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1.1 Purpose
The aim of this Works Health and Safety (OSH) Management Plan is to provide a
reference guide to the OSH management strategies and processes that will be adopted
by Linmac Bearing Equipment Pty Ltd.
The Management and Directors of Linmac are responsible to ensure full compliance
with the OSH management systems as defined in this plan. The Directors will review the
performance of the HSE system and where necessary, modify procedures and practices
as required.
This Health and Safety Management Plan applies to all Linmac Bearing Equipment
personnel, including all Subcontractors and visitors during the life of any Maintenance
services contract.
These legislative requirements detail statutory obligations for all employers, employees,
Contractors, Subcontractors, designers and manufacturers. It is the responsibility of
each company to ensure that the relevant statutory authority legislative requirements are
understood and strictly adhered to as the minimum standard during these works.
Subcontractors are required to maintain copies of the above legislation pertaining
specifically to Workplace Health and Safety during the works and ensure that they are
readily accessible at all times, by all of their employees and any Subcontractors.
Current copies of the above legislation, and any amendments that may arise during the
project, shall be maintained on-site by Linmac Bearing Equipment and made readily
available to all employees and Subcontractors as is required to maintain compliance with
the relevant legislations.
2 Plan Control, References, Abbreviations and Definitions
2.1 Distribution
The Directors shall prior to release approve this Health and Safety Management Plan.
Each copy of the Plan indicates whether it is a controlled or uncontrolled copy. All
controlled copies are given a unique copy number for traceability purposes.
The Health Safety and Environment Advisor (or other nominated person) is
responsible for the issuing of controlled copies of this Plan and for maintaining a
register of all Plan holders.
Uncontrolled issues of the Plan are not maintained or updated but are current at the
time of issue.
2.2 Change Control
The works HSE Advisor or nominated person is responsible for the issue of all
revisions of this Plan as and when changes are approved.
Revisions are made by replacement of the appropriate page(s). Approval of change is
by the nominated managers signature on the revised document cover sheet.
The first issue of this Plan is "Issue A Rev 1".
Revisions shall be alpha notation consecutively (Rev: A, B, C, etc.), until such time as
a new issue incorporates all previous changes.
Issues are identified by a number (Issue: 0 (zero), 1, 2, 3, etc.), and each new issue
cancels and replaces all previous issues and revisions.
It is the responsibility of all holders of controlled copies of the Plan to update, as
required, and remove obsolete copies.
Each revised section number is identified under "Section(s) Amended" on the front
sheet and each change is identified by means of a [A], [B], [C] etc. alongside the
appropriate section.
2.3 References
The following documentation was referenced in the development of this document:-
AS4801: 2001 Occupational Health and Safety Management Systems
Specification with Guidance for Use
Mines Safety and Inspection Act 1994
Occupational Safety and Health Act 1985.
WAIO HSE Management System Standards;
WAIO Safety Operations Standards;
WAIO Occupational Health Performance Standards
2.4 Abbreviations and Definitions
Audit A systematic examination against defined criteria to determine
whether activities and related results conform to planned
arrangements and whether these arrangements are implemented
effectively and is suitable to achieve the organisations policy and
objectives.
Client/Principal Client The party to whom Linmac Bearing Equipment Pty Ltd is
Representative contracted for the works.
5.2.5.2 Inductions
All personnel employed in the execution of the works shall undertake inductions as
required by Linmac Bearing Equipment and the client.
Induction documentation for all working personnel will be retained on site or be
available on request. A responsible person will review all mobilisation documents
and approve for mobilisation prior to any travel being approved.
The Linmac site induction includes;
Fitness for work
Consultation in the work place
Hazard Identification, risk assessment and controls
Incident Reporting process and responsibilities
Emergency Procedures
Personal Protective Equipment (PPE) requirements
Showing the employee the physical layout of site, where emergency
exits, muster points & fire extinguishers are.
The Nominated Linmac manager is to ensure that they have witnessed records or
copies of inductions prior to mobilisation and that they are retained in hard copy
onsite and available on request.
5.2.5.3 Site Visitors
All site access requests must be approved by the client prior to mobilising any
person to site. Failure to do so will result in access to the site being denied. Access
request forms need to be submitted as per each site specific requirements.
The base office shall notify the Works Manager/ Supervisor of the specific travel
details for the visitor to access site. If the person is travelling by vehicle to site the
required journey management form must be filled out and approved by the Linmac
site manager/Supervisor before departure. This person is responsible for monitoring
the travel of the individual to the mine site security gate.
Any Non-inducted personnel visiting the workplace must be escorted at all times
by the nominated Linmac site person from the time they arrive at the security gate
of the mine site and anywhere they may travel within the site .
The Linmac nominated person shall meet the visitor at the site security gate and
once they have completed site entry requirements escort them to their destination
and return.
All site PPE and fitness for work requirements must be observed while on the
clients mine site, failure to comply will result in removal from the site.
5.2.5.4 New Employees
The Base office shall provide each new employee with mobilisation instructions that
shall include all travel details, site location, work requirements, expected duration of
the works. All new employees will be cleared to mobilise by the site owner prior to
departure.
All new site employees will be closely supervised/managed and Buddied with
experienced personnel where possible until the site management team deem them
to be familiar with their work environment.
New employees will be required to complete any onsite induction and training prior
to commencing g works in the field.
Where practical new employees shall not be allocated high risk tasks or be left
alone in high risk areas, assistance will be required with site orientation,
accommodation, and travel to and from the workplace.
The Works manager shall ensure that any new employee is given a site and
accommodation orientation briefing.
New employees shall be monitored for fitness to work, settling into a new
environment and adjusting to ambient weather and new living conditions.
All personnel shall monitor any new employee in hot conditions, ensuring the
person is educated on managing hydration and taking necessary breaks as
required.
New employees shall be encouraged to participate in work risk assessments, take
5s and JHAs.
5.2.5.5 Additional OSH Training
Where identified through training needs analysis or upon feedback from the
workforce, Linmac may conduct additional training as required.
This may include but not limited to:
Client Pre-Mobilisation orientation and team building workshop.
Cyclone Awareness.
First Aid.
Emergency evacuation.
Spill response.
Inclement Weather.
Employee OSH Representative Training.
Behaviour Based OSH.
OSH Leadership.
Incident Investigation.
Hazard Management.
Chemical Management.
Fatigue Management.
Manual Handling.
Isolation Procedure.
OSH Procedure Training.
The correct use of safety equipment e.g. Safety harnesses, respirators, hearing
protection.
Revised or new safe work procedures e.g. working at height, permit to work,
heat stress.
Where assessments and certificates of competency are issued, they shall be suitably
recorded
5.3 Consultation, Communication and Reporting
5.3.1 Communication
OSH issues specific to these works are communicated as follows:
METHOD/MEDIUM FREQUENCY PARTICIPANTS FACILITATOR RECORD
Principal Contract
On Award of Client Rep / Linmac Meeting Record
Client Kick Off Client Rep
contract Manager and Minutes
Meeting
Maintenance
Prior to works Client Rep / Linmac Meeting Record
Services Works Kick Client Rep
commencing Manager and Minutes
Off Meeting
HR/ Linmac
Prior to Document /
Inductions All personnel Manager
mobilisation Electronic
Administrator
Document /
Tool Box Meeting Weekly All personnel Supervisor/ HSE
Electronic
Linmac
OSH Alerts & Deemed
As required Nominated Letter drops
Bulletins appropriate
Manager
These include:
wide load, escort requirements, travel times and rules for travel etc. as per
WA Road and Traffic Authority etc.;
Vehicle is correctly loaded and not overloaded, (weight distribution,
hazardous materials, etc.);
vehicle and driver shall comply with all specific site and works requirements
(dress code, driver PPE, etc.) drivers not complying to the sites requirements
will not be permitted to leave the cab and will be escorted at all times;
correct access procedures and routes used (site office/laydown area
location), including all required site documentation;
imminent delivery or pick up has been adequately notified to site, and is to be
met with appropriate unloading or loading facilities;
no person/s is permitted to be on or climb onto an open tray without
appropriate fall protection, safe access/egress;
the use of over centre binders to secure loads are not permitted, ratchet type
binders or webbing straps shall be used for these tasks;
Due to the inherent risks associated with lifting, moving or relocating
transportable buildings, this task shall only be conducted using a crane. The
use of a Tilt-Tray can be used for Tilt off only after a risk assessment has
been completed and approval from the clients designated person has been
granted.
The Driver must not participate in the loading or unloading of loads unless
fully inducted for the specific site and deemed competent to do so.
5.16.19 Working at Heights
A Working at heights permit and a risk assessment or JHA shall be performed for all
activities that present a risk of a person(s) falling or being struck by falling objects,
and appropriate control strategies implemented. Emergency procedures for retrieval
of personnel in the event of a fall from height or equipment failure at height shall be
established prior to the work activity. Systems will be established to prevent objects
from falling from a height, and appropriate barricading and signage (Exclusion zones)
will be established on lower levels.
Only persons who are competent, and who have completed the appropriate
competency training, shall perform work at heights and utilise fall arrest systems.
Where reasonably practicable, the risk of falling shall be eliminated or mitigated
through the provision of fall protection strategies such as:
provision of edge protection;
use of a scaffold or other suitable working platform;
Use of fall arrest or restraint equipment.
Where required, fall restraint devices are supplied they will comply with
Australian Standards (AS 1891.1 Industrial Fall Arrest Systems and Devices,
AS 1891.4 Industrial Fall-Arrest Systems and Devices - Selection Use and
Maintenance) and be used in accordance with statutory requirements.
5.16.20 Confined Space
Confined space entry procedures shall comply with Standards Australia AS/NZS
2865: 2001 - Confined space work will proceed only after alternative methods of
performing work are unable to be identified and the applicable work permits approved
(Refer to Permit System Process in Section 5.14.3). Only competent persons, who
hold the appropriate competency, shall undertake confined space work.
A Risk assessment and confined space permit shall be in place prior to any
commencement of works in a confined space.
It is the works Supervisors responsibility to ensure that all permit conditions shall be
adhered to.
AS- 2865 Safe Working in a Confined Space.
5.16.21 Excavation
Prior to conducting excavations and trenching work, an Excavation (Dig) permit shall
be obtained and permit requirements implemented. Linmac will comply with the
clients Excavation HSE Guidelines which requires an:
Excavation Clearance Permit - The purpose of this Permit is to ensure that
excavation or penetration of the ground to a depth in excess of 150mm has been
assessed to ensure there is no potential to contact underground services
(Electrical, water, gas etc.)
5.16.22 Cranes and Lifting Equipment
Linmac will provide adequate Notice to the clients nominated persons prior to cranes
being mobilised to any site. All cranes and other lifting equipment shall be inspected
by a competent person with the completed pre-mobilisation inspection forms
presented to the Linmac Works Manager or nominee; this requirement shall include
all short and long term hire plant/equipment.
All personnel must be trained, competent and authorised to operate cranes, set up or
rig loads, provide signals for controlling lifts or inspect, maintain or test cranes,
hoists, personnel cages, lifting or rigging equipment.
Crane operators shall be certified and deemed competent for each make and model
of crane they operate, with their competencies assessed, verified, documented and
recorded on the training matrix by their employer.
All rigging equipment shall be inspected and tagged on a quarterly basis with an
electronic copy of this register forwarded to the Linmac Works Manager on request;
these items include but are not limited to:
slings, shackles, chains, wire ropes, plate clamps, hooks, etc.;
cylinder, drum and other assorted lifting cages;
chain blocks, beam clamps;
Man cages.
Winches.
All lifts will be subject to a risk assessment and any lift that is more than 80% of the
safe WLL of the equipment (at any radius), any dual or multiple crane lift, any critical
lift (e.g. Over process piping, power lines, live conveyors etc.) and any lift exceeding
20 tonnes will require a Lift Study and Lift Plan to be completed and approved by the
Linmac Works Manager or his nominee and the nominated site person prior to the
commencement of the works. All other lifts require the completion of a crane lift take
5 JHA risk assessment.
All operators of vehicle loading cranes (VLC) less than 10mt must be trained and
deemed competent for the Vehicle Loading Crane (VLC) being used.
All operators of Vehicle Loading Cranes (CLV) greater than 10mt must be trained,
hold a Worksafe certification class CV and be deemed competent for each make and
model of Vehicle Loading Crane (VLC) being used.
A risk assessment and JHA shall be conducted prior to each lift and signed off by all
personnel involved in the lift.
Crane load charts applicable to the Vehicle Loading Crane (VLC) and the control
operation identifications must be clearly visible to the operator.
A pre-start check must be completed and documented, the cranes working radius
demarcated with persons not involved in the lift to remain outside the demarcation.
The crane shall not be left unattended while in use.
The crane boom shall not be able to pass over the active operator control station with
the operator remaining clear of the working radius at all times. Where the operator
has restricted visibility of the load or hook a DG shall be used.
Tag lines will be secured to all loads being lifted by the means of a suitable knot i.e.
bowline (shark hooks and the like are not permitted to be used on the end of any
tagline).
Loads shall not be lifted over buildings unless all relevant risk assessments have
been completed approvals granted and all non-essential personnel removed from the
lift area.
Due to the inherent risks associated with lifting, moving or relocating transportable
buildings, this task shall only be conducted after the following has been undertaken:
The lifting locations on the building have been engineered designed as a lifting point
by a duly competent person (Engineer) and signed off on;
A lift study to ascertain the centre of balance, lift radius, lifting equipment to be used
has been undertaken; and
All other requirements pertaining to lifting and cranes have been met.
5.16.23 Earthworks and Civil works.
Contractors employed to provide Minor Earthwork related tasks under the conditions
of the contract must ensure that the equipment proposed for the works is fit for
purpose and comply with the Site entry requirements and that all equipment
operators are adequately experienced and competent to operate the equipment
provided.
Contractors employed to provide Minor Earthworks must ensure their operations
manuals and associated HSMP are fully reviewed and approved prior to mobilisation
to Site. Competency and qualifications of all crew members must be documented
and provided to Linmac Works manager or nominated person prior to mobilisation.
Our objective is to minimise impacts to the quality and quantity of surrounding
surface and groundwater resources.
To minimise disturbance to natural surface drainage and groundwater quality and
ensure that all land clearing/disturbance is minimized, associated hazards have been
assessed and authorization has been obtained prior to works being carried out.
Minimise the transport of sediment from the works area and identify environmental
hazards related to water management and sediment control, diversion of natural
drainage flows resulting in upstream ponding and downstream scouring and erosion.
All maintenance waste will be deposited and stored within onsite bulk collection bins.
Recyclable materials will be disposed of separately at an approved recycling disposal
point.
All putrescible wastes will be stored within containers compliant with statutory
requirements and regularly disposed at the clients nominated landfill facility.
Monitoring of the site waste management will comprise supervision and inspection of
ongoing disposal activities.
Inspection of workplace and work in Work Team Supervisor and Site Safety
Daily
progress by work team Advisor
Inspection of overall workplace and
Site Manager and Site Supervisors Weekly
work in progress
Regular formal inspections undertaken by site supervision of all workplaces and work
in progress shall provide for:
Checklists used to be developed to suit site specific requirements.
Inspection reports published on safety notice boards.
Findings discussed in safety meetings.
Reports retained in site files and available for review on request.
OSH records will be archived to prevent damage and loss for a set period determined
by legislative requirements and Linmac company policy.
Records regarded as confidential or propriety, disposal shall be via a secure disposal
method and all other records may be disposed of via normal methods.
6.4 Health and Safety Audits
The Linmac OSH Management System will be audited at regular intervals to assess
compliance with agreed procedures, identify non-compliance and instigate corrective
action where required.
An internal Audit Program schedule shall be maintained with such scope as to
ensure that all aspects of the OSH Management System, Plan and procedures are
audited. These shall be carried out quarterly, with results recorded on an Audit
Checklist and required corrective actions in the Corrective Actions Register. The
purpose of these audits is to verify that the key elements of the OSH Management
System are being followed.
The frequency of internal audits shall be determined according to the results of
previous audits and the significance of individual system activities. In any event, all
aspects of the OSH Management System shall be audited at least once per year.
The audits shall include an evaluation of:
Activities, processes and work areas
Practices, systems, procedures and instructions; and
Documentation
Audits shall be performed in line with the Audit and Review Procedure.
Suitably qualified personnel who are not directly responsible for the area or activity
being audited will undertake the audits.
The Directors shall review and agree to the corrective actions necessary to correct
deficiencies identified during the audit.
The completed forms shall be reviewed at the monthly Management Meetings.
7 Management Review and Improvement
The Works Manager shall review the OSH Management Plan and associated
documentation on a quarterly basis to ensure their continuing suitability and
effectiveness in preventing workplace incidents and impact to the environment. The
review shall take into account items such as:
Review of objectives, targets and performance
Changing legislation
Clients expectations
Supplier/subcontractor performance
Audit reports
Trend analysis from incident reports
Site reports
Employee Feedback
Training needs
Records of these reviews shall be documented and maintained.
The Directors shall ensure that the responsible parties implement actions
expeditiously and that adequate records are available to verify that the actions have
been effectively implemented.
Management review shall evaluate the performance of the overall OSH Management
System against the documented policies, objectives and targets for the purpose of
identifying opportunities for improvement on a quarterly basis.
The Linmac Works Manager/HSE Advisor will review OSH performance in the light of
workplace inspections, incidents and reported hazards, and shall advise management
of any items requiring action.
Responsibilities When
Works Manager
Responsibilities When
Responsibilities When
Supervisors
Responsibilities When
Accountable for the OSH performance of all personnel under their control Ongoing
Supervise and guide employees to perform their work safely Ongoing
Comply with statutory requirements (including Duty of Care) Ongoing
Involvement and attendance at OSH meetings As required
Review and close out incident / injury reports As required
Conduct JHAs with all persons under their control As required
Report all incidents and hazards to management Ongoing
Investigate all incidents in their area of control As required
Ensure personnel understand emergency response procedures Ongoing
Train, instruct and remind employees of safe work methods Ongoing
Monitor the use, storage & maintenance of PPE provided Ongoing
Participate in HAZID workshops and Audits Start of Works
Motivate employees to report all incidents and injuries Ongoing
Plan and incorporate OSH into all work plans and activities Ongoing
All personnel
Responsibilities When
Sub-Contractors
Responsibilities When
Through the development and implementation of a Health and Safety Management System,
Linmac Bearing Equipment Pty Ltd (LBE) is committed to ensuring employees, contractors,
visitors and the public are not exposed to health and safety risks arising from the conduct or
activities of the Company. Activities will be performed in a manner to minimise risk to the health
and safety of all employees, contractors, visitors, customers and the community.
Appropriate training will be provided for all employees (and any subcontractor when required) to
meet legal, company and personal obligations.
Linmac Bearing Equipment will, as far as is reasonably practicable, meet the requirements of
Jurisdictional Acts, Regulations, Codes and AS/NZS 4801.
To achieve these objectives Senior Management and Supervisors will:
On an individual and collective basis proactively identify workplace hazards, conduct risk
assessments and implement controls where appropriate.
Control risks, implement training, and carry out systems surveillance and workplace
audits.
Comply with relevant Jurisdictional Health and Safety Legislation.
Seek to continually improve Health and Safety performance by setting measurable
targets and provide adequate resources to obtain those targets, continually monitor, audit
and review the management system.
Engender employee recognition of and a desire for, ownership of the Safety process
fostering an egalitarian and consultative approach to Safety matters.
Maintain appropriate communication with stakeholders.
Facilitate prompt treatment and appropriate rehabilitation programs for employees
affected by workplace injury or illness.
Maintain transparent Safety process for employees, customers and inspectorates
..
Lindsay McCoy
Managing Director Date: 1/11/12
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