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OptiSuite User Manual

OptiSuite Forms Tracking


User Manual

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OptiSuite User Manual

Copyright 2001. Brillio


All rights reserved.

Neither this documentation nor any part of it may be copied or reproduced in any
Form or by any means or translated into another language, without the prior consent
of Brillio.

The information in this manual is subject to change without notice. Any improvements
or changes to either the product or manual will be documented in subsequent
editions.

The software described in this document is protected by international copyright laws


and is licensed. The software may be used as per the conditions of the license
agreement. No part of this handbook may be reproduced or transmitted in any Form
or by any means for any purpose without permission in writing from the publisher.
The registered trademarks and other trademarks mentioned herein are the property
of their respective companies.

Brillio Technologies Private Ltd,


Technopark,
Trivandrum.
Kerala, India.

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OptiSuite User Manual

Table of Contents

1
INTRODUCTION 5

OVERVIEW 6

PROCESS FLOW 7

GETTING STARTED 11

BATCH DATA CAPTURE 12


4.1 BATCH UPDATE FOR SALES 12
4.2 BATCH UPDATE FOR PURCHASE 14
4.3 BATCH UPDATE FOR STOCK TRANSFER 16
4.4 BATCH UPDATE FOR DIRECT FI 18
FORMS 20
5.1 SALES 20
5.2 PURCHASE 44
5.3 STOCK TRANSFER 74
5.4 DIRECT FI SALES/PURCHASE 93
REGISTERS 131
6.1 SALES REGISTER 131
6.2 PURCHASE REGISTER 136
6.3 STOCK TRANSFER REGISTER 141
6.4 STOCK TRANSFER PROFORMA REGISTER 146
6.5 DIRECT FI SALES REGISTER 151
6.6 DIRECT FI PURCHASE REGISTER 155

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ROAD PERMIT 159


7.1 ROAD PERMIT PURCHASE 159
7.2 ROAD PERMIT SALES 188
OCTROI 215
8.1 BATCH UPDATE FOR OCTROI 215
8.2 FORMS 218
3 OCTROI - REPORTS 221
REPORTS 230
9.1 SALES 230
9.2 PURCHASE 254
9.3 STOCK TRANSFER 276
9.4 DIRECT FI 287
ONLINE CST FILING 313

SUMMARY 316

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Introduction
FORMS TRACKING caters to the need of tracking and reporting of concession
Forms, which are to be submitted to the Tax Authorities to avail reduction in Sales
Tax.

The product provides extensive analytical reports to supplement Form-wise,


Customer-wise and Period-wise details.

Sales Tax calculation Forms an important aspect of any business. Providing the
Sales Tax concession Forms to the Sales Tax Authorities helps in reducing the tax
rate. At times the customer avails concession on the promise of providing the Form.
In such a scenario, the dealer has the responsibility to trace the various customers
who are yet to produce the Form; else the dealer has the liability to pay the availed
concession amount to the authorities.

In case of purchase, the dealer should keep a track of all the vendors to whom the
Forms need to be submitted.

5
Overview
Forms Tracking have been developed as a general module to keep track of various
Concession Forms to be given by the Customer or to be given to the Vendor. It is
integrated with the standard SAP ERP module, with the add-on transactions
capturing extra information, which is required for reports.

Forms Tracking is to be done during Billing in the Sales Cycle and during Invoice
Verification in Purchase Cycle.

The following functionality can be expected in a broad view:

1. Batch Capture of data of each Sales order / Purchase order / Stock transfer.

2. Provision to Receive the Form details while Receiving / Sending the Forms.

3. A number of Reports are generated based on the Customer / Vendor, Type of


Form etc.
OptiSuite User Manual

Process Flow

Sales Cycle
Send
Reminder
s(Intimatio
n)

SAP ERP

Sales Data Receive


Documents Capt
ure Forms Forms
in SAP Tracking
DB

Reports
generation

In the process flow diagram, the various process sequences of Sales are
described.
Capture the basic data and Form Details in Sales cycle
Generate Registers/Reports.

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Purchase Cycle
In the process flow diagram, the various process sequences of Purchase are
described.
Capture the basic data and Form Details in Purchase Cycle
Generate Registers/Reports

Correspondence

SAP ERP

Purchase
Documents
Forms Data
in SAP DB
Tracking Capt Sent Forms
ure

Reports
generation

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Stock Transfer Cycle

Registers

SAP ERP

Material Receive/Issu
Documents/Pr e Forms
Data Forms
oforma Captu
Invoice Tracking
re
Documents in DB
SAP

Reports
generation

In the process flow diagram, the various process sequences of Proforma Wise/
Movement Type Wise Stock Transfer are described.
Capture the basic data and Form Details in Stock Transfer Cycle
Generate Registers/Reports

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Direct FI Cycle

Send
Reminders

SAP ERP

Direct FI
Accounting
Documents Forms Receive /Issue
Data
(Sales /Purchase Capture
Tracking DB Forms
(AR/AP)) in SAP

Reports
generation

In the process flow diagram, the various process sequences of Direct FI


Sales/Purchase are described.
Capture the basic data and Form Details in Direct
FI(Sales/Purchase) Cycle
Generate Registers/Reports

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Getting Started
The Forms Tracking Tool can be accessed:

Via menu Forms Tracking


Via transaction code /N/OBIZ/ZFT

Forms Tracking initial screen appears as below.

Forms Tracking Area Menu

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Batch Data Capture


4.1 Batch Update for Sales

This program is used for taking the various sales order details during billing
stage. All the customers who are eligible for Sales tax concession are selected and
stored. Proforma Invoice Details for Proforma wise Stock Transfer is also captured in
Sales Batch Update.

Pre-requisites: Forms Tracking Customization to be done.

Input Fields
Mandatory
Company Code: Enter the Company Code

Optional
Region : Enter the Region
Plant : Enter the Plant
Batch Update Upto : Date up to which Batch Update needs to be run.

To access batch data capture for Sales:

Via menu Batch Update  Sales (From main menu)


Via transaction code /N/OBIZ/ZFTSALV32

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The following screen appears:

Batch Update Sales-Main Menu

On Execution of above screen, the following screen is displayed.

Functionality:

 A confirmation Batch Update is processed in BACKGROUND ONLY Do You


Wish to Continue? is asked.

Batch Update Confirmation screen

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 Press YES button to continue


 After the process, Message Database Updated Successfully will appear.

4.2 Batch Update for Purchase

This program is used for taking the various purchase order details during invoice
verification stage. All the vendor details, who are to receive the sales tax concession
Forms are stored .

Pre-requisites: Forms Tracking Customization to be done.


Input Fields :
Mandatory
Company Code: Enter the Company Code

Optional
Region : Enter the Region
Plant : Enter the Plant
Batch Update Upto : Date up to which Batch Update needs to be run.

To access Batch Update for purchase:

Via menu Batch Update  Purchase (From main menu)


Via transaction code /N/OBIZ/ZFTPURV32

The following screen appears

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Batch Update Purchase-Main Menu

On execution of above screen, the following screen appears:


Functionality:
 A confirmation Batch Update is processed in BACKGROUND ONLY Do You
Wish to Continue? is asked.
 Press YES button to continue Batch Update

Batch Update Confirmation screen

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 After the process, Message Database Updated Successfully will appear.

4.3 Batch Update for Stock Transfer

This program is used for taking the various Stock Transfer details based on
Movement Type.

Pre-requisites: Forms Tracking Customization to be done.

Input Fields :

Mandatory

Company code: Enter the Company Code.

Optional
Region : Enter the Sending Plant Region
Sending Plant : Enter the Plant Code.
Batch Update Upto : Date up to which Batch Update needs to be run.

To access batch update for Stock Transfer:

Via menu Batch Update  Stock Transfer (From main menu)

Via transaction code /N/OBIZ/ZFTSTKV32

The following screen appears.

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Batch Update Stock Transfer-Main Menu

On execution of above screen, the following screen appears:


Functionality:

 A confirmation Batch Update is processed in BACKGROUND ONLY Do You


Wish to Continue? is asked.
 Press YES button to continue Batch Update.

Batch Update Confirmation screen


 After the process, Message Database Updated Successfully will appear.

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4.4 Batch Update for Direct FI

This program is used for taking the Accounting Document Nos.(Direct FI


Sales/Purchase(AR/AP)). All the Customer/Vendor details, liable for Sales Tax
Concession Forms are stored .

Pre-requisites: Forms Tracking Customization to be done.


Input Fields :
Mandatory
Company Code: Enter the company code

Optional
Batch Update Upto : Date up to which Batch Update needs to be run.

To access batch update for purchase:

Via menu Batch Update  Direct FI (Sales/Purchase)


Via transaction code /N/ /OBIZ/ZFTSFIBATCH

The following screen appears

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Batch Update Direct FI (Sales/Purchase) - Main Menu

On execution of above screen, the following screen appears:

Functionality:
 A confirmation Batch Update is processed in BACKGROUND ONLY Do You
Wish to Continue? is asked.
 Press YES button to continue Batch Update

Batch Update Confirmation screen


After the process, Message Database Updated Successfully will appear.

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Forms

5.1 Sales

5.1.1 Receive Forms:


This program is used for receiving the concession Forms issued by the
Customer.

Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Input Fields :

Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection

Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document

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Sales Order No.: Enter the Sales Order.


Customer Number: The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
To access Form acceptance Screen:

Via menu Forms  Sales  Receive Form


Via transaction code /N /OBIZ/ZSALFDC

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Quarter Wise Selection


Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Sales Details for Forms capture


All the documents yet to receive Forms are displayed. The display is
customer wise.
Select the documents for which Form is available and click on Attach Form.
If the document is liable to receive E1 Form, then the check box to be ticked as
shown below.

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Forms data Capture


Enter the Form Number, Form date, Date of receiving Form and remarks if
any.
To save the data, click on Attach Form on the popup window that
appears and the line items not selected remains on screen
Remove Button
Select the Billing Documents which need to be removed from permanently from
the pending list and click on Remove. Then system will show a warning
message. If we want to remove the selected Billing Documents, click the Yes
option in the warning and No to cancel that line

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If Yes is clicked, then the following screen to enter Remarks and


Date of Removal will appear,

On Save, after entering the details, the selected Billing Document will get removed
permanently from the pending list and Cancel to cancel the action.

5.1.1.1 Change Form Details

If we want to change or edit or want to delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the company code and plant details

Prerequisites:
The Particular C Form should have been already issued.

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Input Fields
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection

Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
Sales Order No.: Enter the Sales Order.
Customer Number: The customer number is selected
Quarter : For Quarter wise Selection
Functionality
Execute the program after entering the necessary selection criteria

Via menu Forms SALES  Receive Forms

Via Transaction Code /OBIZ/ZSALFDC

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Quarter wise Selection


Input screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Editing and deleting Forms: sales


All the documents which we had already received C Forms are displayed.
The display is customer wise.
Select the documents for which we want to change or delete by clicking the
Change Form and Delete Form button

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Change Form

Forms Data Capture


When we click the Change Form button a popup menu appears and we can
make the changes like Form Number, Form Issue date, Actual date of receive and
remarks, if any and click the receive Form to save the new values and click the
cancel button to enter new values

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Delete Form Button

Delete Form Confirmation

For deleting a particular entry we can select the line entry and click the Delete
Form button. Then system will show a warning message. If we want to delete
click the Yes option in the warning and No to cancel that line

5.1.2 Issue E1 Forms:

This program is used for issuing concessional Forms (E1) to the purchaser.

Prerequisites:

If a document is liable to Issue E1 Form then, check box to be ticked when we


receive C Form for the same document.

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Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection

Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
Sales Order No.: Enter the Sales Order.
Customer Number: The customer number is selected
Quarter : For Quarter wise Selection

Functionality:
Execute the program after entering the necessary selection criteria

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To access Form issue screen

Via menu Forms SalesIssue E1 Forms (From main menu)


Via transaction code /N/OBIZ/ZSALE1FDC

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Quarter wise Selection


Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Date Capture Details: Sales E1

All the documents yet to Issue E1 Forms will be displayed here.


Select the documents for which Form is to be issued and click on Attach Form.

Then system will show a message.

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If we want to issue Form from Book, click the Book Entry option.

Sales-Issue E1 Form

Enter the Book Number, Book Date, Form Number, Form date, Form issue date and
remarks if any.
To save the data, click on Attach Form on the popup window that appears and the
line items not selected remains on screen.
If we want to attach Online Form, click the Manual Entry option.

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OptiSuite User Manual

Enter the Form Number, Form date, Form Issue Date and remarks if any.
To save the data, click on Attach Form on the popup window that appears and the
line items not selected remains on screen.

5.1.2.1 Change Form Details

If we want to change or edit or want to delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the company code and plant details.

Prerequisites:
The Particular E1 Form should have been already issued against C.
Input Fields
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected

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Fiscal Year : For Quarter wise Selection

Optional
Plant : Enter the Plant
Billing Date : Enter the billing date for which billing is processed
Billing Document: Billing document number is used for selection the
document
Sales Order No.: Enter the Sales Order.
Customer Number: The customer number is selected
Quarter : For Quarter wise Selection

Functionality
Execute the program after entering the necessary selection criteria

Via menu Forms SALES  Issue E1Forms

Via Transaction Code /OBIZ/ZSAL1FDC

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Quarter wise Selection


Input screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Editing and deleting Forms: sales-E1

All the documents, which we had already Issued E1 Forms are displayed.
The display is customer wise.
Select the documents for which we want to change or delete by clicking the
Change Form and Delete Form button

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Change Form

Sales-Issue E1 Forms
(1.Book Entry & 2.Manual Entry)

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When we click the Change Form button a popup menu appears and we can make
the changes like Form Number, Form date, Form issue date and remarks, if any and
click the receive Form to save the new values and click the cancel button to enter
new values.

Delete Button

Delete Form Confirmation


For deleting a particular entry we can select the line entry and click the Delete
Form button. Then system will show a warning message. If we want to delete click
the Yes option in the warning and No to cancel that line

5.2 Purchase

5.2.1 Issue Forms


This program is used for submitting the concession Forms to be issued to the
vendor.

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Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using Batch
Update of data as part 4.2 of this manual.
Input Fields :

Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection

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To access the Form Acceptance Screen:

Forms  Purchase  Issue Form


Via menu
Via transaction code /N/OBIZ/ZPURFDC

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Quarter wise Selection


Input Screen

After filling the necessary details and on executing, the following screen appears.

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Data Capture: Purchase

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Functionality:
Select the documents for which Form is available and press Issue Forms button.

Then system will show a message.

If we want to issue Form from Book, click the Book Entry option.

Capture Form Details

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Enter the Book Number, Book Date, Form Number, Form issue date, Date of
receiving Form and Remarks if any.
Check the Advance Forms box to fill the list, with the Forms issued in advance to
the vendor.
To save the data, click Issue Forms on the popup window
Check box for E1 Form Required to be ticked if that particular document is liable
to receive E1 Form
If we want to attach Online, click the Manual Entry option.

Enter the Form Number, Form date, Form Issue Date and remarks if any.
To save the data, click Issue Forms on the popup window
Check box for E1 Form Required to be ticked if that particular document is liable
to receive E1 Form.

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5.2.1.1 Change Form Details

If we want to change or edit or want to delete any entry done in the 'Enter Form
Details' we can click the change Form details radio button at the bottom of the
main screen where we enter the company code and plant details

Prerequisites:
The Particular C Form should have been already issued.

Input Fields
Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection

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Functionality

Execute the program after entering the necessary selection criteria

Via menu Forms  PURCHASE  Issue Forms

Via Transaction Code /OBIZ/ZPURFDC

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Quarter wise Selection


Input screen

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After filling the necessary details and on execution of the above screen, the following
screen appears

Editing and deleting Forms: sales-E1


All the documents, which we had already Issued E1 Forms are displayed.
The display is customer wise.
Select the documents for which we want to change or delete by clicking the
change Form and delete Form button

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Change Form

Purchase-Issue Forms(1.Book Entry & 2.Manual Entry)

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When we click the change Form button a popup menu appears and we can make the
changes like Form Number, Form Issue date, Actual date of receive and remarks, if
any and click the receive Form to save the new values and click the cancel button to
enter new values
Delete Button

Delete Form Confirmation

For deleting a particular entry we can select the line entry and click the Delete
button. Then system will show a warning message. If we want to delete click the
Yes option in the warning and No to cancel that line

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5.2.2 Receive E1 Forms: This program is used for receiving the E1 Forms issued by
the Customer.

Prerequisites:
If a document is liable to Receive E1 Form then, check box to be ticked when we
Issue C Form for the same document.

Input Fields

Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection

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Functionality
Execute the program after entering the necessary selection criteria

To access receive E1 Forms screen

Via menu Forms  Purchase  Receive E1 Forms

Via Transaction Code /OBIZ/ZPURE1FDC

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Quarter wise Selection


Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Receive E1 Form details

All the C Forms and the C Form Number which we had already issue is
displayed. The Display is vendor wise

Select the documents for which E1 is available and click on Receive Form

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Form details: E1
Enter the Form Number, Form issue date, Date of receiving Form and
remarks if any.
To save the data, click on Receive Form on the popup window that
appears and the line items not selected remains on screen

5.2.2.1 Change Form Details

If we want to change or edit or want to delete any entry done in the 'Enter Form
Details' we can click the change Form details radio button at the bottom of the
main screen where we enter the company code and plant details

Prerequisites:
The Particular E1 Form should be received against the C Form

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Input Fields
Mandatory
Company Code : Enter the Company code
Region : Enter the Region
Form Type : This is a compulsory field and only one Form type is selected at a
time
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Posting Date : Date of the purchase document
Purchase Document: Purchase document number is used for selection the
document
Vendor Number: The vendor number is selected
Quarter : For Quarter wise selection

Functionality
Execute the program after entering the necessary selection criteria

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To access receive E1 Forms screen

Via menu Forms  Purchase  Receive E1 Forms

Via Transaction Code /OBIZ/ZPURE1FDC

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Quarter wise Selection


Input Screen

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After filling the necessary details and on execution of the above screen, the following
screen appears

Data Capture: Purchase E1

All the documents, which we had already received E1 Forms are displayed.
The display is customer wise.
Select the documents for which we want to change or delete by clicking the
Change Form and Delete Form button

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Change Form

Form Details

When we click the change Form button a popup menu appears and we can make the
changes like Form Number, Form Issue date, Actual date of receive and remarks, if
any and click the receive Form to save the new values and click the cancel button to
enter new values

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Delete Button

Delete Form Confirmation

For deleting a particular entry we can select the line entry and click the delete
button. Then system will show a warning message. If we want to delete click the
Yes option in the warning and No to cancel that line.
Cancel Form
To Cancel a particular Form No. we can click the Cancel Form button/Cancel
Form, then the following screen will appear

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After filling all the required details and click on Cancel Form, then the system will
show a warning message

If we want to cancel click the Yes option in the warning and No/Cancel to cancel the
action.

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5.2.3 Advance Form to Vendor

5.2.3.1 Advance Form Entry: This program is used for submitting the concession
Forms to the vendor in advance.

Input Fields :
Company Code: Enter the Company code
Region : Enter the Region
Plant: Enter the Plant
Form type: Enter the Form type
Book number: Enter the Book number
Book date: Enter the book date
Vendor: Enter the vendor number
Form issue date: Enter the date in which the Form is issued
Remark: Remark
Form Number: Enter the Form Number

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To access the Form Acceptance Screen:

Via menu Forms  Purchase  Forms Tracking :Advance Form To Vendor 


Forms Tracking: Issue Advance Form

Via transaction code /OBIZ/ADV_ISS

Issue Advance Form

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After entering the necessary data ,Press SAVE, the Form will be issued against the
corresponding vendor.

Functionality:
In purchase side, there are situations where the Form should be issued in
advance to the vendor with no reference.

This advance Form can be selected during Issuing Forms in the following way:

If the purchase is against advance Form issue, then here we have option of
selecting advance Form (by giving a tick on the check box provided in the above
window) which is issued to the particular vendor.

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5.2.3.2 Edit Advance Form:

This program is used for deleting and adding new purchase orders for a particular
vendor to whom advance Form is already issued.
Input Fields : Issue No. : Enter the Issue No. from the input help available.

Edit Form details

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To access the Advance Form change Screen:

Via menu Forms  Purchase  Forms tracking: advance


Forms to vendor  Edit Advance Form
Via transaction /N//OBIZ/ADV_EDT
code

Edit field: Issue Advance Form

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Functionality:
All the details of the issued advance Form can be either changed or
deleted. After making the necessary changes, Press Save button.The Forms issued
in advance will be available during the normal issue of Forms

5.3 Stock Transfer

5.3.1 Receive Forms: This program is used for receiving the concession Forms to be
issued. The sales tax concession Forms are to be received by the vendor.

Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using Batch
Update of data as part 4.3 of this manual.

Input Fields:

Mandatory

Company Code: Enter the Company code


Sending Region : Enter the Sending Region
Receiving Region : Enter the Receiving Region
Form Type: Enter the Form type.
Fiscal Year : For Quarter wise selection
Optional
Sending Plant : Enter the Sending Location
Receiving Plant : Enter the Receiving Location

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Posting Date : Date of posting the document


Quarter : For Quarter wise selection
To access the Receive Forms Stock Transfer screen:

Via menu Forms  Stock transfer  Receive Forms


Via transaction code /N/OBIZ/ZSTKFDC

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Quarter wise selection


Input Screen

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After entering the necessary data and on execution of this the following screen
appears.

Data Capture: Stock Transfer

Functionality:

All the documents for which Forms are to be submitted are displayed.
Select the documents for which Form is available using check box and press
Attach Form button.
Then the following screen appears:

Stock Transfer: Capture Form Details

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Enter the Form Number, Form issue date, Actual Date of receiving or sending
Form and Remarks if any.
To save the data, click Attach Form button and the line items not selected
remains on screen.

5.3.1 .1 Stock Transfer (Edit or Delete Form details)


This program is used for Edit or Delete the concession Forms issued.
Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using
Batch Update of data as part of this manual.
Input Fields:
Mandatory

Company Code: Enter the Company code


Sending Region : Enter the Sending Region
Receiving Region : Enter the Receiving Region
Form Type: Enter the Form type.
Fiscal Year : For Quarter wise selection
Optional
Sending Plant : Enter the Sending Location
Receiving Plant : Enter the Receiving Location
Posting Date : Date of posting the document
Quarter : For Quarter wise selection

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To access the Edit or Delete Forms Stock Transfer screen:

Via menu Forms  Stock transfer  Receive Forms

Via transaction code /N/OBIZ/ZSTKFDC

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Quarter wise Selection


Input Screen

After entering the necessary data and clicking the radio button at the bottom of the

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main screen then on execution of the program the following screen appears.

Edit and Delete Forms: Stock transfer

Functionality:

All the documents for which Forms are issued are displayed.
Select the documents for which we want to make changes or delete by clicking
the change or delete option.

Capture Forms Details

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By clicking the change button a popup will appear and we can change the Form
Number, Form issue date, Actual date of R/S and remarks if any. Then click the
attach Form to save the details and cancel button to cancel the entered values.

Delete Form Confirmation

If you want to delete a particular line in the edit or change screen select the line
and click the delete button. Then a popup will appear for confirmation. We can press
yes button to delete that entry and NO and cancel button to cancel that action

5.3.2 Issue Forms:

This program is used for issuing concessional Form for Stock Transfer (F) to
the purchaser.

Prerequisites:
It is assumed that the Batch Update of data as per part 4 of this manual, is
already done for the required period.

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Input Fields :
Mandatory

Company Code: Enter the Company code


Sending Region : Enter the Sending Region
Receiving Region : Enter the Receiving Region
Form Type: Enter the Form type.
Fiscal Year : For Quarter wise selection
Optional
Sending Plant : Enter the Sending Location
Receiving Plant : Enter the Receiving Location
Posting Date : Date of posting the document
Quarter : For Quarter wise selection

Functionality:
Execute the program after entering the necessary selection criteria

To access Form issue screen

Via menu Forms Stock Transfer Issue Forms


(from main menu)
Via transaction code /N/OBIZ/ZSTISS

In Stock Transfer Issue Forms there are two options

1. Enter Form details


2. Edit or Delete Form details

1. Enter Form details

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Quarter wise Selection


Input Screen

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After filling the necessary details and on execution of the above screen, the following
screen appears

Data Capture: Stock Transfer Issue


All the documents yet to Issue F Forms will be displayed here.
Select the documents for which Form is to be issued and click on Attach Form.

Then system will show a message.

If we want to issue Form from Book, click the Book Entry option.

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Capture Form Details


Enter the Book Number, Book Date, Form Number, Form issue date, Date of
receiving Form and Remarks if any.
To save the data, click Issue Forms on the popup window

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If we want to attach Online, click the Manual Entry option.

Capture Form Details issue

Enter the Form Number, Form date, Form Issue Date and remarks if any.
To save the data, click on Attach Form on the popup window that
appears and the line items not selected remains on screen.

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5.3.2.1 Edit or Delete Form details

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Input Screen

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After filling the necessary details and on execution of the above screen,
the following screen appears

Edit/Delete Forms: Stock Transfer

All the documents to which F Forms are issued will be displayed here.
Select the document and click on Delete if you want to detach the attached F Form.
Select the documents for which changes have to be made and click Change.

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Capture Form details issue (1.Book Entry & 2.Manual Entry)

Changes can be made and saved.

Delete Form

Edit/Delete Forms: Stock Transfer

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If you want to delete a particular line in the edit or change screen select the line and
click the delete button. Then a popup will appear for confirmation. We can press Yes
button to delete that entry and NO and Cancel button to cancel that action.

Note: If Stock Transfer Capture has to be done on the basis of Proforma wise the
Configuration (Stock Transfer Configuration in Configuration Guide Page No:16)
and batch updation has to be done accordingly. All the Functionality and procedure to
be followed as mentioned earlier.

5.4 DIRECT FI

Sales

5.4.1 Receive Forms:


This program is used for receiving the concession Forms issued by the
Customer.

Prerequisites:
It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

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Input Fields :

Mandatory
Company Code : Enter the Company Code
Form Type: This is a compulsory field and only one Form Type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
FI Document No : Enter the FI Document No.
Customer : The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
To access Form acceptance Screen:

Via menu Forms  Direct FI  Sales  Receive Form


Via transaction code /N/OBIZ/ZSALFIDC

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Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Direct FI Sales Details for Forms Capture

All the Documents yet to Receive Forms are displayed. The display is
Customer Wise.
Select the Documents for which Form is available and click on Attach Form.
If the Document is liable to receive E1 Form, then the check box to be ticked as
shown below.

Forms Data Capture

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Enter the Form Number, Form Issue Date, Date of Receiving Form and
Remarks if any.
To save the data, click on Attach Form on the popup window that
appears and the line items not selected remains on screen.

5.4.1.1 Change Form Details

If we want to change or edit or want to delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the company code and plant details

Prerequisites:
The Particular C Form should have been already Received.

Input Fields :

Mandatory
Company Code : Enter the Company Code
Form Type: This is a compulsory field and only one Form Type of the
particular Customer is selected
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed

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FI Document No : Enter the FI Document No.


Customer : The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria
To access Form acceptance Screen:

Via menu Forms  Direct FI  Sales  Receive Form


Via transaction code /N/OBIZ/ZSALFIDC

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Quarter wise Selection


Input screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Editing and Deleting Forms: Direct FI Sales

All the Documents which we had already Received C Forms are displayed.
The display is Customer Wise.
Select the documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button

Change Form

Change Forms

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When we click the Change Form button a popup menu appears and we can make
the changes like Form No., Form Issue Date, Actual Date of Receive and Remarks, if
any and click the Receive Form to Save the new values and click the Cancel Button
to enter new values

Delete Form Button

Delete Form Confirmation

For Deleting a particular entry we can select the line entry and click the Delete
Form Button. Then system will show a warning message. If we want to Delete
click the Yes option in the warning and No to Cancel that line.

5.4.2 Issue E1 Forms:

This program is used for Issuing Concessional Forms (E1) to the Purchaser.

Prerequisites:

If a document is liable to Issue E1 Form then, check box to be ticked when we


Receive C Form for the same Document.

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Input Fields :

Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Document Date : Enter the Posting Date for which FI Document is
processed
Customer Code : The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria

To access Form issue screen


Via menu Forms  Direct FI SalesIssue E1 Forms (From main menu)
Via transaction code /N/OBIZ/ZFT_SALE1ISS

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Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Date Capture Details: Direct FI Sales E1

All the Documents yet to Issue E1 Forms will be displayed here.


Select the Documents for which Form is to be Issued and click on Attach Form.

Direct FI Sales-Issue E1 Form

Enter the Form Number, Form Issue Date, Actual Date of Sending and Remarks if
any.

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To save the data, click on Attach Form on the popup window that appears and the
line items not selected remains on screen.

5.4.2.1 Change Form Details

If we want to Change or Edit or want to Delete any entry done in the 'Enter
Form Details' we can click the Change Form Details radio button at the bottom of
the main screen where we enter the Company code and other details.

Prerequisites:
The Particular E1 Form should have been already issued against C.

Input Fields :

Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Document Date : Enter the Posting Date for which FI Document is
processed
Customer Code : The customer number is selected
Quarter : For Quarter wise Selection
Functionality:
Execute the program after entering the necessary selection criteria

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To access Form issue screen


Via menu Forms  Direct FI SalesIssue E1 Forms (From main menu)
Via transaction code /N/OBIZ/ZFT_SALE1ISS

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Input screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Editing and Deleting Forms: Direct FI Sales-E1

All the Documents, which we had already Issued E1 Forms are displayed.
The display is Customer Wise.
Select the Documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button

Change Form

Direct FI Sales-Issue E1 Forms

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When we click the Change Form button a popup menu appears and we can make
the changes like Form Number, Form Issue Date, Actual Date of Sending and
Remarks, if any and click the Receive Form to save the new values and click the
cancel button to enter new values.

Delete Button

Delete Form Confirmation


For deleting a particular entry we can select the line entry and click the Delete
Form Button. Then system will show a warning message. If we want to Delete click
the Yes option in the warning and No to Cancel that line.

5.5 Purchase

5.5.1 Issue Forms


This program is used for submitting the Concession Forms to be issued to the
vendor.

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Pre-requisites:
Ensure that the relevant Purchase Orders are already captured using Batch
Update of data as part 4.2 of this manual.

Input Fields :

Mandatory
Company Code : Enter the Company Code
Form Type : Enter Form Type
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection

To access the Form Acceptance Screen:

Forms  Direct FI  Purchase  Issue Form


Via menu
Via transaction code /N/OBIZ/ZFTS_DFIPUR

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Input Screen

After filling the necessary details and on executing, the following screen appears

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Data Capture: Direct FI Purchase

Functionality:
Select the Documents for which Form is available and press Issue Forms
Button.

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Capture Form Details

Enter the Form Number, Form Issue Date, Actual Date of Sending and Remarks
if any.
To save the data, click Issue Form on the popup window
Check box for E1 Form Required to be ticked if that particular document is liable
to Receive E1 Form.

5.5.1.1 Change Form Details

If we want to change or edit or want to delete any entry done in the 'Enter Form
Details' we can click the change Form details radio button at the bottom of the
main screen where we enter the company code and other details

Prerequisites:
The Particular C Form should have been already issued.

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Input Fields :

Mandatory
Company Code : Enter the Company Code
Form Type : Enter Form Type
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection

To access the Form Acceptance Screen:

Forms  Direct FI  Purchase  Issue Form


Via menu
Via transaction code /N/OBIZ/ZFTS_DFIPUR

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Quarter wise Selection


Input screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Editing and Deleting Forms: Direct FI Purchase

All the Documents, which we had already Issued C Forms are displayed. The
display is Vendor Wise.
Select the Documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button

Purchase-Issue Forms

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When we click the Change Form Button a popup menu appears and we can make
the changes like Form Number, Form Issue Date, Actual Date of Receive and
Remarks, if any and click the Receive Form to save the new values and click the
Cancel Button to enter new values
Delete Button

Delete Form Confirmation

For deleting a particular entry we can select the line entry and click the Delete
Button. Then system will show a warning message. If we want to Delete click the
Yes option in the warning and No to Cancel that line.

5.5.2 Receive E1 Forms: This program is used for receiving the E1 Forms Issued by
the Customer.

Prerequisites:
If a document is liable to Receive E1 Form then, check box to be ticked when we
Issue C Form for the same document.

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Input Fields :

Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection

To access the Form Acceptance Screen:

Forms  Direct FI  Purchase  Receive E1 Forms


Via menu
Via transaction code /N/OBIZ/ZFTS_DFIE1PUR

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Quarter wise Selection


Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Receive E1 Form details

All the C Forms and the C Form Number which we had already issue is
displayed. The Display is vendor wise

Select the Documents for which E1 is available and click on Receive Form

Form details: E1

Enter the Form Number, Form Issue Date, Actual Date of Receiving Form
and Remarks if any.
To save the data, click on Receive Form on the popup window that
appears and the line items not selected remains on screen.

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5.2.2.1 Change Form Details

If we want to change or Edit or want to Delete any entry done in the 'Enter Form
Details' we can click the Change Form details radio button at the bottom of the
main screen where we enter the Company Code and other details

Prerequisites:
The Particular E1 Form should be received against the C Form
Input Fields :

Mandatory
Company Code : Enter the Company Code
Fiscal Year : For Quarter wise Selection

Optional
Profit Center/Business Area/Business Place/Plant : Based on the
Configuration
Posting Date : Enter the Posting Date for which FI Document is processed
Vendor : The Vendor No. is selected
Quarter : For Quarter wise Selection

To access the Form Acceptance Screen:

Forms  Direct FI  Purchase  Receive E1 Forms


Via menu
Via transaction code /N/OBIZ/ZFTS_DFIE1PUR

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Quarter wise Selection


Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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Data Capture: Direct FI Purchase E1


All the Documents, which we had already received E1 Forms are displayed.
The display is Vendor Wise.
Select the documents for which we want to Change or Delete by clicking the
Change Form and Delete Form Button

Change Form

Form Details

When we click the change Form button a popup menu appears and we can make the
changes like Form Number, Form Issue Date, Actual Date of Receive and Remarks,

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if any and click the Receive Form to save the new values and click the Cancel Button
to enter new values

Delete Button

Delete Form Confirmation

For deleting a particular entry we can select the line entry and click the Delete
Button. Then system will show a warning message. If we want to Delete click the
Yes option in the warning and No to Cancel that line.

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Registers
6.1 Sales Register

This register provides provision to display the C Form. Register provide


all the transaction details of that particular Form.

Input Fields:

Company Code: Enter the Company Code (Mandatory Field)


Region : Enter the Region (Mandatory Field)
Plant : Enter the Plant (Optional Field)
Form Type: Enter the Form type (Mandatory Field)
Billing Document: Billing document number is used for selecting the document.
Billing Date: Date of the billing document.
Output Type : Output medium(ALV,PDF or Print)

To access the sales register screen:

Via menu Registers  Sales


Via transaction code /N/OBIZ/ZRSAL

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Input Screen

If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.

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Print screen

Click on Print preview button and the Sample of C Form Register is as shown below

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. Output screen: Register

If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.

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Output screen: Register

If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.

Output screen: Register

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After giving the File name, click TRANSFER to save the Sales Register in PDF
Format in the specified location.

6.2 Purchase Register

Purchase Form Register


This register provides provision to display the purchase C Form Register.
Register provide all the transaction details of that particular Form.

Input Fields:

Company Code: Enter the Company Code (Mandatory Field)


Region : Enter the Region (Mandatory Field)
Plant : Enter the Plant (Optional Field)
Storage Location: Enter the corresponding storage location code
Form Type: Enter the Form type (Mandatory Field)
Date: Date of the purchase document.

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To access the purchase register input screen:

Via menu Registers  Purchase


Via transaction code /N/OBIZ/ZRPUR

Input screen

If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.

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Print screen

Click on Print preview button and the Sample of Purchase C Form Register is as
shown below:

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Output screen : Register

If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.

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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.

Output screen: Register

After giving the File name, click TRANSFER to save the Purchase Register in PDF
Format in the specified location.

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6.3 Stock transfer Register

This register provides provision to display the details of stock transfer using F-Form.
Register provide all the transaction details of that particular Form.

It gives the details of both Issued and Received F Form.

Input Fields:

Company Code: Enter the Company Code (Mandatory Field)


Sending Region : Enter the code of Sending Region(Mandatory Field)
Receiving Plant : Enter the code of Receiving Region(Mandatory Field)
Sending Plant : Enter the code of Sending Plant(Optional Field)
Receiving Plant : Enter the code of Receiving Plant(Optional Field)
Form Type: Enter the Form type (Mandatory Field)
Issued/ Received (mandatory Field): Tick either of them to see the corresponding
reports respectively.

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To access the Stock Transfer register input screen:

Via menu Registers Stock Transfer


Via transaction code /N/OBIZ/ZSTREG

Input screen

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If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.

Print screen

Click on Print preview button and the Sample of F Form Register is as shown below:

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Output screen : Register

If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.

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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.

Output screen: Register

After giving the File name, click TRANSFER to save the Stock Transfer Register in
PDF Format in the specified location.

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6.4 Stock Transfer Proforma Register

This register provides provision to display the details of stock transfer Proforma wise
using F-Form. Register provide all the transaction details of that particular Form.

It gives the details of both Issued and Received F Form.

Input Fields:

Company Code: Enter the Company Code (Mandatory Field)


Sending Region : Enter the code of Sending Region(Mandatory Field)
Material Sending Plant : Enter the code of Sending Plant(Optional Field)
Receiving Region : Enter the code of Receiving Region(Optional Field)
Material Receiving Plant : Enter the code of Receiving Plant(Optional Field)
Billing Document: Enter Billing document(Optional Field)
Billing Date : Enter Billing date(Optional Field)
Issued/ Received (mandatory Field): Tick either of them to see the corresponding
reports respectively.
Output Type : Enter ALV or PDF or PRINT(Optional Field)

To access the Stock Transfer register input screen:

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Via menu Registers Stock Transfer Proforma Register


Via transaction code /OBIZ/ZFTSTKPRO

Input Screen

If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.

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Print screen

Click on Print preview button and the Sample of F Form Register is as shown below:

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If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.

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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.

Output screen: Register

After giving the File name, click TRANSFER to save the Stock Transfer Proforma
Register in PDF Format in the specified location.

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6.5 Direct FI Sales Register

This Register provides provision to display the C Form. Register provide


all the transaction details of that particular Form.

Input Fields:

Company Code(Mandatory) : Enter Company Code


Profit Center/Business Area/Business Place/Plant((Optional) : Enter Based
on Configuration
Form Type(Mandatory) : Enter Form Type
FI Doc Number(Optional) : enter FI document No.
Document Date(Optional) : Enter Date on which Document is processed
Output TypeOutput Type : Output medium(ALV,PDF or Print)

To access the Direct FI Sales Register screen:

Via menu Registers  Direct FI Sales Register


Via transaction code /N/OBIZ/ZFTSRGDFISAL

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Input Screen

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If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.

Print screen

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Click on Print preview button and the Sample of C Form Register is as shown below

Output screen: Register

If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.

Output screen: Register

If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.

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Output screen: Register

After giving the File name, click TRANSFER to save the Sales Register in PDF
Format in the specified location.

6.6 Direct FI Purchase Register

This Register provides provision to display the Direct FI Purchase C Form


Register. Register provide all the transaction details of that particular Form.

Input Fields:

Company Code(Mandatory) : Enter Company Code


Profit Center/Business Area/Business Place/Plant((Optional) : Enter Based
on Configuration
Form Type(Mandatory) : Enter Form Type
FI Doc Number(Optional) : enter FI document No.
Document Date(Optional) : Enter Date on which Document is processed
Output TypeOutput Type : Output medium(ALV,PDF or Print)

To access the Direct FI Purchase Register screen:

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Via menu Registers  Direct FI Purchase Register


Via transaction code /N/OBIZ/ZFTSRGDFIPUR

Input screen

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If the Output medium is PRINT,after filling the necessary details and on executing,
the following screen appears.

Print screen

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Click on Print preview button and the Sample of Direct FI Purchase C Form Register
is as shown below:

Output screen : Register

If the Output medium is ALV,after filling the necessary details and on executing, the
following screen appears.

Output screen : Register

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If the Output medium is PDF,after filling the necessary details and on executing, the
following screen appears.

Output screen: Register

After giving the File name, click TRANSFER to save the Purchase Register in PDF
Format in the specified location.

Road Permit

From the Forms Tracking module Road permit Tool can be accessed: Road Permit
Purchase and Sales side can be configured either Plant wise or Region wise (Based
on Road Permit Customization explained in OptiSuite Forms Tracking User manual
Chapter : 7).

7.1 Road Permit Purchase

In Plant wise configuration, Plant will be available in the screen and Road Permit can
be Issued/Received Plant wise.
In Region wise configuration, Region will be available in the screen instead of Plant.
Road Permit can be Issued Region wise and received against any Plant belongs to
the Road Permit Issued Region.

Road permit has to be issued to the vendor during the purchase cycle.

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Pre-requisites: Forms Tracking Customization to be done.

7.1.1 Purchase Issue

Issue the road permit to the concerned vendor.

Issue section has three options:

1. Permit
2. Change
3. Display

7.1.1.1 Purchase  Issue  Permit

Via Main Menu Road Permit  Purchase  Issue  Permit


Via transaction code /N / OBIZ/ZRP01

Input Fields :

Mandatory

Company Code: Enter the company code.


Plant : Enter the plant code(In Plant wise Configuration)
Region : Enter the Region(In Region wise Configuration)
Vendor No.: Enter Vendor code
Place of dispatch
Destination
Enter book number and date then pick a Form from the selected book.

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Optional
Permit Issue Date
Remarks

The initial screen is as follows:

Road Permit Issue

After entering the necessary information click on save button and save it.

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Functionality:
The mandatory fields need to enter. Select the book number and click on
permit to pick Form Number. Then click on save button to save it and hence the
permit number is issued to particular vendor.

7.1.1.2 Road Permit - Purchase Issue-> Change

Changes can be made to the road permit for which issue details were already
entered.

Input Field:

Issue No: Enter the issue number

To access Purchase- issue-Change:

Via menu Permit  Purchase  Issue  Change


Via transaction code /N/OBIZ/ZRP02

The initial screen is as follows:

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Change Issued Road Permit

Once the issue number is entered the following screen appears:

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Change Issued Road Permit

Functionality:
After making necessary changes, Click the Save button. The data will be
updated once it is saved.
7.1.1.3 Purchase-Issue- Display
The display option shows the display of received Road permit.

Via Main Menu Road Permit-> Purchase-> Issue->Display


Via transaction code /N / OBIZ/ZRP03

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Input Fields:

Mandatory

Issue Number
The initial screen is as follows:

Enter Issue Number

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After entering the necessary information the following screen appears:

Display Road Permit Details

7.1.2 Purchase Receive

Receive the road permit from the vendor.

Receive section has three options:

1. Permit

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2. Change
3. Display

7.1.2.1 Purchase  Receive  Permit

Via Main Menu Road Permit Purchase  Receive  Permit


Via transaction code /N / OBIZ/ZPPGR01

Input Fields :

Vendor: Enter Vendor code


Road permit number: Enter the road permit number
Book number: Enter the book number.
Book date: Enter the road permit book date.
Company code: Enter the company code.
Plant : Enter the plant code (In Plant wise Configuration).
Region : Enter the Region code (In Region wise Configuration).

The initial screen is as follows:

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Receive Road permit Enter Details

After entering the necessary information the following screen appears:

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Receive Road permit Enter Details


Functionality:
The mandatory fields vehicle and material document number (Goods Receipt
Number) details needs to enter. In Region wise configuration Plant belongs to the
Road Permit Issued Region need to enter. Select the particular material document
number and click on Item to pick items.

There is an option of capturing Insurance details also. After entering required details
click on save button to save the received road permit.

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7.1.2.2 Purchase  Receive  Change


The entered details can be changed from this option.

Via main menu Road Permit  Purchase  Receive  Change


Via transaction code /N / OBIZ/ZPPGR02

Input Fields :
Vendor: Enter Vendor code
Road permit number: Enter the road permit number
Book number: Enter the book number.
Book date: Enter the road permit book date.
Company code: Enter the company code.
Plant : Enter the plant code (In Plant wise Configuration).
Region : Enter the Region code (In Region wise Configuration).

The initial screen is as follows:

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Edit Road Permit

After entering the necessary information the following screen appears:

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Edit Road Permit

7.1.2.3 Purchase  Receive  Display


The display option shows the display of received Road permit.

Via Main Menu Road Permit  Purchase  Receive  Display


Via transaction code /N / OBIZ/ZPPGR03

Input Fields :

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Vendor: Enter Vendor code


Road permit number: Enter the road permit number
Book number: Enter the book number.
Book date: Enter the road permit book date.
Company code: Enter the company code.
Plant : Enter the plant code(In Plant wise Configuration).
Region : Enter the Region code (In Region wise Configuration).

The initial screen is as follows:

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Display Road Permit

After entering the necessary information the following screen appears:

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Display Road Permit

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7.1.3 Purchase Reports


Various reports have been incorporated to display the road permits that are
issued and received.
The following are the various reports:
RP issued
RP receive
RP Register
Book Register

7.1.3.1 Reports  RP Issued:

Via main menu Road Permit  Purchase  Reports  RP Issued

Via transaction code /N / OBIZ/ZISS

Input Fields:
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region

Optional
Plant code
Vendor code
Road permit issue date
Maximum number of rows

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The initial screen is as follows::

Issued Road Permit (Input Screen)

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Output Screen

After entering the necessary information the following report appears:

Issued Road Permit (Output Screen)


Functionality
The Issued road permit will be displayed in this report with Plant code, Road Permit
Number, vendor code, vendor name and Road permit issue date.
7.1.3.2 RP Receive:

Via main menu Road Permit  Purchase  Reports  RP Receive


Via transaction code /N / OBIZ/ZREC

Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Optional
Plant code
Vendor code
Road permit issue date
Maximum number of rows

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The initial screen is as follows:

Receive Road permit

Output Screen
After entering the necessary information the following report appears:

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List of received Road permits


Functionality
The Receive road permit will be displayed in this report with Plant code, Road Permit
Number, vendor code, vendor name and Road permit issue date.
7.1.3.3 RP Pending:

Via main menu Road Permit  Purchase  Reports  RP Pending

Via transaction code /N / OBIZ/ZREG

Input Fields :

Mandatory
Company Code : Enter the Company Code

Optional
Region
Plant code
Vendor code
Road permit issue date
Maximum number of rows

The initial screen is as follows:

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RP Pending Input Screen

Output Screen

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After entering the necessary information the following report appears:

RP Pending Output Screen

Functionality
This report will display Pending Road Permit (Road Permit Issued and not yet
Received) details with Plant code, vendor code, vendor name, Road permit issue
date and No. of Days pending.

7.1.3.4 RP Register:

Via main menu Road Permit  Purchase  Reports  RP Register

Via transaction code /N / OBIZ/ZREG

Input Fields :

Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Book Number
Book date

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Optional
Plant code
Vendor code
Road permit issue date
Maximum number of rows

The initial screen is as follows:

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Road Permit Register Input Screen

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Output Screen
After entering the necessary information the following report appears:

Road Permit Register Output Screen

Functionality
This report will display road permit details with Plant code, Book number and date,
Road Permit Number, vendor code, vendor name, Road permit issue date and Road
Permit status.

7.1.3 Book Register:

Via main menu Road Permit  Purchase  Reports  Book


Register
Via transaction code /N / OBIZ/ZBKRE

Input Fields:

Mandatory
 Company Code
 Region
 Book Number

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 Book date
Optional
 Plant code

The initial screen is as follows:

Book register: Input Screen

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Output Screen
After entering the necessary information the following report appears:

Book Register: Output Screen

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Functionality
This report will display road permit details of particular book with Road Permit
Number, vendor name, Road permit issue date and Road Permit status.

7.2 Road Permit Sales

7.2.1 Road Permit


The road permit is captured by vendor and is utilized in the sales cycle.
In Plant wise configuration, Plant will be available in the screen and Road Permit can
be Captured Plant wise.
In Region wise configuration, Region will be available in the screen instead of Plant.
Road Permit can be Captured Region wise and received Utilized by any Plant
belongs to the Road Permit Captured Region.

7.2.1.1 Road permit- Sales-Road Permit Capture


This functionality is used to key in the details of all the road permits captured.

Input Fields :

Mandatory
 Company Code : Enter the Company Code
 Plant : Enter the Plant code (In Plant wise Configuration)
 Region : Enter the Region ( In Region wise Configuration)
 Customer: Enter the Customer
 Receiving Date: Date in which Road Permit received.
 Permit Number

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Functionality:
Execute the program after entering the necessary selection criteria

To access Road Permit Capture issue screen

Via menu Road Permit  Sales  Road Permit  Capture


(From main menu)
Via transaction code /N/OBIZRP1

Received Road Permits

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Input Screen after filling the necessary details and on execution of the above screen,
the following screen appears in which the message Road Permit Successfully saved
will be shown in the bottom.

Received Road Permits

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7.2.1.2 Road Permit - Sales Capture change

Changes can be made to the Road Permit for which receive details were already
captured.

Input Fields:

Company code: Enter the company code.


Plant : Enter the plant code (In Plant wise Configuration).
Region : Enter the Region (In Region wise Configuration).
Customer: Enter the customer code.
Receiving date: Enter the road permit receiving date.

Via Menu Road Permit  Sales  Road permit  Capture change

Via transaction code /OBIZ/ZFTRP3 - Capture Change

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The initial screen is as follows:

Received Road Permits: Change

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After entering the necessary information the following screen appears:

Output Screen: Received Road Permits: Change

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Functionality:
Changes can be made to the already captured Road permit Numbers. Once the
changes are made ,Click the Save button and the data will be updated.

7.2.1.3 Sales Utilize


Here the captured road permits will be utilized against delivery.

Input Fields:

Mandatory
Company code: Enter the company code
Plant : Enter the plant code (In Plant wise Configuration).
Region : Enter the Region (In Region wise Configuration).
Customer: Enter the customer code.
Road Permit: Enter the road permit number
Vehicle number: Enter the vehicle number
Person in charge: Person in charge of goods.
Optional
Issuing date: Enter the date in which the road permit is received.
Transporter name: Enter the driver name
Transporter address: Enter the vehicle details.

Via menu Road Permit-> Sales->Road permit-> Utilize


Via transaction code /OBIZ/ZRP2 - Utilize

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The initial screen appears as follows:

Utilize Road Permits: sales

Enter the necessary information and press' Enter. Once the Enter key is pressed

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the following screen appears:

Utilize Road Permits: Delivery details

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In Region wise Configuration, Plant belongs to the Road Permit Captured Region
need to Enter. Enter the Delivery number and then Click Save. The Road permit will
be utilized against the delivery number entered.

Functionality:
In this functionality Road permits are utilized against delivery.

7.2.1.4 Sales Utilize Change


Changes can be made to the Road Permit for which utilize details were already
captured.

Input Fields:

Company code: Enter the company code


Plant: Enter the plant code.
Customer: Enter the customer code.
Road Permit No: Enter the road permit no.

Via Menu Road Permit  Sales  Road permit  Utilize change

Via transaction code /OBIZ/ZRPU - Utilize Change

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The initial screen is as follows

Utilize Road Permits Change: sales

Enter the necessary information and press' Enter. Once the Enter key is pressed
the following screen appears:

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Utilize Road Permits Change: sales

Functionality:
Changes can be made to the already utilized Road permit Numbers. Once the
changes are made ,Click the Save button and the data will be updated.

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7.2.2 Sales Reports

7.2.2.1 Acknowledgement:

Via main menu Road Permit  Sales  Reports  Acknowledgement

Via transaction code /N / OBIZ/ZRP31

Input Fields :
Mandatory
Company Code
Region
Date

Optional
Plant code
Customer code
The initial screen is as follows:

Input Screen

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Output Screen

Input Screen

Functionality

The Acknowledgement report is in the Form of letter, which in Forms the purchaser
about received road permits with permit number and its issued date.

7.2.2.2 Captured Road Permits:

Via main menu Road Permit  Sales  Reports  Captured Road Permits

Via transaction code /N / OBIZ/ZRP8

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Input Fields :

Mandatory
Company Code
Region
Optional
Plant code
Customer code
Receiving Date

The initial screen is as follows:

Captured road permit: Input Screen


Output Screen
After entering the necessary information the following report appears:

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List of captured Road permits

Functionality
This report will display the details of captured road permits with company code, plant
code, customer code; customer name, road permit number and road permit received
date.

7.2.2.3. Utilized Road permits (dealer wise)

Via main menu Road permit  Sales  Report  Utilized Road permit
(Dealer wise)
Via transaction code /OBIZ/ZRP4

Functionality:

The report shows the details of the Utilized Road Permits - Dealer wise.

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Prerequisites:

Book details need to be maintained.

Input Fields:

1. Mandatory fields

1.1. Company Code: Enter the Company Code


1.2. Customer: Enter Customer ranges

2. Optional fields
2.1. Region: Enter the Region.
2.2. Plant: Enter the Plant. Plant ranges could be included if multiple
Plants are present.
2.3. Issue Date: Enter the Date range.

The initial screen for 7.2.2.3. appears as follows.

Utilized Road Permit (Dealer-wise) Input Screen

After executing the initial screen of 7.2.2.3. the system navigates through the next
screen which is as shown below.

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List of Utilized Road Permit (Dealer-wise)

7.2.2.4 Utilized Road permits (Delivery-wise)

This report is used to show the Delivery-wise details of all the road permits
utilized.

Input Fields :

Mandatory
 Company Code : Enter the Company Code
 Delivery Number

Optional
 Region : Enter the Region
 Plant : Enter the Plant
 Customer: Enter the Customer

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Functionality:
Execute the program after entering the necessary selection criteria

To access Form issue screen

Via menu Road Permit  Sales  Reports  Utilized Road Permit


(Delivery wise)(From main menu)
Via transaction code /N/OBIZRP6

Utilized Road Permit (Delivery-wise) Input Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

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List of Utilized Road Permit (Delivery-wise)

7.2.2.5 Unutilized Road Permits:

Via main menu Road Permit  Sales  Reports  Unutilized Road Permits

Via transaction code /N / OBIZ/ZRP7

Input Fields :

Mandatory
Company Code
Region
Optional
Plant code
Customer code
Receiving Date

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The initial screen is as follows:

Unutilized Road Permits Selection Screen

After filling the necessary details and on execution of the above screen, the following
screen appears

Unutilized Road Permits (Summary)

Details of Unutilized Road Permits will appear on Double Clicking any row

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Unutilized Road Permits Details

7.2.2.6 ROAD PERMIT BILLS (CONSOLIDATED):

Via main menu Road Permit  Sales  Reports  Road Permit Bills (Consolidated)

Via transaction code /N /OBIZ/ZRP5

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Input Fields :

Mandatory
Company Code
Region
Customer code
Optional
Plant code

The initial screen is as follows:

Consolidated Road Permit Input Screen

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Output Screen
After entering the necessary information the following report appears:

List of Issued Road Permits

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Functionality
This report will display the consolidated details of road permits utilized with
permit number, consignee and total permit amount.

7.2.2.7 Intimation Letter

This functionality is used to take the print out of the Intimation letter to ask for
more Road Permit since the Road permit in hand is below reserve ratio.

Input Fields :
Mandatory
Company Code : Enter the Company Code
Plant : Enter the Plant
Customer: Enter Customer Code
Functionality:
Execute the program after entering the necessary selection criteria

To access Intimation letter screen

Via menu Road Permit  Sales  Reports Intimation Letter (From main
menu)
Via transaction code /N/OBIZRP10

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Intimation letter Input screen

After filling the necessary details and on execution of the above screen, the
following screen appears

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Intimation letter Output screen

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Octroi
Tracks the concessional Forms used in Octroi

8.1 Batch Update for Octroi

This Program is used for taking the various purchase order details
during invoice verification stage. All the vendor details, who are to receive the sales
tax concession Forms are stored .

Pre-requisites: Forms Tracking Customization to be done.

Input Fields :

Company code: Enter the Company code.

Plant: Enter the plant code.

Storage Location: Enter the storage Location.

Tax Code: Enter the tax code corresponding to the particular pricing
condition.

Posting date: Enter the Document posting date.

Via menu Octroi  Octroi details  Batch update


Via transaction code /N/OBIZ/ZOCTB

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The initial screen appears as follows:

Octroi Batch Update

After the necessary informations are entered click the Execute button.The following
screen appears.

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Octroi Batch Update

Process:

 Select the required data


 Press SAVE button
Message Record saved on Batch Update appears and the unchecked data
remains in screen

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8.2 Forms

This program is used for receiving the concession Forms issued by the Customer.

Prerequisites:

It is assumed that the Batch Update of data is already done for the required
period.

Input Fields :

Company Code : Enter the Company Code


Posting date: Enter the Document posting date.
Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected

Via menu Octroi  Octroi details  Forms


Via transaction code /N/OBIZ/ZODC

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The initial screen appears as follows:

Receive Octroi Concessional Form


After entering the necessary informations and while Executing, the following screen
appears.

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Receive Octroi Concessional Form


Functionality:

All the documents yet to receive Forms are displayed. The display is
customer wise.
Select the documents for which Form is available and Press button
Receive Forms.
Enter the Form Number, Form issue date, Document date, Octroi amount
and remarks.

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To save the data, enter click continue button. Message Database updated
successfully. appears and the line items not selected remains on screen.

3 Octroi - Reports

A number of reports are generated to get details based on customer/ vendor wise,
Form wise, Period Wise etc.

8.3.1 B Forms received:

All the B Forms reimbursable/nonreimbursable,that are received are displayed here


for Future.

To access Report:

Via menu Octroi  Octroi details  Tools  Reports


Via transaction code /N /OBIZ/ZBREP

Input Fields :

Company Code : Enter the Company Code


Document date: Enter the Document posting date.
Vendor:Enter the Vendor code.

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The initial screen appears as follows:

B Forms received

After entering the necessary informations and while Executing, the following screen
appears:

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B Forms received

Functionality:

This report will list all the doucments along with the dcument details for which B-
Forms were received.

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8.3.2 CC Forms Due:

Here details of all the reimbursable B Forms for which CC Forms are not yet isssued
are displayed.
To access Report:

Via menu Octroi  Octroi details  Tools  Reports


Via transaction code /N/OBIZ/ZOCT1

Input Fields :
Company Code : Enter the Company Code
Document date :Enter the Document posting date.

The initial screen appears as follows:

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CC Forms Due

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After the necessary informations are entered click the Execute button.The following
screen appears.

CC Forms Due

Functionality:

In this report all the reimbursable B Forms for which CC Forms are not yet issued are
shown.

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8.3.3 CC Forms Received:

Details of all the reimbursable B Forms for which CC Forms are received are
displayed here.

To access Report:

Via menu Octroi  Octroi details  Tools  Reports


Via transaction code /N/OBIZ/ZCCR1

Input Fields :

Company Code : Enter the Company Code


Document date :Enter the Document posting date.
Vendor: Enter the Vendor code.

The initial screen appears as follows:

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CC Forms Received

After the necessary informations are entered click the Execute button.The following
screen appears.

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CC Forms Received

Functionality:

In this report details of all the reimbursable B Forms for which CC Forms are received
are shown.

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Reports
A number of reports are generated to get details based on Customer / Vendor wise,
Form wise, Period Wise etc.
To access Report:

Via menu Reports  Sales /Purchase /Stock transfer


Via transaction code /N/OBIZ/SALDUEV32

9.1 Sales

9.1.1 Forms Due:


This report will list out all the Bill document details for which Concessional
Forms are yet to be received.
Input Fields :
Mandatory
 Company Code : Enter the Company Code
 Region : Enter the Region
 Form Type: This is a compulsory field and only one Form type of the
particular Customer is selected
 Billing date: Enter the billing date for which billing is processed
 Fiscal Year : For Quarter wise Selection
Optional

 Plant : Enter the Plant code


 Storage Location: Enter the Storage Location
 Sold to Party: Enter the Sold to Party
 Quarter : For Quarter wise Selection

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To access Forms due Report:

Via menu Reports Sales Forms due


Via transaction code /N/OBIZ/SALDUEV32

The input screen will be as follows:

Selection Screen

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After entering the necessary information the following screen appears:

Output Screen
Functionality:
It is a report that shows the list of documents for which the Concessional Forms are
yet to be received.
9.1.2 Forms Received:
This report will list out all the Bill document details for which Concessional -
Forms were already Received.

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Input Fields :
Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the particular
Customer is selected
Billing date: Enter the billing date for which billing is processed
Fiscal Year : For Quarter wise selection

Optional
Plant : Enter the Plant
Storage Location: Enter the Storage Location
Sold to Party:Enter the Sold to Party
Quarter : For Quarter wise Selection

To access Forms Received Report:

Via menu Reports  Sales  Forms Received


Via transaction code /N/OBIZ/SALRECV32

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The input screen will be as follows:

Selection Screen

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After entering the necessary information the following screen appears:

Output Screen

Functionality:

It is a report that shows the list of documents for which the Concessional Forms were
already received.
9.1.3 Consolidated Sales Summary :
This report will list out Customer wise Quarter wise consolidated Sales

Summary details like the total no. Transactions, Total No. of Billing Documents for
which Forms not yet Received ,Total No. of Billing Documents for which Forms
Received, Total Form Amount, Total Amount for which Forms not yet Received,
Total Amount for which Forms Received ,etc .
Input Fields :
Mandatory
 Company Code : Enter the Company Code
 Region : Enter the Region

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 Form Type : This is a compulsory field and only one Form type of the
particular Customer is selected
 Fiscal Year : For Quarter wise Selection
Optional
 Plant : Enter the Plant code
 Storage Location : Enter the Storage Location
 Billing Date : Enter the billing date for which billing is processed
 Customer : Enter the Sold to Party
 Quarter : For Quarter wise Selection
 Set Alert : Applicable for the Configuration of Scheduled Alert

To access Forms due Report:

Via menu Reports Sales Consolidated Sales Summary


Via transaction code /N/OBIZ/ZFTS_SALSUM

The input screen will be as follows:

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Selection Screen

After entering the necessary information the following screen appears:

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Output Screen

Functionality:
It is a report that shows the list of Customer wise Quarter wise consolidated Sales

Summary details like the total no. Transactions, Total No. of Billing Documents for
which Forms not yet Received ,Total No. of Billing Documents for which Forms
Received, Total Form Amount, Total Amount for which Forms not yet Received,
Total Amount for which Forms Received ,etc .

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9.1.4 Aging Analysis :


This report shows Quarterly Due- Dates of various Bill documents for which
the concessional Forms are to be received.
Input Fields :

Mandatory
Company Code : Enter the Company Code
Region : Enter the Region
Form Type: This is a compulsory field and only one Form type of the particular
Customer is selected
Fiscal: Enter the Fiscal year

Optional
Plant : Enter the Plant Code
Customer: Enter the Customer

To access Aging Analysis Report:

Via menu Reports  Sales  Aging Analysis


Via transaction code /N/OBIZ/ZAGE

The input screen will be as follows:

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Selection Screen

After entering the necessary information the following screen appears:

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Output Screen

Functionality:

It is a report that shows quarterly due dates of various bill documents for which
Concessional Forms are to be received.

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9.1.5 Sales Liability:

This report calculate & display the additional amount which have to be provided to the
authority in case the customer fails to submit the Concessional Form.

Input Fields :

Mandatory
Company Code : Enter the Company Code
Region: Enter the Region
Form Type: This is a compulsory field and only one Form type of the particular
Customer is selected
Customer:Enter the Customer
Fiscal Year : For Quarter wise selection
Optional
Plant : Enter the Plant
Storage Location: Enter the Storage Location
Quarter : For Quarter wise selection

To access Sales Liability Report:

Via menu Reports  Sales  Sales Liability


Via transaction code /N/OBIZ/SALIBV32

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The input screen will be as follows:

Selection Screen

After entering the necessary information the following screen appears:

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Output Screen

Functionality:
It is a report that shows the liability amount that the Vendor has to pay in
case the customer fails to submit the Concessional Form.

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9.1.6 E1 Forms Issued:

Via main menu Reports  Sales  E1 Forms Issued


Via transaction code /N / OBIZ/SALE1ISSV32

Input Fields :

Company Code
Region
Sold-to-party
Billing Document
Billing Date
Fiscal Year : For Quarter wise selection
Quarter : For Quarter wise selection

The initial screen as follows:

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Selection Screen

Output Screen
After entering the necessary information the following report appears.

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Output Screen

Functionality
This report will display the details of E1 Forms issued.

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9.1.7 Forms Removed

Via main menu Reports Sales  Forms Removed


Via transaction code /N/OBIZ/ZFT_SALREMV

Input Fields :

Company Code
Region
Plant code
Form Type
Sold-to-party
Billing Date
Fiscal Year : For Quarter wise selection
Quarter : For Quarter wise selection

The initial screen as follows:

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Selection Screen

Output Screen

After entering the necessary information the following report appears.

Output Screen

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Functionality
This report will display the details of all the removed billing documents.Retrieve option
is also available in this report.Remarks and Date of Retrieval can be entered while
Retrieving any Billing Document.

9.1.8 Intimation

Via main menu Reports  Sales  Intimation


Via transaction code /OBIZ/ZFTCOR

Functionality:

Provision to print an intimation letter to the Customer to remind to issue the


respective Forms against the billing documents for which the concession has
already been availed.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Input fields:

 Mandatory fields

1. Company Code: Enter the Company Code


2. Region : Enter Region
3. Customer: Enter the Customer code. Multiple customers could be entered
using the selection range.
4. Form Type: Enter the type of Concessional Form

 Optional fields

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1. Plant : Enter the Plant. Plant ranges could be included if multiple plants
are present.

2. Storage Location: Enter the storage location. Multiple storage location


could be included if same is present.

3. Bill date: Date ranges from which the data need to be captured are to
be entered here.

The initial screen for the Intimation Letter appears as follows.

Selection Screen

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After entering the necessary inputs, execute the selection screen of 9.1.7.1 the
following screen appears.

Output Screen

The intimation letter along with the Order and Billing details would be displayed.

Note: Intimation Letter can be send to multiple customers through the mail option.

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9.2 Purchase

9.2.1 Forms Due

Via main menu Reports  Purchase  Forms Due


Via transaction code /N/OBIZ/PURDUEV32

Functionality:

Purchase Forms due reflects the details of Vendors from which the
concessional Forms are to be realized.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Input Fields:

Mandatory

1. Company Code: Enter the company code

2. Region : Enter the Region.

3. Form Type: The required Form could be selected from the drop down menu.

4. Fiscal Year : For Quarter wise Selection

Optional
1. Plant: Enter the Plant. Plant ranges could be included if multiple plants
are present.

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2. Storage Location: Multiple storage location could include if the same is


maintained.

3. Posting Date: Date ranges for which data need to be picked up are to be
entered
4. Vendor: Multiple Vendors could be entered
5. Quarter : For Quarter wise Selection

The initial screen appears as follows.

Selection Screen

After entering the necessary inputs, execute the selection screen, the following
screen appears.

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Output Screen

The details of the Vendors from which the concessional Forms are to be realized
would be displayed.

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9.2.2 Forms Issued


Via main menu Reports  Purchase  Forms Issued
Via transaction code /N/OBIZ/PURISSV32

Functionality:

Forms issued report in the Purchase cycle indicates the details of the
concessional Forms, which are being submitted to the vendor.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Mandatory

1. Company Code: Enter the company code

2. Region : Enter the Region.

3. Form Type: The required Form could be selected from the drop down menu.

4. Fiscal Year : For Quarter wise Selection

Optional

1. Plant: Enter the Plant. Plant ranges could be included if multiple plants are
present.

2. Storage Location: Multiple storage location could include if the same is


maintained.
3.
4. Posting Date: Date ranges for which data need to be picked up are to be
entered
5. Vendor: Multiple Vendors could be entered
6. Quarter : For Quarter wise Selection

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The initial screen of the Forms Issued Report is as shown below.

Selection Screen
After executing the initial screen, the system navigates through the next screen which
is as shown below.

Output Screen

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This report reflects the details of the concessional Forms, which are issued in the
Purchase side.

9.2.3 Consolidated Purchase Summary

Via main menu Reports  Purchase  Consolidated Purchase


Summary
Via transaction code /N/OBIZ/ZFTS_PURSUM

Functionality:

Forms issued report in the Purchase cycle indicates Vendor wise Quarter
wise consolidated report for showing the total no. Transactions, Total No. of Invoice
Documents for which Forms not yet issued, Total No. of Invoice Documents for which
Forms issued, Total Form Amount, Total Amount for which Forms not yet issued,
Total Amount for which Forms issued, etc.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Mandatory

1. Company Code: Enter the company code

2. Region : Enter the Region.

3. Form Type: The required Form could be selected from the drop down
menu.

4. Fiscal Year : For Quarter wise Selection

Optional

5. Plant: Enter the Plant. Plant ranges could be included if multiple


plants are present.

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6. Vendor: Multiple Vendors could be entered

7. Posting Date: Date ranges for which data need to be picked up are to be
entered
8. Quarter : For Quarter wise Selection

The initial screen of the Forms Issued Report is as shown below.

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Selection Screen

After executing the initial screen, the system navigates through the next screen which
is as shown below.

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Output Screen

This report reflects the details of the Quarter Wise Vendor wise Consolidated
Purchase Summary.

9.2.4 Correspondence

Via main menu Reports  Purchase  Correspondence


Via transaction code /N/OBIZ/VCOR

Functionality:

Provision to print a correspondence letter to the Vendor intimating the details


of the concessional Forms, which are issued against the invoices.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Input Fields:

Mandatory fields

1. Company Code
2. Region

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3. Output Medium : PRINT or PDF or MAIL

Optional fields

1. Plant
2. Storage Location
3. Vendor
.

The initial screen appears as follows.

Selection Screen

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If output medium is PRINT, after executing the initial screen of 9.2.3.1, the system
navigates through the next screen which is as shown below.

Output Screen

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The correspondence letter includes the order and invoice details.

If output medium is PDF, after executing the initial screen, the system navigates
through the next screen which is as shown below,

After giving the File name, click TRANSFER to save the Stock Transfer Register in
PDF Format in the specified location.

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If output medium is MAIL, after executing the initial screen, the system navigates
through the next screen which is as shown below.

Note: Correspondence Letter can be send to multiple vendors through the mail
option.

9.2.5. E1 Form received

Via main menu Reports  Purchase  E1 Form received


Via transaction code /N/OBIZ/PURRECE1

Functionality:

E1 Forms received reports in the Purchase cycle displays the details of the
received E1 reports.

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Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual,
is already done for the required period.

Input Fields:

Mandatory

 Company Code: Enter the company code

 Region : Enter the Region.

 Form Type: The required Form could be selected from the drop down menu.

 Fiscal Year : For Quarter wise Selection

Optional

 Plant: Enter the Plant. Plant ranges could be included if multiple plants are
present.

 Storage Location: Multiple storage location could include if the same is


maintained.

 Posting Date: Date ranges for which data need to be picked up are to be entered
 Vendor: Multiple Vendors could be entered
 Quarter : For Quarter wise Selection

The initial screen for E1 Form received is as shown below.

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Selection Screen

After executing the initial screen of 9.2.4.1, the system navigates through the next
screen which is as shown below

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Output Screen

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9.2.6 Advance Forms:

In this report all the Advance Forms Issued as well as Utilized can be seen.

Input Fields

Company Code:Enter the company code

Region : Enter the Region

Form Type:Enter the type of Form

Plant: Enter the Plant code

Form Date:Enter Form Date

Vendor:Enter Vendor number

Via Main Menu Reports  Purchase  Advance Forms


Via transaction code /OBIZ/ZFTADV

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The input screen will be as follows:

Selection Screen

After the mandatory inputs are entered the following screens appears:

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Output Screen

Functionality:
Both Issued and Utilized details of advance Form can be seen in this report.

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9.2.7 Cancelled Forms:

In this report all the Concessional Forms cancelled after Issuing in the Purchase side
will be shown.

Input Fields:

Company code
Region
Plant
Form Type
Book Number
Book Date

Via Main Menu Reports  Purchase  Cancelled Forms


Via transaction code OBIZ/PURCNCFRM

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The input screen will be as follows:

Selection Screen

After the mandatory inputs are entered the following screens appears:

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Output Screen
Functionality:
All the Cancelled Concession Forms in the purchase side will be shown in this report

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9.3 Stock Transfer

9.3.1 Forms Due- Proforma wise

This is the list of documents for which Forms are yet to be issued and yet to
be received Proforma wise. The report will give all the transaction details for which
Forms are yet to be issued and received separately

Input Fields:

Company Code(Mandatory Field)


Region(Mandatory Field)
Material Sending Plant(Optional Field)
Billing Date(Optional Field)
Billing Document(Optional Field)
Sales Order(Optional Field)
Material Receiving Plant(Optional Field)
Fiscal Year(For Quarter wise Selection Mandatory Field)
Quarter(For Quarter wise Selection Optional Field)

To access the Stock Transfer Forms Due report input screen:

Via menu Reports  Stock Transfer  Forms Due (ST


Proforma wise)
Via transaction code /N//OBIZ/ZFT_STF_DUE

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Selection Screen

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After filling the necessary details and on executing, the following screen appears.

Output Screen

9.3.2 Forms Received/Issued- Proforma wise

This is the list of documents for which Forms are received and issued
Proforma wise. The report will give all the transaction details for which Forms are
issued and received separately

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Input Fields:

Company Code: Enter the Company Code (Mandatory Field)


Sending Region : Enter the Sending region (Mandatory Field)
Sending Plant: Enter the code of sending plant
Receiving Plant: Enter the code of receiving plant (Optional Field)
Billing Date: Date of billing document (Optional Field )
Billing Document: Enter the Billing Document No. (Optional Field)
Sales Order: Enter the Sales Order No. (Optional Field)
Customer: Enter the Customer Code (Optional Field)
Receive Due/ Issue Due: Tick any one of them as required. (Mandatory Field)
Fiscal Year : For Quarter wise Selection (Mandatory Field)
Quarter : For Quarter wise Selection (Optional Field)

To access the Stock Transfer Forms Received/Issued report input screen:

Via menu Reports  Stock Transfer  Forms


Received/Issued (ST Proforma wise)
Via transaction code /N///OBIZ/ZFT_STF_RECISS

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Selection Screen

After filling the necessary details and on executing, the following screen appears.

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Output Screen

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9.3.3 Forms Due Issue/Receipt

This is the list of documents for which Forms are yet to be issued and
yet to be received. The report will give all the transaction details for which Forms
are yet to be issued and received separately.

Input Fields:

Company Code: Enter the Company Code (Mandatory Field)


Sending Region : Enter the Sending Region (Mandatory Field)
Receiving Region : Enter the Receiving Region(Mandatory Field)
Sending Plant: Enter the code of sending plant (Optional Field)
Receiving Plant: Enter the code of receiving plant (Optional Field)
Posting Date: Date of posting the document (Optional Field)
Receive Due/ Issue Due: Tick any one of them as required. (Mandatory Field)
Fiscal Year : For Quarter wise Selection (Mandatory Field)
Quarter : For Quarter wise Selection (Optional Field)

To access the Stock Transfer Forms Due report input screen:

Via menu Reports  Stock Transfer  Forms Due


Issue / Receipt
Via transaction code /N/OBIZ/STDUEV32

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Selection Screen

After filling the necessary details and on executing, the following screen appears.

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Output Screen

9.3.4 Forms Received/Issued

This is the list of documents for which Forms are issued and received.
The report will give all the transaction details for which Forms are issued and
received as separately.

Input Fields:

Company Code: Enter the Company Code (Mandatory Field)


Sending Region : Enter the Sending Region (Mandatory Field)

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Receiving Region : Enter the Receiving Region(Mandatory Field)


Sending Plant: Enter the code of sending plant (Optional Field)
Receiving Plant: Enter the code of receiving plant (Optional Field)
Posting Date: Date of posting the document (Optional Field)
Receive Due/ Issue Due: Tick any one of them as required. (Mandatory Field)
Fiscal Year : For Quarter wise Selection (Mandatory Field)
Quarter : For Quarter wise Selection (Optional Field)
To access the Stock Transfer Forms Received report input screen:
Via menu Reports  Stock Transfer  Forms
Received/Issued
Via transaction code /N/OBIZ/STRECV32

Selection Screen

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After filling the necessary details and on executing, the following screen appears.

Output Screen

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9.4 Direct FI
9.4.1 Sales
9.4.1.1 Forms Due:
This report will list out all the FI Document details for which Concessional
Forms are yet to be received.
Input Fields :
Mandatory
 Company Code : Enter Company Code
 Form Type : Enter Form Type
 Fiscal Year : For Quarter Wise Selection

Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 Posting Date : Enter Posting Date of FI Document
 Document Date : Enter Document Date of FI document
 Customer : Enter Customer Code
 Quarter : For Quarter Wise Selection

To access Forms due Report:

Via menu Reports Direct FI  Sales Forms Due


Via transaction code /N/OBIZ/ZFT_DFI_SALDUE

The input screen will be as follows:

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Selection Screen
After entering the necessary information the following screen appears:

Output Screen
Functionality:
It is a report that shows the list of Documents for which the Concessional Forms are
yet to be received.

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9.4.1.2 Forms Received:


This report will list out all the FI Document details for which Concessional Forms
were already Received.
Input Fields
Mandatory
 Company Code : Enter Company Code
 Form Type : Enter Form Type
 Fiscal Year : For Quarter Wise Selection

Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 Posting Date : Enter Posting Date of FI Document
 Document Date : Enter Document Date of FI document
 Customer : Enter Customer Code
 Quarter : For Quarter Wise Selection

To access Forms due Report:

Via menu Reports Direct FI  Sales Forms Received


Via transaction code /N/OBIZ/ZFT_DFI_SALREC

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The input screen will be as follows:

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Selection Screen
After entering the necessary information the following screen appears:

Output Screen
Functionality: It is a Report that shows the list of Documents for which the
Concessional Forms were already received.

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9.4.1.3 E1 Forms Issued:

Via main menu Reports  Direct FI  Sales  E1 Forms Issued


Via transaction code /N /OBIZ/ZFT_DFI_E1ISS

Input Fields
Mandatory
 Company Code : Enter Company Code
 Fiscal Year : For Quarter Wise Selection
Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 Customer : Enter Customer Code
 Posting Date : Enter Posting Date of FI Document
 Document Date : Enter Document Date of FI document
 Quarter : For Quarter Wise Selection

The initial screen as follows:

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Selection Screen

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Output Screen
After entering the necessary information the following report appears.

Output Screen
Functionality
This Report will display the details of E1 Forms Issued.

9.4.1.4 Intimation

Via main menu Reports  Direct FI  Sales  Intimation


Via transaction code /N/OBIZ/ZFTSDFIINTLTR

Functionality:

Provision to print an Intimation Letter to the Customer to remind to issue the


respective Forms against the FI Documents for which the Concession has
already been availed.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

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Input Fields
Mandatory
 Company Code : Enter Company Code
 Customer : Enter Customer Code
 Form Type : Enter Form Type

Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 Posting Date : Enter Posting Date of FI Document
The initial screen for the Intimation Letter appears as follows.

Selection Screen

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After entering the necessary inputs, execute the selection screen of the following
screen appears.

Output Screen

The intimation letter along with the Order and FI Documents details would be
displayed.

Note: Intimation Letter can be send to multiple Customers through the Mail option.

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9.4.2 Purchase

9.4.2.1 Forms Due

Via main menu Reports  Direct FI  Purchase  Forms Due


Via transaction code /N/OBIZ/ZFTS_DFIDUE

Functionality:

Direct FI Purchase Forms Due reflects the details of Vendors from which the
Concessional Forms are to be realized.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual,
is already done for the required period.

Input Fields
Mandatory
 Company Code : Enter Company Code
 Form Type : Enter Form Type
 Fiscal Year : For Quarter Wise Selection

Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 Posting Date : Enter Posting Date of FI Document
 Document Date : Enter Document Date of FI document
 Vendor : Enter Vendor Code
 Quarter : For Quarter Wise Selection

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The initial screen appears as follows.

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Selection Screen

After entering the necessary inputs, execute the selection screen, then the following
screen appears.

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Output Screen

The details of the Vendors from which the Concessional Forms are to be realized
would be displayed.

9.4.2.2 Forms Issued


Via main menu Reports  Direct FI  Purchase  Forms Issued
Via transaction code /N/OBIZ/ZFTS_DFIISS

Functionality:

Forms issued report in the Direct FI Purchase cycle indicates the details of
the Concessional forms, which are being submitted to the Vendor.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

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Input Fields
Mandatory
 Company Code : Enter Company Code
 Form Type : Enter Form Type
 Fiscal Year : For Quarter Wise Selection

Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 Posting Date : Enter Posting Date of FI Document
 Document Date : Enter Document Date of FI document
 Vendor : Enter Vendor Code
 Quarter : For Quarter Wise Selection

The initial screen of the Forms Issued Report is as shown below.

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Selection Screen

After executing the initial screen, the system navigates through the next screen which
is as shown below,

Output Screen

This Report reflects the details of the Concessional Forms, which are issued in the
Direct FI Purchase side.

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9.4.2.3 E1 form received

Via main menu Reports  Direct FI  Purchase  E1 form


received
Via transaction code /N/OBIZ/ZFT_DFI_E1REC

Functionality:

E1 forms received reports in the Purchase cycle displays the details of the
received E1 reports.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual,
is already done for the required period.

Input Fields
Mandatory
 Company Code : Enter Company Code
 Fiscal Year : For Quarter Wise Selection

Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 Vendor : Enter Vendor Code
 Posting Date : Enter Posting Date of FI Document
 Document Date : Enter Document Date of FI document
 Quarter : For Quarter Wise Selection

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The initial screen for E1 form received is as shown below.

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Selection Screen

After executing the initial screen, the system navigates through the next screen which
is as shown below.

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Output Screen

9.4.2.4 Correspondence

Via main menu Reports  Direct FI  Purchase 


Correspondence Letter
Via transaction code /N/OBIZ/ZFTSDFICORR

Functionality:

Provision to print a correspondence letter to the Vendor intimating the details


of the Concessional Forms, which are issued against the FI Documents.

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Input Fields
Mandatory
 Company Code : Enter Company Code
 Fiscal Year : For Quarter Wise Selection
 Output Medium : PRINT or PDF or MAIL

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Optional
 Profit Center/Business Area/Business Place/Plant based on Configuaraion
 FI Document No. : Enter FI document No.
 Vendor : Enter Vendor Code
.

The initial screen appears as follows.

Selection Screen

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If output medium is PRINT, after executing the initial screen, the system navigates
through the next screen which is as shown below

Output Screen

The correspondence letter includes the order and invoice details.

If output medium is PDF, after executing the initial screen, the system navigates
through the next screen which is as shown below.

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After giving the File name, click TRANSFER to save the Stock Transfer Register in
PDF format in the specified location.

If output medium is MAIL, after executing the initial screen, the system navigates
through the next screen which is as shown below.

Note: Correspondence Letter can be send to multiple Vendors through the mail
option.

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10. Online CST Filing


Via main menu Online CST Filing  Statement of Requirement of
Statutory Forms
Via transaction code /N/OBIZ/ZFTS_OLEFILING

Functionality:

Provision to download details for Statement of Requirement of Statutory


Forms as per Statutory Template (Currently System handles Statutory Template of
Government of Maharashtra).

Prerequisites:

It is assumed that the Batch Update of data as per part 4.1 of this manual, is
already done for the required period.

Input Fields
Mandatory
 Company Code : Enter Company Code
 Plant : Enter Plant Code
 State : No need to enter.Region of the selected Plant will appear as default
value
 Date : Enter Date Range

Optional
 Form Type : Enter Form Type.

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The initial screen appears as follows.

Selection Screen

After entering the Mandatory Fields and execute, the following screen will, appear,

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Output Screen

Enter the Template Location, Destination File path and Execute

Sample Templates

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Summary

This product helps in tracking and reporting of concession Forms, which are to be
submitted to the Tax Authorities to avail reduction in Sales Tax.

This product helps for billing in the Sales cycle and during invoice verification in
Purchase cycle. The various stages involved in tracking is explained in the chapters
mentioned above. The methodology is explained in sequential steps for the users to
have a better understanding and guidelines in handling the product.

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