CAAFI INFORMATION AND GUIDANCE DOCUMENT(IGD)-

M3 AIRCRAFT MAINTENANCE ORGANIZATION APPROVAL

(PRIVATE CATEGORY ONLY)

Foreword

1 Purpose

The requirements of this Appendix are applicable to all private aircraft owners and ANR145C M3
Approved Maintenance Organizations for the implementation of the CAAFI Maintenance
Requirements for piston-engined light aeroplanes/helicopters in the private category not exceeding
2730 kg MTWA and are not operated for commercial air transport.
Furthermore, it provides general guidance on airworthiness flight testing for privately owned light
aeroplanes and helicopters as follows:
Part 1 Private Aircraft Owner’s Responsibilities
Part 2 Approval of ANR145C M3 Maintenance Organisations to carry out maintenance checks and to
recommend renewal of Certificates of Airworthiness
Part 3 CAAFI approved Maintenance Schedule
Part 4 Private Aircraft Log Books
Part 5 Pilot Maintenance
Part 6 Airworthiness Flight Tests
Wherever possible, guidance has been included to cover specific areas where CAAFI monitoring has
shown that requirements or recommended practices are not well understood.
This Appendix does not override requirements published in the documents referenced below:

2 References

Laws of Fiji CAP 174 - The Air Navigation Regulations

CAAFI SD-AIRWORTHINESS OF AIRCRAFT Chapters 3-4, 3-5, 3-8, 5-3, 6-2, 7-8 and 8-15
UK CAA CAAIP Leaflet 1-5
CAAFI SD- Air Operators Certificate
UK CAA CAPs 398/399/400 - Log Books (Aircraft, Engine and Propeller)
UK CAA CAPs 411/412 - Light Aircraft Maintenance Schedules (Aeroplanes and Helicopters)
UK CAA CAP 543 - Time Limited Task and Component Change Record
UK CAA CAP 562 - Civil Aircraft Airworthiness Information and Procedures (CAAIP)
UK CAA CAP 718 - Human Factors in Aircraft Maintenance and Inspection
UK CAA CAP 719 - Fundamental Human Factors Concepts
Part 1 Private Aircraft Owner’s Responsibilities

1 Introduction

1.1 An aircraft registered in the Fiji Islands in respect of which a Certificate of

Airworthiness (C of A) is in force shall not fly unless the aircraft (including its engines),
together with its equipment and radio station, is maintained in accordance with a
maintenance schedule approved by the CAAFI.
Owners are responsible for ensuring that their aircraft are maintained in accordance with the
requirements of the CAAFI Approved Maintenance Schedule, at the intervals prescribed
therein, and for compliance with Mandatory Requirements, otherwise the C of A ceases to be
in force. Mandatory requirements include compliance with Type Certificate Data Sheets,
Airworthiness Directives, Airworthiness Notices, Airworthiness Life limitations,
Modifications and Inspections classified as mandatory by CAAFI.
1.2 Approved maintenance requirements and therefore maintenance costs, vary between C of A and
operational categories. It follows that Owners should ensure that the C of A and operational
category for their aircraft is that which is appropriate to its particular operation.

2 Maintenance Management: Private / Non-Commercial Air Transportation

2.1 Owners are reminded that they are the maintenance managers of their aircraft and that they
must make suitable arrangements for compliance with the approved maintenance schedule,
mandatory requirements and for ensuring that all continuing airworthiness requirements are
met. They should also understand that if they fail to do so, then, apart from any legal
implications or airworthiness hazards that may result, they could also incur considerable
expense at the time of the annual C of A renewal Inspection. It is appreciated that not all
Owners of aircraft would consider themselves competent to meet this responsibility
themselves, in which case they are recommended to delegate the task (it should be emphasised
however that the responsibility still legally remains with them) to a licensed aircraft
maintenance engineer or ANR145C M3 maintenance organisation of their choice (both
hereafter referred to as ‘maintenance organisation’).
The CAAFI is of the opinion that Owners should enter into a suitable contract
with a maintenance organisation, which is mutually acceptable and on going. This
arrangement is likely to produce the most cost effective maintenance and C of A
renewals consistent with an acceptable level of safety. Clearly, if the aircraft is taken
from one maintenance organisation to another, there must be an element of added
work involved in the new maintenance organisation becoming familiar with the
particular aircraft.
The contract should address the following matters:
a) General arrangements for technical liaison between Owners and the
maintenance organisation.
b) Accomplishment of maintenance at the approved locations of the maintenance
organisation or provision of suitable accommodation at other locations.
 c) Provision of appropriately licensed aircraft maintenance engineers and non
licensed personnel sufficient in numbers for the completion and certification of
scheduled maintenance, rectification of defects and completion of duplicate
inspections.
d) Training of pilots to perform limited maintenance functions.
e) Arrangements for line maintenance and ground handling, including
unscheduled arisings such as engine changes.
f) Control and development of the CAAFI approved Aircraft Maintenance Schedule in response to
in-service experience and aircraft type design organisation recommendations. Preparation of
‘Check’ documentation. Arrangements for granting permitted variations.
g) Mandatory occurrence reporting and control of deferred and repetitive defects.
h) Maintaining logbooks, component service history and other technical records.
Transmission of Technical Log/Sector Record information from the Owner to the maintenance
organisation.
i) Aircraft type design organisation service information assessment.
j) Compliance with mandatory requirements, including State of Design Airworthiness Directives
and CAAFI Airworthiness Notices.
k) Provision of spares, storage and acceptance.
l) Ensuring the availability of the necessary tools and equipment.
2.2 Owners must take steps to ensure that the maintenance organisation
obtains, or is provided with, all relevant information such as Service Manuals, Service Bulletins,
Airworthiness Directives, etc., for his particular type and model of aircraft.
2.3 If an Owner elects to manage the maintenance himself he must take steps
to ensure that he has all the Service Information as indicated above, together with a
full revision service. Above all, he must have an adequate understanding of the intent
of such information.
2.4 It should be borne in mind that if the Owner elects to perform the overall
maintenance management function, he will have to present the full maintenance
history to the maintenance organisation prior to scheduled maintenance taking place.

3 Accomplishment of Maintenance

3.1 Aircraft maintenance falls into the following areas:

a) Scheduled ‘checks’ in accordance with the CAAFI approved aircraft maintenance schedule,
including compliance with airworthiness life limitations (retirement/scrap lives) and overhaul and
test periods.
b) Rectification of defects known to the pilot or found during maintenance.
c) Compliance with mandatory requirements
d) Assessment of Service Information made by aircraft, engine, propeller and
component type design organisations, in the form of Service Bulletins, Letters,
etc., as appropriate to the aircraft and its operation.
 e) Incorporation of modifications/repairs.
3.2 Owners must appreciate that a maintenance organisation cannot carry out
work or certify inspections without their instructions or agreement, and it follows that
they should be quite specific when making known their work requirements to the
maintenance organisation. Difficulties regularly occur because there is a misunderstanding between
Owners and the maintenance organisation as to the former’s requirements.
The CAAFI would also advise that the general human factors principles, outlined in UK CAA CAP’s
718 and 719, are understood and observed where appropriate by the maintenance organisation.
CAAFI currently requires all Fiji Licensed Aircraft Maintenance Engineers to undertake Human
Factors Training every two years.
The written contract should clearly define what scope for action is allowed the maintenance
organisation without prior consultation, and what tasks require the Owner’s agreement.
Whenever an aircraft is presented for scheduled or unscheduled maintenance it is essential that a
precise indication is given of the work required and of all defects known to exist on the aircraft, plus
any additional work required to be carried out.
Also, if Owners, Maintenance Organisations or Licensed Engineers contract other Licensed
Engineers or Organisations to conduct activities such as the annual Radio checks, then details should
be included in the written contract. In such cases the same requirements for certification and
completion of worksheets should be applied.
NOTES:
1 Private Category aircraft must be presented to a suitably approved organisation for
completion of the C of M/Annual Check associated with renewal of the Certificate of
Airworthiness.
2 A suitably approved organisation in this context is one approved to the requirement
of SD-Airworthiness of Aircraft, Chapter 8-15, commonly known as an M3 approved
organisation.
3.3 Difficulties have also occurred where Owners fail to provide the
maintenance organisation with the Log Books for the aircraft at the time the work is
initiated, or provides Log Books that have not been kept up to date so as to reflect the
current maintenance and operating status of the aircraft, engines and propellers.
In addition to the Log Books, the maintenance organisation must be provided with the CAAFI
approved aircraft maintenance schedule and the CAAFI Time Limited Tasks and Component
Change Record (UK CAA CAP 543 equivalent) for the particular aircraft before any scheduled
maintenance work can be started. The full maintenance history is a prerequisite for completion and
certification of the annual Certificate of Maintenance.
3.4 Provision is made in Part 3 Section 5 of this Appendix for the period between certain calendar
controlled tasks to be varied (permitted variations) for maintenance planning
reasons, provided that airworthiness is not impaired, but only on the authority of a
person who is an acceptable signatory for the prescribed Check. Permitted variations for tasks
controlled by flying hours however, should not be understood to be a
maintenance planning tool, but as an exceptional means to allow Owners to fly for a limited period of
time until the required maintenance is performed.
Owners who take advantage of permitted variations must ensure that the Log Books are endorsed
accordingly by the nominated licensed aircraft engineer or maintenance organisation at the time the
permitted variation is granted.
In the event of a scheduled check period being exceeded, the person or organisation performing the
check due may complete the check if the aircraft has not flown during the intervening period. If the
aircraft has flown during this period, i.e. when the Certificate of Airworthiness was not in force, or if,
in exceptional circumstances, a permitted variation is desired which is in excess of that authorised in
the CAAFI approved aircraft maintenance schedule, reference should be made to the local CAAFI
Airworthiness Officer for guidance.
The documents in Table 1 must be made available to the maintenance organisation when the
specified work is initiated on an aircraft. These documents will be retained by the Maintenance
Organisation while the work is in progress, so that the certifications required under the Air
Navigation Regulations can be made when the work has been completed.
If the documents are not available or have not been kept up to date, the maintenance organisation will
be unable to make the necessary certifications without additional investigation, which is likely to be
reflected in the cost of the work.

Table 1 Documents required by maintenance organisations

C of A Scheduled Modifications
Renewal Maintenance

Certificate of Airworthiness

Log Books for Aircraft, Engines and

Propellers

AMS and UK CAP 543 Time Limited Task

and Component Change Record

*
Flight Manual or Pilot’s Operating
Handbook

Weight and C G Schedule

Radio Station Licence (If Modification

is Radio)

Technical Log ** and Certificate of

Maintenance.

*May be needed for amendment.

** For aircraft with a Cof A in the Private
Categories it is optional for a Technical
Log to be kept
 .

Part 2 Approval of Organisations to Carry Out

Maintenance Checks and to Recommend
Renewal of Certificates of Airworthiness
(SD-Airworthiness of Aircraft, Chapter 8-15)

1 Introduction

1.1 All private Aircraft not exceeding 2730 kg MTWA and maintained by ANR145C M3 approved
maintenance organizations are required to have an annual check after which a Certificate of
Maintenance should be issued. This should be accomplished at least 30 days before making a
recommendation to the CAAFI for the renewal/Issue of the C of A.
1.2 The C of M/annual check is the overall assessment of an aircraft, its engines, propellers and
records, every year, by an appropriately licensed aircraft maintenance engineer. The depth of
inspection is determined from the recorded maintenance history and the use of the aircraft since the
last C of A renewal (or since C of A issue). SD-Airworthiness of Aircraft chapter 3-4 details the
requirements on the conduct of a C of A renewal. The Report and Recommendation for the renewal
of a C of A is made on CAAFI Form AW101R, an example of which is given in Appendix 1 to this
Part.

2 The Role of the Licensed Aircraft Maintenance Engineer

2.1 Recommendations to the CAAFI for renewal of the Certificates of Airworthiness can only
be made by a nominated licensed aircraft maintenance engineer employed by an ANR145C FJAR145
and/or M3 maintenance organisation and accepted by CAAFI on Form AW102A.
The nominated licensed aircraft maintenance engineer must be the holder of a Fiji Aircraft
Maintenance Engineer’s Licence with appropriate Type Ratings in at least Categories A and C with
experience acceptable to the CAAFI. More than one such person may be nominated by the
maintenance organisation.

2.2 Aircraft with a Certificate of Airworthiness are required to have a maintenance review carried out
and certified annually. An appropriately licensed aircraft maintenance engineer must certify the
Certificate of Maintenance at each annual check. The format of the C of M is contained in SD-
Airworthiness of Aircraft chapter 6-2 paragraph 5.
2.3 Specific details of signatories for maintenance checks are given in the CAAFI approved aircraft
maintenance schedule and differ between C of A categories (private/transport/aerial work),
operational use (non/ commercial air transportation) and the check being completed (50/100/150 hrs/
Annual).

3 Technical and Administrative Procedures

ANR145C M3 maintenance organisations should prepare an Exposition, which defines the terms of
reference of senior personnel and describes the methods and procedures used to control
airworthiness. Where the ANR145C M3 maintenance organisation also holds ANR145C FJAR-145
approval and is providing engineering support for the holder of an Air Operator’s Certificate, the
relevant ANR145C M3 maintenance organisation’s terms of reference and procedures may be
included in the appropriate ANR145C FJAR-145 Maintenance Organisation Exposition (MOE).
4 Staff and Terms of Approval

The terms of approval of each organisation will be based on those aircraft types for which licence
coverage is available. The specific types or groups of types should be shown in detail on the
application for approval (Forms AW101L & AW102J), which must be updated as necessary
whenever changes to the organisation’s capabilities occur.
Where it cannot be shown that a full complement of the requisite licensed aircraft maintenance
engineers are employed full time by the applicant, acceptance of contracted personnel may be
considered, subject to there being evidence of a contract between the two parties.

5 Accommodation

Hangarage, workshop and office accommodation of a size suitable for the types of aircraft for which
approval is sought, is an essential feature of organisations seeking CAAFI approval.

6 Equipment

The organisation should hold all the necessary equipment for the maintenance of the full range of
aircraft for which approval is sought. However, a measure of compromise may be acceptable for
equipment used infrequently. Nevertheless, this equipment must be readily available from another
identified source when needed.

7 Technical Literature

Full supporting aircraft service information must be available within the organisation
for maintaining continuing airworthiness of those aircraft, engines and propellers for
which approval is sought. In exceptional circumstances, it may be acceptable for
arrangements to have been made to provide such data under contract from another
source.
It is important for the organisation to ensure that it has suitable staff to assess this information and to
formally record the results.

8 Assessment of Suitability for Approval

When assessing an organisation or nominated person, the CAAFI will take into account the
requirements of the Appendix to SD-Airworthiness of Aircraft Chapter 8-15 and the following:
Nominated Engineer - Acceptance
Knowledge of SD-Airworthiness of Aircraft, Chapter3-4. Completion of CAAFI Form AW101R.
CAAFI approved aircraft maintenance schedule certification requirements in different categories
of C of A/operational use. Assessment/Acceptance of Airworthiness Flight Test Reports.
Weight and Balance calculations, preparation of report (SD-Airworthiness of Aircraft, Chapter 5-4).
Requirements for CRS including Scheduled Maintenance Inspections.
Knowledge of the use of AMS worksheets and the need for producing additional worksheets.
Mandatory requirements, e.g. State of Design ADs, CAAFI Airworthiness Notices, Original
Equipment Manufacturer’s mandatory inspections. Assessment of radio installation and Radio
License.
Knowledge of Type Certificate Data Sheets/Airworthiness Approval Note.
Knowledge of human factors, maintenance error management and critical task principles.
Terms of reference within the organisation.

Procedures
(See also subjects listed under acceptance of Nominated Engineer above) Amendment of
technical publications.
Service information and mandatory requirements - assessment of contents. Spares
procurement, storage and issue. Labelling, batch recording. Test equipment calibration, tool
checks.
C of M Procedures - contents of maintenance
review.
AMS review and development.
General inspection standards.
Airworthiness life limitations.
Overhaul and test periods.
Modifications.
Repairs - including CAAFI notification (SD-Airworthiness of Aircraft Chapter
6-7 refers). Duplicate inspections.
Preparation and completion of scheduled maintenance worksheets. AMS
definitions.
Out-of-phase and time/hours lifed items (components and inspection) - control.
Permitted variations.
Housekeeping - review of working area.
Management and completion of log books.
Preparation for airworthiness flight tests.
Amendment of Flight Manuals.
Mandatory Occurrence Reporting (MOR).

Sub-Contract Arrangements
Radio and other avionics.
Duplicate inspection.
Compass swings.
Tools and equipment.
Manuals and publications.
Contract staff.

Equipment
Jacking equipment.
Tyre inflation and pressure check. Oleo charging.
Battery charging including hydrometer, ammeter, thermometer, capacity checking (lead acid and/or
nickel cadmium as relevant).
Lubricants, guns, oil dispensing, storage, disposal. Specialist hand
tools. General metal working tools. Tyre removal/wheel change and
build up. Brake bleeding. Flight controls surface balancing mandrels.
Ignition timing. Stroboscope. Cylinder compression. Borescope. Track and Balance. Insulation tester,
HT tester, continuity tester, bonding tester.
Fuel flow. Water detection. Storage, disposal. Fuel and oil
hose pressure testing.
Torque wrenches (including a means of calibration prior to use). Deadweight
tester. NDT test kit (dye penetrant).
Spark plug service and test.
Pitot/static leak test. ASI/Altimeter calibration. Landing
compass and site for compass swings. Avometer.
Soldering iron. Crimping tools.
Cable tensiometer. Inclinometer. Exhaust heat
exchanger pressure test.

Publications and Information

OEM’s Maintenance Manuals, SB’s, SI’s, SL’s (printed copy, fiche, CD ROM) and confirmation
of revision service. Fiche reader. Monitors. Internet Access to OEM’s websites.
ANR, CAAFI SDs, CAAFI Airworthiness Notices, CAAIPs.
Internet Access to UK CAA, FAA, Transport Canada and other State of Design Websites as necessary
for types operated/maintained.

Accommodation
Hangar, trestles, stands, steps, steadies, racks for cowlings etc. Lighting -
fixed and portable.
Heating - (working areas) stores and office accommodation. Air and
power supplies.
Fabric work area.
Painting area.
Study area for documents and drawings. Bonded
and quarantine stores.
Fluids and inflammables storage.
Workshops.
Appendix 1 Example of CAAFI Form AW101R

SURVEY REPORT AND RECOMMENDATION FOR THE RENEWAL OF A

CERTIFICATE OF AIRWORTHINESS IN ACCORDANCE WITH SD-AIRWORTHINESS OF AIRCRAFT
CHAPTER 3-4.

DISTRIBUTION: CAAFI
Approved Organisation/Aircraft Records

1.AIRCRAFT DETAILS

Registration: Type: Serial No: Category:

Engine Manufacturer(s) Engine Type Designation(s) Propeller Manufacturer(s)* Propeller Type Designation(s)*

Total hours flown since manufacture to 31 December prior to this renewal... ..…..… associated flight cycles... ..……………….

2.COMPLIANCE STATEMENT
I confirm that compliance with the following has been established and is properly entered and certified in the aircraft technical records:

CAAFI Airworthiness Notices, Contents Issue:…………………………………

FAA Summary of Airworthiness Directives Small Aircraft and Rotorcraft at Bi-weekly listing No:…………………………….…………

State of Design for Airframe : FAA / EASA/ UK CAA/ DOT CANADA/ OTHER (Please specify) ……………………..

State of Design for Engine : FAA / EASA/ UK CAA/ DOT CANADA/ OTHER (Please specify) :………………………………………..

State of Design for Propeller : FAA / EASA/ UK CAA/ DOT CANADA/ OTHER (Please specify) :………………………………………..

The aircraft complies with Specification/Type Certificate Data Sheet No*………………………… Revision/Issue/Edition No*……….……………. CAAFI

approved Maintenance Schedule Reference:………………………………………………………. Issue:……………………………………………..

Scheduled Maintenance and Component Life Limits satisfactory : YES / NO ( Please circle one )

Aircraft is subject to flight test at:

Date of last satisfactory Flight Test... Aircraft tested to AFTS... ..Issue...

The current Aircraft Weight and Centre of Gravity Schedule dated... ...reflects the current configuration of the aircraft.

The aircraft was last weighed on...

All modifications and repairs revealed during this inspection and carried out since last C of A renewal have been assessed
for approval and are adequately recorded and certified in the appropriate Log Books.

The last Maintenance Review is dated ...

CAAFI Radio Certificate contents confirmed against equipment fitted to aircraft : YES / NO

Radio License Issued by Ministry of Telecommunications current/valid : YES / NO

3.CERTIFICATION
I certify that the appropriate requirements of SD-Airworthiness of Aircraft, Chapters 3-4/8-15 have been complied with and the particulars contained herein are
correct. It is recommended that the Certificate of Airworthiness be renewed for a period of ... ..months, in the following category Private category

Organisation: Company Approval No:

Signature: Name in block capitals: Date:

FOR CAAFI USE ONLY

Certificate number: Date of validity: Date of expiry:

Date certificate sent: Signature: Name:

The following documents are attached: Flight Test Report/Flight Manual Status Report/ /Previous C of A
*Delete as required
Part 3 CAAFI approved Aircraft Maintenance Schedules

1 Introduction

1.1 General guidance on the preparation of the aircraft maintenance schedule for all piston engined
aeroplanes and helicopters, with a C of A in the private category and not exceeding 2730 kg MTWA
could be found in AW105B-Standard Maintenance Practice No.19. (Further guidance could be
obtained by reference to UK CAA CAP 411/412 LAMS for aircraft and helicopters respectively).
Should an Owner consider the LAMS to be unsuited to his particular aircraft, an alternative
maintenance schedule may be submitted for approval by the CAAFI in exceptional circumstances.

2 Description

2.1 The CAAFI approved Maintenance schedule for private aircraft below 2730kg MTWA is based on
the philosophy that the certifying person is responsible for the depth of the inspection undertaken,
dependent upon the variables existing at the time of such inspection (e.g. use of aircraft, age,
previous maintenance, operating environment etc.) and taking into account the equipment and
modification standard. In addition to compliance with the CAAFI approved Maintenance schedule,
certifying persons are expected to exercise their skill and judgement in observing any other matters,
which could affect the airworthiness of the aircraft. This does not alleviate the need for compliance
with mandatory requirements.
2.2 Where the aircraft or engine type design organisation recommends maintenance tasks on a repetitive
basis, which are not reflected in the CAAFI approved Maintenance schedule, then these must be
recorded in CAAFI Time Limited Tasks and Component Change Record (UK CAA CAP 543
equivalent) and carried out at the appropriate period. Furthermore, the absence or inclusion of an item
in the CAAFI approved Maintenance schedule in no way absolves the certifying person from
ensuring that the aircraft is in an airworthy condition at the time the check is carried out.
2.3 The CAAFI approved Maintenance schedule should therefore be considered as a schedule defining
the minimum level of scheduled maintenance, taking into account the aircraft type design
organisation’s recommendations. The CAAFI approved Maintenance schedule outlines the
responsibilities of the owner and within that section it calls for Service Information* to be the subject
of a formal technical assessment and, of course, included in the maintenance schedule as appropriate.
* Examples of typical service information to be assessed would be publications such as the Cessna Progressive
Care, manufacturers Supplemental Inspections, Vendors Manuals/Bulletins (for installed equipment),
Supplemental Type Certificate or Airworthiness Approval Note (as applicable) continued airworthiness
instructions etc.

3 Format

3.1 The CAAFI approved Maintenance schedule could be produced in A5 size so that it may be conveniently
kept in the same binder as the aircraft Log Books. The CAAFI approved Maintenance schedule could
also be produced in A4 size for the convenience of certifying persons in a hangar environment.

3.2 Record of overhaul, test periods and airworthiness life limitations should be recorded
in CAAFI Time Limited Tasks and Component Change Record (UK CAA CAP 543 equivalent),
which should also be kept in the same binder as the CAAFI approved Maintenance schedule
and Log Books for ease of reference.
4 Worksheets

4.1 The pre-printed CAAFI approved Maintenance schedule Worksheets are produced to take into
account human factors and maintenance error management principles and therefore, must be used.
Additional worksheets provide a source of maintenance control and ensure that an adequate record of
the work carried out is maintained. They are considered essential and must be used in the case of
complex tasks including structural repairs (CAAFI Airworthiness Notice No.3 refers).
4.2 The Air Navigation Regulation permits Log Book entries to refer to other documents
(worksheets) thus allowing the recording and certification of work to take place
elsewhere if the details are too voluminous to be directly entered in the Log Book.
These worksheets form part of the Log Book records and are required to be kept by the Owner of the
aircraft.

5 Permitted Variations to CAAFI approved Maintenance schedule periods

5.1 Permitted Variations (See AW105B Appendix C) to task intervals must be recorded in the
aircraft Log Book and signed for by the nominated Licensed aircraft maintenance engineer of
maintenance organisation. Details of the Permitted Variation must be made visible to the pilot.
5.2 Permitted Variations may not be applied to airworthiness life limitations,
airworthiness directives or overhaul and test periods. Engine overhaul periods may
be extended under the provisions of CAAFI Airworthiness Notice No. 35 and additional criteria to be
defined in the CAAFI approved Maintenance schedule as necessary.
5.3 Extensions to overhaul periods may be granted only in exceptional circumstances and
application with the required supporting information should be made by the nominated Licensed aircraft
maintenance engineer of maintenance organisation. to CAAFI for consideration.

6 Log Book Entries

6.1 A standard form of Log Book entry for scheduled maintenance is included in Part 4 of this
Appendix. The certifying person may use a rubber stamp similar in format.
6.2 A summary of any additional work carried out including any mandatory requirements,
must be written in the appropriate Log Book Part A and certified in accordance with
the ANR. The standardised Log Books do not cater for the additional inclusion of
loose, typed ‘log book entry’ pages, but must be kept as Log Book records.
6.3 When an owner licensed pilot intends to carry out and certify a 50 hr check
on an aeroplane in the Private Category, it must be understood that he may only
certify the CAAFI approved maintenance schedule 50 hr check and any rectification work which falls
within the scope of the this Appendix. Work, which falls outside of this scope, must be certified by an
appropriately licensed aircraft maintenance engineer or maintenance organisation.
Part 4 Private Aircraft Log Books

1 Introduction

1.1 These Log Books have been CAAFI designed and approved to reduce to a minimum the
time spent in entering and retrieving information. They are A5 size (150 mm x 210
mm) and have colour coded covers; Aircraft-Blue (UK CAA CAP 398 equivalent) Engine-Grey (UK
CAA UK CAP 399 equivalent) Variable Pitch Propeller-Yellow (UK CAA CAP 400 equivalent).
A matching ring binder, which can accommodate the relevant number of logbooks together with the
CAAFI approved AMS and the CAAFI Time Limited Tasks and Component Change Record (UK
CAA CAP 543 equivalent), is highly recommended for private operations for ease of reference.
1.2 Each logbook should have its own ‘Instructions for Use’ and separate sections for
‘Identification Details’, ‘Maintenance’, ‘Check Inspection Record’ and ‘Modifications
and Other Technical Instructions’. These in turn are identified by a colour code for
ease of reference.
Further information and guidance on completion of entries is contained in the following paragraphs.
(Reference should also be made to UK CAA CAAIP Leaflet 1-5, Aircraft, Engine and Propeller Log
Books.)

2 Part A - Maintenance (White Paper)

2.1 The ‘number of flights’, ‘flight times’ and ‘engine cycles’ entered in the aircraft log
book will be the master for all the log books, as both engine and variable pitch
propeller log books only provide for the entry of accumulated hours covering a certain
period.
2.2 A signature in Column 7 against the relevant ‘Particulars of Maintenance and Other
Work Carried Out’ will, where the issue of such a certificate is prescribed,
automatically constitute a signature to a Certificate of Release to Service, thus
obviating the need for the inclusion of a separate certificate on each occasion. All scheduled
maintenance checks must be entered in Part A so that they can be certified, together with all
modifications, structural repairs and significant component replacements.
This section should constitute a summarised record of all the work done on the aircraft namely,
scheduled checks, modifications, mandatory requirements, major or serialised component changes
and specified work. It is not sufficient to simply refer to worksheets or files.
2.3 Mandatory modifications and inspections recorded in Part C (Pink Pages) to show the
history of compliance must be also entered in Part A so that a Certificate of Release
to Service can be issued in each case.

3 Part B - Check Inspection Record (Green Paper)

3.1 The layout in all books is similar, and basically the same information has to be entered
in each case.
3.2 At the end of every scheduled check, the type of check carried out, date and total
hours are entered in their respective columns to provide a continuous record of
 maintenance. As its title makes clear, this is a record that can be quickly referred to
and should avoid the possibility of overrunning the next scheduled check. (This is in
addition to entering the relevant details in Part A.)
3.3 It is recommended that where a new logbook is started, the date and flying hours of
the next Annual, 100 (or 150) and 50 hr checks are entered in these pages to ensure
none are subsequently overlooked.

4 Part C - Modifications and Other Technical Instructions (Pink Paper)

4.1 The layout in all Log Books is similar, and basically the same information has to be
entered in each case.
4.2 This Part C is designed to serve only as a record of compliance with Airworthiness
Directives and Service Bulletins, Service Letters etc.
4.3 In addition, the degree and method of compliance have also to be entered.
4.4 Provision is made for a quick method of indicating compliance with both ‘one-time’
and ‘recurring’ modifications and inspections.
4.5 It is essential that Log Books reflect the current state in respect of mandatory
modifications, inspections and Airworthiness Directives. It is recommended that
when a new logbook is started a summary of all the repetitive inspections is
transferred to the new logbook to ensure that none is subsequently overlooked.
4.6 In the event of these pages becoming full before the remainder of the logbook has
been utilised, suitably ruled pink cards of A5 size should be punched and retained in
the ring binder as continuation pages. When this action is taken, it is important to
record the fact on the last pink page and to continue the page numbering on the newly introduced
cards.
4.7 It is a common practice to include repetitive mandatory inspections as part of a
scheduled maintenance check so that they are not overlooked. This is accomplished
by transferring the specific repetitive item from the logbook Part C pages to CAAFI Time Limited
Tasks and Component Change Record ( UK CAA CAP 543 equivalent).
This is an acceptable means of controlling repeat inspections and avoids congesting the pink pages
with multiple entries.
Part 5 Pilot Maintenance

1 Introduction

1.1 There are two aspects of light aircraft maintenance which may be carried out by a
licensed pilot who is also the owner of the aircraft:

a) A 50 hr Check to the CAAFI approved Maintenance schedule for aeroplanes, but only if the
aeroplane has a C of A in the Private Category (not helicopters).
b) Certain maintenance tasks prescribed in Appendix 1 to this Part, but only if the aeroplane or
helicopter has a C of A in the Private or Special Category.
1.2 Since the 50 hr Check requires visual inspection of various components in order to
assess their serviceability, it is important that due consideration should be given to
the practical aspects of this task before it is undertaken. It is strongly recommended
that guidance be sought from the Licensed Aircraft Maintenance Engineer or the Approved
Maintenance Organisation who normally carry out the maintenance work on the particular aeroplane.

2 Scheduled Maintenance

2.1 Maintenance to the CAAFI approved aircraft maintenance schedule is based on work being required
after the aircraft has flown for totals of 50 and 100 hrs and after elapsed times of six and twelve
months.
These work packages are normally referred to as ‘Checks’, and are repeated at the intervals stated for
a total of twelve months, when the C of A will then become due for renewal and the cycle
recommences.
2.2 In order to help all those concerned with the maintenance of these aeroplanes,
Aircraft, Engine and Propeller Log Books make provision for a running record to be kept of checks
completed, together with date and hours flown at the time they were completed. From this
information it is a simple task to deduce the hours flown and/or date when the next check will
become due.
2.3 In addition to recording the check in the running record (Part B), an owner/
licensed pilot wishing to record that a 50 hr Check has been carried out, should do so
in Part A of the Log Book. In this connection it should be noted that Column 7, headed
Signature, Authority and Date, can only be signed by an appropriately licensed aircraft maintenance
engineer or approved person. It follows that the owner / licensed pilot is not authorised to sign in that
column and should sign under the details of the work carried out in Column 6.
2.4 It is most important that the CAAFI Time Limited Task and Component Change Record (UK CAA
CAP 543 equivalent) and Log Book Part C are examined before the 50 hr Check is commenced. If, as
a result of this examination it is found that additional work is due, or certification of mandatory
requirement compliance is required then the services of an appropriately licensed aircraft
maintenance engineer or maintenance organisation will be needed to carry out and certify the work,
as this falls outside the scope of pilot maintenance.
3 General

3.1 Implicit in the completion of both scheduled maintenance and defect rectification is
the fact that the certifying pilot has available the information essential to carry out the
check, including the aircraft type design organisation’s maintenance manuals.
Implicit also is the fact that he possesses the necessary skills, together with tools and any equipment
required to carry out the particular tasks.
3.2 Pilots completing maintenance under the CAAFI approved aircraft maintenance schedule and in
accordance with this Appendix, are reminded that if flying or engine controls are to be broken down
or adjusted, it is necessary that the system is inspected completely by two appropriately licensed
aircraft maintenance engineers or holders of an authorisation issued by the CAAFI.
Appendix 1 to Part 5 - Pilot Maintenance - Prescribed Repairs or
Replacements

1 Replacement of landing gear tyres, landing skids or skid shoes;

2 Replacement of elastic shock absorber cord units on landing gear where

special tools are not required;
3 Replacement of defective safety wiring or split pins excluding those in
engine, transmission, flight control and rotor systems;
4 Patch repairs to fabric not requiring rib stitching or the removal of structural
parts or control surfaces, if the repairs do not cover up structural damage and
do not include repairs to rotor blades;

5 Repairs to upholstery and decorative furnishing of the cabin or cockpit interior

when repair does not require dismantling of any structure or operating
system or interfere with an operating system or affect the structure of the
aircraft;

6 Repairs, not requiring welding, to fairings, non-structural cover plates and

cowlings;

7 Replacement of side windows where that work does not interfere with the
structure or with any operating system;
8 Replacement of safety belts or safety harness;
9 Replacement of seats or seat parts not involving dismantling of any structure
or of any operating system;

10 Replacement of bulbs, reflectors, glasses, lenses or lights;

11 Replacement of any cowling not requiring removal of the propeller, rotors or
disconnection of engine or flight controls;

12 Replacement of unserviceable sparking plugs;

13 Replacement of batteries;

14 Replacement of wings and tail surfaces and controls, the attachments for
which are designed to provide for assembly immediately before each flight
and dismantling after each flight;
15 Replacement of main rotor blades that are designed for removal where
special tools are not required;

16 Replacement of generator and fan belts designed for removal where special
tools are not required;

17 Replacement of VHF communications equipment, being equipment which is

not combined with navigation equipment.

18 Maintenance Checks up to 50hr/6 months but not including the certification of

applicable Airworthiness Directives (AD’s).
Part 6 Airworthiness Flight Tests

1 Introduction

1.1 This part details the responsibilities of pilots and the ‘Nominated Engineers’ in an
Organisation approved in accordance with SD-Airworthiness of Aircraft, Chapter 8-15, when
concerned with flight tests for continued airworthiness of aircraft not exceeding 2730
kg MTWA.
1.2 CAAFI requirements for flight tests for continued airworthiness of aircraft are
prescribed in SD-Airworthiness of Aircraft, Chapter 3-5.
1.3 The ‘Nominated Engineer’ referred to here is that person in an Organisation approved
in accordance with SD-Airworthiness of Aircraft, Chapter 8-15 who has been nominated in
accordance with SD-Airworthiness of Aircraft, Chapter 8-15, paragraph 3.1.1(a) and is carrying
out the procedure leading to a recommendation to the CAAFI for the renewal of a C of A in
accordance with SD-Airworthiness of Aircraft, Chapter 3-4. The nominated engineer must, therefore,
be fully acquainted with the procedures for checking aircraft performance and comparing test results
with tables or graphs contained in Flight Manuals or alternative documents.
1.4 In accordance with SD-Airworthiness of Aircraft, Chapter 3-5, the airworthiness flight test
is to be made within a period of 62 days immediately preceding the date of renewal
of the C of A. Where circumstances prevent all or part of the Flight Test Schedule
being completed within this prescribed time (e.g. adverse weather) it is permissible, unless there is
any obvious reason otherwise, to complete the Test Schedule within a further one month. However, it
remains the responsibility of the Nominated Engineer to ensure that the flight test is satisfactorily
completed within the one month extension period.
1.5 Airworthiness Flight Tests are made periodically on each aircraft having a Certificate
of Airworthiness, for which continued certification is required to ensure that:
a) handling characteristics are satisfactory and have not deteriorated with time; b) aircraft
performance remains as scheduled;
c) the aircraft and its equipment function correctly.

2 Acceptance of Pilots for Airworthiness Flight Tests

Whilst is strongly recommended that an experienced pilot carry out the Airworthiness Flight Test, it
is permissible for private owners (not group owned) of fixed wing aircraft to carry out the flight test
on their own aircraft. However, they will require briefing and acceptance by a CAAFI Test Pilot in
accordance with SD-Airworthiness of Aircraft Chapter 3-5.

The pilot must be familiar with the particular Airworthiness Flight Test Schedule, the
flight test techniques involved and the safety precautions to be observed.
The Nominated Engineer should call on the CAAFI Flight Operations Department when in
difficulty in securing the services of a suitable pilot, in dealing with an unusual type of
aircraft, or in some cases when unsatisfactory flight test results need to be re
checked. In order that a general check may be kept of the flying qualities of the aircraft and the
suitability of the specific Flight Test Schedule procedure, the CAAFI Pilots and/or Flight Test
Engineers will from time to time require to participate in the conduct of Airworthiness Flight Tests.
3 Airworthiness Flight Test Schedules

3.1 The CAAFI requirements for Flight Test Schedules are prescribed in SD-Airworthiness of Aircraft
Chapter 3-5, paragraph 2, and Airworthiness Flight Tests must be carried out in
accordance with a Schedule compiled by, or acceptable to, the CAAFI for the particular
aircraft type or for a group of aircraft of similar types. The following CAAFI Airworthiness Flight
Test Schedules (AFTS) are appropriate:
a) AFTS No. 2 for single piston-engined aeroplanes up to 2730 kg MTWA. For
pressurised/turbocharged aeroplanes also complete Appendix 3 to AFTS No. 2.
b) AFTS No. 162 for single piston-engined helicopters up to 2730 kg MTWA.

4 Conduct of Tests

4.1 General Guidelines for the conduct of the Tests and the subsequent completion of Flight Test
Schedules and Performance results can be found in UK CAA CAP 520 Part 6.