Chapter-07

PROJECT TERMINATION
Outline Syllabus
Varieties of Termination p-ocess - when to terminate a project - Final report

7.01 TERMINATION OF PROJECT

A project can be said to be terminated/ completed when work on the substance of the project has
ceased or solved to the point that further progress on the project is no longer possible, when the
project has been indefinitely delayed, when its resources have been deployed to other projects, or
when project personnel become personnel non grate with senior management and m the company
lunchroom.
What do you mean by project completion? BBA (Professional) 2008

7.02 ACTIVITIES AFTER COMPLIETION OF PROJECT

After completion of project the project managers do the following jobs.
1. Collect final time sheets, expense reports, and team status reports;
2. Close or complete remaining tasks in the project schedule;
3. Collect final cost and schedule metrics;
4. Make final payments to vendors and contractors, and closing out contractors;
5. Review and updating the issue log, highlighting remaining issues, and deciding how these
issues are to be addressed;
6. Prepare a plan for handling ongoing product support;
7. Prepare document and explain about learning experience.
8. Survey team members about what they worked and what they didnt.
9. Call a meeting with sponsor and executive stakeholders to capture their thoughts.
10. Ask consultants and vendors for objective feedback, both about the organization and about
the projects execution
Do the project managers have anything to do after completion of project?
BBA (Professional) 2008

7.03 WAYS OF PROJECT TERMINATION

Project closing needs to be planned temporally and financially. Projects end planning begins
already on the first day of the project. The same group of people must participate in closing
108 Project Management
process that were participating in project initiating - generally project management group or
steering committee. To properly plan any project, you have to envision the end-gamehow and
when will your project end?
WAYS AND PROCEDURES OF CLOSING A PROJECT
Main procedures in project closing are stated below.
1. Contract closure procedures:
(i) Verifying project scope;
(ii) Performing formal acceptance and handover of the final product, service, or result to the
customer;
(iii) Making project final documentation and presenting project performance overview to the
customer
2. Administrative closure procedures
(i) Making sure the project is finalized across all processes;
(ii) Gathering and disseminating lessons learned;
(iii) Dismissing project organization and transferring responsibilities and other resources;
(iv) Archiving projects information
Beside the above mentioned procedures there are four different ways to close a project. These are
stated below.
1. Termination by extinction: The project is stopped. It may and because it has been
successful" and achieved its goals; the new product has been developed and handed over to the
client, or the software has been installed and is running.
2. Termination by addition: Most projects are "in house" carried out by the project tern for use
in the parent organization. If a project is a major success, it may be terminated by
institutionalizing it as a formal part of the parent organization.
3. Termination by integration: This method of terminating a project is the most common way of
dealing with successful project, and the most complex. The property, equipment, material,
personnel and functions of the project are distributed among the existing elements of the parent
organization. The output of the project becomes a standard part of the operating systems of the
parent, or client.
4. Termination by starvation: There is a fourth type of project termination although strictly
speaking, it is not a "termination" at all. It is slow starvation by budget decrement. Almost anyone
who has been involved with projects over a sufficient period of time to have covered a business
recession has had to cope with budget cuts.
What are the different ways a project can be terminated? BBA (Professional) 2008

7.04 PRE-REQUISITES OF PROJECT TERMINATION

Pre requisites of a project termination are given below.
1. Economical valuation: Economical valuation is projects continuance economically
reasonable?
2. Evaluation of projects costs and schedule: When all projects costs and performance data are
known, should project be terminated or continued?
 Chapter 7: Project Termination 109
3. Customers objectives: Customers objectives are customers existing objectives still under
projects fulfillment?
4. Client relationships and reputation: When premature termination is justified, then what is its
impact to organizations reputation and client relationships?
5. Contractual and ethical considerations: Contractual and ethical considerations is projects
premature termination by contract possible? Is projects termination ethical?
When to terminate a project? BBA (Professional) 2009

7..05 FINAL REPORT OF A PROJECT

A project report is a record of any sort of project, whether it is a school project, business project,
or research project. Most commonly, project reports are written to record the beginning, middle
and end of specific project events, such as business initiatives or school experiments. A project
report can be written about almost any topic, in fields such as science, marketing, education, or
engineering. The Final Project Report summarizes the work of the team and its results. It
should clearly communicate the projects problem, the customers or communities it influences,
and the solution proposed or delivered. It is intended to read as a professional business document.
When do you mean by final report of a project? BBA (Professional) 2012

7.06 PRE-REQUISITES OF PROJECT TERMINATION

The last step in the project is to summarize the different stages into a final report. It is very
important that the final report contains all the necessary information regarding your project. Try
to keep in mind that you should write the report so that the reader would be able to recreate all of
your steps, if they so desire.
The report will need to consist of at least all of the following sections:
1. ABSTRACT: A one-page summary of the project as a whole. This MUST be included for all
projects.
2. INTRODUCTION: This will give a brief overview of the project including
What problem is addressed by the project?
What are the aims and objectives of the project?
What are the challenges of the project?
What is the solution produced?
How effective is the solution / how successful has the project been?

3. BACKGROUND: This will give all the background of the project including
Background of the problem to be solved.
Existing solutions/approaches to the problem, if any exist, and a comparison with the solution
produced in the project.
Reading and research done to understand existing approaches, acquire the necessary
information and skills to carry out the project.
110 Project Management
A clear statement of the project requirements.
References to all sources consulted are expected.
4. DESIGN: This will give a description of the design. The organization of this section should be
the same as for the design documentation, and full details of the design are required. It is often
best to include the full details of the design as an appendix. In such a case, the design chapter in
the main part of the project report should only discuss the most important elements of the design
to your design report and state clearly what other elements will be given in the appendix.
Keep in mind that examiners might not look at all the details of the material included in the
appendices. So, make sure that the really important points of the design are explained here.
5. REALISATION: This will give a description of how the design was implemented and a
description of the testing of the implementation. Again, keep in mind that examiners might not
look at all the details of the material included in the appendices.
6. EVALUATION: This gives an evaluation of the project. A description of how the project is
evaluated, including
o What criteria are used to evaluate whether the system is suceesful?
o How these criteria are assessed?
o Who is involved in the evaluation?

7. LEARNING POINTS: At least one page of summary of the key learning points in the project.
8. PROFESSIONAL ISSUES: At least one page of discussion of how your project related to
the codes of practice and conduct issued by the British Computer Society.
9. BIBLIOGRAPHY: A properly cited list of books, articles and other materials consulted
during the project and/or referred to in the dissertation.
10. APPENDICES: Appendices are meant to contain detailed material, required for
completeness, but which are too detailed to include in the main body of the text. Typically they
should contain code listings, details of test data, screen shots of sample runs, a user guide, full
design diagrams, instructions for unpacking and mounting any software included with the
dissertation and similar material.
Assess the elements of project final report. BBA (Professional) 2009
What are the project final reports include? BBA (Professional) 2012