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CEDCP009

CIVILENGINEERINGDIVISION

ClientsprocedureforBuildingPermit

1.0 Purpose:
The purpose of this document is to outline the procedure for the Client to obtain a Building
Permit for their specific project. The Building Permit obtained will enable them to initiate the
constructiononsite.

2.0 Scope:
AllClients/BusinessUnitsoperatingwithintheTrakheesjurisdictionarea.

3.0 Responsibility:
Trakhees/CED Engineers will handle reviewing submitted drawings in compliance to Trakhees
Codes,Regulationsandrelevantcodes,evenif,theClientconsultantsandhiscontractorsshall
remainentirelyresponsibleforthedesign,accuracyofdesignanddrawingsforthestabilityand
safety.

4.0 References:
Client consultants and his contractor shall refer to Trakhees Codes, Regulations and relevant
codes where its required. TrakheesBuilding Permit procedure may be used for additional
information.

5.0 Definitions:
AuthorityTrakhees
BPBuildingPermit
CEDCivilEngineeringDivision
EHSEnvironmentHealth&SafetyDivision
NOCNoobjectionCertificate

6.0 Procedure:
After obtaining Concept design NOC (the primary stage) Clients Consultant shall registered
project online by epermit to obtain B.P application ID. & apply forB.P payment. Permit admin
shall send B.P fees notification to the Clients Consultant for payment prior submitting to
Trakhees/CED recipient. And no B.P will be accepted without Trakhees/CED B.P payment.
PaymentshallbetoTrakheesCashieratDragonMart(1stfloor).

TherearefourtypesofforBuildingPermitsubmissionsthatappliedforthroughtheHelpdeskby
theappointedClientsConsultant:

NewBuildingPermit(asdocumentedintheB.Pprocedure)
RevisedBuilding Permit (Revision):Thisany type ofmodification,minoror majorthat
occursduringtheconstruction period within thevalidityofthe BuildingPermitshall be
classifiedasaRevision.

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Revalidation of Building Permit: This is almost an administrative procedure which is


requiredIftheConstructiononsitedoesntcommencewithinSixmonthsfordateofB.P
issuance.
AmendmentofBuildingPermit:Therequestforanamendmentcouldbeforchangeof
Consultant/Contractor,projectdescription,changeinthearea(BUA).etc.

6.1 Frontdeskregistration&acknowledgementprocess
6.1.1. Registered Clients Consultant shall submit after register their specific project for
B.PbyepermittoobtainB.PApplicationID&applyforB.Ppayment.Thispaymentshall
bepaidtoTrakheesCashieratDragonMart(1stfloor)priorsubmittingtoTrakhees/CED
recipient.AndnoB.PwillbeacceptedwithoutTrakhees/CEDB.Ppayment.

6.1.2.Trakhees/CEDHelpdeskreceivesfromtheClientsConsultanttheapplicationfor
theBuildingPermitaccompaniedwithcopyoftheappraisalfeespaymentreceipt(for
newBuildingPermitonly).ThisapplicationispresentedinpdfformatinaCDcontaining
thedocument/drawingpackagetogetherwithothersubmissionrequirementsdepending
onsubmissiontype

6.1.3.TheTrakhees/CEDHelpdeskhastherighttoacceptorrejectthesubmissionifthe
CDisnotcompleteasperthechecklistrequirements.Ifthesubmissioniscomplete,then
theCDisacceptedandamailnotificationisforwardedwiththesubmissionserialnumber
totheConsultantwithinoneworkingday,foreasytrackingpurposes.

6.1.4.IncompletesubmissionsarerejectedbytheTrakhees/CEDHelpdesktobe
resubmitted.

6.2 DistributionofDocumentationtoRespectiveSections
6.2.1 OnesubmissionaccepteditassignedtoindividualStructuralEngineersbythe
Permit Administration. The Structural Engineer circulates the submission to
relevantsections(namelyArchitectural,,Quality&HVAC)
6.2.2 Allsectionsundertaketoreviewofreceiveddrawingsandcalculationsasper
TrakheesCodes&Regulation&otherrelevantCodesandstandards.
6.2.3 StructuralEngineerundertakesreviewofstructuraldrawingsandcalculations
while,Architecturalsection
6.2.4 ArchitectEngineerchecksthesubmissionforcompliancewithBRDG&other
applicablestandards.
6.2.5 Quality Control Engineer undertakes review submission according to
ConstructionMaterialsQualityControlGuidelineswhenrequired.
6.2.6 Submissions are directed to the HVAC Specialist to check the thermal load
calculationsandHVACdesigndrawings.



6.3 Feedback&CompileSummary

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6.3.1 Structural Engineer receives feedback by email from each section and
preparefeedbacksummaryReportandsendsittopermitadmintoprepare
commented/approvedlettertobesenttotherelatedconsultant.
6.3.2 Intheeventwhereanymajorproblemshavebeenidentified,permitadmin
topreparecommentedletterandrequestthemtoresubmit.
6.3.3 Additional payment (if any) shall be calculated by Architect Engineer and
send to permit admin to prepare payment notification to be sent to the
ClientsConsultanttosettlepaymentpriorreceivingB.P
6.4 SignDrawings,PrepareBuildingPermitandsavedrawingintheserver
6.4.1 If the submission is complete and complies with all the Regulations and
Guidelines set by Trakhees/CED, the Structural Engineer stamped Structural
drawings and Architect Engineer stamped Architectural drawings and save
themintheserver.
6.4.2 Any conditions from the reviewing sections (if any) & Quality Control
SectionsrecommendationsaswellastheHVACreviewreportarecollected
fromtheconcernedsectionsandattachedtotheB.P.
6.4.3 Permit Admin to prepare Building Permit NOC. General Conditions,
Recommendations of the Concrete Mix Design and HVAC Review Report(if
any)aretobeattachedtotheissuedBP.
6.4.4 B.P to be signed Architect Engineer, structure Engineer and Sr. Manager
Permits&CompliancepriorCED.
6.5 NotifyConsultant
6.5.1 Once B.P NOC signed by CED director. Permit admin shall send notify
Consultant about the missing fees (if any) amount to settle payment to
Trakhees Cashier at Dragon Mart (1st floor) and request to collect CD
containingBuildingPermit,stampedDrawingsandotherrelateddocuments
suchastheRecommendationsoftheConcreteMixDesignandHVACReview
Report which will be handed over to the Client/Consultant/Contactor
Representativeonly.

6.6 IssuanceofBuildingPermit
6.6.1 Building Permit is only issued by Trakhees/CED helpdesk upon payment of
anyadditionalcalculatedfeestoTrakheesCashieratDragonMart(1stfloor).
The collected CD containing Cover Letter, Building Permit, and
Recommendations of the Concrete Mix Design and HVAC Review Report
along with the approved drawings are handed over to the
Client/Consultant/ContactorRepresentativeonly.
6.6.2 ClientsConsultantandhisContractorshallcomplywithallconditionslistin
the issued B.P and to fulfil with Recommendations of the Concrete Mix
DesignandHVACReviewReport(inany).
6.6.3 Site Construction shall be as per the approved Architectural & Structural
drawingsbyTrakhees/CEDEngineers.
6.6.4 For inspection issues Clients Consultant shall refer to Trakhees/CED
inspectionprocedure
6.6.5 RevisedBuildingPermit(Revision):Incaseofanymodificationfromprevious
approved drawings during construction stage before issuing Building
Completion Certificate (BCC) comprises Architectural and Structural revised
drawings along with approved drawings by the Authority. For this stage, no

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need for registration on epermit. Only submittal of soft copy of revised
drawingsalongwithdocumentsisrequired.
6.6.6 To apply for Building Completion Certificate (BCC), Clients Consultant to
refertoBCCprocedure.


7.0 Records

No Recorddescription RetentionTime

7.1 Consultantsapplicationform 2years

DEWA(E)and(W)NOC 2years

TelecommunicationNOC 2years

EHSNOC 10years

BuildingPermit Permanent

StampedDrawings Permanent

Designcalculations 1years

SoilReport 1years

Consultant/ContactorsLicense 2years

DocumentationPackage 2years

Correspondence 2years

AffectionPlan Permanent

Consultant/ContactorAppointmentLetter 10years

DemarcationCertificate 10years

Upon completion of each review, records are kept centrally on Trakhees server. The
records include all documents, drawings and end with the covering letter sent to the
applicantbyTrakhees.


8.0 Attachments
8.1 ClientWorkFlowforBP
8.2 ApplicationForm
8.3 TemplateforBuildingPermit

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8.1 ClientWorkFlowforBP

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8
8.2 A
Application
n Form

/Amendment

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9.4 Building Permit Template



OurRef: Date:

M/s.xxxxxxxxxxxxxx
P.O.Box:xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Dubai.

Attn.:ManagerEMail:xxxxxxxxxxxxxxxxxxxxxxxxxxxxx


Community/Area: xxxxxxxxxxxxxxxxxxxxxx
BuildingType: xxxxxxxxxxxxxxxxxxxxxxxxxxxx
BuildingDescription&Height: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
TotalBuiltUpArea: xxxxxxxxxxxxxxxxxSQ.M
BPRefNo: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
DateofIssuance: DateofBuildingPermit
ExpiryDate: 6MonthsfromthedateofBP(*RefertoGeneralConditions)
PlotNo: xxxxxxxxxxxxxxxxxxxxxxxx
Owner: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Lessee/Purchaser: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Consultant
(Lead&Supervision): xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Contractor: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Subject: BuildingPermit

Werefertoyoursubmissionletterref:xxxxxxxxxxxxxxxreceivedonxxxxxxxwithsubmissionnumberxxxxx.

WerequestyoutocollectthefollowingdocumentsfromCivilEngineeringdepartment.

1. TheOriginalBuildingPermit(Softcopy)
2. TheCEDstampeddrawings
3. GeneralConditionsofCivilEngineeringDepartment
4. QualityControlSectionRecommendationsregardingConcreteMixDesign.

Yoursfaithfully,




Eng.xxxxxxxxxxxxx
Sr.ManagerPermit&Compliance

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(xxxxx)
CC:EHS&MFile

GENERALCONDITIONSOFCIVILENGINEERINGDIVISION

1. *Expiry&Revalidationprocedure:

Buildingpermitisvalidfor6monthsfromtheissuancedate.
Revalidationisrequiredifconstructionactivitiesdoesnotcommencewithinsix(6)
monthsfromthedateofissuanceofthispermit.Revalidationofthebuildingpermit
canbecarriedoutuptothreetimesforaperiodof6months.
IftheBuildingPermitisnotrevalidatedpriortoitsexpirydate,thenthebuilding
permitisconsideredascancelledandnewBuildingPermitistobeobtained.
ForprojectsunderconstructionandobtainedworksuspensionNOC,BuildingPermit
revalidationismandatoryuponrecommencingtheworks.

2. AcopyofConsultancyAgreementshallbesubmittedtoconfirmthatyouwillbesupervising
theworks.

3. TheCertificateofconformityforconstructionsafetyissuedbyourEHSdepartmentshallbe
submittedtoCEDTrakheespriortocommencementofworkonsite.Noinspectionwillbe
donebyCEDuntilgettingtheCOC(I).

4. Please furnish an undertaking letter that the structural drawings are in full conformity with
architecturaldrawingsapprovedbyCEDTrakhees.

5. DrawingsareinfullconformitywitharchitecturaldrawingsapprovedbyCEDTrakhees.

6. TheConsultantshallconfirmthatallnecessaryconstructionN.O.C'sfromservicesauthorities
(DEWA,Etisalat,etc,)havebeenobtainedbythecontractorpriortocommencementofwork.

7. Theconsultantshallreviewandapprovethemethodstatementforsafeconstructionofthe
superstructuralelements.

8. Please ensure that all Leadin ducts, chambers and other related works are provided in
compliancewithserviceauthority'sstandardsfortelephone,waterandelectricalservicesto
avoiddelayinobtainingpermanentconnectionaftercompletionofproject.

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9. AllelectricaldrawingsshallbesubmittedtoDEWA(ElectricityDivision)andapprovalobtained
prior to commencement of construction. Copies of DEWA approved drawings shall be
submittedtousforreference.

10. Assumed safe bearing capacity of soil, founding levels, piles capacities and the location of
soakawayandplantingareashallbeinaccordancewiththerecommendationsofsoilreport.

11. Anyexistingserviceswithintheplotshallbeshownondrawingandprotected.Pleaserefer
toNOCsofServiceAuthorities(DEWA&EtisalatorDU)also.

12. Allconstructionworksshallbeconfinedwithintheplotlimits.

13. Alldesignandconstructionoftanksandpipework,ifany,shallcomplywithrequirementsof
N.F.P.A.,A.S.M.E.,A.N.S.I.,A.P.I.andE.P.A.andshallbecheckedandcertifiedincompliance
withtherequirementsofthesestandardsbyCEDTrakheesapprovedthirdpartyInspection
Company.

14. PleaseobtainapprovalfromHVACdepartmentpriortocommencingconstruction.Ventilation
provided shall be substantiated with calculations for the proposed activity. Design,
installation, testing and commissioning of air conditioning system shall conform to latest
ASHRAEstandards.

15. Drainage system shall be designed to enable easy future connection to the system. Please
liaise with our EHS Department and finalize the details prior to commencement of
construction.

16. Please ensure that adequate retaining measures are provided at the locations of u/g water
tanks, holding tanks, etc. Ensure that neighbors plot is not affected during the excavation
works.

17. All manhole and septic tank covers shall be of heavy duty to allow fire vehicles in case of
emergency.

18. Ventilation design, installation, testing and commissioning of air conditioning system shall
conformtolatestASHRAEstandards.

19. Priortoresubmittingdrawingsforapproval,youshalldiscussandclarifycommentsraisedby
EHSdepartmentonthedrawingsorindrawingreviewreportandresolveinordertoavoid
delayincommencingconstruction.

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20. All revised drawings shall be submitted to Civil Engineering department clearly highlighting
therevisionscarriedout.Anymodifications/remedialmeasuresrequiredforthestructural
system due to design changes, site related incidents shall be reported to us immediately &
reviseddrawings&calculationstobesubmittedforourreview/approval,priortoexecution
ofrelatedworks.MajormodificationsmayresultinapplicationfornewBuildingPermit.

21. Appointment of contractor shall be in compliance with circular no. (101) of Dubai
Municipalityref.812/02/03/24222dated29.11.2000.

22. Withinaweekafterthecompletionofthework,theadjoiningareashallbeclearedofallthe
debris,constructionmaterialsetc.

23. ContractorshallapplyandobtainmobilizationNOCfromCEDbeforestartofworksonsite.
The nominated contractor shall pay a refundable deposit as specified in the mobilization
NOC.Thedepositwillberefundeduponcompletionoftheprojectandcompleteclearanceof
thesite;applicationforrefundshallbesubmittedtoEHS.

24. All documents as per Procedure for Obtaining Building Completion Certificate shall be
submittedpriortoinvitingCEDTrakheesforfinalinspection.

25. No operation or energization of the facility shall be carried out before the inspection upon
completionandissuanceofBuildingCompletionCertificate.PleasecontactEHSdepartment
oncommencementofoperationsandobtainanOperationsFitnessCertificate.

26. The consultant shall instruct the contractor to maintain File for Compaction test result,
Municipality test, certificate for blocks, concrete cube test results, Civil Engineering
inspectionreportforconcretemembersandStructuralSteelpriortofalseceiling.Thesame
shallbeavailableforinspectionatsiteatalltimes.

27. Submit Curriculum Vitae of the Resident Engineer for both the consultant and the Main
Contractor, who shall be accredited by CED on both BLUE (Building Regulations & Design
Guidelines)andGREEN(ConstructionMaterials&QualityControlGuidelines)code.

Copies of CED Trakhees inspection reports shall be available at site and shall be presented on
demand.Allconstructionworksshallbeconfinedwithinplotlimits.Acopyofallapproveddrawings
shallbemadeavailableatsiteatalltimes.

PleaseensurethatCEDTrakheesapprovalisobtainedforvariousstagesofconstructionandwould
drawyourattentiontoClause23.6ofourregulationsfornoncompliance.

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AlldocumentstobecollectedfromCilEngineeringOfficeduringworkinghourswithinaweekfrom
receiptofemailintimatingapprovalofBuildingPermit.

CivilEngineeringDivision(Trakhees)BuildingPermit

Community/Area: xxxxxxxxxxxxxxxxxxxxxx
BuildingType: xxxxxxxxxxxxxxxxxxxxxxxxxxxx
BuildingDescription&Height: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
TotalBuiltUpArea: xxxxxxxxxxxxxxxxxSQ.M
BPRefNo: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
DateofIssuance: DateofBuildingPermit
ExpiryDate: 6MonthsfromthedateofBP(*RefertoGeneralConditions)
PlotNo: xxxxxxxxxxxxxxxxxxxxxxxx
Owner: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Lessee/Purchaser: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Consultant
(Lead&Supervision): xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Contractor: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
DrawingReferences: Asperlist

Permissionisgrantedfortheconstructionofthedevelopmentproposaloutlinedbytheabovedrawings.

The Building Permit is subject to resolving all comments regarding our HVAC and Quality Control Departments
whichisaspertheattacheddocument.

TheprovisionsofEHS,ElectricalandFireProtectionwillbesubjecttoapprovaluponfinalinspection.

The construction shall be in accordance with Civil Engineering DivisionTrakhees and Construction Regulations &
guidelines. Installation of utility services shall comply with the Standards/Regulations of respective
Authority/Departments.

AllHVACworksshallbeinfullcompliancewithapplicablerulesandregulations.

AllthermalinsulationmaterialincludingairductswhereapplicableshallbeDCLmarked.

TheConsultantandContractorshallstrictlycomplywiththeconditionsoutlinedinNOCsofDEWA&Etisalat/DU
andaspertheirapproveddrawingsandlegalrules.

RevisionstotheproposalandfuturemodificationsproposalswillrequiretobesubmittedtotheCivilEngineering
DepartmentTrakheesforapproval.

Neitherthereviewingofthedrawingsanddesigncalculationsnortheinspectionofworksduringtheprogressof
constructionshallbeconstruedinanywaytoimposeanylegalresponsibilityand/orliabilityontheauthority.The
consultantandhiscontractorshallremainentirelyresponsiblefordesign,accuracyofdrawingsandtheexecution

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of the project and for the stability and safety of construction during the progress of the works and after
completion.

Eng.AbdullaM.Belhoul

DirectorCivilEngineeringDivision Date:xxxxxxxxx

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