shan requirt! approval of the Competent
AuthOrity after every three months;

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PIFD STATUTES
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(ii) The Authorized. Officer shall decide whether in light of facts. of the case or the interest
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of justice an inquiry should be conducted through an In;quiry Officer or Inquiry
, Committee. If he so decides, he shall appoint an Inquiry Officer or Inquiry Committee
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consisting of two or rp.ore persons who or one of whom shall be of the rank senior to
the accused or all of the co-accused.
(iii) If the Authorized Officer decides that it is not necessary to have an inquiry conducted
through an Inquiry Officer or Inquiry Committee. he shall:- •
(a) by order, in writing, inform the accused of the action proposed to be taken in
regard to him and the grounds of the action; and
(b) give bjm a reasonable opportunity of showing cause against that action:
Provided that no such opportunity shall be given where the Competent AuthOrity
is satisfied that in the interest of the security of Pakistan or any pan thereof it is
not expedieRt to give such opportunity.
(iv) On receipt of the explanation of the accused. if any, the Authorized Officer shall
dUUIi,jne whether the charge has been proved. If it is proposed to impose a mjnOT
penalty, he shall pass orders accordingly. If it is proposed to impose a major penalty. he
shall forward the case to the Competent Authority along with the explanation of the
accused, and his own recommendations regarding the penaltY to be imposed.
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7. Proc(.1nre to be observed by the Inquiry Officer and Inquiry Committee:

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Where an Inquiry Officer or Inquiry Committee is appointed, the Authorized Officer shall:-
(i) Frame a charge and communicate it to the accused together with statement of
allegations explajning the charge and of any other relevant circumstances which are
• proposed. to be taken into consideration.
(li) Require the accused, within a reasonable time. which shall upt be less than seven days
or more than fourteen days from the day the charge has been communicated to hjm, to
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put in a written defense of the accused. as may be considered necessary. and the
accused shall be entitled. to cross-examjne the witness againstbim.
(iii) The Inquiry Officer or the Committee. as the case may be, shall enquire into the
charge and examine such oral or docwnentary evidence in support of the charge or in
defense of the accused, as may be considered necessary. and the accused shall be
entitled to cross-examjne the witness against him.
(iv) The Inquiry Officer or the Committee, as the case may be, shall hear the case from day
to day and no adjournment shall be given except for reasons to be recorded. in writing.
However. every adjournment, with reasons thereof. shall be reported forthwith to the
Authorized Officer., Normally no adjournment shall be for more than a week.
(v) Where the Inquiry Officer or the Committee, as the case may be, is satisfied that the
accused is hampering or attempting to hamper the progress of the enquiry. he or it
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shall administer a warning and if. thereafter. he or it is satisfied that the accused is
acting in disregard of the warning. he or it shall record a finding to that effect and
proceed to complete ~e enquiry in such manner as he or it thinks best suited to do
substantial justice.
(vi) If the accused absents him from the enquiry on medical grounds, he shall be deemed to
have hampered or attempted to hamper the progress of the enquiry unless medical
leave. applied for by him is sanctioned on the recommendation of a Medical Board.
Where, in view of the serious condition of the accused. it may not be possible for him
to appear before the Medical Board. the Board shall examine him at his residence of

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which complete address must always be given in the leave application and at which he
must be available.
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• Provided that the Authorized Officer may. in his discretion, sanction medical leave up
to seven days without the recommendation of the Medical Board.
(vii) The Inquiry Officer or the Committee, as the case may be s~, with jn ten days of the
conclusion of proceedings or such longer period as may be allowed by the Authorized
Officer. submit his or its findings and the grounds thereof to the Authorized Officer.
(viii) On the receipt of the repon of Inquiry Officer or Inquiry Committee, the Authorized
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OffiCfi shall determine whether the chaIgc has been proved. [f it is proposed to impose
a minor penalty. he shall pass orders accordingly. If it is proposed to impose a major
penalty. he shall forw:aro the case to the Competent Authority along with the charge-
sheet. a statement of allegations served on the accused. explanation of the accused, the
findjngs of the Inquiry Officer or Inquiry Committee. and his own recommendations
regarding penalty to be imposed.
8. Action by the Competent Authority:
In the case of any proceedings. the record of which has been reported for under section 6(iv)
or section 7(vUi). the Competent Authority shall. after affording the accused an opportunity
of being heard in person. pass such order as it may deem fit.
9. Rules not to apply in Cd'a;n cases:·
Nothing in these Starutes shall apply to a case:-
(i) where the accused is dismissed or removed from service or.,reduced in rank, on the
ground of conduct which has led to a sentence of fine or of iaiprisonment: or
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· (ti) where the Authority is satisfied that. for reasons to be recorded in writing. it is nOl
reasonably practicable to give the accused an opportunity of sl;1owing catl2.
• 10. Ptocedu.re of inquiry against officer lent to the Government or other universities. institutions
etc., •

(I) Where the services of an Institute employee to whom these $tatutes apply are lent to
any Government or to ~ther illstirutions or to a local or other a~thority. in these Statutes
referred to as the borrOwing competent authority, the borrowing competent authority
shall have the suspension or requiring him to proceed on leave and of initiatiDg
ploceedings against him under these Statutes;
Provided that the borrowing competent authority shall fonhwith inform the Competent
Authority which has lent his services. here; nafter in these Statutes referred to as the
lendjng competent authority, of the cirOlmstances leading to the order of his suspension
or the commencement of the proceedings, as the case may be;
Provided further that the borrowing competent authority shall obtain prior approval of
the Syndicate before taking any action under these Statutes against an Institute
employee holding a post in Grade 17 or above.
(2) U. in the light of the findings in the proceedings taken against ,a n Instimte employee in
tenns of subsection (1) above, the borrowing competent authority is of the opinion that
any penalty should be imposed on him, it shall transmit to the lending competent
authority the record of the proceedings and thereupon the lending competent authority
shall take actioD as prescribed in these Statutes .

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11. Power to order medjcal examjnation as to mental or bodily infirmity:
(1) Where it is proposed to proceed against an Institute employee on the ground of
, inefficiency by reasOns of infirmity of mind or body. the Competent Authority may. at
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any stage. whether or not an Authorized Officer bas been directed to proceed agaimt
bim, require the lDstitute employee to undergo a medical eXamjnation by a Medical
Board or a Medical Officer! Superintendent as the Competent Authority may direct. and
the report of the Board or the Medical Superintendent shall be the pan of tbe
proceedings.
(2) !fan Institute employee refuses to undergo such an exa mination, his refusal may, subject
to the consideration of such grounds as he may give iD. support of it, be taken into
consideration against. hjm as showing that he had reason to believe that the result of the
examination would prove unfavorable to him.
12. Appcal against ral,>"
Any Institute employee on whom a penalty has been imposed under these Statutes. may
within 30 days from the date of the communication of the order, may file appeal against the •

order.
Provided that if the Syndicate or the Senate. as the case may be. is satisfied that there is
sufficient ground for extending the time. it may entertain the appeal or the review petition at
any time..
13. Pel jl ion of appeal:

Every appeal, preferred under these Statutes shall be made in the form of a petition in
writing and shall set forth concisely the grounds of objection to the: order appealed from and
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shall not contain diswspectful or improper language and shall be submitted to the Vice-
Chancellor and he/she shall forward the same along with the comments. within a fortnight,
to the Syndicate.
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14. Do IPI.ujnation ofappea1 by the Syndicate:
The Syndicate shall cause notice to be given to the appellant and the Competent Authority or
the Authorized Officer imposing penalty, of the time and place at which such appeal will be
beard. The Syndicate shall scnd for the record of the case, if such record is noC already with
k. After perusing such record and hearing the appeUant, if he ap~ and the representative
of the ptmishing authority, if be appears the Syndicate may, if it considers that there is no
sufficienc ground for incerfering, dismiss the appeal or may:-
(1) (a) reverse the finding and acquit the accused; or •

(b) order and direct that further or fresh inquiry be made: or

(c) alter the findings maintajnjng the penalty or with or without altering the finding,
reduce the penalty; or
(d) subject to the provisions of subsection (2) below enhance the penalty.
(2) wh~e the Syndicate proposes [0 enhance the penalty. it sbal1:- :
(a) by order. in writing, inform the accused of the action proposed to be taken and the
grounds of the action; and
(b) give him a reasonable opportunity to show cause agajnst th~t action.
(3) In dealing with an appeal, the Syndicate, if tbinks additional ~dence to be necessary,
may either take such evidence itself or direct it to be taken by. the Authorized Officer
and when such evidence has been taken the Syndicate shall thereupon propose to
dispose of the appeal.

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15. [)ete"lljnatiODofappeaJ by the Senate:
The Senate Shan cause ru:>tice to be given to the appellant and th~ Competent Authority or
, the Authori7.ed Officer imposing penalty, of the time and place at which such appeal will be
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heard. The Senate sha1l send for the record of the case, if such record is not already with it.
After perusing such record and hearing the appellant, if he appe~ : and the representative of
the punishing authority, if he appears the Senate may, if it c9usiders that there is no
sufficient ground for interfering, dismiss the appeal or may.-
(1 ) (a) reverse the finding and acquit the accused; or
(b) order and direct. that funher or fresb inquiry be made; or
(e) alter the findjngs maintaining the penalty or with or without altering the finding,
reduce the penalty.
(2) In dealing with an appeal. the Senate, iftb;nks additional evidence to be necessary, may
either take such evidence itself or direct it to be taken by die Authorized Officer and
when such evidence has been taken the Senate shan thereupon propose to dispose of the
appeal
16. No occond awa) exrrpt in certain Cases:
(1) No appeal sballlie against any order made by the Syndicate except in case the Syndicate
enhances the penalty.
(2) In every case, in which the Syndicate enhances the penalty imposed by the Competent
Authority or the Authorized Officer, the accused may, :withjn 30 days of the
communication of the order make appeal to the Senate; •
Provided if the Syndicate or the Senate, as the case may be;, is satiSfied that there is
sufficient gtOllnd for extending the time, it or he may entertain the appeal or the review
petition at any time.
(3) The appeal shall be filed in the manner indicated in section 13 and the Senate shall
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determine the appeal in the manner provided in section 15 and may. in its discretion.
exercise any of the power in the said Statutes.

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Pakistan Institute of Fashion and Design~---;_ _ _ _ _ __
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Clwttnd by tbe GoYeJ"Dment of Path:lu

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No. PIFDIREG/543I21
Dated: 29-j)6-2012

NOTIFICATION

In pursuance of the decision of the Senate of PIF'u taken in its rust Mearng held on 20th April.
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2012 Scm"" regarding Common Seal ofPakisran lmtitute ofFasbion and Design 2012 is hereby
notified for further neer ;' ary action.

Copy for information to:

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1. Controller ofFxaminations
2.. Director General (HRIAdmn)
3. Additional T,...""".
• 4." Seaerary to the Vice-Chancellor
5. Notification File
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51-1 - UL l oharTown. Labore, Pakistan. PhoDe: +92 42·35315401 ·09. Fax:+92 42·3531 5420, www,pi fd ,edu,pk
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PlfO STATUTtS
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XXIII. SfATUTES REGARDING COMMON SEAL OF PAKISTAN INSUruTE OF
FASHION AND DESIGN 2012
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PRELIMINARY
In ~ ofrhe powers confe:l1ed upon it by section 17.(2Xo) read with 12.(3)(b) of Pdistm
[macule of Fashion and Design Ad 2011 the SemJte is pleased to make !.he following Statutes
regarding G:1mmo.n Seal ofPakistan lDstirute ofFashion and Design 2012';-

1. [)efinjtions:

(1) In these Statutes. unless the contrary intention appears:

(i) "Act" means me
Pakistan Institute of Fashion and Design Act20ll.
(ii) "Chancellor' means the Chancellor of the Institute under Section 8.(1) of the Act;
(ill) "Common Seal" means the common seal referred to in Section 3.(3) of the Act;
(iv) "Pro Chancellor" means the Pro-Chancellor of the Institute under Section 8.(3) of the
Act;
(v) "Registrar" means me
Registrar of the Institute referred to in Section 12.(1) of the Act;
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(vi) "Senate'" means the Senate afthe Institute established under Section lS.(l)(a)(i) of the
Act;
(vii) -Vu:e-Chancellor" m~ns the person for the time being appointed as the chief
executive officer of-the Institute under Section 10.(1) of the Act, or a person acting in
that position.
2. Olstody of Common Seal;

, The Common Seal of the Institute shall be kept in the custody of the Registrar or nominee and
shall be m;ed only as provided by these Statutes.

• 3. Authorized Sealing Officer:

The Senate may appoint one or more employees of the Institute to be an Authorized Sealing
Officer_
4. It ffujng of the Common y,al:
(1) The Common Seal may be affixed to:
(3) a document authorized to be sealed by resolution of the Senate; or
(b) a document within a class of documents that has been authorized by the Senate to
be sealed; or
(c) a document authorized by the Chancellor, the Pro-Chancellor or the Vice- ,
Chancellor to be sealed, where the Chancellor. the Pro-:Chancellor or the Vice-
Chancellor believes it is reasonable to seal that document.
(2) The affixing of the Common Seal must be anested by any twa of the Chancellor, Pro-
Chancellor, Vice-Chancellor and an Authorized Sealing Officer.
(3) Where the Common Seal is affixed under section 4.(1), the affixing mwt be reponed to
the Senate at the fint reasonable opporrunity.
5. Form of words fur 8 ffi. ing the Seal:
Where the Common Seal is to be affixed to a document, the form used must be in the
following words or words to the like effect:-

1 .Af)proved in the Arst Meetin& of t~ Senlte hel d on April 20, ZOl2.

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Jhe Common Seal of Pakistan Institute of Fashion and Design was affixed by resolution of the
, Senate (or by authority of the Chancellor. the Pro-Chancel1or or the Vice-Chancellor as the
case requires) in the presence of';
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Chance110r I Pro-{j!ancellor / Vice-Chancellor I Authorized Sealing Officer

,, (any two ofth~ above)
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6. Reaml
~ Regisuar will ensure that an appropriate record is maintained of each document to which
the common seal is affixed..

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