Requisitions & Direct Orders - Requisitions & Direct Orders brings Web-

based Requisitioning and Direct Ordering to the employee desktop

via a standard web browser. This allows you to automate your
otherwise paper-based Requisitioning processes. Your employees
are given access to ordering from standard or custom catalogs,
predefined kits, or they can initiate a free-form request.
Additionally, you can also give your employees the option to order
items directly from a Supplier where contracts are already in place.
This eliminates the need for Purchasing to be involved in repetitive,
low value transactions.

eProcurement allows your employees to perform on-line inquiries,

thereby enhancing employee self-service. This empowers users to
check the status of Requisitions, approval sign-off and open
Purchase Orders without having to call the Purchasing Department.
Some of the additional features of this product include:

Standard, Kit and Template Orders all supported

Supports expense or capital procurement
Amended Orders
Duplicate a previous request
Order for someone else
Order from a Frequently Ordered Item list
Catalog search by Item, Description, Commodity, Supplier, and User Defined
Default user preferences
Hold File for partially completed orders
Web-based Orders Direct to Suppliers
Punchout to suppliers web sites
Items from multiple catalogs on one order
Order tracking performed and available for review in Real-time
Supports attachments to requisitions

Approvals - The web-based workflow of the Approvals and budgeting

module streamlines your requisition approval process. Approvals
can be routed via the browser or through the existing Email system.
There is also the capability of having multiple levels of approval
based on line items or total value of the Requisition. The optional
Budgeting Module is integrated with the Requisitioning/Direct
Ordering component of eProcurement. It helps ensure budgetary
compliance during the Requisitioning process. The approval process
can verify budget allocations and have complete drill-down reporting
capabilities.

Electronic Approvals
Email notification for pending approvals
Workflow established by Cost Center, Commodity, Account Code and
Department
Out-of-Office check-off routes requests to alternate approver
Parallel and serial approval routes available
One-Click approval of all requests available
Unlimited approval levels
Create Ad-hoc approval routes on-the-fly
Time and date stamped approvals provide complete audit trail
User Defined allocations and calculations
Drill-down through multiple reporting dimensions

Purchasing eProcurement is a complete, function-rich Purchasing

system which interfaces seamlessly with the Requisitioning system.
Once a requisition is approved it is automatically routed to the
Purchasing system, eliminating data re-entry. Requisitions can be
routed automatically to a Buyers Queue or can be assigned on an
individual basis to a Buyers In-Box. The Purchasing system
provides the capabilities for standard Purchase Orders, Quotes,
Contracts, Blanket Orders and Service Orders. Requisitions can be
split or consolidated as required based on the rules you have setup.
Some of the additional features of this product include:

Converts Requisitions to Purchase Orders

Purchase Orders, Contracts, Blanket Orders, Service Orders, Leases, RFI,
RFQs all supported
Define customized Order Types and Business Rules
Default values for PO fields
Unlimited Item Description
Supports orders for catalog and non-catalog items
 Order items without Item Numbers
Supports attachments to Purchase Orders
Supports revisions and change orders
Assigns PO Numbers automatically or manually
Dynamic display conveniently shows Master File information
Simple one-screen creation of Purchase Orders
Create Purchase Orders from Requisitions, Templates, Catalogs or Free Form
Can create a PO without a Requisition
Can generate orders based on historical data using templates and PO history
card
Multiple User Defined Fields available
Customizable PO form
Hold file for partially completed POs
Print variable footers on PO copies
Interfaces with browser-based Receiving
Can update Master Tables on-the-fly while creating POs (Suppliers, Buyers,
Ship-To, etc.)
Sends orders by FAX, EDI, or Email (plain text, ASCII,well formed XML)
Interfaces with P-Cards and P-Card Module
Provides Audit Trail of all transactions
Includes vendor performance analysis tools
Eighty standard Management Summary reports
Split line items for costing by Account Code and Cost Center
Receiving - The Receiving module allows you to perform either
centralized or remote receiving through eProcurement. You are able
to control the receiving functions in many ways. Furthermore,
receipts can be processed at one centralized receiving location, at
remote points on an employees desktop, or by any combination of
the two. Some of the additional features of this module include:

Browser-based Receiving
Receive full or partial shipments
Open Order and Receipt History Inquiries
 Six (6) receipt types
Supports returns
Select orders by Supplier, Requisitioned, Item Number or Purchase Order
Direct interface to Inventory Control
Capability for lot number and serial number tracking
One-click feature receives all line items on a PO
Complete transaction history
Receipts automatically update PO status
Direct interface to Purchasing and Invoice Matching
Fully integrated with handheld RF Bar Code units
Receiving suspense capability for goods received but not approved for
quality and inspection

eCatalog Management - The eCatalogs module allows you to download

and maintain your suppliers eCatalogs. Additionally, you are able to
download a subset of your suppliers eCatalog. Tools are provided to
send orders directly to your existing preferred vendors, manage
your Suppliers, control Contracts, Blanket Orders and Releases that
are consistent with your business processes. Catalogs can be
updated through PurchasingNet Catalog Management services or by
yourself.

Automatically polls and downloads new Supplier content

Allows import of Supplier catalogs upon request
No 3rd party hosting fees or transaction fees
Imports a variety of file types (ASCII, HTML pages, well formed XML, ODBC
data sources, etc.)
Supports XML with a DTD and Microsoft XML Record Sets using ADO
Load pictures of catalog items
Inventory Control - Allows you to perform web-based inventory
management with multiple sites, branches, or warehouses.
eRFX and Auctions - Electronic RFI, RFP, and RFQ Management
Contact management - Fully automated contact management solution