EMS OBLIGATIONS

Ser Obligations Remarks

1. Preparation of Delegation Handling Software and Delegation
Handling Software Deployment at DHO (DHS)
2. Recruiting of data entry operators for DHS and their
administrative arrangements at DEPO
3. Approval of mobile toilets for inauguration ceremony
4. Booking of venue for Seminar in coordination with Coord / EPS
Dte
5. EM to prepare theme / concept of Gala Dinner & Cultural Show
for IDEAS 2018
6. Installation of Registration Marquee along with all allied facilities
at National Cricket Stadium (new proposed location)
7. Preparation of security passes
8. Provision of CCTV cameras at the external and internal area of
Expo Centre(Halls, Corridors, gates, parking area and perimeter
surv)
9. Arrangement of latest machines (Bar Code Reader) and software
for recognition of entry passes
10. Three separate counters for recognition of entry / security passes
in registration area at NCC/ Cricket Stadium
11. Gates entry scanning and pictorial recording with back up for
entire Event
12. Plan for training for Ushers, including all essential details i.e.
Dress code, Mannerism, Attitude/behaviour and conduct
modalities
13. Finalization of think tank organization for conducting and
managing of SLCs
14. Finalization of venue and administrative arrangements for SLCs
15. Finalization of topics for SLCs
16. Provision of names of Speakers for SLCs
17. Purchase and packing of souvenirs for delegations as approved
by DG DEPO
18. Finalization of lunch menu for DEPO staff at Expo centre
19. Booking of rooms in five star hotel for DEPO officers along with
all complimentary facilities
20. Arrangement of VVIP / VIP offices with furniture and office
equipment as approved by DEPO
21. Finalization of carpets for halls and marquees
22. Selection of food chains for establishment of food court marquee
along with coffee/tea stalls in mezzanine floors of each halls
23. Preparation and approval of flags of different countries
24. Uniform for catering staff, support personnel, chauffeurs,
labourers, waiters, sanitary workers and staff working at food and
refreshment courts duly approved
25. Finalization of stall builders for IDEAS
26. Confirmation of arrangements for DEPO offices with furniture and
office equipment at Mezzanine floor of Hall No 2 of Expo Centre
as approved by DEPO
27. Provision of transport for DEPO officials on arrival at Karachi
28. Provision of Communication / internet and Wi-Fi along with PA
equipment facility at Expo Centre
29. Provision of Stand by Generator, cabling and power points
30. Provision of carpeting at Congress hall, exhibition halls, corridors,
foyers, marquees, all offices and other space as per requirement
of DEPO
31. Arrangement of parking areas for Green and Blue car stickers
32. Arrangement of food courts , refreshment and waiting areas at
Expo Centre
33. Provision 6 X-Ray machine operators at Karachi Expo Centre
34. Establishment of NADRA Facilitation Desks at NCC for
verification of CNIC
35. Provision of 2 x Fire Brigade vehicles at Expo Centre for 24 hours
36. Provision of 4 x Water Tankers at Expo Centre
37. Doctors and paramedical staff at Expo Centre
38. 2 x ambulances and 1 x mobile cardiac emergency unit at Expo
Centre
39. Building structures for doctors and paramedical staff at two
different locations at Expo Centre
40. Availability of first aid at both locations
41. Medical treatment at the Expo Centre for VVIPs, VIPs, foreign
delegates and DEPO staff shall be free of cost
42. Provision of Passport reading facility at Expo Centre
43. Menu and arrangement of daily lunch for VVIPs, VIPs and foreign
delegates at the Venue
44. Food courts in different Halls for exhibitors and visitors on
payment
45. Refreshments at meeting areas in each hall
46. Souvenirs / Shield presentation for the exhibitors in different
categories
47. Designing of security passes
48. Data of Car Rental Companies for security clearance
49. Data of all drivers for security clearance
50. Data of Ushers, Hotel staff, TDAP staff, EMs personnel,
subordinate contractors and their personnels with complete bio-
data for security clearance
51. Data of Paramedical staff employs at the Venue for security
clearance
52. Cars stickers for VVIPs, VIPs, foreign delegates, diplomats and
DEPO officers
53. Preparation of security passes
54. Provision of CCTV cameras at the external and internal area of
Expo Centre(Halls, Corridors, gates, parking area and perimeter
surv)
55. Arrangement of latest machines (Bar Code Reader) and software
for recognition of entry passes
56. Three separate counters for recognition of entry / security passes
in registration area at NCC/ Cricket Stadium
57. Gates entry scanning and pictorial recording with back up for
entire Event
58. Management of Car Parks at different Venue of Events related to
IDEAS