SafetyManagementModelHK

Planning
PROVISIONOFTRAININGONSAFETY
Feedback
MANAGEMENTSYSTEMFORCSB loop
Developing

Managementframeworkstructure
6coreelements(CSB) Auditing Organising
SafetyPolicy
Safety Policy
SafetyOrganizationalStructure
Implementing
SafetyCommittee
Inspectionprogramme (inPart4) Feedback
Incident/accidentinvestigationprocedures(inPart4) Measuring
loop
EmergencyPlan
othersafetyelements
Legends
Information link

Control link

TheGeneralCharacteristicsofanSMS
Systemobjectives(forSMS
thesemaybeethical,
economic,legaland
organisational goals;notall
systemsneedhavethesame
objectives).
bj ti )
Specificationofsystem
elements andtheirinter
relationship;notallsystems
needhavethesameelements.
Systemobjectives
Determiningtherelationship VoluntaryorMandatoryImplementationMethods
oftheSMStoothersystems Voluntarysystemsimplementstrategicobjectivesrelatingto
(includingthegeneral employeewelfareorgoodcorporatecitizenship,althoughtheremay
managementsystem,andthe beothermotivessuchasreducinginsurancecosts.
regulatorysystem,butalso
Mandatorysystems
y y adoptSMStocomplywiththerequirements
p py q
t h l
technologyandwork
d k
oflaw,customersandsuppliers,principalcontractorsandother
organisation) commercialbodies.
Requirementsforsystem
Hybridmethodsaresaidtoentailamixtureofvoluntarymotives
maintenance(whichmaybe andlegislativerequirements.
internal,linkedtoareview
phase,orexternal,linkedfor
exampletoindustrypolicies
thatsupportOSHbestpractice)

Systemobjectives
Management Systems or Systematic Management
This management systems form must meet stringent criteria.
Where these requirements of a system are not met, then the term
is said to be inapplicable. On the other hand, systematic
management is described as a
management a limited number of mandated
principles for a systematic management of OHS, applicable to all
types of employers including the small ones (Frick et al., 2000:3).
This approach stems from methods of regulation found in Hong
Kong where businesses (including smaller ones) are encouraged or
required to comply with a less demanding framework than
management systems. E.g. eight safety elements.
Integratedsystemelements
SMSisdefinedas:
distinct elements which cover the key range of activities
required to manage occupational health and safety. These are
inter-linked, and the whole thing is driven by feedback loops.
(Warwick Pearse)
a combination of the planning and review, the management
organisational arrangements, the consultative arrangements,
and the specific program elements that work together in an
integrated way to improve health and safety performance
(Gallagher, 2000)
The specific elements of an SMS in Hong Kong entailed by
her broad definition are the 14 safety elements.

1
 Managementframeworkstructure Managementframeworkstructure
Thereare14elementswhichmakeuptheoccupationalsafetymanagement
framework.Theseelementscanbebrokenupintothreebroadcategories:

i) Systemstructure thebasicstructureswhichmustbeinplacefor
i) Systemstructure thebasicstructureswhichmustbeinplaceforthe
systemtoworkeffectively.Theseare: thesystemtoworkeffectively.Theseare:
Safety policy
Evaluation, selection and control of sub-contractors
A safety policy which states the commitment of the proprietor or
contractor to safety and health at work. E l ti
Evaluation, selection
l ti and d control
t l off sub-contractors
b t t to
t ensure
Organisational structure that subcontractors are fully aware of their safety obligations and
A structure to assure implementation of the commitment to safety are in fact meeting them.
and health at work. Safety committees
Safety training Safety committees to identify, recommend and keep under
Training to equip personnel with knowledge to work safely and review measures to improve the safety and health at work.
without risk to health.
In-house safety rules
In-house safety rules to provide instruction for achieving safety
management objectives

Managementframeworkstructure
There are 14 elements which make up the occupational safety management
framework. These elements can be broken up into three broad categories:
ii) System activity the key activities to identify and control hazards in the
Workplace:
Managementframeworkstructure
There are 14 elements which make up the occupational safety
management framework. These elements can be broken up into
three broad categories:

Inspection programme ii) System activity the key activities to identify and control hazards in
Approgramme
g of inspection
p to identify
y hazardous conditions and for the Workplace:
the rectification of any such conditions at regular intervals or as
appropriate.
Hazard control programme Emergency preparedness
A programme to identify hazardous exposure or the risk of such Emergency preparedness to develop, communicate and execute
exposure to the workers and to provide suitable personal protective plans prescribing the effective management of emergency situation
equipment as a last resort where engineering control methods are not
feasible. Job-hazard analysis
Accident/incident investigation Evaluation of job related hazards or potential hazards and
Investigation of accidents or incidents to find out the cause of any development of safety procedures
accident or incident and to develop prompt arrangements to prevent
recurrence.

Managementframeworkstructure Managementframeworkstructure
There are 14 elements which make up the occupational safety iii) Systemreview regularreviewofperformancetoensurethesystemis
management framework. These elements can be broken up into three
broad categories: operatingeffectivelyandtoencouragecontinuousimprovement:

ii) System activity the key activities to identify and control hazards in the Status review
Workplace:
Safety audit
Safety and health awareness
C ti
Continuous iimprovementt
Promotion, development and maintenance of safety and health
awareness in a workplace.
Accident control and hazard elimination
A programme for accident control and elimination of hazards before
exposing workers to any adverse work environment.
Occupational health assurance programme
A programme to protect workers from occupational health hazards.

2
 Element1(CSBcoreelement)
SafetyPolicy Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Asafetypolicywhichstatesthecommitmentof Management) ItemNumber
managementtosafetyandhealthatwork SafetyPolicy Writtenpolicystatement
a. Generalstatement ObjectivetoprotectOSHofemployeesand
otherpersons
Target(s)toachieve
Resources

Theorganisations policiesarevisionary,basedonsolid b
b. Asystemofallocation
A t f ll ti
ofresponsibility Expectationsofresponsibilitiesofmanagement
evidenceofwhattheorganisation canachieve,and andemployees
c. Arrangements
promoteaconsistentapproachtosafetyandhealthatall
levelsoftheorganisation Communicatedtoemployees
Performancemeasurement
Developacorporate/sitesafetypolicy Safetyauditsorperiodicreviewsi.e.monitoring
Commitment theeffectivenessofsafetymanagementsystem
SignedbyChiefExecutive
Contents Reviseandisdatedwithin2yearsofcurrent
date
Reviewofsafetypolicy

CIVILSERVICEBUREAU
POLICYSTATEMENTONOCCUPATIONALSAFETYANDHEALTH KeyConceptsof
TheCivilServiceBureauiscommittedtoensuringthesafetyandhealthforallstaff
SafetyManagementSystem
andvisitors.Toachievethegoal,theBureauwillassumetheresponsibility to:
a)providethenecessaryresources andemploysoundmanagementpracticesto
ensureasafeandhealthyworkingenvironment;
SafetyPolicy StatementofIntent
b)provideinformation,guidelinesandtrainingforstaffasrequiredtopromote 'A good safety record goes hand in hand with high
theirsafetyawarenessandtoensurethattheyarecompetenttoperformdutiesin productivity and quality standards'
safeandhealthymanner;and
'We believe that an excellent company
p y is byy definition
f safe
f
c)pursuecontinuousimprovementinsafetyandhealthbyregularlyreviewing our
company. Since we are committed to excellence, it follows
performance.
that minimizing risk to people, plant and products is
inseparable from all other company objectives'
Promotingoccupationalsafetyandhealthisthesharedresponsibilitybetween 'Prevention is not only better, but cheaper than cure.
managementandstaff.Allstaffareexpectedtocooperate inachievingtheabove There is no necessary conflict between humanitarianism
objectiveandtoassumeresponsibilityinprotectingtheirownsafetyandhealthas and commercial considerations. Profits and safety are not
wellasthoseofotherstaffmembersandvisitors. in competition. On the contrary, safety is good business'
SecretaryfortheCivilService

KeyConceptsof
SafetyManagementSystem
SafetyPolicy StatementofIntent
'Health and safety is a management responsibility of equal
importance to production and quality'
'Experience shows that a successful safety organization also
produces the right quality goods at minimum costs'
'Competence in managing health and safety is an essential
part of professional management'
'In the field of health and safety we seek to achieve the highest
standards. We do not pursue this aim simply to achieve
compliance with current legislation, but because it is in our
best interests. The effective management of health and safety,
leading to few accidents involving injury and time taken off
work, is an investment which helps us to achieve our
purposes'
KeyConceptsof
SafetyManagementSystem
SafetyPolicy StatementofIntent
'People are our most important asset'
'Total safety is the ongoing integration of safety into all
activities with the objective of attaining industry leadership in
safety performance.
performance We believe nothing is more important
than safety, not production, not sales, not profits'
'Effective control of health and safety is achieved through co-
operative effort at all levels in the organization'
'The company believes that excellence in the management of
health and safety is an essential element within its overall
business plan'

3
 KeyConceptsof
SafetyManagementSystem
SafetyPolicy StatementofIntent
'All accidents and ill health are preventable'
The identification,
f , assessment and control off
health and safety and other risks is a managerial
responsibility and of equal importance to
production and quality'
'The preservation of human and physical
resources is an important means of minimizing
costs'
SafetyPolicyStatement
Written
Prepareandreviseasnecessary
Bringtothenoticeofallworkers
Keepcopiesofcurrent&revisedversion
Makeavailableforinspection
ReviewofSafetyPolicy
Notlessthanonceineach2yearperiod Astructuretoassureimplementation ofthe
Assoonasispracticableafteralteration
GeneralStatement
TopManagementcommitment
Provideofadequateresource
Recognizesafetyisalinemanagement
Recognize safety is a line management
function
Ensureinvolvement
Ensurecompetenceofstaff
Ensureunderstandingofsafetypolicy
Periodicreview
20
ContentofPolicyStatement
Statementofgeneralpolicywithregardto
safetyandhealthofworkers
Systemofallocationofresponsibilities
Arrangementtoexecutetheresponsibilities
h ibili i
21 22
Element2(CSBcoreelement)
Safetyorganizationalstructure
commitmenttosafetyandhealthatwork
Theorganisation providestheframeworkforusing
people, plant and processes successfully.
people,plantandprocessessuccessfully.
Assigningsafetyandhealthresponsibilities
Lineorganization
Generalresponsibilities
Functionalresponsibilities
Programme responsibilities
Accountability
23
4

Framework SafetyManagementSystem
SMRegulation Requirements
(CodeofPracticeOnSafety
Management)
SafetyOrganization Lineorganization
Dutystatements/jobdescriptionsfor
linepositionse.g.CEO/Projectmanger
etcincludeOSHresponsibilities
Linepositionsareaccountablefor
safetyperformanceinthesame
wayasforqualityandproductivity
Adutystatementforsafetyofficeor
safetydepartment
AssignmentofKeySafetyResponsibilities
ISR
Checklistor
questionnaire
ItemNumber Key Principles
Individual safety responsibilities should be clearly defined to
those involved. Where job descriptions are used they should
include such responsibilities.
Responsibilities
R ibiliti should
h ld beb reasonable
bl andd allll employees
l
should be given the authority and resources (including time)
necessary to carry out their responsibilities.
Appropriate arrangements should exist whereby employees
are held accountable for discharging their responsibilities.

AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities

KeyPrinciples Who is Responsible for Safety?

Absolute responsibility for safety in an organization is the
Reporting relationships should be clear and direct responsibility of the person who is ultimately in
unambiguous. charge of the organization.
Where personal appraisal system exists
exists, safety Safety
y needs to be delegated
g and ppersons held accountable.
performance should be included in the appraisal The authority delegated to carry out safety responsibilities
must operate in the same way as other management
system. functions.
Degree of authority delegated must equal the amount of
responsibility given.

AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities

Top/Senior Management Top/SeniorManagement

Responsible for strategic planning. Formulatingappropriaterules,proceduresand
Determining which safety programmes are to methodsfortheworkplace.
receive priority.
priority Ongoingandeffectivepromotiontechniques.
Ongoing and effective promotion techniques.
Monitoring the outcome of safety programmes. Commitmentbypersonalexample.
Ensuring compliance with legislation and
standards.

5
AssignmentofKeySafetyResponsibilities
LineManagersandSupervisors
Overallsupervisionofemployeestoensuresafetyofthem,
thepublicandcustomers.
Implementationofparticularsafetyprogrammes.
Hazardidentification(thismaybebestachievedby
regularinspections).
Onthejobtraining.
Effortstomotivateemployees,includingspecific
directiveswhengivingorders.
AssignmentofKeySafetyResponsibilities
HumanResourcesDepartment
Specifictimeallocationmustbegiventoenable
dutiesundersafetyfunctiontobecarriedout.
Buildupalistofoutsidecontactsandsourcesof
Build up a list of outside contacts and sources of
technicalandhealthinformation,asitislikely
thatthistypeofassistancewillberequired.
Participateinasafetycommittee.
Coordinatestafftraining.
AssignmentofKeySafetyResponsibilities
SafetyOfficer
Investigatingselectedaccidents,hazardsornearmisses,
asdistinctfromtheobligatoryinvestigationmadeby
supervisorystaff,andrecommendingtheappropriate
action to prevent a recurrence
actiontopreventarecurrence.
Maintaininganinjuryrecordsystemgenerallyin
accordancewithrelevantstandards.
Attendingallmeetingsofsafetycommittees,andstaff
meetingsorconferenceswheresafetymattersare
discussedorconsidered.
AssignmentofKeySafetyResponsibilities
LineManagersandSupervisors
Controlofplantandequipment.
Accidentinvestigationandreporting.
Issue,useandmaintenanceofpersonalprotective
clothingandequipment.
Submissionofreportsandrecommendations/suggestions
tomoreseniormanagementlevels.
Decisionmakingregardingjobdesign,workplacelayout
and(possibly)recruitment.
AssignmentofKeySafetyResponsibilities
SafetyOfficer
Conductinginspections.
Reportinganyunsafeandunsatisfactoryconditions,
proceduresoroperationstothesupervisororexecutivein
charge.
g
Actingasadvisertoexecutiveandsupervisorystaffinall
mattersconcerningpreventionofaccidents,injury,hazard,
diseaseandthepromotionofsafety.Monitoringthe
organizationsoverallsafetyperformance.
Receivingandreviewingallaccidentandinjuryreportsor
reportsofanypotentialhazardsornearmisses.
AssignmentofKeySafetyResponsibilities
SafetyOfficer
Organizingsafetytrainingofemployeesinconjunction
withexecutivesandsupervisors.Institutingsafety
promotioncampaignstocreateandmaintainaninterest
insafetyatalllevels.Conductingorarrangingsafety
inductioncoursesfornewemployees.
p y
Identifyingnecessaryresourcesandbeingawareofthe
availabilityofspecialistsupportadvice.Ensuringthatfirst
aidfacilitiesareadequateandmaintainedinsatisfactory
condition.Alsomakingarrangementswithambulance,
casualtyandmedicalservicestobeavailableasrequired.
Monitoringandinterpretinglegislationandstandards
relevanttosafety.Advisingofchanges.
6
AssignmentofKeySafetyResponsibilities
SafetyOfficer
Reviewingandupdatingsafetymanuals,rules,procedures,
etc.
Encouragingcomplianceandsafebehaviourthrough
distributionofliterature,posters,warningsigns,videos
p g g
andfilms,etc.Thismaterialcanbeeithergeneral(suchas
aninductionhandbook)oronspecifictopics(suchas
handlingharmfulchemicals,lifting,etc.).
Liaisingwiththeorganizationsinsurancecompanyor
broker.Thispersonmayalsobeinvolvedinliaisonina
workplacerehabilitationprogramme.
Maintainingcontactwithgovernmentdepartmentsand
authorities.
AssignmentofKeySafetyResponsibilities
SafetyRepresentatives
Agentsinpromotingemployeeparticipationin
safetyattheworkplace.
Generateaninterestinsafetythroughoutthe
Generate an interest in safety throughout the
areawhichhe/sherepresents.
Preferablyelectedbythosehe/shewillrepresent,
withrotationsysteminplace.
Shouldhaverighttoknowaboutsafety,inspect
theworkplaceandparticipateinsafetyissues.
AssignmentofKeySafetyResponsibilities
SafetyCommittee
Toinvestigatemattersbroughttotheemployers
attentionwhichacommitteememberor
employeeconsiderstobeunsafe.
Toassistinthedevelopmentofrecordingsystem
h d l f d
foraccidentsandhazardoussituationsandto
promoteamongemployeesanunderstandingof
suchmattersasaccidentcausationbythereview
ofrecentaccidents.
Toassistinthedevelopmentofasafeworking
environmentandsafesystemsofwork.
AssignmentofKeySafetyResponsibilities
SafetyOfficer
Stayingabreastofsafetytechnologieswithinthe
particularindustry.
Carryingoutororganizingresearchintosafety
Carrying out or organizing research into safety
matters.
Answeringinquiriesfrommanagement,
supervisorsandemployees.
Evaluatingsafetyproductsandsystems,and
advisingmanagementontheirsuitabilityand
applicationtotheorganization.
AssignmentofKeySafetyResponsibilities
SafetyCommittee
Toenablefrontlineworkerstotakeanactivepartinthe
promotionofasafeworkplace.
Togiveemployeestheunderstandingnecessarytoassess
the feasibility and cost factors of proposed remedial
thefeasibilityandcostfactorsofproposedremedial
measures.
Toobtainthebenefitofthegreatstoreofknowledgeand
experiencepossessedbymanyemployeesregarding
safetyaspectsoftheworktheyperformbyobtaining
feedbackfromthem.
Toreviewmeasurestakentoensurethesafetyofpersons
attheworkplace.
AssignmentofKeySafetyResponsibilities
SafetyCommittee
Toassistintheformulationandeffective
implementationofanorganizationsoverallsafety
p y
policy.
Tomonitormeasurestakentoensuretheproper
use,maintenanceand(ifnecessary)replacement
ofprotectiveequipment.
Tomakerecommendationstotheemployer
regardingsafetymatters.
7
 AssignmentofKeySafetyResponsibilities AssignmentofKeySafetyResponsibilities

FirstAiders FirstAiders
Dispenseandcontrolitemsfromfirstaidfacilities. Resuscitation.
Ensurefirstaidsuppliesareadequate. Recordaccident/injurydetailsinaccidentbook.
Treatminorwoundsandinjuries,suchasapplying
Treat minor wounds and injuries such as applying Arrangefurtherassistanceifrequired.
Arrange further assistance if required
dressings,stoppingbleedingandtreatingburns. Advisemanagementimmediatelyofanyserious
Dealwithfits/fainting. orpotentiallyseriousaccidentforwhich
treatmenthasbeenrequired.

AssignmentofKeySafetyResponsibilities Element5(CSBcoreelement)
OccupationalSafetyandHealthCommittees

OtherProfessionals
Platformforconsultationandcommunicationto
Occupationalhealthnurse.
identify,recommendandkeepunderreview
Occupationalphysician(companydoctor). measurestoimprovethesafetyandhealthatwork.
Occupationalhygienist.
Occupational hygienist Policy
Legalrequirements
Organizationalpsychologist. Functionsofsafetycommittee
Riskmanager. Organizationofsafetycommittee
Rolesofmembers
Rehabilitationcounselor. Planning
Ergonomist. Implementing
Followup

LegislativeRequirements
Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Management) ItemNumber 1. SettingupofSafetyCommittee
SafetyCommittee Agroupcomprisingmanagement,
employees,safetyofficerandmaybesub
contractorshaveresponsibilityfor
identifying,recommendingandreviewing Notlessthanonesafetycommitteewith
OSHissues
Responsibility has been allocated for
Responsibilityhasbeenallocatedfor
thefunctionofidentifying,recommending
regularsitevisits,callingmeeting,minutes andkeepingunderreviewmeasuresto
andfollowup
Meetsatleastonceeverythreemonths improvesafetyandhealth
Agendaandminutesareavailablefor
perusal
Keepingofrecordfornotlessthan5years
ActiontocorrectOSHproblemsis [Section10(a)oftheSafetyManagement
identifiedandisfollowedtoanoutcome Regulation]

8
 SafetyCommittee
Example
Whydoyouneedasafetycommittee?
Aproprietororcontractorofafactory,shipyard,
constructionworkordesignatedundertakinghaving ALargefactorywithbranchesin
anaggregateof100ormoreworkersinaday differentdistricts
different districts
working
Aconstructioncontractorwithacontractvalueof
$100millionormore Aconstructioncompanyoperating
Needtoestablishnotlessthanonesafetycommittee constructionsitesatdifferentlocations

SafetyCommittee SafetyCommittee

Howdoyouformasafetycommittee? Whatdoesthecommitteedo?
Composition Function
notlessthanhalfthemembersofthecommittee Toidentifying,recommendingandkeeping
representworkers
represent workers underreviewmeasurestoimprovethe
d i t i th
awrittenstatementsettingoutrulesgoverningits safetyandhealthoftheworkers
membership,termsofreferenceandmeeting
procedures

FunctionofSafetyCommittee FunctionofSafetyCommittee
Monitoringthesafetypolicy
Assistanceinthedevelopmentofsafeworking
proceduresandsafesystemofwork
Ongoingevaluationofhazardsandarrangementsto
implementsafetymeasures
Vettingofaccident/incidentillhealthstatisticsto
identifytrendsandmonitorsafetyperformance
EEstablishmentofarrangementstodealpromptlyand
t bli h t f t t d l tl d
effectivelywithdangerousworkingconditions
Submissionofreports
Discussionandestablishmentofamechanismto
resolvedisputeswhenworkersrefuseworkonthe Examinationofsafetyauditreports
groundsofimminentdanger
Scrutinyofsafetyperformancereportssubmittedby
thesafetytraining

9
 FunctionofSafetyCommittee
Monitoringoftheadequacyandeffectivenessof
safetytraining
Monitoringoftheadequacyofsafetyandhealth
communications and publicity in the workplace
communicationsandpublicityintheworkplace
Organizationofsafetypromotionactivities
Provisionoflinkswithexternalsourcesregarding
safetyandhealth
SafetyCommittee
Consideringanddiscussingreportsandinformation
suppliedbytheLabour department,oroutside
consultants;
Consideringanddiscussinginspectionreportsbysafety
officersandsafetysupervisors;
Developingsystemstoensurethatconsultationoccurson
allissuesrelatedtohealthandsafety;
Developingsystemstointegratehealthandsafetyissues
intotheoverallworkplacemanagementsystem;
Developingrelevantagreedproceduresandreviewingthe
issues.
SafetyCommittee
Protectionofsafetycommitteemembers
Shallnotterminateor
inanywaydiscriminateagainst
Aworkerbyreasonofthefactthattheworker
hasperformedhisfunctionasamemberofa
safetycommittee.
SafetyCommittee
Termsofreference
Assistinginthedevelopmentofsafetypoliciesand
procedures
Studyingaccidentandillhealthstatisticsandtrends;
preparingreportsforseniormanagementandmaking
recommendationsforaction;
Examiningsafetyauditreportsandrecommendingacourse
ofactiontoimplementchangesflowingfromthereport
findings
SafetyCommittee
Howoftenshouldthecommitteemeet?
Thecommitteemeetsatleastonceevery3
months
thecommitteekeepsrecordsofitsmeetings
h i k d fi i
fornotlessthan5yearsafterthedateofthe
meeting
ProtectionofSafetyCommitteeMembers
Aproprietor,contractororemployershallnot
(a)Terminate,orthreatentoterminate,the
employmentof;or
(b)Inanywaydiscriminateagainst,aworkerbyreason
ofthefactthattheworkerhasperformedhis
functionasamemberofasafetycommittee.
[Section12oftheSafetyManagementRegulation]
10
 SafetyCommittee SafetyCommittee

Subjectssuitablefordiscussionbythe Twowaycommunication
consultativecommittee
Tellingdown
Safetypoliciesandprocedures themanagementline,throughteambriefings,
Generalconditionsofemployment
G l di i f l written methods presentations notice boards etc
writtenmethods,presentations,noticeboards,etc.,
tokeepemployeesinformedofdecisionsandall
Educationandtraining mattersaffectingthem.
Formulationofsafetyrules Listeningup
Workingconditionsetc. throughelectedrepresentatives,toobtaintheviews,
feelingsandideasofemployees,throughtheir
electedrepresentatives,beforedecisionsaretaken.

SafetyCommittee
SafetyCommittee

Anidealconsultativecommittee Organization
TheCentralsafetycommitteeisorganizedintoanumber
Committeesize oftaskgroups
15isthemaximumnumber Thetitlesofthetaskgroupsmaybeasfollows:
The titles of the task groups may be as follows:
Theshapemaylikethis Rulesandprocedures
Chair Inspectionsandaudits
Secretary Fireandemergency
Educationandtraining
Threemanagementnominees
Healthandenvironmental
Tenemployeerepresentatives Accidentinvestigationetc

SafetyCommittee SafetyCommittee

StructureofSafetyCommitteeforSmall
TaskGroups Organizations
Mosttaskgroupheadsaredepartmentheads TheCentralSafetyCommitteeisresponsible
Supervisorsandemployeesareselectedbythetask
p p y y
group
foroverallplanning,organizing,leading,and
for overall planning organizing leading and
Eachtaskgroupisassistedbyastaffofsafetyandhealth controllingofsafetyandhealthactivities.
department Asafetyreviewofficershouldbeassignedin
Eachtaskgroupmustcoordinateinternallywithother advance,toenhancethereview.
taskgroups
Discussionwiththeirpeerspriortomaking
recommendationtoCentralSafetyCommittee

11
 SafetyCommittee ProceedingsofMeetings
RunningSafetyCommitteeMeetings WrittenStatementsettingouttermsof
Dutiesofthechair,secretary,members referenceandmeetingprocedures
Venueandseatingarrangements
Openingthemeeting
Programarrangedwellinadvancewith
noticesandrecordpublished
notices and record published
Keepingcontrol
Discussingeachitem
Recordskeptfornotlessthan5years
Encouragingcontributions
Summarising
Recordavailableforinspectionupon
Lengthofmeeting
request

EffectiveSafetyCommittee
Style

Goodcommunication Plannedbeforehand
Regularmeetings Listmattertobediscussed
Formalityisessential
Speedydecisions
Participation by member in periodical
Participationbymemberinperiodical FrequencyofMeetings
Frequency of Meetings
jointinspections
dependonthework/circumstances/sizeof
Involvingmoreemployees workforce/kindofwork/degreeofrisk
inherent
Organizeregularsitevisit
meetatleastonceeverythreemonths,
however,monthlymeetingsuggested

Element10(CSBcoreelement)
SafetyCommittee Emergency Plan

MeetingAgenda
to develop, communicate and execute plans
Theagendausuallyincludesthefollowingitems: prescribing the effective management of emergency
Chairpersonsopeningcomments conditions
Safetyofficer
Safety officerssreport
report
Departmentheadscommentsonaccidentintheir Policy
departments Identificationofallpotentialemergencies
Taskgroupheadsreports Emergencyplanning
Organizing
Chairpersonsclosingcomments
Emergencyresponseplan
Reviewing

12
 Framework
SMRegulation
SafetyManagementSystem
Requirements
(CodeofPracticeOnSafety
Management)
Emergency Emergencyplanning
Preparedness Formingofemergencyplanning
committeeortaskgrouptoidentifyand
evaluateallpossibleemergenciesand
theirimpact
Emergencyresponseplancovers
systems for evacuation treatment
systemsforevacuation,treatment
systemsandemergencyproceduresfor
specialhazards
Documentedproceduresand
emergencymanual,andcommunicated
toallemployees
Regulartestdrills
Reviewonaregularbasis
ISR
Checklistor
Emergencypreparednessandresponse
questionnaire
ItemNumber
Contingencyplansneedtobeestablishedtomitigatetheeffectsof
anyemergencythatmightaffecttheorganization.Aswellas
assessingtherisksposedbytheorganizationsownoperationsand
practices,theorganizationalsoneedstobeawareofhazardsposed
byneighbours,whichmayaffecttheorganization.
Organizationsneedtoreturntobusinessassoonaspossible,so
theyneedtoputinplaceplansforminimizingdisruptionfollowing
anemergencyevacuation.Typicalareastobeconsideredinclude:
Recoveryofsoftwareforinformationtechnologysystems.
Saferecoveryofundamagedplantandequipmentfromtheoriginalsite.
Maintainingthesafetymanagementsystemattemporarysites.
Reviewingtheoperationofthesafetymanagementsysteminthelightof
theemergencytoidentifyanyareasoffailure.

MANAGEMENTOFTHEEMERGENCYPLAN
Writingtheemergencyplan
1. Plantitleandauthority 10.Activationoftheemergencyplan
Initialadvicetotheemergencyservices
2. Tableofcontents
3. Aimandobjectivesoftheplan
Emergencieswithpotentialfor 1. Trainingandeducation 8.Implementationoftheplan
environmentalimpact
4. Introduction Specialcases 2. Supportaction 9.Monitoringandreview
Facilitydescription 11.Reportingofanemergency
Definitionofanemergency 12.Terminationofanemergency 3. Operationalcontrol 10.Auditing
5. Hazards 13.Managementoftheplan
6. Typesandlevelsofemergency 14.Supportinginformation
4. Recordkeeping 11.Updatingoftheplan
7
7. E
Emergencyfunctionsand
f ti d
organisationalstructure
Safety,healthandenvironmental
information
5. Documentationand
Rolesofagencies,groups,industry
andthecommunity
Locationmaps documentationcontrol
Facilityemergencycontrol Sitelayoutplans

Identificationofemergencypeople Emergencycontactnumbers 6. Investigationfollowingan
8. Emergencyprocedures Othersupportinginformation emergency
9.Emergencyresources Glossaryoftermsand
Facilityemergencycontrolcentre abbreviations 7. Exercisesandtestingof
Emergencyequipment theplan
Emergencyalarmsystem

Element3
Safetytraining Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
Trainingtoequippersonnelwithknowledgeto (CodeofPracticeOnSafety questionnaire
Management) ItemNumber
worksafelyandwithoutrisktohealth
SafetyTraining Provisionofinformationandtraining
Selfimprovingcycle Trainingneedsanalysisfortraining
Trainingneedsanalysis development
Usejobanalysisandriskassessment
Trainingplan forformulationoftrainingobjective
Evaluationoftheeffectivenessoftraining andmethods
Trainingprogramsforworkers,
Maintenanceoftrainingrecords supervisorsandmanagements
Evaluationoftheeffectivenessof
training
Thecompetencies(knowledge,skills,experienceand Recordsaremaintainedonpersons
trained
abilities)neededtoworkeffectively,efficientlyand
safelyareunderstoodbytheorganisation.

13
 Element4
Framework SafetyManagementSystem ISR
Inhousesafetyrules SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Inhousesafetyrules toprovideinstructionfor Management) ItemNumber
achievingsafetymanagementobjectives InhouseRules Instructionsforgeneralandspecial
foreseeablerisks
Asystemforidentificationand
Inhousesafetyrulesisanadministrativecontrol establishmentofinstructionforgeneral
andforeseeablerisksinsafetyplans,
Planningandorganizingofinhousesafetyrules
Pl i d ii fi h f t l workprocedures.
Generalsafetyrules Asystemforidentificationand
establishmentofspecializedrules
Specializedsafetyrules System(safetycommittee/toolbox)
formanagementandemployeesto
Monitorcompliance documentandcommunicateonOSH
Reviewing workrulesandprocedures.
Writtendisciplinarypolicyfor
violationofrules

Framework SafetyManagementSystem ISR

Element7 SMRegulation Requirements
(CodeofPracticeOnSafety
Checklistor
questionnaire
Jobhazardanalysisriskassessment Management) ItemNumber
EvaluationofJob Programforriskassessmentandrisk
Evaluationofjobrelatedhazardsorpotential RelatedHazards control
Establishandmaintainanongoing
hazardsanddevelopmentprocedures programforidentificationofjobhazards,
assessmentofrisk,implementationand
maintenanceofsafetyproceduresandrisk
controlmeasuresandreview.
Riskassessmentpolicy
a.Systemfor
S t f U
Useofindustryinformationtoidentifyhazard
fi d i f i id if h d
Planningofriskassessment situations
identifyingcausesof
Systemofusingpastandcurrent
Organizing hazards incident/accidentinformationtopredictcausesof
loss
Implementingandmaintainingtheriskcontrolmeasures Useofoneormoreof
Directobservationsuchasworkplace
Monitoring inspections
Recallmethodsuchasstructuredor
Reviewing unstructureddiscussions
Independentaudits
Hazardstudies
Preparealistofitemscovering
premises,plant,peopleandprocedures
andgatherinformation

Framework SafetyManagementSystem ISR

SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire Framework SafetyManagementSystem ISR
Management) ItemNumber SMRegulation Requirements Checklistor
b.Determinationofrisk Systemforevaluatingpotentiallossifno (CodeofPracticeOnSafety questionnaire
causedbyhazards controlactiontaken Management) ItemNumber
Developsystemsandincludepreferred d.Implementingand Disseminationofsafetyproceduresand
c.Systemfor
optionsforcontrol: maintainingsafety controlmeasures
developingofsafety
proceduresandrisk Eliminatehazardatsource proceduresandrisk
controlmeasures Reducehazardsatsource controlmeasures
R
Removeworkersfromthehazard
k f th h d
Containhazardbyenclosureorisolation e.Reviewofsafety Whohasresponsibilityforredesigning
Reduceworkerexposure
proceduresandrisk andreviewingthesystems?
Properuseofpersonalprotective
equipment controlmeasures

14
 Element8
Hazardcontrolprogramme PPEprogramme Framework SafetyManagementSystem ISR
SMRegulation Requirements Checklistor
A programme to identify hazardous exposure or the (CodeofPracticeOnSafety questionnaire
risk of such exposure to the workers and to provide Management) ItemNumber
suitable personal protective equipment as a last resort PersonalProtective Personalprotection
where engineering control methods are not feasible. EquipmentProgram SystemtoassesswhetherPPEis
requiredandwhattypeisneeded.
Purchasingincompliancewithlegal
Policy requirement.
WherePPEisprovidedistherea
Identificationofhazardousexposure system,whichensuresitismaintained,
HierarchyofRiskControlMeasures wornandreplaced.
Provisionofadequatetraining,
ProvisionofsuitablePPE informationandinstruction
PlanningofaPPEprogramme MonitoringtheuseofPPE

Element11 Framework SafetyManagementSystem ISR

SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Safetyandhealthawareness Management) ItemNumber

Promotion, development and maintenance of safety SafetyPromotion

Program
Theorganizationscommitmentto
OSH
and health awareness in a workplace Identifiedsafetyproblems
Clearlydefinedfocus,themesand
objectives
Policy Activitiesinsupportofthemain
theme
Planningforsafetypromotionprogramme Topmanagementstotalcommitment
Organizing isclearlydemonstrated
Individualpersonresponsibilityto
Implementing supportcommitment
Incentivesforwidespread
Reviewing participation

Element12 Framework SafetyManagementSystem ISR

SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Occupationalhealthassuranceprogramme Management) ItemNumber
Aprogramme toprotectworkersfrom OccupationalHealth Occupationalhealthhazards
Healthriskassessment
occupationalhealthhazards Program
Specialriskincludes
hazardouschemicals
musculoskeletaldisorders
Policy noise
vibration
Planningforoccupationalhealthassurance
Pl i f ti l h lth t ft t
extremesoftemperature,
pressureandhumidity
programme stress
inhalation dustetc
Organizing,implementingandmonitoring Healthsurveillancetoprovideameansof
Checkingtheeffectivenessofcontrol
Training measures
Providingfeedbackontheaccuracyofthe
Healthsurveillance riskassessmentand
Identifyingandprotectingindividualsfrom
Reviewing increasedrisk
Welfare
Medicalcheck

15
 EXAMPLESOFCONSTRUCTIONWORKPLACEFACILITIES
Element13
Workplace Toilets Hand washing Drinking water Eating Showers Change Personal
facilities facilities rooms storage
What facilities Must Must Must Must ? If required ? If required ? If required Evaluation,selectionandcontrolofsubcontractors
are required? provide provide provide provide For example, if For example, For example, if
Number and Number based Adequate
type based on on number of supply of cool,
Hygienic dining
facilities for
the work if a need to a need to store
involves dirty, change in personal
to ensure that subcontractors are fully aware
number and sex
of workers
workers clean drinking eating meals
water (free of and preparing
hot or arduous and out of
work.
belongings
clothing (e.g. such as tools. of their safety obligations and are in fact meeting
charge). and storing
food.
PPE).
them

Anapproachtomanagesubcontractor
pp g
Identificationofsuitablesubcontractors
Planning
Inhouserules
Monitoringandcontrol
Reviewing

Framework SafetyManagementSystem ISR Element14

SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire AccidentcontrolandhazardeliminationProcess
Management) ItemNumber
Subcontractorsassessmentsystem
ControlProgramme ProcessControlProgramme
Evaluationselection
andControlofSub Establishevaluation,selectionandcontrol
strategy
A programme for accident control and
contractors Contractreviewprocesstoregularlyreviewthe elimination of hazards before exposing workers to
OSHimplicationsandcontentofcontracts.The
reviewshouldincludeconsiderationofsafetyplans, any adverse work environment
listsofapprovedsubcontractorsandtheirOSH
performance
D fi
DefineallsubcontractorsOSHresponsibilitiesas
ll b t t OSH ibiliti
Policy
wellaspenaltiesfornoncompliance.
Accident/incidentreportingprocedures
Planningforprocesscontrolprogramme
Riskassessmentbythesubcontractorbefore
workcommence Organizing
Systemsforcheckingsubcontractors
compliance Implementing
Provisionofwrittenmethodstatementsfor
specialhazardousjobs Monitoring
Safetytrainingprogram
Provisionofprocesssafetyinformationsuchas
diagrams,processflowdiagrams,piping,maximum
Reviewing
inventoryforprocessmaterialsandchemicalsetc.

Framework SafetyManagementSystem ISR

SMRegulation Requirements Checklistor
(CodeofPracticeOnSafety questionnaire
Management) ItemNumber
ProcessControl Safety information
Process Carryoutprocesshazardanalysis
Devisethecorrespondingoperating ProcessControlProgramme SafeSystemsofwork
proceduresincludingworkmethod processsafetyinformation Assessmentofthetask
statement,permittoworketc.
Providetrainingtoensure
processhazardsanalysis(risk
competency of workers
competencyofworkers assessment) Hazard
Hazardidentificationand
identification and
Developamechanicalintegrity riskassessment
programme fortheprocess operatingprocedures


trainingandcompetencyof Definitionofsafemethods
workers

mechanicalintegrity Implementingthesystem
(maintenanceprogramme)

Monitoring

96

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