Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
Fundamentals
Student Guide
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D50792GC20
Edition 2.0
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Copyright 2009, Oracle. All rights reserved.
Disclaimer
This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and
print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way.
Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display,
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of Oracle.
The information contained in this document is subject to change without notice. If you find any problems in the document, please
report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not
warranted to be error-free.
If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United
States Government, the following notice is applicable:
Trademark Notice
Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective
owners.
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Table of Contents
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Content Zones................................................................................................................................................2-19
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Stores .............................................................................................................................................................2-20
Shopping........................................................................................................................................................2-21
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Overview of Checkout...................................................................................................................................2-23
Approval and Document Creation .................................................................................................................2-24
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Overview of Receiving..................................................................................................................................2-25
Center-Led Procurement................................................................................................................................2-26
Agenda...........................................................................................................................................................2-27
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Oracle iProcurement Shopping Data Flow ....................................................................................................2-28
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Oracle iProcurement Submit Request Data Flow .........................................................................................2-30
Agenda...........................................................................................................................................................2-32
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Oracle iProcurement Setup Overview ...........................................................................................................2-33
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Oracle iProcurement Setup Steps ..................................................................................................................2-34
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Summary........................................................................................................................................................2-35
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Oracle iProcurement Content Management .................................................................................................3-1
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Oracle iProcurement Content Management...................................................................................................3-3
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Objectives ......................................................................................................................................................3-4
Procurement Process: Oracle iProcurement...................................................................................................3-5
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Agenda...........................................................................................................................................................3-6
What Are iProcurement Catalogs? ................................................................................................................3-7
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Why Use Catalogs? .......................................................................................................................................3-8
What Is an iProcurement Store? ....................................................................................................................3-9
Where Does the Catalog Content Come From?.............................................................................................3-10
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Sample XML Administrative Section............................................................................................................3-47
Sample XML Data File Structure ..................................................................................................................3-48
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Sample XML Document Header Section ......................................................................................................3-49
Sample XML Document Lines Section .........................................................................................................3-50
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Sample XML Data Item Section....................................................................................................................3-51
Sample XML Data Price Section...................................................................................................................3-52
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Loading Local Catalog Images ......................................................................................................................3-53
Sample Uploads for Image Files....................................................................................................................3-54
Maintaining Items and Prices ........................................................................................................................3-56
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View Loader Job Status.................................................................................................................................3-57
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View Document Upload History ...................................................................................................................3-59
Agenda...........................................................................................................................................................3-60
Catalogs, Content Zones, And Stores ............................................................................................................3-61
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iProcurement Catalog Administration: Manage Stores ................................................................................3-62
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Content Zones................................................................................................................................................3-63
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Why Content Zones? .....................................................................................................................................3-64
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Creating A Local Content Zone.....................................................................................................................3-65
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Applying Content Security Rules ..................................................................................................................3-66
Applying Content Security Rules In Stores ...................................................................................................3-67
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Creating A Punchout Zone ............................................................................................................................3-68
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Creating An Informational Zone ...................................................................................................................3-69
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Creating Smart Forms....................................................................................................................................3-70
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What Are iProcurement Stores? ....................................................................................................................3-71
Managing Stores ............................................................................................................................................3-73
O Agenda...........................................................................................................................................................3-75
Remote Catalog Content................................................................................................................................3-76
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Shopping Category Mapping.........................................................................................................................3-113
Uploading Categories and Descriptors ..........................................................................................................3-114
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Agenda...........................................................................................................................................................3-115
Catalog Search Components..........................................................................................................................3-116
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Types of Catalog Searches.............................................................................................................................3-117
Search Results Display: Paragraph ................................................................................................................3-119
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Search Results Display: Grid.........................................................................................................................3-120
Special Characters in Catalog Searches.........................................................................................................3-121
Filtering and Sorting......................................................................................................................................3-122
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Search Descriptor Characteristics..................................................................................................................3-123
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Searchable Base Descriptors..........................................................................................................................3-124
Search Results Visible Base Descriptors .......................................................................................................3-125
Rebuild Catalog Indexes................................................................................................................................3-126
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Search Engine Setup Impact..........................................................................................................................3-127
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Agenda...........................................................................................................................................................3-128
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iProcurement Catalog Administration ...........................................................................................................3-129
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Setup Considerations .....................................................................................................................................3-130
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Local Catalog Setup.......................................................................................................................................3-131
Profile Options for Uploading Local Content................................................................................................3-132
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Supplier-Hosted Setup...................................................................................................................................3-133
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Marketplace-Hosted Setup.............................................................................................................................3-134
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Profile Options for Punchout .........................................................................................................................3-135
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Agenda...........................................................................................................................................................3-136
Decide on a Catalog Source...........................................................................................................................3-137
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Smart Forms ..................................................................................................................................................4-35
Internally Sourced Requisitions Overview ....................................................................................................4-37
Internally Sourced Requisitions Details ........................................................................................................4-39
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Internally Sourced Requisitions Prerequisites ...............................................................................................4-41
Services Procurement Contractor/Service Request ......................................................................................4-43
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Oracle Services Procurement.........................................................................................................................4-45
Services Procurement: Contingent Labor Flow.............................................................................................4-47
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Oracle Procurement Feature Comparison......................................................................................................4-48
Agenda...........................................................................................................................................................4-49
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Requisition Management Actions..................................................................................................................4-50
Copying Requisitions ....................................................................................................................................4-51
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Canceling Requisitions ..................................................................................................................................4-52
Change / Resubmit Requisitions....................................................................................................................4-53
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Requisition Statuses.......................................................................................................................................4-54
Requester Change Order................................................................................................................................4-55
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Requester Change Order Approval................................................................................................................4-57
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Procure to Pay Lifecycle Tracking ................................................................................................................4-59
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Agenda...........................................................................................................................................................4-60
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Setting Up Oracle iProcurement Responsibility and Function Security ........................................................4-61
Approval and Document Creation .................................................................................................................4-62
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Automatic Purchase Order Creation ..............................................................................................................4-63
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Automatic Release Creation ..........................................................................................................................4-64
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Oracle iProcurement Requisition Approval...................................................................................................4-65
Integration with Oracle Approvals Management...........................................................................................4-67
Workflows Used by Oracle iProcurement .....................................................................................................4-68
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Important Points to Remember......................................................................................................................4-108
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Summary........................................................................................................................................................4-109
Oracle iProcurement Receiving......................................................................................................................5-1
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Oracle iProcurement Receiving.....................................................................................................................5-3
Objectives ......................................................................................................................................................5-4
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Agenda...........................................................................................................................................................5-5
Procurement Process: Oracle iProcurement...................................................................................................5-6
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Key Functionality of Oracle iProcurement ....................................................................................................5-7
Oracle iProcurement Receiving.....................................................................................................................5-8
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Overview of Procurement Receiving.............................................................................................................5-9
Oracle iProcurement Receipt Routing ...........................................................................................................5-10
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Agenda...........................................................................................................................................................5-11
Receiving in Oracle iProcurement.................................................................................................................5-12
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Receiving Orders in Oracle iProcurement .....................................................................................................5-13
Oracle iProcurement Receiving Page ............................................................................................................5-14
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Receiving Home Page Functions...................................................................................................................5-15
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iProcurement Receiving Process ...................................................................................................................5-16
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Finding Your Receipts...................................................................................................................................5-17
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Oracle iProcurement Receiving.....................................................................................................................5-18
iProcurement Receiving Process ...................................................................................................................5-19
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Entering Returns in Oracle iProcurement......................................................................................................5-20
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iProcurement Receiving Process ...................................................................................................................5-22
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Entering Corrections......................................................................................................................................5-23
Difference Between Returns and Corrections................................................................................................5-24
Receipt Header in Oracle iProcurement ........................................................................................................5-25
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Verify Profile Options That Impact Oracle iProcurement .............................................................................6-21
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Requisition Templates ...................................................................................................................................6-25
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Define Information Templates.......................................................................................................................6-26
Set Up Catalog...............................................................................................................................................6-27
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Agenda...........................................................................................................................................................6-28
Additional Implementation Considerations ...................................................................................................6-29
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Training Considerations ................................................................................................................................6-30
Oracle iProcurement Features to Consider ....................................................................................................6-31
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Custom Package Implementation ..................................................................................................................6-32
Page-Specific Customization.........................................................................................................................6-33
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Summary........................................................................................................................................................6-34
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Copyright Oracle 2009. All rights reserved.
Prerequisites
This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.
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Copyright Oracle 2009. All rights reserved.
Additional Publications
Read-me files
Oracle Magazine
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Copyright Oracle 2009. All rights reserved.
Italic
proper noun)
Emphasized words Do not save changes to the database.
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and phrases,
titles of books and Reference Manual.
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For further information, see Oracle7 Server SQL Language
courses,
variables
Enter user_id@us.oracle.com, where user_id is the
name of the user.
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Quotation
marks
Interface elements
with long names
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Select Include a reusable module component and click Finish.
n a e
Arrow
Brackets
Commas
Menu paths
Key names
t e r
Key sequences
U s Select File > Save.
Press [Enter].
Press and release keys one at a time:
Plus signs I n
Key combinations
[Alternate], [F], [D]
Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]
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Copyright Oracle 2009. All rights reserved.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
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This simplified path translates to the following:
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1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
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Summary.
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2.
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(M) From the menu, select Query then Find.
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3. (B) Click the Approve button.
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Notations:
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(N) = Navigator
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(M) = Menu
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(T) = Tab
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(B) = Button
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(I) = Icon
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1. In the navigation frame of the help system window, expand the General Ledger entry.
4. Review the Enter Journals topic that appears in the document frame of the help system
window.
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Copyright Oracle 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Procure to Pay Lifecycle
Sourcing
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Request for quote
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Supplier selection
Contract negotiations and awards O ly
Catalog content management
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Ordering
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Requisition and purchase order generation
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Purchase order management and fulfillment
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Payment
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Reporting and Analysisn
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Supplier performance
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Commodity analysis
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Internal compliance
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Copyright Oracle, 2009. All rights reserved.
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Oracle Procure to Pay Process
Demand
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The procurement process generates and manages requests for the purchase of goods. The
demand for purchase items may be a one-time event or may recur in either predictable or
random time intervals. O ly
Source
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The procurement sourcing process covers the business activities related to the search,
qualification, and selection of suitable suppliers for requested goods and services.
Order
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The procurement ordering process includes purchase order placement by the buying
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organization and purchase order execution by the supplying organization.
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Demand: Requisitions
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Requisitions represent demand for goods or services. Whether you want to provide online
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requisitions to everyone in the organization or limit the number of users who have access to the
system, Oracle Purchasing is flexible enough to meet the needs of your organization. With
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online requisitions, you can centralize your purchasing department, source your requisition
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with the best suppliers, and ensure that you obtain the appropriate management approval before
creating purchase orders from requisitions.
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Requisitions for goods and services:
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Are generated by applications like Inventory, Work in Process (WIP), Advanced Supply
Chain Planning (ASCP) and Order Management
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May be entered manually through Oracle Purchasing windows
May be entered using Oracle iProcurement
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May be imported from external systems
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Copyright Oracle, 2009. All rights reserved.
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Source: RFQs and Quotations
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Oracle Purchasing provides you with request for quotation (RFQ), and quotation features to
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handle your sourcing needs. You can create an RFQ from requisitions, match supplier
quotations to your RFQ, and automatically copy quotation information to purchase orders.
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Oracle Purchasing provides complete reporting to control your requests for quotations and
evaluate supplier responses.
Quotations can be:
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Entered manually
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Copied from an RFQ
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Imported using the Purchasing Documents Open Interface
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Imported using the e-Commerce Gateway
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With Oracle Purchasing, you can:
Identify requisitions that require supplier quotations and automatically create an RFQ.
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Create an RFQ with or without approved requisitions so that you can plan ahead for your
future procurement requirements.
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Copyright Oracle, 2009. All rights reserved.
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Suppliers
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You must define a supplier before performing most activities within Oracle Purchasing and
Payables. Once defined you can:
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Optionally enter a recommended supplier on a requisition
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Use a supplier to issue a request for quotation
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Use that same supplier when you enter a quotation
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Use supplier information for purchase orders
Receive goods or services from suppliers
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Return goods to suppliers
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Pay the supplier for the goods or services purchased
Set up suppliers to record information about individuals and companies you purchase goods
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and services from. You can also enter employees you reimburse for expense reports. You can
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designate supplier sites as pay sites, purchasing sites, RFQ only sites, or procurement card
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sites. For example, for a single supplier, you can buy from several different sites and send
payments to several different sites. Most supplier information automatically defaults to all
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Purchase Orders
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Oracle Purchasing supports four types of purchase orders: standard, blanket, contract and
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planned. There are several methods that can be used to create purchase orders. You can
manually create purchase orders or search approved requisitions and add them to purchase
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orders. Standard purchase orders can be imported through the Purchasing Documents Open
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Interface in a status of Incomplete or Approved. You can automate purchase document
creation using the PO Create Documents workflow to automatically create a blanket purchase
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agreement release or a standard purchase order upon approval of a requisition.
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Once purchase orders are created, they may be submitted for approval. The approval process
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checks to see if the submitter has sufficient authority to approve the purchase order. Once the
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document is approved, it may be sent to your supplier using a variety of methods including:
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printed document, EDI, fax, e-mail, Oracle iSupplier Portal and XML. Once the purchase order
or release is sent to your supplier, they are authorized to ship goods at the times and to the
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locations that have been agreed upon.
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Purchase documents may be created:
By buyers using the AutoCreate window
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Copyright Oracle, 2009. All rights reserved.
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Receiving
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Using Oracle Purchasing, you can process receipts from suppliers, receipts from other
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warehouses or inventory organizations, in-transit shipments and receipts due to customer
returns. You can search for expected receipts based on a purchase order or a customer return
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recorded in Oracle Order Management and then process them to their final destination whether
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it is inventory, expense or shop floor. Oracle Purchasing lets you control the items you order
through receiving, inspection, transfer, and internal delivery. You can use these features to
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indicate the quantity, quality, and internal delivery of the items you receive.
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With Oracle Purchasing, you can:
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Use routing controls at the organization, supplier, item, or order level to enforce material
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movement through receiving. For example, you can require inspection for some items and
dock-to-stock receipt for others.
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Define receiving tolerances at the organization, supplier, item, and order level, with the
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lowest level overriding previous levels. You can define tolerances for receipt quantity, on-
r a time delivery, and receiving location. You can assign looser tolerances to low-value items.
You can set enforcement options to ignore, warn the user, or reject transactions that
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Copyright Oracle, 2009. All rights reserved.
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Invoicing
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Once youve received goods or service from your supplier, youll also receive an invoice.
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Enter invoices manually, either individually or in batches.
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Use the Invoice Gateway for rapid, high-volume entry of standard invoices and credit
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memos that are not complex and do not require extensive online validation.
Automate invoice creation for periodic invoices using the Recurring Invoice functionality.
e r s
Use Oracle iExpenses to enter employee expense reports using a web browser.
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Record credit card/procurement card invoices from transactions the credit card issuer
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sends to you in a flat file.
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Record Oracle Project related expense reports.
Import EDI invoices processed with the Oracle e-Commerce Gateway.
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Import lease invoices transferred from Oracle Property Manager.
Match invoices to purchase orders to ensure you only pay what youre supposed to be
O paying for.
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Payment
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Once invoices have been validated, they can be selected for payment. Oracle Payables provides
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the information that you need to make effective payment decisions, stay in control of payments
to suppliers and employees, and keep your accounting records up-to-date so that you always
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know your cash position. Oracle Payables handles every form of payment, including checks,
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manual payments, wire transfers, EDI payments, bank drafts, and electronic funds transfers.
Oracle Payables is integrated with Oracle Cash Management to support automatic or manual
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reconciliation of your payments with bank statements sent by the bank.
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With Oracle Payables, you can:
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Ensure duplicate invoice payments never occur
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Pay only invoices that are due, and automatically take the maximum discount available
Select invoices for payment using a wide variety of criteria
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Record stop payments
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Record void payments
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Review information on line on the status of every payment
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Overview of Application Integration
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This slide attempts to capture the complex interaction of Oracle Applications resulting from the
Inventory O ly
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Order Management and Purchasing, as well as other Oracle applications can use items defined
in Oracle Inventory. If the item is designated as a planned item, demand can be generated in
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the form of requisitions and sent to Oracle Purchasing where purchase orders or blanket
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Order Management
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releases can be created to replenish inventory levels.
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Customer purchase orders can be recorded in Oracle Order Management. Goods are shipped to
customers as defined by the sales order. After goods are shipped, customer invoices are sent to
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Oracle Receivables and inventory levels are updated. Any customers that are set up in Order
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Management are shared with Receivables and vice versa.
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Receivables
O Oracle Receivables maintains information about invoices received from Oracle Order
Management and other sources. Invoices are sent to customers who respond by sending
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When implementing Oracle Applications, creating a set of books consisting of an accountinge
setting up other applications.
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calendar, currency and chart of accounts is one of the first steps that must be completed before
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Procure to Pay: Oracle iProcurement
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The Oracle iProcurement functionality provides the essentials for the ordering portion of the
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Copyright Oracle, 2009. All rights reserved.
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Copyright Oracle, 2009. All rights reserved.
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Oracle Advanced Procurement
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Oracle Advanced Procurement automates purchasing to make buyers more productive,
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improves management of your supply base and adapts to any procurement process. As the
heart of the Oracle Advanced Procurement suite, Oracle Purchasing provides a rich store of
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policy and supplier information, a robust workbench for buying professionals, and consolidated
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visibility into all spending. Oracle Purchasing turns demand into orders with the least possible
manual work. Configurable automation executes routine transactions without intervention,
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making buyers more productive while enforcing compliance at every step. So procurement
professionals spend less time processing paper, and more time discovering and exploiting new
savings opportunities.
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Web-Shopping Interface Ensures Rapid Deployment and Adoption
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Oracle iProcurement lets you control spending by all employees because it is easy for you to
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implement and for them to use. Oracle iProcurement gives employees an intuitive web-
shopping interface that is instantly familiar to anyone who has shopped online. Powerful search
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features and logically grouped online stores lead users to the products and services they
need. Requesters can place and track orders from any web browser. This web architecture also
O allows rapid deployment to every employee because there is no desktop software to install.
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Copyright Oracle, 2009. All rights reserved.
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Oracle iProcurement In E-Business
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This diagram attempts to summarize the positioning of Oracle iProcurement relative to supplier
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content and some of the closely integrated Oracle Applications.
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Copyright Oracle, 2009. All rights reserved.
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Key Oracle iProcurement Capabilities
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The key function of the Oracle iProcurement solution is to provide robust catalog content and a
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simplified approach to creating requisitions to order from that catalog.
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Copyright Oracle, 2009. All rights reserved.
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E-Business Suite Integration
Oracle Payables
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Accounting for matched purchase orders
Suppliers
Procurement cards O ly
Purchase orders
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Oracle Purchasing
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Blanket purchase agreements
Contract purchase agreements
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Quotations
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Approved supplier lists
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Document controls and defaults
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Oracle General Ledger
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Ledgers
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Procurement Suite Integration
Oracle Purchasing
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Professional procurement management tool
O ly
Complete control over document routing and approval
Complete control over purchase order creation
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Complete control over receiving
Oracle Services Procurement
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Contingent labor procurement
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Integrates Oracle Time & Labor (OTL) for payment through Oracle Payables
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Oracle DBI for Procurement
Daily Business Intelligence reports for Oracle Procurement
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Role-based performance overviews
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Interactive summarization of buyer and supplier performance
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Key Functionality of Oracle iProcurement
Catalog Management
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Purchasable content is made available for shopping from internal or external sources based on
the organizations needs.
Shopping O ly
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Process where users search for, compare, and select items that they need to purchase. Users
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can search the internal catalog, lists, table of contents, and categories. They can also punch out
to either supplier-hosted or marketplace-hosted catalogs to shop. Once found, the items can be
U s
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Requestors enter quantities, billing information, and delivery information in the shopping cart
for their order. Their cart contents are converted to a requisition and submitted for approval.
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Approval and order creation
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Workflow routes requisitions to the correct approvers based on predefined business rules.
Approved requisitions are used to create purchase orders and blanket purchase agreement
O releases. Additionally, approved requisitions can be placed on Sourcing RFQs and auctions.
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Oracle iProcurement Content Management
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These are the sources of loading and maintaining content in the Oracle iProcurement internal
Purchasing. r a
catalog (buyer-hosted). This catalog is different from the supplier item catalog in Oracle
Purchasing O ly
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Identify and load data from Oracle Purchasing.
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Supplier
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Bulk load data from other sources using the iProcurement Catalog Administrator responsibility
Schema
t e r U s
and update online using iSupplier Portal.
I n
Manage catalog structure using XML or the iProcurement Catalog Administrator
c l e
responsibility.
Oracle iProcurement
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Author content online spreadsheet upload.
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Content Zones
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Content zones are the basic containers that hold your shopping content. You place different
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types of items in different content zones. Content zones can be locally hosted in Oracle
Purchasing, supplier-hosted, or hosted in iProcurement.
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Stores
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Stores allow you to organize your catalogs. Stores consist of one or more content zones.
Usage O ly
Source
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Relevance
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Shopping
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Shopping describes the process of finding the correct items for your order and adding them to
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your shopping cart. Depending on the procurement needs of your requestors and the buying
policies of your organization, the setup can be simple or complex.
My Favorites O ly
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If requestors order the same items regularly they can develop a Favorites List by selecting an
item from the search results and clicking the Add to Favorites button. They can then use their
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My Favorites list as the basis for additional Favorites lists they create. Item information in the
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internal catalog.
t e r U s
Favorites List is not updated when the original item is updated in the Oracle iProcurement
Shopping Lists
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Shopping lists are requisition templates that are created in Oracle Purchasing and then
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extracted into iProcurement. An example of a shopping list is an office supplies list. The list
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could contain the standard set of office supplies a new hire would need. See Requisitions -
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Public Lists in the Oracle iProcurement Implementation Guide.
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Overview of Checkout
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Use the checkout process to complete necessary requisition information, copy items from your
Requisition information r a
shopping cart to a requisition, and submit the requisition for approval.
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Requester is prompted to enter all the relevant delivery and billing information required to
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process a requisition. Delivery and billing information initially defaults from the users profile.
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Select approvers
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Requester then selects the approvers, adds notes, and adds attachments as required.
e r s
Note: After a requisition is saved in Oracle iProcurement, it is inserted directly into the same
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Approval and Document Creation
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After the requisition is submitted, it passes through the Requisition Approval workflow to pass
AutoCreate r a
the business rules set up by the company. These rules are set up in Oracle Purchasing.
O ly
Manual Oracle Purchasing process where approved requisitions are picked out of the
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requisition pool by buyers, and then placed onto either RFQs, purchase orders or releases.
Requisition lines can also be placed on Sourcing RFQs or auctions.
Create Documents Workflow
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Using a source document, this workflow automatically creates a purchase document from an
approved requisition. If the source is a blanket purchase agreement, then a purchase order
I n
release is created. If the source is a contract purchase agreement, then a standard purchase
order is created. An approved supplier list is necessary if you want to use blanket purchase
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agreements as source documents and you are using system items. If you are not using a system
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item, but you have a supplier item number, then no ASL is required
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Overview of Receiving
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The approved order is then transmitted to the supplier, the supplier ships the items, and the
Order Transmission r a
requestor then acknowledges receipt of the items.
O ly
The approved order is transmitted to the supplier by mail or facsimile, e-mail, electronic data
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interchange (EDI), or extensible markup language (XML) as set up for the supplier in Oracle
Purchasing. The approved order is also available to the supplier through iSupplier Portal.
Shipment Notification
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Oracle iSupplier Portal.
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Order is shipped and supplier provides notification of shipment by mail or facsimile, EDI, or
I
Receipt Confirmation
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Requestor confirms receipt of order, corrections of receipts, or returns at desktop using Oracle
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iProcurement. Receipt can be done at time of receipt or by response to a confirm receipt
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notification.
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Center-Led Procurement
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In many enterprises the requisitioning, sourcing, ordering, and payment activities are all
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performed in the context of a single business unit and transactions do not cross business unit
boundaries. The Oracle Procurement Suite supports that but can also free enterprises to
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perform their procurement activities irrespective of business unit boundaries. Requisitions that
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are raised in one business unit can reference source documents and be placed on purchase
orders in another business unit taking advantage of supplier negotiations.
a e
The purpose of using a shared service center is for the enterprise to not only source globally
n
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but also be able to identify business unit specific procurement practices. Within Oracle
s
Purchasing this is done by enabling the global agreements only for the business units that need
to use them.
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Oracle iProcurement Shopping Data Flow
iProcurement
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Users search for items using the internal catalog and/or punchouts to external suppliers or
marketplaces. All items selected are placed in the users shopping cart.
Internal Catalog O ly
Content can be uploaded from:
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XML file
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Tab-delimited text (spreadsheet) file
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Content can come from item and category extraction from Oracle Purchasing.
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Punchout to Marketplace (external catalogs)
Shopping in catalogs hosted by third-party sources or by the supplier.
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Oracle Purchasing
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Contributes defaults to the requisition:
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Buyer information
O Document defaults
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Oracle iProcurement Submit Request Data Flow
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Once the shopping cart is complete, it is processed:
iProcurement
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The shopping cart contents become requisition lines during checkout and are submitted for
approval.
Purchasing
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or AutoCreate.
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The iProcurement requisition becomes part of the requisition pool awaiting action by workflow
Workflow
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PO Requisition Approval workflow routes the requisition for approval.
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PO Create Documents workflow creates a purchase order or release from the approved
c l e
requisition.
PO Approval workflow routes the purchase order for approval.
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e-Commerce Gateway
Outbound 850
O Outbound 860
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Oracle iProcurement Setup Overview
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Although some of the setup steps overlap, there are three distinct business process concerns
involved in Oracle iProcurement setup:
r a
Oracle Applications Setup (refer to the Oracle Purchasing Users Guide)
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Oracle Purchasing Setup (refer to the Oracle Purchasing Users Guide)
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Oracle iProcurement Setup (refer to the Oracle iProcurement Implementation Guide)
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Oracle iProcurement Setup Steps
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This is a high level overview. Details will be discussed in each section of this course and a
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c l
Procurement Process: Oracle iProcurement Catalogs
The Oracle iProcurement functionality provides the essentials for the ordering portion of the
of the process. r a
procurement process. In this section we will discuss the catalog content management portion
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Catalog
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A catalog is a collection or grouping of items from which you might search and select a
particular item for purchasing.
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What is an iProcurement Store?
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As organizations have expanded their use of Oracle iProcurement to additional and distinct key
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spend areas, it has become increasingly important to organize content in a way that provides
easy access to a more specific range of goods and services. Using stores, organizations can
O ly
define an intuitive collection of content areas. For instance, Oracle iProcurement could be
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configured to have a Promotional Items store, an IT store, a Temporary Labor store, a
Chemicals store, a Power Equipment store, and an Office Supplies store. Within a store, items
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are grouped into content zones to allow access control.
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Where Does the Catalog Content Come From?
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Catalog content for Oracle iProcurement shopping can come from both internal and external
sources.
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Note: It is important to keep in mind that the Oracle iProcurement shopper is intended to only
O ly
see the online stores that you create as a homogenous catalog. Behind the scenes the content is
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actually loaded into Oracle Purchasing blanket purchase agreements and then made available
to shoppers in an easy to navigate environment. Content can also come from marketplace
a e
and/or supplier punchouts as well.
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Oracle iProcurement Content Management
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You don't define or setup catalogs in Oracle iProcurement. Instead you define content zones.
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Catalog Administrators partition local catalog content into local content zones, define punchout
or transparent punchout content zones, and then assign these content zones to stores. The
O ly
combination of content zones that you assign to a Store determines what catalog content your
Content Type
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users see. This slide indicates sources and uses of content.
a e
Local: Locally hosted catalogs maintained by the buying organization. Provides maximum
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control over content and a requesters access to that content.
Supplier-hosted: A supplier organization provides access to their externally hosted
catalogs.
I n
Marketplace-hosted: A third party organization hosts multiple suppliers catalogs.
l
Commodities
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Direct material: mass-produced mechanical parts; products with pre-negotiated or stable
r a prices; strategic maintenance, repair, and operation (MRO) items (such as packing
O material).
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Local or Buyer-Hosted Content
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This approach is best suited for direct material (example: packing material) and is also referred
O ly
Buyer-hosted content comes from following sources:
l & On
Upload: Supplier creates an XML, cXML, CIFF or spreadsheet (tab delimited text) file,
and the buyer uploads the file using the eContent Manager.
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External or Supplier-Hosted Content
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This approach is best suited for products requiring a high degree of configuration (example:
office furniture).
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Oracle iProcurement refers to this as a punchout catalog. A requester can:
O ly
Click a link on Shopping or Search pages that takes requester directly to the suppliers
Web store.
l & On
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Shop for and select items in the Web store.
Return with chosen items to iProcurement.
e r s
Complete checkout process in iProcurement for the items
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Setup is required by both the catalog administrator in iProcurement and the supplier to
I n
implement a punchout. More information will be provided in the Set Up Remote Content topic.
c l e
Examples of suppliers Oracle iProcurement Customers Link To:
Barnes & Noble
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Dun & Bradstreet
Compaq
O Corporate Express
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External Marketplace-Hosted Content
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Best suited for indirect material (example: office supplies).
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Marketplaces (also known as hubs or third-party hosting services) offer:
O ly
A central repository to which suppliers load catalog items and files.
One-stop shopping for buyers who register or shop directly on the hub.
Marketplace product examples:
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Oracle Exchange
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Ariba Marketplace
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Commerce One MarketSiter U s
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i2 TradeMatrix Procurement
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Choosing Content
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The first and foremost question has to be what kinds of items will your requestors typically be
r a
expected to order. See the earlier slide titled Oracle iProcurement Catalog Content
Management for more details. Some types of items can only be ordered from a supplier-hosted
O ly
catalog because of configuration constraints.
of the work.
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Local catalogs offer maximum control, which of course also means your company does most
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References:
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Requirements of Local Catalogs (Local Content)
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Oracle iProcurement Implementation Guide
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Oracle Procurement Buyer's Guide to Punchout and Transparent Punchout
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Requirements of Supplier-Hosted Content
References:
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Oracle iProcurement Implementation Guide
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Oracle Procurement Buyer's Guide to Punchout and Transparent Punchout
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Requirements of Marketplace-Hosted Content
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If you are using Oracle Exchange as your marketplace also see Oracle Exchange and Oracle
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Sourcing System Operator Implementation Guide and Oracle Exchange XML Transaction
Delivery Guide for Marketplace Exchange.
References: O ly
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Oracle Procurement Buyer's Guide to Punchout and Transparent Punchout
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Utilization of Content
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Another way of describing catalogs is in terms of how Oracle iProcurement requesters access
the content.
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Oracle iProcurement supports the following types of catalogs:
Local content O ly
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Punchout content hosted by a supplier or marketplace
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- Standard punchout where you shop on remote store
- Transparent punchout where your search returns items to iProcurement
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Informational content (special variation of local catalog)
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Control Content Using Content Zones
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So far we have only discussed the actual content to be included in the shopping catalog. This
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content must be organized and access controlled by an administrator.
Catalog Administrators can partition local catalog content into local content zones. Local
O ly
content zones act as containers for subsets of local catalog content and can be assigned to
Stores.
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Stores: Pulling It All Together
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Stores can be configured to include a combination of local catalogs (content zones) , regular
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punchout catalogs, transparent punchout catalogs and even informational catalogs. To ensure
stores are easily configurable by administrators, Oracle iProcurement supports segmentation of
O ly
local content into unique supplier catalogs.
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Punchout catalogs: Requesters can punch out or link directly to a suppliers Web store
(supplier-hosted catalog) or a marketplace Web store (marketplace-hosted catalog). After
a e
selecting items for purchase, they return to Oracle iProcurement and proceed through the
n
checkout process.
t e r s
Transparent Punchout catalogs: Requesters can search for items on an external site
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(supplier-hosted or marketplace-hosted catalog) without leaving Oracle iProcurement. From
the Search Results page, requesters add the items to their cart and proceed through the
c l e
checkout process.
Non-Catalog Requests
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Non-catalog requests can be made using non-catalog request templates and/or Smart Forms.
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iProcurement Catalog Administration
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At the highest level, there are two areas that define the catalog, the catalog content and the
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catalog schema. The content is what the requester sees. The schema controls the structure and
ultimately the usability of the content.
O ly
The iProcurement Catalog Administration home page provides all the tools you need to
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manage both the content and schema in one easy to use work center.
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Creating Local Content
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This section covers the two ways of creating local buyer-hosted content:
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Uploads (bulk loads) to iProcurement from external sources
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Manual entry in Oracle Applications
You can use either or both of these methods to maintain local content.
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Content Type
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Oracle iProcurement Content Management Review
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A local catalog is an internally hosted catalog maintained by the buying organization and
O ly
suppliers. Using a local catalog generally provides maximum control over content and a
requesters access to that content. Supplier-hosted is content maintained and stored at the
n a e
Direct material: mass-produced mechanical parts; products with pre-negotiated or stable
material).
t e r U s
prices; strategic maintenance, repair, and operation (MRO) items (such as packing
I n
Indirect material: office supplies; standard MRO items; products with unstable pricing.
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Oracle Content Utilization Types Review
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These are the official catalog (or content) types as identified in the Oracle iProcurement
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Implementation and Administration Guide and the Oracle iProcurement Help. It is important to
understand the distinction between how catalog content is stored and how it is delivered to the
Oracle iProcurement requester.
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Local Content
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Local or buyer-hosted content is hosted, as the name suggests, by the purchasing organization.
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A single catalog is built with product and services information from multiple suppliers. It is
used by all purchasing staff and has a common user interface, no matter which supplier the
O ly
product or service is ultimately obtained from. Content can be:
Sourcing, Inventory)
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Loaded or directly entered online from Oracle Applications (Purchasing, iProcurement,
a e
Uploaded from any third party content provider.
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Updated directly by suppliers using iSupplier Portal (requires Buyer approval).
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E-Business Suite Local Content
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Oracle E-Business suite categories and items can be easily included in the iProcurement
catalog.
Purchasing categories r a
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Tip: If you are going to use many categories from Oracle Applications, there is an open
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interface for categories in Oracle Inventory. Detailed information on this Oracle Inventory
interface is available from the Oracle Manufacturing APIs and Open Interfaces Manual.
n a e
References: See the Oracle iProcurement Implementation Guide for additional discussion.
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Uploading Local Content
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The Upload process uses CIF, cXML, XML, or spreadsheet (tab-delimited text) file that
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supplier creates and buyer uploads to add large amounts of data to the internal catalog. If only
small amounts of data need to be added or maintained, you can use the online authoring
feature.
O ly
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You can use uploading to add and maintain buyer-hosted content. For example, uploaded items
can augment items already entered into the iProcurement catalog.
a e
You can upload items in addition to items youve entered.
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You can modify items using your upload file. Basically, uploading lets you specify more
information about items than the item master or other sources may allow.
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Before Uploading Content
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If you are using categories from Oracle Purchasing, keep in mind that the existing category
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structure will be reproduced in the Oracle iProcurement catalog. If you are going to create a
category structure in Oracle iProcurement, youll need to create or load these categories using
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schema editing or uploading, and then map these categories to Oracle Purchasing categories.
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Upload Content: Resource Files
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration Home Page > (T) Agreements > (L) Summary > (B)
Upload > (B) Download Resources
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Item Content That You Upload
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This slide details the minimum information you would be expected to include in your upload
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file for a new item. For more complete details see the Readme files available from the
Download Resources page in the iProcurement Catalog Administration Manager.
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Uploading Local Content
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Agreements > Upload
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The supplier (or buyer) creates a content file, and the buyer uploads the file using the
iProcurement Catalog Administration.
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References: See the Oracle iProcurement Implementation Guide for more catalog upload
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discussion.
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Content Upload And Document Types
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When using the content upload feature you must specify the document to which your content is
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going to be added. The three document types are specified in the above slide. The actual
upload is performed in different places within iProcurement depending on which document
type you are updating.
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Global Blanket Purchase Agreement
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1. (N) iProcurement Catalog Administration home page
2. (T) Agreement
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update.
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3. Search for the global agreement you wish to upload items to, select it, and open it for
I n
4. Select Via Upload from the Add Lines list and click Go.
c l e
5. Identify your upload file and related information.
6. (B) Submit
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Blanket Purchase Agreement or Quotation
1. (N) iProcurement Catalog Administration home page
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Automatically Uploading Shopping Categories
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The category you specify for the item doesnt have to already exist in the catalog if this profile
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option is set to Yes; the loader process will add both the item and the new shopping category.
Otherwise, you must use existing categories. See the readme accompanying the upload
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spreadsheet for detailed information on how category and shopping categories are used and
derived.
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Online Content Authoring Flow
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Online catalog authoring complements the batch upload process. While batch upload is
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optimized for large data uploads, online authoring is designed for the catalog administrator to
make small and quick updates to catalog content. These updates are made directly to the
O ly
catalog using the Oracle iProcurement Catalog Administration Web interface.
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Upload Content Authoring Flow
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You can download the example spreadsheet template and readme files. Using these resources,
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you can upload multiple items to your catalog.
1. Create and save a global purchase agreement.
2. Access the agreement. O ly
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3. Download the zip file containing the upload resources (template, lists, and readme file).
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must include the
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4. Complete the spreadsheet. Remember that for each item you upload, at a minimum you
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- Action (ADD, SYNC, etc)
- Description
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- Purchasing Category (if unspecified, the Purchasing default category is used)
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- Price
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- UOM
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O 5. Upload your completed spreadsheet to the system and monitor any errors.
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Sample Item Spreadsheet Upload
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This is a portion of an example spreadsheet (text) upload file. The row and column titles
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The process for uploading data using text files or spreadsheets is straightforward. The
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templates can be obtained from the resource file described earlier in this topic. The zip file
contains the Readme instructions for entering data into the file. After filling in the template you
a e
can upload it following the instructions provided earlier or in the online help.
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Tip: The templates should already have been loaded into a specific directory during the install
for them to be available for you to download. If you encounter any errors there are notes on
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OracleMetaLink that will tell you how to get the templates loaded again.
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XML: More Catalog Control
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The Oracle iProcurement catalog was initially designed to be maintained using XML
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(Extensible Markup Language) files. The spreadsheet (tab-delimited) and other format options
are provided to make interfacing with external suppliers catalogs simpler.
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XML is just another markup language like HTML (HyperText Markup Language). They are
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both subsets of SGML (Standard Generalized Markup Language), the international standard
for defining descriptions of the structure of different types of electronic documents.
a e
Markup languages are generally similar in structure since they tend to group like things within
n
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a begin tag followed by an end tag. The begin tag and end tag have the same name and are
surrounded with separator characters <>. So we could create our own XML to describe a
U
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sentence and it would look like: <SENTENCE>This is my special sentence.</SENTENCE>.
In this example <SENTENCE> is the begin tag and </SENTENCE> is the end tag.
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References: XML: http://w3.org/XML/
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XML Upload Items File Structure
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The XML file that is used to load content into Oracle iProcurement can be generated in a text
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editor, commercial XML generator program, or an XML generator program that you write
yourself. Since XML is a simplified dialect of SGML you should expect the file to follow a
predefined structure.
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Process to Upload an XML File
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Agreement > Upload
t e r U s
Loading an XML file works the same as the spreadsheet (tab-delimited) file, except:
You use the DTD instead of a template to help you create a valid XML file. (Also use the
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Readme included in the download; it contains XML examples.)
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Save the file as a .xml file.
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Uploading Items: Spreadsheet Compared to XML
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As you can see illustrated in the slide above, the basic difference between the spreadsheet file
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that you loaded in an earlier practice and an XML file is just format. The spreadsheet file is
spread out with a column and row relationship. The XML file presents the entire item and its
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attributes all in a sequential sequence.
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Note the use in XML of the begin tag and end tag markers that are part of all generalized
markup languages. The widespread acceptance of XML is due to its being an International
a e
Standards Organization (ISO) data transmission standard and its ease of extensibility.
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Attributes can be added to an XML file without having to modify a process that uses the file.
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With an old style row and column relationship, any new attributes force modification to the
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processing program for it to work.
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References: W3C recommendation for Extensible Markup Language (XML) 1.0 at
c l e
http://www.w3.org/TR/2000/REC-xml-20001006.
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Sample XML Administrative Section
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As described in detail in the Readme file available from the Download Bulk Load Resources
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page in the eContent Manager, the XML bulk load file is composed of several sections:
ADMIN (Catalog Title and other fields in spreadsheet)
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NAME (Name used to identify your file)
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DATE (Date of creation or modification)
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SOURCE (Author of the XML document)
This slide shows a sample ADMIN section.
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Sample XML Data File Structure
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This is a generalized version of the XML file that might be used to add an item. The following
slide detail each specialized section.
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Sample XML Document Header Section
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This section is required, but its fields are used for your own identification purposes only. The
section. r a
XML loader does not validate or store any of the information contained in the document header
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When you specify a Purchasing Document in the user interface during the upload process, the
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loader obtains the proper context from the document you have selected.
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Sample XML Document Lines Section
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This slide shows a sample LINES section. The LINES section is used to maintain your catalog
items and their respective prices.
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Sample XML Item Section
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This slide shows a sample ITEM section. The CATEGORY element identifies the Oracle
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Note that the SUPPLIER_PART_NUM in this section refers to the suppliers item number.
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Other commonly used descriptors for an XML item section are:
l
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PRICE (Note that UNIT_PRICE is the list price for all users. The next slide illustrate the
PRICE section which is used to specify different prices for this item for different
operating units.)
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DESCRIPTION (Description of the item or service. Required on an ADD.)
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UOM (Unit of measure as defined in Oracle Applications.)
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PICTURE (File name of image associated with this item.)
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Sample XML Price Section
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This is an example of another data defining element that can be included in the ITEM section
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of your XML document. This particular sample sets a price discount of 10% when purchased
in a quantity greater than 5. This example applies to everyone but could be limited to a ship to
organization.
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Loading Local Catalog Images
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Images associated with catalog items can be uploaded using either just the file name as loaded
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on a local server or as a URL that links the item to a Web page. Both are accomplished by
providing the file name or the URL in the appropriate section of your upload file.
O ly
For a complete overview of image management, including recommendations on thumbnail
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Sample Uploads for Image Files
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Image files are hosted on the local server:l
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1. For the POR: Hosted Images Directory profile option, enter the directory path you use to
store image files. This path usually corresponds to the MEDIA_DIRECTORY defined in
the ssp_init.txt file. O ly
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2. Ask your database administrator to transfer the pictures to the directory you specified
above. The recommended image file format type is gif or jpeg for maximum browser
compatibility.
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3. Create your catalog file image link:
- For a spreadsheet file Insert a column named Image in your file and populate the
I n
Image field with the file name of the images, such as bluepen.gif.
- For an XML file insert a NAMEVALUE element in the ITEM section with NAME
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populated with PICTURE and VALUE populated with the file name of the image.
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Maintaining Items and Prices
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You can maintain items and their attributes using both upload files and/or online authoring.
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Online authoring is especially useful for small updates, for example price changes.
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View Loader Job Status
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (L) Upload
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From this page you can search for a specific load or for all jobs that you submitted using the
Upload button on the Agreements tab. with a certain status:
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Pending: The job is waiting to be processed.
a e
Running: The job is in progress. For example, for file uploads, the eContent Manager is
n
loading the data.
t e r s
Completed: The job completed successfully. For file uploads, all of your catalog lines
U
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loaded successfully.
Error: For file uploads, the file failed to load because of a format or encoding error (none
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of the catalog lines was loaded), or the file loaded, but some of its lines were rejected
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(successful lines were loaded).
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View Document Upload History
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (L) Upload
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If the load completed with errors, you can view reasons why individual lines were rejected.
(The entire item or price is rejected.) Make these fixes in your file and upload again.
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Tip: If you have trouble diagnosing an error in a job, or if you want to monitor the job in
l
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Oracle Applications, use the Requests window in Oracle Applications or Oracle Purchasing.
The number assigned to your job on the Loader Jobs page is the same as the Request ID in the
errors, if needed.
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Requests window. Use the View Log button in the Requests window to get more details on the
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Catalogs, Content Zones, and Stores
Catalog
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A generic term describing your online shopping content.
Content Zone
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This is an iProcurement term that indicates the type of content and its associated security.
Store
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A store enables you to group content zones and smart forms into a single, searchable store.
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iProcurement Catalog Administration: Manage Stores
iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Stores
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This is the home page for working with content zones, stores, and smart forms in Oracle
iProcurement.
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Content Zones
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Catalog is general term that refers to your online shopping content. However, you don't define
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or setup catalogs in iProcurement. Instead you define content zones. Catalog Administrators
partition local catalog content into local content zones, define punchout or transparent
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punchout content zones, and then assign these content zones to stores. The combination of
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content zones that you assign to a Store determines what catalog content your users see.
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Why Content Zones?
Partitioning
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Partitioning based on items supplier, supplier site, item category and browsing category
information
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Inventory items, items without iProcurement categories may be included or excluded
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Forms:
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Punchout, Transparent Punchout, Informational Punchout Content Zones, and Smart
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Simplified definition pages
Searchable keywords
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All content zones support operating unit or responsibility level security.
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Creating A Local Content Zone
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(N) iProcurement Catalog Administration > (T) Stores > Content Zones
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The Manage Content Zones page is the home page for working with content zones in Oracle
iProcurement.
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Select Create Local Content Zone from the list of actions and click Go.
l
n a e
Select the appropriate include/exclude statements to define this zones content (that is, which
items will be included). Note that you can restrict by both suppliers and shopping categories.
e r s
Select the appropriate security statement to define the access controls for this zone.
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Applying Content Security Rules
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Since rules about supplier content can exist in a content zone along with rules about category
ANDed together r a
content, when both are defined the restrictions they create are both in effect. The rules are
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Applying Content Security Rules in Stores
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Since stores are defined in terms of content zones, there could be a case where a store
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contained multiple local content zones. Also, each content zone could have its own supplier
and category rules. In this case the content available from the store are the items which meet
O ly
either of the content zones rules. The content available from one content zone appears along
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with the content from the other store. The rule sets are ORed together.
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iProcurement Catalog Administration: Manage Stores
iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Stores > Content Zones
O ly
Select Create Punchout Content Zone or Create Transparent Punchout Content Zone from the
list of actions and click Go.
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More details regarding setting up punchouts will be covered in the Set up remote content
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topic.
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Creating An Informational Zone
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iProcurement Catalog Administration: Manage Stores
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Stores > Content Zones
Select Create Informational Content Zone from the list of actions and click Go.
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Informational zones are used for general procurement policies and guidance specific to a
information.
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commodity type. They can provide a link to an internal or external web site for additional
e r s
Buying organizations may not choose to handle some types of items and services through the
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Oracle iProcurement requisition system. For example a company may not have any approved
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supplier for flowers. An informational catalog is set up to advise employees to purchase
flowers directly from local florists. The informational catalog would outline company policy,
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describe the process to get a company credit card, some links or phone numbers to the florists,
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and even steps to file the expense report.
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The information is contained on either a web page, in which case you can reference it using a
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Creating Smart Forms
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Stores > Smart Forms
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The Manage Smart Forms page is the home page for working with smart forms in Oracle
iProcurement. Smart forms are used by buyers to request items that are not in the catalog (non-
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catalog requests). A standard default form for these type of requests can be used by clicking the
Non-Catalog Request link in the toolbar. Smart forms allow you to create customized request
a e
forms. This can include default item and supplier information. You can allow overrides to the
n
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defaults or define them as uneditable. Also, you can attach previously defined information
templates to request additional request details.
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What Are iProcurement Stores?
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For most organizations, restricting access to content by role is very important. After
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configuring catalogs and stores, administrators can easily control which are available to
different classes of users within the employee population.
O ly
A store enables you to group catalogs into a single, searchable store. The store should be easy
l & On
for requesters to understand - for example, a store containing all computer supplies or all office
supplies. You can create one or more stores. These stores appear on the Shop page. Requesters
a e
select a store before searching. When requesters search, Oracle iProcurement searches across
n
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all content zones in the store and displays the results. Requesters can also click a store to see
s
the content zones within it. (You cannot search more than one store at a time.) Using their
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preferences, requesters can also select a favorite store to search by default.
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Every punchout, transparent punchout, or informational content zone must be assigned to
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a store to be searchable. (The local catalog is already in the Main Store by default,
although you can assign it to any store.)
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A content zone can be in multiple stores.
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Managing Stores
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Stores
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Oracle iProcurement provides the default Main Store when installed.
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Uploaded content will be in that store unless you specify otherwise.
a e
Additional stores must be created for punchout (external) and informational content.
n
To create a store:
t e r s
1. On the Manage Stores page, click Create Store
U
bytes.
I n
2. On the Create Store page, enter a Store Name. Maximum character limit for Name: 2,000
l e
3. Image: Enter or edit the name or URL of an image that you want to display next to this
c
store. The image displays to requesters on the Shop page. If you enter an image name
r a (such as abc.gif) rather than a full URL (such as http://www.abc.cm/abc.gif), make sure
the image exists in the directory specified in POR: Hosted Images Directory. If
O you specify no image, the store displays its name and description only. (Behind the
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Remote Catalog Content
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Remote or external catalog content simply means that no catalog content is stored on our
servers.
Requester can: r a
O ly
Click a link on Shopping or Search pages that takes requester directly to the suppliers
Web store.
l & On
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Shop for and select items in the Web store.
Return with chosen items to iProcurement.
e r s
Complete checkout process in iProcurement for the items.
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Setup is required by both the catalog administrator in iProcurement and the supplier.
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Oracle iProcurement Catalog Management Review
This slide provides a generic breakdown of catalogs and some suggestions as to how they
r
with two of the four possible catalogs:a
might be used. For our discussion of punchout to to remote catalogs we are only concerned
Catalog O ly
four possible catalogs:
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For our discussion of punchout to to remote catalogs we are only concerned with two of the
n a e
Supplier-hosted: A supplier organization provides access to their externally hosted
catalogs.
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Marketplace-hosted: A third party organization hosts multiple suppliers catalogs.
Commodities
I n
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Direct material: mass-produced mechanical parts; products with pre-negotiated or stable
l
prices; strategic maintenance, repair, and operation (MRO) items (such as packing
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material).
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Oracle Content Zone Types Review
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These are the official catalog types as identified in the Oracle iProcurement Implementation
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Guide and the Oracle iProcurement Help. It is important to understand the distinction between
how catalog content is stored and how it is delivered to the Oracle iProcurement requester.
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What Is Punchout?
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Punchout is protocol for interactive sessions managed across the Internet. It supports user
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interaction with a remote site through communication from one application to another. This
interaction is performed using real-time XML transactions over the Internet.
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What Is Transparent Punchout?
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Punchout and transparent punchout offer the same basic benefitsmainly, the benefit of the
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supplier maintaining its own item information, reducing maintenance costs for the buyer and
supplier, and a single point of access to catalog content regardless of where it resides.
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The main distinctions between punchout and transparent punchout are as follows:
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With transparent punchout, the requester does not visibly access the supplier site.
Transparent punchout accesses the site in the background and returns the items directly to
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Oracle iProcurement, with no changes to the requesters user interface. Requesters
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perform no additional navigation to return to Oracle iProcurement.
Whereas transparent punchout is ideally suited for products with fluctuating prices,
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punchout is ideally suited for configurable products. In addition, the suppliers site may
have special features unique to the industry or to the buyer-supplier relationship that a
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punchout can take advantage of.
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In a transparent punchout, the supplier sets up integration with its search engine to properly
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return search results to Oracle iProcurement. In a punchout, the supplier sets up integration to
access its catalog and provide a mechanism for returning the requester to Oracle iProcurement.
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Oracle iProcurement Punchout Models
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The models described here mention Oracle Exchange since that punchout model simplifies
model 2. r a
some of the technical issues. You could punchout to some other marketplace as well using
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Since the Oracle Exchange catalog contains many suppliers items in one place, with the ability
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to shop and compare common item information, buyers can easily search and compare among
many supplier items using Model 1. Suppliers load their items to the Exchange catalog using
XML or spreadsheet text files.
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Model 4 can be used for suppliers who use cXML (commerce eXtensible Markup Language).
Models 3 and 4 enable the catalog administrator to simply download the suppliers punchout
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setup (also known as a punchout definition) from Oracle Exchange into iProcurement.
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XML: The Language of a Punchout
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In order to standardize the exchange of catalog content and to define request/response
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processes for transactions over the Internet several standards have been created. The
processes covered by these standards include purchase orders, change orders,
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acknowledgments, status updates, ship notifications and payment transactions.
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Be aware that there are other XML DTD standards in use as well including initiatives led by
CommerceNet, RosettaNet, and Information & Content Exchange (ICE). For more
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information about OBI visit www.openbuy.org and for cXML visit www.cxml.org.
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Comparing a Supplier Punchout to an Oracle Exchange Punchout
Here we are comparing the benefits of shopping at a supplier-hosted site to a marketplace-
hosted site.
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Model 1 & 2 Technical Overview
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1. The buyer connects to the Oracle iProcurement server using a browser.
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2. When the buyer clicks a punchout to Oracle Exchange site the iProcurement server will
send an XML punchout request document to the Exchange providing details of the user
and authentication information.O ly
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3 & 4. The Exchange will send an XML Punchout response to the iProcurement server. The
response includes a URL though which the user connects to Oracle Exchange.
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5. The user's browser is redirected to the Oracle Exchange catalog, where the user browses
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the catalog and adds items to the shopping cart.
6a. When the user finishes shopping, the contents of the shopping cart is posted to the users
browser.
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6b. The contents of the shopping cart are added to the users shopping cart in Oracle
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iProcurement. The normal check out will follow in the usual manner.
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Model 2 Technical Overview
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Same as above, but substitute supplier for Exchange. Details can vary somewhat
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Models 3 & 4 Technical Overview
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1. The buyer connects to the Oracle iProcurement server using a browser.
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2. When the buyer clicks a punchout to a Supplier site via an Oracle Exchange, the
iProcurement server will send an XML punchout request document to the Exchange
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providing details of the punchout supplier, the user performing the punchout, and the
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proxy user through which to connect to the Exchange.
3. The Exchange will send a punchout request to the supplier site, providing details of the
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password with which to connect (provided by the supplier when they defined the punchout
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on the Exchange) and the iProcurement user requesting the connection.
4. The supplier will respond with an XML Punchout response document. The response
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includes a URL through which the user will connect to the supplier site.
5. The Exchange will send an XML Punchout response to the iProcurement server. The
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response includes a URL through which the user will connect to the supplier site.
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6 & 7. The users browser session will be redirected to the suppliers catalog, where the user
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Deciding on a Punchout Model
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Assuming you have chosen to use punchout this slide shows the decision flow you should
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consider. The following are the models referred to above:
1 - Oracle iProcurement to Oracle Exchange
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2 - Oracle iProcurement Directly to Supplier-Hosted Catalog
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3 - Oracle iProcurement to Supplier-Hosted Catalog using Exchange (XML)
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4 - Oracle iProcurement to Supplier-Hosted Catalog using Exchange (cXML)
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Punchout Management
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Stores > Content Zones
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Select Create Punchout Content Zone or Create Transparent Punchout Content Zone from the
list of actions and click Go.
Content Zones
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Used by the Oracle iProcurement administrator to create and manage content zone
characteristics. The Manage Content Zones page is used to define the punchout source and
Stores
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access method, as well as details about the actual location of the catalog.
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Used by the Oracle iProcurement administrator to create and manage store attributes. The
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Smart Formse
Manage Stores page is used to define the store name, type, operating unit, and identification.
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You can define smart forms and associate them for specialized requests.
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Basic Punchout Setup Steps
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These are the common setup steps for all punchout models.
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You should always check the Oracle iProcurement documentation on MetaLink for the latest
information. At the time this slide was prepared the following profile options impacted
punchout: O ly
POR: Proxy Server Name
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POR: Proxy Server Port
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POR: CA Certificate File Name
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POR: Transparent Punchout Timeout Limit
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POR: Default Currency Conversion Rate Type
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Other considerations:n
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If the suppliers site is secure (uses an https:// URL):
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- Make sure the suppliers site is on the certificate authorities (CA) list, which is a file
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Supplier Punchout Setup
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Once all of these steps are done, the catalog administrator at the buying company enters the
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supplier URL and password in the eContent Manager setup pages in iProcurement.
For Model 1 (punchout from iProcurement to Exchange) the supplier must:
Register on Oracle Exchange. O ly
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Upload XML or spreadsheet text files to the Oracle Exchange catalog. (Performed on
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Oracle Exchange.)
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For punchouts involving Oracle Exchange (Models 3 and 4) the supplier must:
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Register on Oracle Exchange.
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Define the punchout (for example, specify URL, password, and keywords) on Oracle
Exchange.
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Publish the punchout on Exchange. (At any time, the supplier can hide access to the
punchout by unpublishing it if necessary.)
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References: See the Oracle Procurement Suppliers Guide to Punchout and Transparent
Punchout for more details.
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Administer Oracle iProcurement Catalog Structure
Manage Descriptors and Item Categories: A critical portion of the Online Schema
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consists of categories and descriptors.a
Maintenance features. Schema refers to the structure and organization of the catalog. Schema
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Manage Category Hierarchy: The table of contents presents a hierarchical view of the
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catalog, similar to a book's table of contents. Use the table of contents to view and create
hierarchies of categories and to create browsing categories.
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Map Shoping Categories: Enables you to display different category names to the requestor
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for an existing category.
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Map Purchasing Categories: Mapping categories enables you to link category names
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imported to the catalog to an existing Oracle Purchasing category.
You can perform your administration either by using Schema Maintenance online or by XML
upload.
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Catalog Structure Components
Item categories
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Creating a new category in Oracle iProcurement is easy and gives you the flexibility to change
as your needs change. You could change a category name to reflect a change in your business
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or in the market. Deleting a category might be required if you no longer purchase items in that
category.
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The iProcurement catalog supports a maximum of 50 local descriptors per category, 250 total
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base descriptors, and any number of item and browsing categories. (The more browsing
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Descriptors
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categories you have, the longer the Build Table of Contents page may take to display.)
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Remember that changing local descriptors allows you to change the information for a particular
category. Editing base descriptors changes descriptors for the entire catalog, not just for a
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particular category.
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Local Catalog Structure: Categories
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When we talk about a catalog, we are usually thinking about paper catalogs. These paper
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catalogs are broken down into sections - clothing, home and garden, lighting, and so on. Think
of the category structure you are building as if it were a table of contents to a reference book.
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Within each section there are items, and each item has a description with some relevant
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information for that item. The Oracle iProcurement catalog is designed to enable you to model
your electronic catalog in a way similar to a paper catalog.
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Local Catalog Structure: Items
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Within each category (catalog section) there are items, and each item has a description with
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some relevant information for that item. The information specific to a category of an item is
termed a local descriptor. An example might be that a sofa comes with dimensions, to make
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sure it will fit in your lounge, whereas speakers come with output ratings.
a base descriptor.
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Any information that could appear on every item in every category (like price or description) is
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Note: This discussion of local descriptors is presented here only to assist your understanding of
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the overall catalog structure. Local descriptors cannot be extracted, but must be bulk loaded
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Creating and Modifying the Catalog Structure
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Tip: Use XML files to build your catalog structure. Once you have refined them in the test
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environment it is a simple matter to copy them and load them to the production system.
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Online Schema Maintenance
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iProcurement Catalog Administration Responsibility
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(N) iProcurement Catalog Administration > (T) Schema
From this page you can
Manage base descriptors O ly
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Create item categories and descriptors
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Maintain your category hierarchy (Table of Contents)
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Perform category mapping
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Note: Most catalog administration functions are also available using uploads.
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XML Upload Schema File Structure
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Similarly to the item upload discussed in an earlier topic, you an use a completed XML file to
upload catalog (schema) information.
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Sample XML Administrative Section
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As described in detail in the Readme file available from the Download Bulk Load Resources
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page in the eContent Manager, the XML bulk load file is composed of several sections:
ADMIN (Catalog Title and other fields in spreadsheet)
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CONTRACTS (Contract Reference section in spreadsheet)
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ITEM (item information such as Supplier Item Number in spreadsheet)
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PRICE (price information such as UOM in spreadsheet)
ROOT_DESCRIPTORS (if you want to include additional base descriptors, and
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POR:Load Auto Root is set to Yes)
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This slide shows a sample ADMIN section.
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Manage Base Descriptors
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > (T) Schema > Base Descriptors
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Where descriptors appear in the Oracle iProcurement Catalog:
See the column headings on the Search Results page as a result of a direct search. These
are all base descriptors.
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Local descriptors display on the Search Results page only if the requester got there by
browsing levels of categories.
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The exception to the above statements is when the descriptor has been bulk loaded with
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the Search Visible attribute off.
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Manage Item Categories
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > (T) Schema > Item Categories
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From the Item Categories page you can perform any of the tasks listed in the slide above. For
the most part, it is simply a mater of finding the category you wish to modify and then
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Managing Descriptors
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Type: Text or number. You can additionally choose Translatable Text if uploading, meaning
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you allow the value for this descriptor to vary by language. (If you just choose Text, it cannot
vary by language. You may want Ink Color to vary by language, but Country of Origin not.)
Description: For your own purposes. O ly
Results page.
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Sequence: You can influence the order in which base or local descriptors display on the Search
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Searchable: You can tell the search engine not to search on this descriptor, or to include it in
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searches. For example, your attribute is Ink Color for the category Pens. Someone on the
system enters Red Pen in the search field. If Ink Color is searchable, any item in the Pens
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category with a Red ink color will appear on the search results list. If it isnt searchable, Red
Pen will not return an item with a Red ink color specified in the descriptor.
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Note: It is recommended not to make too many descriptors searchable. The more descriptors
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you make searchable, the longer it takes for the system to conduct searches. Also, if you make
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long values like description searchable, the accuracy of the search is diluted, and if you make
searchable descriptors that are not item detail visible, buyers and catalog authors will not
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Manage Category Hierarchy
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > (T) Schema > Category Hierarchy
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The category hierarchy is a hierarchical view of the catalog, similar to a book's table of
contents. Use the Category Hierarchy page to view and create hierarchies of categories and to
create browsing categories.
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The Category Hierarchy page allows you to create and edit this category structure. This
hierarchical structure can be used to supplement the catalog search capabilities. The table of
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contents is structured using a parent/child model.
The root category and all associated categories are displayed on the Category Hierarchy page.
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Clicking the expand/collapse icon displays all items associated with that category.
Note: Using the HIERARCHY section of the schema bulk load also enables you to create a
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table of contents.
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Sample iProcurement Table of Contents
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In this sample; Office Supplies is a parent category and Ball Point Pens is an child category. If
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you were to select Ball Point Pens there are individual items below it in the hierarchy.
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Map iProcurement Categories
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > (T) Schema > Category Mapping
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Since categories can be created in Oracle iProcurement independently from Oracle Purchasing,
mapping catalog categories to Oracle Purchasing categories is a required step in order to
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When an end user shops for an item in iProcurement they see the catalog category, however,
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when creating the requisition, the iProcurement mapping is considered and the requisition line
uses the corresponding Oracle Purchasing category.
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Map Purchasing Categories
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > (T) Schema > Category Mapping > Purchasing
Category
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The purpose of mapping Oracle Purchasing categories to catalog categories is for display. If
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this mapping is performed, the user will see the iProcurement catalog category description
instead of the Purchasing category when shopping for items in Oracle iProcurement. You
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would want to do this if the category descriptions defined in Oracle Purchasing are not intuitive
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to the Oracle iProcurement catalog users.
Note: Using the Map Categories page, you cannot map Oracle Applications categories to a
(item) categories.
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category that contains subcategories (browsing category); you can map only to the lowest-level
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Shopping Category Mapping
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > (T) Schema > Category Mapping > Shopping
Category
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This is a very simple sample of how you might use the iProcurement Mapping feature. In
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Oracle iProcurement terminology the catalog categories such as My Computer Stuff and My
Networking are referred to as navigation (browsing) categories. The catalog categories like My
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Hub contain orderable items. These categories can be linked to Oracle Purchasing categories
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Mapping Considerations:
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and are referred to as genus categories.
category. I n
You can map multiple iProcurement catalog categories to a single Oracle Applications
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You cannot map a single iProcurement catalog category to more than one Oracle
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Applications category.
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Tip: You can build a hierarchy of categories and as a last step simply link the top of your
O hierarchy (a navigation category) to an Oracle Purchasing category and all categories below
will be mapped as well.
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Uploading Categories and Descriptors
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > (T) Schema > Upload > (B) Upload
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If the auto-load profile options are set to Yes you can load categories and local descriptors with
a upload text file, but XML schema files enable you to perform all online maintenance
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functions and other functions as well. For complete details see the readme files available from
the Upload Schema page in iProcurement Catalog Administration.
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Search Components
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Search engine (interMedia): Method and technology the search process uses to find items in
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the catalog. interMedia database platform services manage rich content (image, audio, and
video) and associated metadata in an integrated fashion with other enterprise information.
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Search descriptors: Influence whether the item appears in the search results. A Search Results
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Visible descriptor influences whether a particular item descriptor (such as Ink Color for pens)
displays on the Search Results page for the item.
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Types of Catalog Searches
The quick search:
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Match all search terms: Each keyword must be found to determine a match.
The advanced search:
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Match all search terms with stemming: Each keyword without an operator must be found
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to determine a match. Using a technique called stemming the search engine also looks for
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words that are derived from the search keywords.
Begins with (or wildcard): The search engine appends a wildcard to the end of each
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keyword without an operator and looks for matches.
Fuzzy match: The search engine looks for keywords without operators that closely
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resemble your item, but are spelled differently.
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Relevance ranking: Relevance is determined by the number of keyword occurrences.
Items containing more of the search words are scored higher.
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individual scores of the search words.
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Search Results Display: Paragraph
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You can select one of two methods for your search results to be displayed, paragraph or grid.
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You set the display method in your Preferences.
The paragraph display includes the images (unless you choose to hide them).
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Search Results Display: Grid
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The grid display shows the search results in a tabular view, allowing easy comparison of many
items.
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Special Characters in Catalog Searches
Search operators
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If you enter % or * in your search word, the system performs a wildcard search. When you use
% or * explicitly in your search word, stemming and fuzzy matching are not performed.
Searchable characters O ly
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You can enter a hyphen (-) or underscore (_), and these will be included in the search. For
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123 and test.
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example, if you enter item-123 test, the search engine looks for items that contain both item-
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All other special characters are ignored
For example, if you entered red, white & blue, the search engine ignores the comma and the
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ampersand and looks for any items containing the terms red or white or blue.
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Additional considerations:
Entry of partial item or part numbers wont match without a wildcard. For example, enter
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AZ2%, not AZ2, to find item numbers starting with AZ2.
Characters that the search ignores are deleted from the string. For example, if you enter
O black&white, the search engine ignores the ampersand and looks for a match on blackwhite.
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Filtering and Sorting
Filtering
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You can filter any of the default base descriptors that the catalog provides except for item
Description, Category, and any of the pricing descriptors (Currency, Price, UOM,
Operating Unit). O ly
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Note that filtering is intended for descriptors that normally contain natural groupings. For
example, the descriptor Manufacturer is likely to contain some values that are the same (a
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finite group of airplane manufacturers, for example). But descriptors like Supplier Item
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number are typically unique. Although you can technically filter by Supplier Item, its not
really intended for filtering.
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Sorting
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You can sort only on item Description, Supplier, Relevance, Category, Unit Price, and
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Functional Currency Price.
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You can select ascending or descending.
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Search Descriptor Characteristics
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When you are planning your catalog structure you must consider the impact that the descriptor
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characteristics have on the search results that your users will see. Are they helping the user
find their results quickly or hindering?
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Searchable Base Descriptors
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These are the catalog base descriptors that are initially set (by default) to be searchable.
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Search Results Visible Base Descriptors
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These are the catalog base descriptors that are initially set (by default) to be search results
visible.
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Rebuild Catalog Indexes
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Rebuilding the catalog indexes is an important step after any major catalog software upgrade.
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However, it is not a required step to be able to use any newly added data.
When a rebuild is required you must consider the consequences of not being able to use the
catalog during rebuild. O ly
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iProcurement Catalog Administration
iProcurement Catalog Administration
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Implementation steps performed in iProcurement Catalog Administration that are related to
catalog content.
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Note that this section is merely a review, these topics were covered earlier in the sequence that
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they would normally be performed
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Profile Options for Uploading Local Content
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Important profile options for local catalog setup. Note that there are many profile options that
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Profile Options for Punchout
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Important profile options for Punchout setup. Note that there are many profile options that
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impact catalog behavior in Oracle iProcurement.
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Decide on a Catalog Source
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We cannot overemphasize the importance of carefully analyzing your organizations
Commodities r a
procurement needs and then choosing the catalog that best fits those needs!
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Direct material: Mass-produced mechanical parts; products with pre-negotiated or stable
material).
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prices; strategic maintenance, repair, and operation (MRO) items (such as packing
n a e
Configured products: Products requiring high degree of configuration, such as computer
t e r U s
hardware or office furniture; specialized services, such as printing or media services;
products with fluctuating prices; extremely large or specialized catalogs, such as chemical
supplies.
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Indirect material: Office supplies; standard MRO items; products with non-stable
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pricing.
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Considerations for Local Catalogs
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Think about where your items and categories are coming from: Oracle Purchasing,
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suppliers (via upload files), or both?
Will you use the descriptors provided by uploading to augment item information for items
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extracted from Oracle Purchasing? If so, which descriptors will you use?
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Depending on your sources of local content, think about how you want to structure
categories in the catalog. Will you use UNSPSC codes? Will you use categories extracted
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from Oracle Purchasing? Will you create your own categories and map these to categories
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in Oracle Purchasing?
t e r U s
Will requesters understand the category structure youve set up in Oracle Purchasing? If
I n
not, youll need to create categories that a requester will more likely understand and map
these to Oracle Purchasing categories. Or, you can avoid mapping by setting up categories
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in Oracle Purchasing that work for both buyers and requesters.
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Are the base descriptors that iProcurement provides enough, or do you need more? If so,
r ayou can use XML schema uploading (or online schema editing) to add or change these.
Do you need to create additional descriptors specific to certain categories? If so, use XML
O schema uploading (or online schema editing) to add these.
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Considerations for Supplier-Hosted Content
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Decide on the punchout model you and your supplier can implement based on the
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capabilities of the supplier and your own preferences.
At a minimum you must map the suppliers categories to your own categories (categories
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in Oracle Purchasing). Figure out the mapping that needs to occur.
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You can also do supplier, supplier site, and UOM mapping, if the supplier uses different
values for these than you do. This is described in more detail in the Oracle Procurement
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Buyer's Guide to Punchout and Transparent Punchout.
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Set up mapping in e-Commerce Gateway. (For via Exchange models, you can also use
Exchange to assist with the mapping.)
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Considerations for Marketplace-Hosted Content
If you use Oracle Exchange as your marketplace you can punch out directly to the
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Exchange, to the myriad items that suppliers have loaded there. Or you can punch out
through the Exchange, enabling the supplier to define its punchout once on the Exchange
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and enabling you (the catalog administrator at the buying company) to easily download it.
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If you will be using other third parties to manage your content determine how much you
want those third parties to manage: will they deliver files to you, which you then bulk
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load? Or do they offer their own service that requestors in your system can access?
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Will you use punchout to access the third partys Web site? Or does the third party offer
other mechanisms for ordering items from their system?
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Procurement Process: Oracle iProcurement Requisitions
This Oracle iProcurement functionality provides the essentials for the ordering portion of the
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procurement process. Here we will discuss the shopping process that leads to the creation of a
requisition in Oracle Purchasing. As you learn about the ordering process, note that Oracle
O ly
iProcurement is a trade name for what the industry calls self-service purchasing or
eProcurement.
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iProcurement Flow
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The slide shows the stages of the shopping flow in iProcurement. Note that not all steps are
required or occur.
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iProcurement Home Page
iProcurement Responsibility
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(N) iProcurement Home Page
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Oracle iProcurements home page provides simple one-click access to searching, shopping,
ordering, requisition management, and receiving features. From the iProcurement home page
you can:
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Search or select items to order (Stores, Shopping Lists, non-Catalog requests).
View the status of your requisitions (My Requisitions, Requisitions).
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View and respond to your notifications (My Notifications).
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View and receive your outstanding orders (Receiving).
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View and modify your default settings (Preferences).
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Review the online help (Help).
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Oracle iProcurement is built upon the Oracle Applications Framework technology. Oracle
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Applications Framework enables system administrators to easily personalize the user interface
in Oracle iProcurement. Examples include showing, hiding, moving, or modifying regions
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Preferences
iProcurement Responsibility
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(N) iProcurement Home Page > Preferences > iProcurement Preferences
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Use the Preferences link at the top of any page to set your preferences. Preferences are used to
control formatting and automatically fill in specific information on various checkout pages.
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Preferences expedite shopping and save time.
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preferences:
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In addition to the iProcurement Preferences, you can set the following self service personal
t e r U s
Regional information like preferred date format and currency (in available date defaults,
MM displays the month as a two-digit number; MMM displays the month as three
character text).
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Notification style and language
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Password
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You can also use the Preferences page to create additional favorites lists.
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Shop For Goods and Services
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Shopping describes the process of finding the correct items for your order and adding them to
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your shopping cart. Depending on the procurement needs of your requesters and the buying
policies of your organization, the setup can be simple or complex.
My Favorites O ly
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If requesters order the same items regularly they can develop a Favorites List by selecting an
item from the search results and clicking the Add to Favorites button. They can additionally
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use their default My Favorites list entries to create multiple additional Favorites lists.
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Shopping List
t e r U s
Shopping lists are requisition templates that are created in Oracle Purchasing and then
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extracted into iProcurement. An example of a Shopping list is an office supplies list. The list
could contain the standard set of office supplies a new hire would need
Search
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Searching in iProcurement makes use of the Context or InterMedia features of the Oracle
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database. Users can search for item names, item numbers, supplier names, and other criteria
O available in your catalog. Users can specify in their the format they in which they wish to
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Basic Shopping Flow
iProcurement Responsibility
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(N) iProcurement Home Page > Shop
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Oracle iProcurement leverages the well-accepted model for web shopping incorporated into top
consumer Web sites. This proven approach allows first-time, untrained requesters to find
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desired items or services (shop) and create requisitions (checkout), while also catering to
experienced requesters by providing increased control and flexibility when creating
requisitions.
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Basic Checkout Flow
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Checkout consists of four basic informational components: delivery, billing, notes and
attachments, and approvers.
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Checkout Step-by-Step
Delivery information:
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Date you want it delivered
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Requester
Location to deliver to O ly
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Different delivery information for
each line item
Billing information:
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Taxable status
t e r U s
Project to bill to
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Approver information: n
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Review your list of approvers
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Specify additional approvers*
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Change first approver*
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Review/Submit
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You may review your requisition before submitting it for approval. You are actually submitting
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the requisition to the Requisition Approval workflow. If your requisition is approved it will
then be submitted to the PO Create Documents workflow to create an order for the supplier.
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Note: Approval is based upon the preparer of the requisition.
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Enter iProcurement Users
Human Resources Responsibility
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(N) People > Enter and Maintain
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Use the People window to enter and maintain basic personnel information such as names,
addresses, work assignment details, and charge accounts for your employees. If Oracle Human
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Resources is not installed, an abbreviated Employees window is accessible through the Oracle
Purchasing application. The discussion here assumes that you have performed all of the
a e
required Oracle Purchasing setup steps.
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User Name
t e r U s
Each user involved in purchasing document creation and approvals must be associated with an
I n
employee name. It is this linking of an employee to a position, a supervisor, and a user name
that provides Oracle Workflow the necessary information to properly control access, route
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documents, and process approvals using either employee/supervisors or position hierarchies. If
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you intend to use position hierarchies for approval routing, its not necessary to maintain the
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supervisor name.
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Overview of Document Routing Option #1: Employee/Supervisor Relationship
As part of your implementation you must determine how your purchasing documents will be
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routed for approval. This is another part of setup that is shared with Oracle Purchasing.
If you choose to use employee/supervisor relationships, you define your approval routing
O ly
structures as you enter employees using the Enter Person window. In this case, Oracle
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Purchasing does not require that you set up positions, allowing you to assign approval groups
to either jobs or positions. Employee/supervisor relationships are defined on the employee
a e
record and must be maintained each time there is a change to the relationship. Each employee
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can have only one supervisor.
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Human Resources Responsibility
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Document Routing Option #2: Position Approval Hierarchy
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(N) Work Structures > Position > Hierarchy
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If you choose to use position approval hierarchies, you must set up both jobs and positions.
While positions and position approval hierarchies require more initial effort to set up, they are
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easy to maintain and allow you to define approval routing structures that remain stable
regardless of how frequently individual employees move within your organization or terminate
a e
their employment. All positions you want to include in your hierarchies must be included in the
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Business Group you set in the Financial Options window.
A single position can be added to one or more hierarchies, but a position cannot appear in a
I n
single hierarchy more than once. You may be build a single hierarchy for use by all document
types, a separate hierarchy for each document type or multiple hierarchies per document type.
l e
Each document type is assigned a default hierarchy, which may be overridden.
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Some implementations create a main hierarchy for a document type along with possibly several
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alternate hierarchies. The main hierarchy is defined on the Document Type window as the
default, with the alternate hierarchies available for overriding the defaulting hierarchy.
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Run Fill Employee Hierarchy Process
Purchasing Responsibility
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(N) Reports > Run
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If your implementation team decides that position hierarchies are to be used, you must run the
Fill Employee Hierarchy process after defining your employees. This process creates an
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employee-populated representation of your approvals hierarchy and should be run whenever
you make a structural or personnel change to your hierarchies or assignments.
n a e
It is recommended that you set up this process to run automatically at predefined intervals.
t e r U s
The process creates an error log which lists all positions to which no employee is assigned, but
having such positions is a benign error that does not hamper system operation.
the name. I n
Important!: This process is only required if you are using position hierarchy approval, hence
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References: See Using Standard Request Submission in the Oracle Applications User
Guide.
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Document Routing Option #3: Oracle Approvals Management
Oracle iProcurement provides the option to use Oracle Approvals Management (AME) as the
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approval engine for requisition approvals. Whether you set up approvals in Oracle Purchasing
or AME, the Requisition approval workflow in Oracle Purchasing handles the approval.
O ly
AME can be enabled for Purchase Requisition, Internal Requisition and Change Order
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Request: Requisition. To enable AME:
Navigate to the Document Types window in Oracle Purchasing. (Seeded as Setup >
Purchasing > Document Types)
n a e
Request: Requisition
t e r U s
Select the Document Type of Purchase Requisition, Internal Requisition, or Change Order
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For that document type, select a Approval Transaction Type. Three transaction types are
seeded: PURCHASE_REQ, INTERNAL_REQ and RCO. The administrator can use the
l e
seeded transaction types or create new ones with AME responsibility.
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Give Access to the Users
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These steps are required to activate a new iProcurement user. Note that since this is a
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discussion of shopping setup, only access through the Personal Home Page is discussed here.
Access through a direct link is discussed in the Oracle iProcurement Implementation Guide.
O ly
Schedule the Send Notifications workflow for Purchasing Documents
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The Send Notifications for Purchasing Documents process starts the workflow process that
sends notifications about purchase documents.
n a e
References: See Overview of Setup in the Oracle Purchasing Users Guide.
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My Notifications Region
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The Notifications region displays Oracle Workflow Alert notifications that you can sort and
To Review: r a
filter. It also enables you to reroute a notification to another person.
O ly
The My Notifications region consists of links to notifications that might require some type
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of action, or that provide you with information related to a business metric.
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n a e
Notifications result from the appropriate Oracle Alert triggering a related workflow.
Oracle Workflow routes the notification to the appropriate recipients responsibility.
necessary.
t e r U s
When you receive a notification, you can click it to view the related details and respond as
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Center-Led Procurement
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The Oracle Procurement Suite supports procurement within a single business unit but can also
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free enterprises to perform their procurement activities irrespective of business unit boundaries.
Oracle iProcurement supports requisitioning against global contract agreements and global
O ly
blanket agreements. These can be created by a central procurement center in your business, and
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then used by other organizations. For example, a requester in the German operating unit can
request an item that exists on a global blanket agreement in Ireland, as long as the global
n a e
agreement is enabled in the German operating unit. Oracle Purchasing will generate a standard
purchase order against the global blanket agreement, and the requester will receive the item
like any other.
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The slide above represents a shared services procurement environment. Center-led
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procurement can also be used to support procurement processes as:
c l e
Decentralized
Centralized sourcing, local execution
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Transfer procurement to local business unit
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Set up iProcurement Shopping Defaults
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Every attempt has been made to simplify the shopping experience. Some of that simplification
r a
comes by way of having information that changes infrequently, like delivery information,
preset as defaults. In the slide above the information in parenthesis indicates where the defaults
are set.
O ly
References:
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Oracle iProcurement Implementation Guide
Oracle Purchasing Users Guide
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Oracle Applications Framework
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Oracle Applications Framework (OAF or OA Framework) is the Oracle Applications
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development and deployment platform for HTML-based business applications. The OA
Framework is composed of a set of middle-tier runtime services as well as a design-time
O ly
extension to Oracle JDeveloper called the OA Extension.
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Durable Personalization and Extensibility
Personalization is declaratively tailoring UI look-and-feel, layout, or visibility of page content
a e
to suit a business need or a user preference. Personalization examples:
n
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Tailor a query result.
e r U s
Tailor the order in which table columns are displayed.
I n
Tailor the color scheme of the UI.
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Extensibility is extending the functionality of an application beyond what can be done through
personalization. Extensibility examples:
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Add new functional flows
Extend or override existing business logic
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OAF / iProcurement Personalization
Benefits of OAF personalization:
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Personalizations survive upgrades and patches
O ly
Admin personalizations available on any component
User personalizations available on inquires
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Administrator can easily disable personalizations for debugging:
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FND_DISABLE_OA_CUSTOMIZATIONS = Y
Personalizations can be translated
e r s
Can implement personalizations on test system
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Personalization feedback is immediate
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Setting Up iProcurement Information Templates
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If the Information Template is associated with an item category, all items belonging to that
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Smart Forms
iProcurement Catalog Administration
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(N) iProcurement Catalog Administration > Stores > Smart Forms
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Requesters may want to procure an item or service that is not found in the catalog. For these
cases, they can use a non-catalog request. The non-catalog request offers the ability to add an
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item or service to the shopping cart based on a description of the item or service.
l
n a e
By default, Oracle iProcurement provides a standard non-catalog request template. The
iProcurement administrator, however, can create multiple non-catalog request templates called
t e r U s
Smart Forms. For example, you can create a Computer Services Smart Form and an Office
Services Smart Form. You can default the following on a non-catalog request template:
intelligence I n
Category to ensure purchases are classified appropriately to ultimately drive better
l e
Supplier Information to ensure preferred suppliers are always used
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Contract Purchase Agreement to drive downstream automation of purchase order
r a creation, ensuring zero buyer intervention. Also ensures the appropriate terms and
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Internally Sourced Requisitions - Overview
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The internal requisitions feature introduced in Oracle iProcurement generally follows the same
O ly
After searching for items in the catalog, internally orderable items can be viewed and selected.
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At this point the user may have the option to manually select and/or modify the source
information, if the POR: Allow Manual Selection of Source is set to Yes. Alternatively, the
a e
iProcurement user can decide to let the application decide which organization or supplier
n
Sourcing and Checkout
t e r U s
should supply the item(s) selected.
I n
Once the user selects an item for internally sourced lines the sourcing logic is triggered (the
source organization and, optionally, the source subinventory are determined). During checkout,
l e
the existing validations are performed as well as additional validations for the internally
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sourced line items. At the end of the checkout process an internal requisition line will have
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been created.
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Internally Sourced Requisitions - Details
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Such items may also be externally purchasable, but they need not be. Therefore, items in the
r a
catalog may be strictly purchasable (internal orders enabled in the Master Item window is set to
No), strictly internally orderable (purchasable in the Master Item window is set to No) or both
O ly
purchasable and internally orderable (purchasable and internal orders enabled in the Master
Item window is set to Yes).
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Item Attributes in Source Organization
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The following attributes must be set for the item in each organization, in order for those
n
Purchasable
t e r U s
organizations to be considered as source organizations:
Transactable
Shippable I n
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OE Transactable
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Internally Sourced Requisitions Prerequisites
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The setup steps for internally sourced requisitions (also known as internal requisitions) are
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similar to the steps required for internal requisitions in Oracle Purchasing. They require
configuration in multiple Oracle Applications.
O ly
At a high level, they are as follows:
Create Internally Orderable Items
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Navigate to Purchasing > Items > Master Items.
Create internally orderable items with the attribute Internal Orders Enabled set to YES.
e r s
Assign to web-enabled purchasing category.
t
Assign to organizations.
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Apply item costs to different organizations. The cost defined in each organization will be
c l e
the transfer price when source by that organization.
Verify that item is inventory-enabled, transactable, shippable, and OE transactable in the
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iProcurement user.
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If all of the above are set accordingly, then internal items will be displayed to the
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References: Oracle Purchasing Users Guide.
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Services Procurement Contractor/Service Request
Oracle Services Procurement leverages the non-catalog request template and the additional
requisitioning. r a
services line types to provide a flexible yet control rich tool for contractor/service
Setup Tips O ly
Prerequisites:
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Oracle Purchasing (Required)a e
Oracle Services Procurement license (Required)
e r
Oracle iProcurement (Required)
Profile options:
t U s
I n
ICX: Days Needed By (The Start Date on the contractor request defaults based on this
c l e
profile option, which is also part of the requesters iProcurement preferences.)
PO: Amount Billed Threshold Percentage
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PO: Enable Services Procurement
PO: Contractor Assignment Completion Warning Delay
O PO: UOM Class for Temp Labor Services
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Oracle Services Procurement
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Oracle Services Procurement automates the entire services procurement lifecycle and supports
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a broad range of service categories including contingent labor, facilities management,
marketing, information technology, and consulting services.
O ly
Oracle iProcurement plays a major role in Oracle Services Procurement when requisitioning
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temporary labor. Oracle iProcurement can also be fully utilized in requisitioning services
through Oracle Services Procurement.
a e
Oracle Services Procurement, if licensed and implemented, provides the following line types in
n
t e r U s
addition to the standard iProcurement quantity and amount types:
Fixed price service (for example, 500 USD for a service; the amount is 500 on the
I n
purchase order; a quantity is not required)
Rate-based temporary labor (for example, a contractor at 100 USD per hour; on the
l e
purchase order, the rate is 100 in the price field, the UOM is hour, and the amount is the
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agreed-upon amount for the labor, plus any additional amount to cover rate differentials
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Services Procurement: Contingent Labor Flow
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This is the contingent labor reporting flow of Oracle Services Procurement. The flow here
Note that: r a
takes places after the selection of a candidate and shows the actions taken once in your employ.
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Service receipts (time cards) are recorded online
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Invoices are automatically created from service receipt
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services lifecycle
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Requesters and suppliers may track the real-time status of the request throughout the
t e r U s
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Requisition Management Actions
iProcurement Responsibility
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(N) iProcurement Home Page > (T) Requisition
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You can manage your requisitions from the Requisitions page. Search criteria is used to find
the requisition requiring action. Once selected from the search results, click the appropriate
action.
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Copying Requisitions
From the Requisitions page:
c l
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1. Select a requisition that you wish to copy.
2. Click Copy to Cart.
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3. Make any changes that are needed, and then click Checkout.
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Tip: Exclude the function View My Reqs Copy from the responsibility to prevent requesters
from using this feature.
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Canceling Requisitions
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Canceled requisitions cannot be re-opened. A buyer in Oracle Purchasing can cancel the
r a
purchase order which would then allow the requisition lines to be cancelled.
Tip: Exclude the function View My Reqs Cancel from the responsibility to prevent requesters
from using this feature. O ly
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Change Requisitions
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Requesters can request changes to the order quantity or amount, need by date, and under some
r a
conditions, price. If the change requests are within tolerances defined by the iProcurment
administrator, they do not need approval by the buyer. Once submitted and approved (if
O ly
required), the Purchasing organization retains appropriate controls and can accept or reject
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proposed changes. As expected, changes to the Purchase Order may result in both a new
revision and immediate supplier notification.
a e
Note: When a change is made to a requisition before any of its lines are placed on an approved
n
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purchase order, the requisition is withdrawn from the approval process. This withdrawal is
s
handled by the requisition approval workflow.
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Resubmitting a Requisition
A user can resubmit any requisition that was either rejected by an approver or returned by a
buyer.
c l e
Tip: Exclude the function View My Reqs Resubmit from the responsibility to prevent
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requesters from using this feature.
References: For more information on requisition changes, see the Oracle iProcurement
O Implementation and Administration manual.
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Requisition Status
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From the Requisitions page, the approval status of a requisition can be determined. Clicking
r a
the Status link displays the approval history of an item. All approved requisitions are placed
directly into the Oracle Purchasing approved requisition pool.
The requisition statuses are: O ly
In Process
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Approved
Rejected
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Return
Cancelled
t e r U s
Incomplete
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Requester Change Order
iProcurement Responsibility
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(N) iProcurement Home Page > (T) Requisition
O ly
The Requester Change Order feature gives requesters the ability to change their request for
goods or services even after the purchase order has been approved. This helps organizations
n a e
The following attributes can be changed:
Need-by Date
Quantity Ordered
t e r U s
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Price for Non-Catalog Request Items
c l e
Cancel Purchase Order Line
If the change is within the tolerances defined by the iProcurement Administrator, the change
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does not require approval. Otherwise, the Requester Change Order Approval workflow handles
the changes that requesters make to a requisition after one of its requisition lines is placed on
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Requester Change Order Approval Workflow
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The Requester Change Order Approval workflow handles changes that requesters make to a
O ly
This workflow performs the following steps:
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After the requester makes the change, the workflow checks the change order attributes in
l
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the PO Change Request Tolerance Check workflow to see if the change requires
reapproval by the requisition approval hierarchy. If it does not, then the requisition is
t e r U s
submitted directly to the buyer for approval.
If the requisition changes require reapproval, then the Requester Change Order Approval
I n
workflow routes the changed requisition through the requisition approval hierarchy.
(Approvers receive a notification of the changes.)
l e
Once the requisition is approved, the workflow sends the changes to the buyer for
c
acceptance or rejection. (The buyer receives a notification of the changes.)
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Once the buyer accepts the changes, the workflow completes and initiates the PO Change
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Procure to Pay Lifecycle Tracking
c l
As more and more procure to pay processes are automated within an organization, individual
r a
employees are taking a much more active role in managing their own requests for goods and
services throughout the procure to pay process.
O ly
To facilitate this process, Oracle iProcurement now provides a comprehensive view of various
l & On
processes and steps throughout the procure to pay flow. Requesters can view exactly where
their Requisition is in the Procure to Pay process and the current status of their Request. For a
a e
given requisition line, requesters can view purchase order status and details, advance shipment
n
t e r
notices, receipts, invoices and payments, if the requester needs additional details, they can drill
s
down into the individual source documents.
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Setting Up Oracle iProcurement Responsibility and Function Security
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Oracle iProcurement comes with default responsibilities, which have their own default function
O ly
security, but you can create your own responsibilities. This setup determines just how much a
user can do in iProcurement. Examples of areas that can be excluded through function security
References:
l & On
include Approvals, Order Status, and Receiving.
n a e
See Oracle Application Setup: Security in the Oracle iProcurement Implementation Guide.
t e r U
iProcurement Implementation Guide. s
See Catalog Management: Creating and Maintaining Local Content in the Oracle
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Approval and Document Creation
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After shopping and submission of the requisition, the requisition passes through the
r a
Requisition Approval workflow and is evaluated by the business rules set up by the company.
These rules are set up in Oracle Purchasing. Now we will look at the processes that affect
O ly
requisition approval and the ultimate creation of a purchase order from that requisition.
AutoCreate
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Manual process where approved requisitions are picked out of the requisition pool by buyers,
a e
and then placed onto either RFQs, purchase orders, or releases.
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Create Documents Workflow
t e r U s
Using a source document this workflow automatically creates a purchase document from an
I n
approved requisition. If the source is a blanket purchase agreement then a purchase order
release is created. If the source is a contract or a catalog quotation then a standard purchase
l e
order is created. An approved supplier list is necessary if you want to use blanket purchase
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agreements as source documents.
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Note: Approval is based upon the preparer of the requisition.
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Automatic Purchase Order Creation
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This slide demonstrates the flow when iProcurement requisitions are created (sourced) from
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Oracle Purchasing documents to create standard purchase orders. Standard purchase orders are
created from global blanket purchase agreements, contract purchase agreements, and catalog
O ly
quotations (the class must be Catalog, which includes catalog quotations and standard
l & On
quotations, not bid quotations). These documents are created automatically based on approved
requisitions and standard approval rules.
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Automatic Release Creation
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This slide demonstrates the flow when iProcurement requisitions are created (sourced) from
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Oracle Purchasing blanket purchase agreements. These releases are created against the
approved blanket purchase agreement automatically based on approved requisitions and
standard approval rules.
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Oracle iProcurement Requisition Approval
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The approval path was discussed briefly in this course in the defining the employee topic.
the requisition. r a
Workflow uses that approval structure to determine whether who has the authority to approve
n a e
User name of person submitting document for approval
t e r U s
Employee name attached to the user name
Supervisor name attached to the employee record
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Assuming the person submitting the document for approval is unable to approve the document,
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workflow routes the document to the notifications in-box of the user name for the supervisor.
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Copyright Oracle, 2009. All rights reserved.
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addition, approvers from different business groups can be manually inserted into the approval
list. As such, the list of values for approvers can include a column containing the business
group of each potential approver.
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Approvers can view the requisition details from the notifications pages, even if the requisition
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was created in a different operating unit. Requisitions that were created in a different operating
unit will not be available through the general requisition status pages nor will they be available
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for modification. The approval action history display includes business group information for
each approver.
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To use global approvers, set the profile option HR: Cross Business Groups to Yes before you
O ly
set up your approval hierarchy, if any approvers in the hierarchy will be employees in different
business groups.
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Integration with Oracle Approvals Management
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Oracle iProcurement provides the option to use Oracle Approvals Management (AME) as the
r a
approval engine for requisition approvals. Whether you set up approvals in Oracle Purchasing
or AME, the Requisition approval workflow in Oracle Purchasing handles the approval.
References O ly
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See the Oracle Approvals Management Implementation Guide for AME setup details.
l
n a e
See the Oracle iProcurement Implementation Guide for details on using AME for
iProcurement requisition approvals.
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Workflows Used by Oracle iProcurement
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Oracle Workflow works in the background to manage events and processes as defined in
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workflow definitions created in the Oracle Workflow Builder.
Tip: It is time well spent to open the key procurement workflows in workflow builder and
O ly
quickly look them over. (Even if you are unfamiliar with Workflow and have no intent of
modifying a workflow.)
Viewing Workflow Files
l & On
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Install Oracle Workflow Builder on your PC.
t e r U s
Download the workflow file to your PC.
- FTP from file system of a test instance
I n
- Download a patch from MetaLink
c l e
- Get from your technical contact
Start the workflow builder.
r a
Open the workflow file name of interest.
Look for an item with a name similar to the Workflow name and expand it.
O Expand the Processes section.
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PO Create Documents Workflow
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The PO Create Documents workflow is initiated by the PO Requisition Approval workflow. It
r a
can be run immediately or run in background mode based on the attribute Send PO Autocreate
to Background on the PO Requisition Approval workflow.
O ly
Refer to the Procurement Workflows chapter in the Oracle Purchasing Users Guide for
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details on changing these attributes.
Is Automatic Creation Allowed? (default is yes)
n a e
If this workflow attribute is set to N, the PO Create Documents workflow will not be used to
t e r U s
automatically create purchase orders or blanket purchase agreements. The Create Releases
program could still be used to generate blanket purchase agreement releases or the AutoCreate
agreement releases.
I n
window could still be used to generate standard purchase orders and blanket purchase
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Is Automatic Approval Allowed? (default is yes)
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If this workflow attribute is set to N, any blanket purchase agreement releases and standard
r a
purchase orders created by the PO Create Documents workflow will have to be approved in a
separate step. In other words, the buyer will have to open the purchase order and click the
O Approve button.
A
access to the workflow. Since it is not necessary to be connected to the database to access the
workflow (it can be a previously downloaded copy), only those individuals who need to access
e
the appropriate connect string.
c l
the database to save changed workflows will need to modify the tnsnames.ora file to include
r a
References: See the Oracle iProcurement Implementation Guide for complete details or
review the workflow itself.
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Accounting Considerations for Oracle iProcurement
Accounting information can flow into the requisition from several sources. The employee
r a
default charge account is part of the employee definition process discussed earlier. See the
portion of this course regarding creating new iProcurement users.
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PO Account Generator Workflow
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The Account Generator process used by Oracle Purchasing builds a charge, accrual, and
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variance account for each purchase order, release, and requisition distribution based on the
distribution's destination type (of Expense, Inventory, or Shop Floor). Budget accounts are
O ly
built only if you are using encumbrances. You must review the default process that Oracle
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Purchasing uses to see if it meets your accounting requirements. You can optionally customize
the Account Generator to build the accounts differently if that is a business requirement.
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Account Creation Overview
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Use the questions in the above slide to help you understand how the charge account is
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generated for the item on your requisition line. If the answer is no then you must continue to
the next question. If the answer is yes the following action takes place:
O ly
1. Destination is inventory? Account is built from the charge account associated with the
inventory organization.
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2. Project related item? Account is built from special project-related logic.
n a e
3. Is the item a system item? Account is built from the charge account associated with the
item.
t e r U s
4. Employee charge account exists? Account is built from the charge account associated
I n
with the employee HR record.
5. Primary charge account in Preferences? Account is built from the charge account
l e
associated with the employee Preferences.
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6. If no primary charge account exists then the requester must manually enter the account
r a number.
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Expense Account Rules
Purchasing Super User
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(N) Purchasing Setup > Financials > Accounting > Expense Account Rules
O ly
When determining the default charge account, the account generator may reference the charge
account defined on the employee record (depending on your setup). Expense Account Rules
category.
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enable you to override one or multiple segments of that default account based on the item
n a e
References: See Oracle Application Setup: Requisitions in the Oracle iProcurement
Implementation Guide.
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Tax Calculation
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Tax calculation is performed by the eBusiness Tax engine. eBusiness Tax is the central point
r a
for tax calculations in the eBusiness Suite of applications. During the creation of the purchase
order, Oracle Purchasing passes shipment and distribution information to the engine. The
O ly
calculated tax information is passed back to Purchasing to complete the purchase order.
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Grants Accounting and Hazard Information (Optional)
Grants Award numbers can be entered along with the project and task information on the Enter
r a
Billing Information page. Grants Accounting will only work if Oracle Grants Accounting and
Oracle Project Accounting modules are installed. You can also enter Project and expenditure
information.
O ly
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Hazard information is usually entered on the Enter Delivery Information page however, the
fields must be enabled in AK Developer. You will find the attributes for the Delivery
a e
Information page in the POR_DELIVERY_MULTI_ROW_R and
n
t e r
POR_DELV_INFO_SELECTED_LINE_R regions.
U s
References: See Oracle Application Setup: Requisitions in the Oracle iProcurement
Implementation Guide.
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Attachments and Special Requisitions
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Control over who can or cannot view attachments is determined by both their designated
Oracle Purchasing. r a
destination (buyer, approver, and so forth) and by the document security structure set up in
Attachments O ly
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The six available attachment destination types are listed in the slide above. Files, URLs, and
text notes that you enter can be attached to the requisition line. Note that only the URL and
a e
text types of attachments can be displayed when viewed in Oracle Applications. The file type
n
t e r U s
may require software that the destination viewer may not have.
Assuming that setup in Oracle Purchasing is complete, iProcurement setup involves creating a
I n
directory for the attachment files on a server that the web server can connect to. The
Attachment File Directory profile must be set with that directory location and name. Purchase
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Order Number Required Requisitions
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Emergency requisitions enable iProcurement to get a purchase order number assigned to this
r a
requisition as soon as it has been submitted. The most common use for this feature is when the
requester needs a purchase order number to complete the order transaction with a supplier.
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Procurement Card Flow
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A procurement card (PCard) is a corporate credit card issued so that the employee can
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purchase items directly from a supplier. Procurement card numbers, if applicable for a certain
item or supplier, are available for selection on iProcurement requisitions only. After the
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requisition is passed into Oracle Purchasing, a purchase order or release is generated by either
a e
Procurement card purchase orders are approved and transmitted to the supplier like any other
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purchase order. They are approved through the approval workflows in Oracle Purchasing, and
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you transmit them to the supplier through facsimile, EDI, XML, or other method as usual.
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Upon receiving the purchase order, the supplier transmits the procurement card information to
I n
the procurement card issuer (for example, a bank). The credit card issuer then sends transaction
files back to Oracle Payables, which automatically generates accounting distributions and
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creates invoices to pay the issuer.
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If a supplier rejects a procurement card order, the buyer can notify the requester of the
rejection. The buyer can cancel the purchase order and ask the requester to resubmit the
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Procurement Card Flow Invoice
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The transaction files from the credit card issuer need to be integrated into Oracle Payables as
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invoices. This process generates accounting distributions and creates invoices to pay the credit
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1. Load AP_Expense_Feed_Lines (use a SQL*Loader script)
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2. Submit the Procurement Card Transactions Validation program. Submit the Credit Card
Transaction Validation and Exception Report from the Submit Requests window. This
a e
report creates default accounting distributions for transactions. This report also validates
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imported transactions and identifies exceptions. Exceptions include:
- Transaction loaded for an employee who is not defined in Oracle Payables
I n
- Transaction loaded for a card number that is not defined in Oracle Payables
- Duplicate reference numbers of transactions posted by your card issuer (the reference
c l e
number is the unique number assigned to each transaction by the card issuer).
3. Distribute Employee Card Transaction Verifications. For notification and verification of
O Process program from the Submit Requests window. This program initiates the Employee
Verification Workflow program and runs based on the level of notification you define at
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P-Card Reconciliation
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The P-card reconciliation process provides the capability to electronically reconcile the P-card
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statements, which are sent by the card issuer and the corresponding purchase orders in Oracle
Purchasing. The reconciliation engine is typically provided by the card issuer and resides in the
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buyers purchasing system. In order to accommodate the reconciliation process, the engine
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needs couple of feeds of information:
Transaction Feed from the p-card issuer containing charges for the billing cycle
a e
Purchase Order History feed from the buyers purchasing system for the billing cycle
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This reconciliation is necessary so that the buyer is able to electronically verify that only valid
supplier purchase orders are included in the invoice(s) that are paid to the card issuer. After
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successful reconciliation between the PO history feed and the transaction feed, the
reconciliation engine sends the reconciled data files to the Oracle Accounts Payable application
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(using the Oracle Accounts Payable Open Interface).
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Code Sets Window
Payables Super User Responsibility
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(N) Setup > Credit Cards > Credit Card Code Sets
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Your card issuer maintains card codes, for example, Standard Industry Classification (SIC)
codes or Merchant Category Codes (MCC), to identify suppliers and supplier types for the
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transactions that your employees incur when using a procurement card.
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You can assign a default account to a card code so that when you import a transaction for that
card code, you can create a default accounting distribution for the transaction based on the card
code for the transaction.
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You define sets of credit card codes in this window. You assign credit card code sets to credit
I n
card profiles. You then assign credit card profiles to credit cards.
Note: The Code Sets window uses the AP_CARD_CODE_SETS and the AP_CARD_CODES
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table to store information on credit card code sets and the credit card codes that are assigned to
c
them. If your credit card issuer provides you with its card codes you can load this information
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Card Programs Window
Payables Super User Responsibility
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(N) Setup > Credit Cards > Credit Card Programs
Fields of particular interest:
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Card Program Name. Name of the credit card program.
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Card Type. Enter the card type for your reference.
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- Procurement ( for procurement cards)
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- Supplier (for Oracle iProcurement only)
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Supplier. Supplier name of card issuer.
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Supplier Site. Card issuers payment supplier site.
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GL Account Sets Window
Payables Super User Responsibility
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(N) Setup > Credit Cards > Credit Card GL Accounts
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Each card holders procurement card is assigned a credit card profile. Each credit card profile
can be assigned one credit card GL set.
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Credit Card Profiles Window
Payables Super User Responsibility
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(N) Setup > Credit Cards > Credit Card Profiles
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You specify the level of employee verification and manager approval required for employee
cards to which a profile is assigned. Additionally, you can define the GL accounts that are
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displayed when a card holder uses SelfService Web Applications to update the status or GL
account of a transaction. You can also define a template GL account for a profile that helps
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build the default accounting distributions for imported credit card transactions.
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Credit Cards Window
Payables Super User Responsibility
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(N) Credit Cards > Credit Cards
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In the Credit Cards window complete the information for each credit card holder. The
following fields are required:
Card Program
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Card Member Name
Card Number
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Employee Name
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Profile Name
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Credit Cards Workflows
Payables Super User Responsibility
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(N) Other > Requests > Run > Procurement Card Transactions Verification
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(N) Other > Requests > Run > Procurement Card Transactions Approval
This step may have been performed by the Payables implementation team.
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P-Card Setup for iProcurement
Purchasing Super User Responsibility
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(N) Supply Base > Suppliers
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Profile Options
System Administrator Responsibility
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(N) Profiles > System
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There are many system profile options relating to Oracle iProcurement and the most
comprehensive and up-to-date list can be found in the Oracle Application Setup: Profile
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Options section in the Oracle iProcurement Implementation Guide.
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Tip: Descriptions of system profile options introduced as part of a feature change (outside of
the standard documentation publishing schedule), can be found in the About Oracle
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iProcurement documents available on Oracle MetaLink.
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Notification Routing Rules
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Notification routing rules save you time and give you flexibility to assign responsibility for
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notification responses for a variety of circumstances. The Workflow Notification Service can
forward some notifications while allowing others to wait in your worklist until you return. This
O ly
service is a basic function of Oracle Workflow and is covered in more detail in the Oracle
Workflow Guide.
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Personalizing the Home Page
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All changes to the user interface require bouncing the iAS server for those changes to take
effect.
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Home Page Logo
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Changing the Oracle logo on the home page to the corporate logo gives a quick and effective
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branding to iProcurement. You can customize the graphic provided with iProcurement as
shown above slide or create something entirely your own.
O ly
If this is a US language installation the graphic file would be found in
OA_MEDIA/US/PORHOME.gif.
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Purchasing News
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Above is an example of the Oracle iProcurement-provided HTML file for the purchasing news.
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Use a standard HTML editor to customize for your organization. If this is a US language
installation the purchasing news HTML file would be found in
OA_HTML/US/PORPNEWS.htm.
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You can also create purchasing news that is specific to an operating unit. Requesters will be
able to view information that is pertinent only to their operating unit when accessing this area
a e
from the home page. See the Oracle Applications Setup chapter of the Oracle iProcurement
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Implementation Guide.
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Purchasing Policies
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Purchasing policies is part of the help system, and therefore comes as a static HTML page. If
OA_HTML/US/PORPOLCY.htm. r a
this is a US language installation the purchasing policies HTML file would be found in
O ly
You can also create purchasing policies that cover the same topic, but in terms appropriate to
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specific countries, regions, or operating units. This can be accomplished by adding an optional
localization code at the end of the anchor_name in the HTML online Help files. See the
a e
Oracle Applications Setup chapter of the Oracle iProcurement Implementation Guide.
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Descriptive Flex Fields In iProcurement
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You can define descriptive flexfields on requisition headers, lines, and distributions.
Setup Steps
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To define descriptive flexfields:
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1. Using the System Administrator responsibility, create descriptive flexfields for any or all
of the following entities:
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- Requisition Headers
- Requisition Lines
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- Requisition Distributions
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Each of these three entities is already predefined in Oracle Applications. In the Descriptive
Flexfields Segments window, they display in the Title field. Query the one you want and
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define the desired flexfields for it.
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Legacy Usage
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Requisition Implementation Considerations Checklist
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Be sure you understand how things used to be done in your system so that Oracle
iProcurement is configured to satisfy those needs and make the job easier.
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Consider changing the wording on the iProcurement pages if it will help your
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organizations users do their job.
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Requisition Usage
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Will requisitions be required for all procurement?
Requisition Conversion
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Will conversion occur or will open requests be completed on the legacy system?
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Will you have automated conversion, manual data entry, or both?
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Data Mapping
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How will your data mapping be done?
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What data in legacy systems will determine values in Oracle Purchasing tables?
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Important Points to Remember
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These are points that might save some time when discussed at the planning stage. For
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example, the View My Groups Requisitions option in the Requisitions page is determined by
the document security setting on the Oracle Purchasing Document Types window.
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Procurement Process: Oracle iProcurement Receiving
The Oracle iProcurement functionality provides the essentials for the ordering portion of the
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Key Functionality of Oracle iProcurement
Requisition Creation
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Process where users search for, compare, and select items that they need to purchase. Users can
search the internal catalog, lists, table of contents, and categories. They can also punch out to
O ly
either supplier-hosted or marketplace-hosted catalogs to shop. Once found, the items can be
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quickly added to a shopping cart. Requestors enter quantities, billing information, and delivery
information in the shopping cart for their order.
Requisition Approval
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Their cart contents are converted to a requisition and submitted for approval. Workflow routes
requisitions to the correct approvers based on predefined business rules. Approved requisitions
Receive Order I n
are used to create purchase orders and blanket purchase agreement releases.
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Process where users specify information about the delivery of their order.
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Oracle iProcurement Receiving
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The receiving process is required to acknowledge the possession of goods or receipt of
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services. This may be required to update inventory, asset, payables, or accounting records.
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Overview of Procurement Receiving
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The approved order is then transmitted to the supplier, the supplier ships the items, and the
Order Transmission r a
requestor then acknowledges receipt of the items.
O ly
The approved order is transmitted to the supplier by mail or facsimile, e-mail, electronic data
Purchasing.
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interchange (EDI), or extensible markup language (XML) as set up for the supplier in Oracle
Shipment Notification
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Oracle iSupplier Portal.
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Order is shipped and supplier provides notification of shipment by mail or facsimile, EDI, or
Receipt Confirmation
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Requestor confirms receipt of order, corrections of receipts, or returns at desktop using Oracle
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iProcurement. Receipt can be done at time of receipt or by response to a confirm receipt
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notification.
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Oracle iProcurement Receipt Routing
Direct Receipt
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Direct receipt limits receipt of items directly to the final destination, also known as dock-to-
stock receipt. The final destination includes expense (the requester), inventory, or shop floor.
O ly
Oracle iProcurement only supports direct receipts.
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References: For more information on receipt routing see the Oracle Purchasing Users Guide.
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Receiving in Oracle iProcurement
Receive (1)
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You receive the actual goods.
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Record receipt (2)
O ly
You can confirm physical receipt of goods using Oracle iProcurement provided you are using a
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receipt routing of Direct Delivery. You can also use the Receipts window in Oracle
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Purchasing. You will not find expected receipts in Oracle iProcurement if the receipt routing is
set to Standard Receipt or Inspection Required.
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Receiving Orders in Oracle iProcurement
iProcurement Responsibility
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(N) iProcurement > iProcurement Home Page > (T) Receiving
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Oracle iProcurement Receiving Page
iProcurement Responsibility
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(N) iProcurement > iProcurement Home Page > (T) Receiving
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The Oracle iProcurement Receiving page allows entry of receipts, correction of receipts, return
of goods to the supplier, and inquiry. It also provides easy access to the most recent
requisitions and receipts.
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Receiving Home Page
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From the Receiving page, you can transact receiving processes against your items or others
items.
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You can set up the iProcurement responsibility to allow buyers to only process their own items
by excluding the functions shown. O ly
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If allowed, OAF personalizations can customize the page as well.
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iProcurement Receiving Process
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In Oracle iProcurement, requesters can receive items, return items, correct items that have been
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previously received, and view their receiving transaction history.
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Finding Your Receipts
When receiving you can search by:
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Requester (Last Name, First Name)
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Requisition Number
Supplier O ly
Order Number
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Shipment Number
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Items Due (Any Time, Next 30 Days)
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Tip: Exclude the function View My Reqs Receive from the responsibility to prevent requesters
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from using this feature.
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Oracle iProcurement Receiving
Receive
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This function allows the requester more control over the information recorded for this receipt.
The receipt date, packing slip number, waybill number, and comments can be entered before
submitting the receipt. O ly
Express Receive
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The express function is a quick method of entering receipts. The receipt date uses the system
date. The packing slip number, waybill number, and comments are not available for entry.
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iProcurement Receiving Process
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In Oracle iProcurement, requesters can receive items, return items, correct items that have been
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previously received, and view their receiving transaction history.
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Entering Returns in Oracle iProcurement
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Once identified, you simply enter the amount, reason, return material authorization (RMA)
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number, and any comments to complete the return.
When you perform a Return to Supplier transaction, Oracle Purchasing reopens the associated
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purchase order for the return quantity by reducing the original receipt quantity. You cannot
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perform a Return to Supplier transaction against a Finally Closed or Cancelled purchase order.
When you perform a Return to Supplier transaction, Oracle Purchasing automatically creates
a e
both a Return to Receiving and a Return to Supplier transaction. These transactions are not
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visible in Oracle iProcurement however there is an indicator in the Quantity Received column
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to let the receiver know that this receipt has been either returned or corrected.
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Automatic Debit Memo Creation
Oracle iProcurement provides the ability to automatically create debit memos in Accounts
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Payables every time items are returned to a particular supplier. Debit memos are created for all
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supplier sites enabled to do so.
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iProcurement Receiving Process
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In Oracle iProcurement, requesters can receive items, return items, correct items that have been
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previously received, and view their receiving transaction history.
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Entering Corrections
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Select the Correct Receipts link from the Receiving home page and you will be provided with
Any Time r a
the same search options provided for Returns:
Last 60 Days O ly
Last 30 Days
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Last 7 Days
Today
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Once you have found the receipt you wish to correct, enter the correct quantity for this receipt.
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Difference Between Returns and Corrections
Receiving Return
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Oracle iProcurement allows the receiver to return items to suppliers. If set up, debit memos can
also be generated during the return process. A return involves physically returning items to a
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supplier or subinventory. You can return delivered items to the supplier if the purchase order
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has been neither canceled nor finally closed. You can also optionally specify additional return
information such as a Reason Code and RMA (Return Material Authorization) number.
Receiving Correction
n a e
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A correction involves correcting your own mistake (you entered a different quantity than you
actually received). Oracle iProcurement provides the capability to correct any receiving
I n
transaction, except another correction or a return to supplier transaction.
Corrections change the Oracle Applications to reflect the goods that are actually on hand. That
l e
is, a correction is typically made to adjust your inventory so that it is the same as what you
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really have.
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Receipt Header in Oracle iProcurement
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There are two major components to a receipt in Oracle Purchasing, header and lines. Oracle
Receipt Number r a
iProcurement hides this seperation from the user.
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If automatic receipt number generation is active, the system assigns the next available receipt
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number. Numbering options are set one time for each inventory organization.
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Receiver Name
n a e
The receiver name defaults in from the user id.
Receipt Date
t e r U s
Todays date defaults in from the system date. You can backdate a receipt if necessary, but the
I n
accounting period that the receipt date falls into must be open.
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Packing Slip or Way Bill Number
You may enter the packing slip or Way bill number that the goods came in on.
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Comments
The receiver may enter comments here -- for example, a note that the box was wet.
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Receipt Line in Oracle iProcurement
Quantity
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Enter the quantity actually received. If you have allowed blind receiving in the inventory
organizations receiving options, this field will be empty.
Unit of Measure O ly
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The unit of measure for the receipt defaults.
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Description
n a e
The description for the item displays.
Order Number
t e r U s
Order Type
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The order number displays (purchase order number or sales order number).
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The order type displays (purchase order number or sales order number).
Supplier
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The suppliers name displays.
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The PO Confirm Receipts Workflow
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This workflow automatically sends a notification of the expected arrival of your order. To set
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up this workflow, submit the Workflow Background Process and the Confirm Receipts
Workflow Select Orders process. The process should be scheduled to run at regular intervals.
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The Confirm Receipts workflow sends notifications through the Web, e-mail, or Notifications
iProcurement.
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Summary window to requesters or buyers who create requisitions through Purchasing or
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References: For more details see Confirm Receipts Workflow in the Oracle Purchasing
n
Users Guide.
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Purchasing Receiving Setup
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Although there are no specific iProcurement setup steps, keep in mind that if both Oracle
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Purchasing and Oracle iProcurement are being implemented some receiving controls required
by the purchasing staff may raise problems for requesters trying to receive.
Purchasing Options O ly
Purchasing Responsibility
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Receipt Close Point: Action after which the receipt is considered closed.
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Receipt Close Tolerance Percent: Receipt closes if it is within the receiving close
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tolerance at the receiving close point.
Receiving Options
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(N) Setup > Organizations > Receiving Options
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Receipt Date: Set of controls that determines what the acceptable receipt date tolerances
are.
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Profile Options
System Administrator Responsibility
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(N) Profiles > System
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There are many system profile options relating to Oracle iProcurement and the most
comprehensive and up-to-date list can be found in the Oracle Application Setup: Profile
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Options section in the Oracle iProcurement Implementation Guide.
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RCV: Processing Mode
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Indicates the processing mode used for receiving transactions.
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PO: Enable SQL Trace for Receiving Processor
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Used if you need help with an error that occurs while the Receiving Transaction Processor is
running.
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PO: ERS Invoice Number Prefix
Used to to change the invoice number prefix assigned to Payment on Receipt invoices.
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PO: ERS Aging Period
The number of days between the receipt date and the Payment on Receipt automatic invoice
O creation date.
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iProcurement Receipt Function Security
System Administrator Responsibility
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(N) Security > Responsibility > Define
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To minimize confusion, it is recommended that you create a new responsibility when using any
of these receiving exclusions. The function Receive Items can be used to prevent the
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responsibility from receiving items in their operating unit. Similarly the function All Items to
Receive can be used to prevent a receiver from seeing and receiving all items.
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References: See Oracle Application Setup: Security in the Oracle iProcurement
Implementation Guide.
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Additional Implementation Considerations
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These considerations are the same as for Oracle Purchasing implementation. They are repeated
Receiving Methods r a
here as a reminder of considerations that may also affect Oracle iProcurement receivers.
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The bottom line when considering desktop receiving is that it is great when goods are shipped
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directly to the employee and dont go through a central receiving facility. For all other business
flows look to the standard Purchasing application.
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Receiving Transaction Processor a e
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This is really a question that must be resolved by the Oracle Purchasing implementation team.
It is raised here for those who are not implementing Purchasing. Be sure to review:
I n
Receiving Transaction Processor configuration:
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Profile option RCV: Processing Mode
Choices are Batch, Immediate, or Online
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ASN or ASBN
Trusted suppliers can provide advance notice of shipment electronically to update Oracle
O Purchasing receipt status. This can eliminate the need for any requester interaction.
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Data Mapping Considerations
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If you are converting from a legacy system these considerations are the same as for Oracle
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Purchasing implementation. They are repeated here as a reminder of considerations that may
also affect Oracle iProcurement receivers.
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Data and Reporting Considerations
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These considerations are the same as for Oracle Purchasing implementation. They are repeated
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here as a reminder of considerations that may also affect Oracle iProcurement receivers.
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Optional Components
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These are optional features available in Oracle Applications that might be considered when
implementing iProcurement receiving.
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Receiving Open Interface
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The Receiving Open Interface is an alternative to manual receipt through Oracle iProcurement.
Load (1)
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Load the Receiving Open Interface with data using SQL*Loader or another utility. You can
use barcoding software to create the text file as items are scanned to help automate the
receiving process.
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Process (2)
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Run the Receiving Transaction Manager to validate data in the Receiving Open Interface
tables.
Complete (3)
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Use the Receiving Transaction window to complete the receipt.
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References: See the Oracle Manufacturing APIs and Open Interfaces Guide for details.
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Overview of Payment on Receipt
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Oracle Purchasing works in conjunction with Oracle Payables to streamline the procurement
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process by generating invoices to suppliers based on receipt transactions. Negotiate with key
suppliers to use Payment on Receipt. Every invoice created by the Payment on Receipt
O ly
process is one less receipt that needs to be manually keyed into Payables. Payment on Receipt
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enables you to automatically create standard, unapproved invoices for payment of goods based
on receipt transactions. Invoices are created using a combination of receipt and purchase order
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information, eliminating duplicate manual data entry and ensuring accurate and timely data
processing. Payment on Receipt is also known as Evaluated Receipt Settlement (ERS) and Self
Billing.
References:
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Oracle Payables Users Guide
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Procurement Process: Oracle iProcurement
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This slide shows high level process view of procurement. Remember that Oracle iProcurement
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provides the essentials for the ordering portion of the procurement process. This includes
Catalog Content Management, Requisitioning, Purchase Order creation, and Receiving Orders
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as shown in the diagram above. These modules, along with the supporting functionality that
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they rely on, must be implemented and functioning correctly.
This particular tutorial is designed as a recap of the higher level Oracle iProcurement
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implementation steps. Remember that the lower lever setup steps have been covered in the
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tutorials relating to specific subject mater referred to above.
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Oracle iProcurement Integration Impact on Setup
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The setup steps following in this unit are basic setups. One person or a large team of people
O ly
working concurrently may perform setups. In an implementation common Oracle Application
setups are generally performed first, followed by shared setups for each product family(such as
specific setups.
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setups shared between Oracle iProcurement and Oracle Purchasing), and finally application
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Oracle iProcurement Setup Overview
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Although some of the setup steps overlap, there are three distinct business process concerns
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involved in iProcurement setup. The intent of this module is to provide a setup overview to key
setup tasks and the sequence in which they should be performed. For detailed information,
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refer to the Oracle iProcurement Implementation Guide and Oracle Purchasing Users Guide.
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Oracle Applications Setup Overview
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This represents a summary of the Oracle Applications portion of implementation. The slides
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that follow will highlight some of the more complex or critical tasks. More complete details of
setup steps is available from the Oracle iProcurement Implementation Guide.
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Oracle iProcurement Setup Overview
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These are additional setups unique to Oracle iProcurement that should be performed once you
have a working Oracle Purchasing system.
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A complete list of Oracle iProcurement setup steps to be performed with reference
O ly
documentation is available in the Oracle iProcurement Implementation Guide.
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Verify Profile Options That Impact Oracle iProcurement: Oracle Applications
System Administrator Responsibility
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(N) Profile > System
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These are a few key profile options. Refer to product user guides for more complete lists.
Audit Trail: Activate
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If you want to keep track of the changes made to your data by application users, you should set
n
e r
up Audit Trail for the relevant tables. Defining Audit Trail for your site involves defining
s
Audit Groups, which are groups of tables and columns for which you intend to track changes.
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You then define Audit Installations to instruct Audit Trail which ORACLE IDs you want to
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audit. Finally, you run the Audit Trail Update Tables Report, which allows your Audit Trail
definitions to take effect.
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Default Country
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This is the default source for the Country field for all address zones and is used by the Flexible
Address Formats feature, the Flexible Bank Structures feature and the Tax Registration
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Verify Profile Options That Impact Oracle iProcurement: Oracle Purchasing
System Administrator Responsibility
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(N) Profile > System
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These are a few key profile options. Refer to the Oracle Purchasing Users Guide for a
complete list.
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PO: Set Debug Workflow On
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Used usually by technical support staff only for finding problems with the Oracle Purchasing
s
workflow processes. The default value is No. The user can view and update this profile option.
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It can also be updated at the user, responsibility, application, and site levels.
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PO: Workflow Processing Mode
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Affects the performance of the Purchasing approval workflow processes:
Online - Completes an entire approval workflow process before letting you proceed to the
r a next activity, but provides you with an updated Status (for purchase orders) as soon as it
finishes.
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System Administrator Responsibility
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Verify Profile Options That Impact Oracle iProcurement
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Specifies the directory where attachments are stored.
ICX: Limit connect
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Determines the maximum number of page hits per session.
ICX: Limit time
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Determines the maximum number of hours a user can be logged on per session.
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ICX: Override Location Flag
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Determines whether the default deliver-to location on orders can be overridden.
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More iProcurement Profile Options
System Administrator Responsibility
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(N) Profile > System
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These are a few key profile options. There were more complete lists of iProcurement profile
covered in earlier sections of this course. See the Oracle iProcurement Implementation Guide
for a complete list.
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POR: Rate Based Services Line Type
Specifies the line type for rate-based non-catalog requests.
POR: Approved Pricing Only
t e r U s
Restricts user access to only those items associated with blanket purchase agreements, catalog
I n
quotations, and requisition templates.
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POR: System Approvers are Mandatory
Determines whether the default approvers on the approver list are mandatory.
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POR: Hosted Images Directory
Specifies the directory where image files are stored.
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Requisition Templates
Purchasing Responsibility
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(N) Setup > Purchasing > Requisition Templates
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You can specify items individually on a requisition template, or you can reference an existing
requisition or purchase order to copy items on to requisition templates you create. You can
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copy lines from multiple documents to combine them and create one template. Requesters can
use templates to create requisitions using the order pad when they select the Supplier Item
Catalog button.
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Define Information Templates
Purchasing Super User Responsibility
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(N) Setup > Information Templates
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Information templates provide a way to capture required information for ordering an item. The
example in the slide might be used to create a business card order. Information templates are
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created and associated with an item or category by the purchasing system administrator. These
templates list the attributes field names in which data should be entered. Any of the fields can
a e
be designated as mandatory. These templates are set up in Oracle Purchasing.
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Set Up Catalog
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Prepare catalogs for requestors by first creating a blanket purchase agreement in Oracle
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Purchasing. Then upload item and schema content. Test the catalog (for example, by searching
for or requisitioning the items in the catalog). See the Oracle iProcurement Implementation
O ly
Guide for more details or refer to the iProcurement Content Management topic of this course.
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Additional Implementation Considerations
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This section overviews or recaps important implementation considerations.
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Additional Considerations
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These considerations are the same as for Oracle Purchasing implementation. They are repeated
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here as a reminder of considerations that may also affect Oracle iProcurement receivers.
Refer to the Oracle Applications System Administrators Guide for detailed instructions on
O ly
modifying and updating online help files.
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iProcurement Features to Consider
Function security
c l
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Are you going to limit access to functionality in iProcurement? See the Requisitions
Management topic of this course.
Collaborative integration O ly
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Are you going to use functionality provided by Oracle Supplier Network, Oracle iSupplier
l
n
Third-party catalog maintenancea e
Portal, or Oracle Sourcing in your iProcurement implementation?
e r s
Are you going to outsource catalog maintenance? See the Catalog Management topic of this
course.
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No internal catalog - external content only
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Will you not use the internal catalog at all, but provide items from remote catalogs only? See
the Catalog Management of this course.
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Custom Package Implementation
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The Custom Package makes certain points in Oracle iProcurement processing public and
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customizable.This package is called at various processing points, and all the current data is
passed as in or in-out parameters. The in-out parameters can then be modified using your
O ly
custom logic based on the current state of the parameters.
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Some parameters are in-only, to prevent the custom logic corrupting the item.
References: See the Oracle iProcurement Implementation Guide.
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Page-Specific Customization
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Sometime company business processes may require customization of a portion of the user
needs. r a
interface (UI) itself. This can be done by technical consultants to solve specific organization
O ly
References: See the Oracle iProcurement Implementation Guide for details.
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