QHSE LOSS PREVENTION TEAM

PURPOSE
The QHSE Loss Prevention Team (QHSE LPT) is an action team designed to provide line
management with a tool to assist in their risk management and incident prevention tasks by acting
as a focal point for employee contribution and prioritizing and implementing follow-up actions. In
the context of this standard, an HSE Loss Prevention Team will be referred to as Loss Prevention
Team (LPT) and a Quality Loss Prevention Team will be referred to as a Quality Steering
Committee (QSC), but the responsibilities of the two teams may be combined when convenient to
do so.

All Company operations shall have a QHSE Loss Prevention Team (QHSE LPT), made up of a
cross section of the workforce, a cross section in terms of both departmental functions and authority
levels.

SCOPE
This standard covers all Company sites and facilities owned or operated by Company (hereafter the
Company) including: the office buildings, warehouse facilities, workshops, engineering and
research centers, mud plants, barite storage facilities, manufacturing facilities, mines and others.
The principle is that wherever there is an independently acting business unit there should be a
QHSE LPT.

Definitions
Line Manager
For the purposes of this procedure the Line Manager is the manager in charge of the business unit
in question. In most cases this will be an Operations Manager, but in some cases this could be an
R&E Manager, an Engineer In Charge, Plant Manager, supervisor, etc.

QHSE LPT Leader

The QHSE LPT leader is an employee in charge of the QHSE LPT. This employee is selected by
the Line Manager, trained through attending a QHSE LPT Leaders Training Course, preferably
before taking up the position, and holds the position for a minimum of twelve (12) months. The
QHSE LPT Leader reports directly to the Line Manager. This is a part time responsibility, in
addition to his or her normal duties. Before taking up the position it is recommended that the
Leader has spent three (3) months as a member of a QHSE LPT.

RESPONSIBILITIES
The Line Manager is responsible for:
Overall QHSE performance and using the LPT as a tool to achieve this but not as a
divestment of responsibility and accountability.
Assigning the LPT Leader.
In conjunction with the LPT Leader, selecting the other members of the LPT.
Giving recognition and visible support to the individuals involved and to the importance of
the LPT
Ensure that the Leader and Members are given adequate time outside of their other
responsibilities to perform their LPT functions.
Assigning appropriate authority limits to the LPT
Ensuring that the LPT Leader has free access to raise issues
Including LPT contribution in the SOPs and Performance Appraisals of the Leader and
Members
Determining whether any disciplinary action is required following any incident and taking
the appropriate action. It is very important that the LPT is not seen as disciplinary tool.
 Reviewing and implementing the QHSE action plan for the location.
The QHSE LPT Leader is responsible for:
o In conjunction with the Line Manager, selecting the other members of the LPT.
o Keeping line management thoroughly informed of and involved in the LPTs
activities
o Highlighting key QHSE issues that require line management action
o Seeking line management approval for any suggested remedial actions that exceed
the assigned authority limits

PROCEDURE

The LPT is a proactive team that assists in the prevention and reduction of loss or damage to
persons, property or the environment. It achieves this through shared and specific
responsibilities. It has a shared responsibility with line management for:
o Improving QHSE awareness and safe, health conscious and environmentally
responsible working practices
o Encouraging active participation of the workforce in the risk identification program
o Ensuring all employees new to the operation receive a specific QHSE orientation
o Recognizing exceptional QHSE contributions from individual employees or teams
o Preparing an annual site specific QHSE plan
o Communicating regularly to the whole work-force the status of the risk
identification program, highlighting risks identified and actions taken, as well as
other QHSE initiatives
o It has a specific responsibility for :
Maintaining a risk profile for the location, reviewing all identified hazards,
defining the priorities, and suggesting remedial actions.
Involving employees in teams to address the prioritized risks
Keeping management informed and involved
Coordinating and, where appropriate, conducting QHSE training
Performing inspections and participating in audits.
Performing a risk assessment of the facilities with respect to PPE
requirements and to make recommendations for management approval for
local PPE rules.
Proposing to line management procedures to address hazards particular to the
local environment
Assisting line management in the investigation of accidents and the
development of follow-up action plans
Monitoring the progress and ensuring the close-out of action plans
Monitoring the progress of QHSE performance
Documenting LPT Meetings, and after reviewing them with the Line
Manager, making the minutes available to all employees

The size of the LPT will depend on the size of the operation but should not be more than eight (8)
people. The LPT Leader preferably should not be a member of the line management team.
Members should work on the LPT for at least six months. At any time, to ensure consistency, no
more than half of the LPT team can be replaced by new persons.

Full time QHSE representatives, e.g. QHSE Co-ordinators, Supervisors or Managers shall be
permanent LPT members but not LPT Leaders, with the exception of the first year of operation,
when they may be required to get the LPT up and running.
The LPT is a part-time body which should interact on an as required basis but which should meet
formally at least once per month. The Line Manager should participate at least periodically in the
LPT meetings to demonstrate support and commitment. Care should be taken to ensure that the
LPT does not limit itself to addressing issues within the base or camp. It is important that they are
involved with process or rig-site specific risks and with risks associated with local journey
management.

RELATED DOCUMENTS
LPT Leaders Job Description
LPT Members Job Description
LPT Leaders Training Course Materials
JOB DESCRIPTIONS:
LPT LEADER
The function of LPT Leader is a part-time function to lead the QHSE Loss Prevention Team (QHSE
LPT)

Main Responsibilities
o To lead the location QHSE Loss Prevention Team (LPT)
o To select LPT members jointly with location Manager.
o To assist Manager and Support Functions in:
o implementing the Company QHSE Management System.
o defining QHSE objectives, yearly QHSE plans, local standards and procedures.
o establishing and implementing safe operating procedures
o ensuring all employees receive adequate training.
o investigating and reviewing accidents.
o providing recognition to employees who actively contribute to the QHSE
Management System
o defining and implementing the schedule for site QHSE meetings
o implementing corrective actions
o monitoring progress of QHSE performance
o To motivate, support an assist all LPT members in:
o maintaining a high level of QHSE awareness and encouraging participation among
all employees
o helping employees assess the local risks and preparing risk assessments and JSA
o preparing and implementing QHSE plans required to ensure optimum reductions of
risks
o reviewing employee contributions
o suggesting remedial actions and improvement plans
o monitoring the progress and ensuring the close-out of action plans
o To keep Management thoroughly informed of and involved in the LPTs activities
o To highlight to Management key QHSE issues and advise on corrective actions required.
o To seek Management approval for suggested remedial actions.
o To co-ordinate and actively participate in the training of all personnel, including
subcontractors, to develop QHSE training schedules, maintain the QHSE training records.
o To keep abreast of any new development or policy related to QHSE and inform
Management accordingly.
o To participate in QHSE audits
o To hold monthly LPT meetings and circulate minutes among all employees
o To conduct QHSE inspections
o To attend to personal QHSE training as required

Key Behavioral Factors

Leadership and Teamwork, Verbal communication, Creativity, Listening and inter-personal skills

Reporting
The LPT Leader reports directly to the location manager. They work in close cooperation with the
QHSE organization.

LPT Member
The function of LPT Member is a part-time function. The LPT Member actively contributes to the
activities of the QHSE Loss Prevention Team (QHSE LPT)
Main Responsibilities
o To actively contribute to:
o maintaining a high level of QHSE awareness and encouraging participation among
all employees
o helping employees assess the local risks and preparing risk assessments and JSAs
o preparing and implementing QHSE plans required to ensure optimum reduction of
risks
o reviewing employee contributions
o suggesting remedial actions and improvement plans
o monitoring the progress and ensuring the close-out of action plans
o To attend and actively participate in monthly LPT meetings
o To conduct QHSE inspections
o To attend to personal QHSE training as required

Key Behavioral Factors

Teamwork, Verbal communication, Creativity

Reporting
The LPT Members report functionally to the LPT Leader for all LPT related issues and activities.