Table of Contents

1. What is quickSMS............................................................................ 3
2. How to Login to quickSMS..............................................................4
3. Send a New message......................................................................5
4. Sent SMS......................................................................................... 8
5. Draft SMS....................................................................................9
6. Scheduled SMS..........................................................................10
7. Contact Book.............................................................................. 11
8. Manage Group............................................................................ 12
9. Bulk Upload...............................................................................14
9.1. Bulk SMS...................................................................................14
9.2. Bulk Contact............................................................................... 14
9.3 Bulk groups and contacts............................................................15
10. More........................................................................................... 15
10.1 Allowed shared users.................................................................15
10.2 Send Mobile Numbers to your Handset.......................................16
11. Recent Logins.............................................................................16
12. Update Profile............................................................................. 17
13. Contact Us.................................................................................. 19
14. Glossary.....................................................................................20

1. What is quickSMS
quickSMS is a portal designed for Indian Government employees to send Official SMS quickly and
access rich features of contact books.

1.1 Major features at a glance:-

 SMS can be sent in all languages and all over the country (India)

Contact Book and its management (creation, edition and deletion of contact) and bulk contact
uploading

Group SMS: you can send an SMS to a group of contacts

Group SMS management (creation, edition, deletion and sharing of groups of contacts)

Send SMS to official distribution lists managed by moderators, i.e. SMS to such distribution lists
will be sent only after approval of moderators.

To search contact details of government employees and send it to your mobile handset

Control through your phone when you can't access web console

Online tools for typing in Indian Languages

1.2 Additional Features:-

We can schedule message and draft SMS for sending it later.

We can also have a record of number of sent SMS.
You can also insert mobile numbers into a file with the message to send directly from the list.

2. How to Login to quickSMS

To login in to the quickSMS Portal, do the following:

Step1. Please open Enter your government official email id and password to login. An OTP will be
received on registered mobile no.
Step2. Enter the OTP (One time password).

Note: The received OTP can be entered four times in eight hours. Also if your OTP is lost, you
have an option to resend it twice and if it does not work it can be regenerated twice.

3. Send a New message

3.1 Send SMS

1. QuickSMS gives a facility to send SMS.
2. The message can be sent to a group of people or a distribution list which is pre defined by selecting

the message sender Id from the drop down.

3. Select all the recipients in the group by checking the select box in front of the recipient option or else

enter UID or official email address or 10- Digit mobile numbers.

4. You can also select a contact from the contact book.
5. Enter your message content in which ever language you need to enter. Click on the typing in other

languages, you will be redirected to a page where the drop down for languages will have all the

languages in which you want your message should appear(Predefined character length- 2000

character per message)

6. A scheduler enables to set your date and time to send messages later.
7. SMS can be either be sent or emailed to mailbox or saved as a draft
 4. Sent SMS
The messages which are sent using the registered id can be saved and viewed later. But there is limit
of viewing your sent SMS. You can only view the last 10 saved sent SMS.

The history of sent SMS is displayed as:-

1. The count of total SMS sent from your account

2. The history of total messages sent for last 3 months
3. The message can also be forwarded as required by clicking on the forward button next to the
message displayed.

4. It will redirect the window to the home page where you can again add the mobile number or user id
of the person to whom the message is being forwarded.
 4.1 SMS Settings

When sending a SMS a display name or a display number from which a message can float is required, a
choice to keep either both or have one option from the below:

1. Your name will be masked while sending a SMS which will be displayed on the phone.
2. An option to display only the number on a SMS can also be chosen.

5. Draft SMS
While drafting a new message, there is an option to draft an SMS which can be saved to use later. A
sample message can be drafted which can be sent later. You can also search your messages which
were saved in the draft folder by using the search tab given.

Also, there is a limitation of saving the messages in the draft folder. Only 10 drafts can be saved.
 6. Scheduled SMS
Click on new message and then enter the choice as (group, multiple group or distribution list)
or enter any recipients UID or official email address or 10- Digit mobile number.
Now enter the message content (restricted to 2000 characters).
You can now schedule your SMS using Schedule Date and time option. A Calendar with date
and time will be displayed.

Note: - Please enter the scheduling time that is between 35 minutes to next 3 days from now

While drafting a new message, if you have saved any message to be delivered later or have scheduled
it using the date and time stamp, then the list will be displayed in the scheduled SMS tab for you to
view it.

The table has the following information to view.

1. Message content
2. Recipients
3. Scheduled Time
4. Action
5. There is an option to update the scheduled date and time.(While using the update button you will be
redirected to the New message window where you can update the scheduled time and date).
 7. Contact Book
7.2 Contact Book Management

You can add your contacts here. Click on contact book you will be redirected to contact book
management page. Add the details like (department name, your name, your 10- digit mobile number
and your email address).

Click on the add button which will display a message that your contact has been added successfully.

You can add multiple contacts here, which will be displayed in the list below. The list of contacts can
be saved and deleted.
 8. Manage Group
8.1 Group Management

1. Enter the name of the group as desired.

2. Then add the group.

3. The group contact with the name will be displayed in tabular form.

4. Various actions can be performed after creating a group.

a) Import a contact from the contact book

b) Share the group
c) Upload a group { This will redirect you to the bulk upload option where you can upload a list
of contacts in a file(file format- .txt & .csv and file size- 4MB)}
d) You can save a group detail by using the Save group option.
e) If any group is to be deleted, it can be done by using Delete group option.
 9. Bulk Upload

9.1. Bulk SMS

This facility of quick SMS allows users to upload contacts in bulk through a specific file type i.e. .txt.
There is also a size limit of the file which is to be uploaded. It has to be less than or equals to 4 MB.

9.2. Bulk Contact

9.2.1 Upload file to fill your contact book

You can upload a file to which will consist of contacts. These contacts will be managed by quickSMS
as contact book. If you want to upload a list of contacts you can do so by uploading a file in the given
format (Size limit: 4MB and Type: txt & csv)
9.3 Bulk groups and contacts
9.3.1 Upload file to fill your contact book and Groups

You can upload a file to which will consist of contacts for creating groups and their contacts. If you
want to upload a list of contacts you can do so by uploading a file in the given format (Size limit:
4MB and Type: txt & csv)

10. More

10.1 Allowed shared users

The facility of adding a delegate and giving the person the rights to send message on ones behalf is
also there in the features of quick SMS
10.2 Send Mobile Numbers to your Handset
If you want to have the details of the mobile number from which you are registered you can just
enter a single UID or email address to which you want to receive the details.
Click on send mobile number to your handset or send mobile number to you email, you will
receive the information as desired.

11. Recent Logins

11.1 quickSMS Logins

Login to your quickSMS by using your login credentials, your 10 recent logins will be preserved and
you can view it under the tab Recent Logins- quickSMS logins. It displays the IP address from
which you have login in to the account, with login date and time. If you want delete the history then
you can do so under the actions option.

Note: ONLY 10 MOST RECENT LOGINS ARE PRESERVED. IF YOU WANT TO PRESERVE AN OLDER
LOGIN, BE SURE TO LOGOUT A MORE RECENT LOGIN.
 12. Update Profile
12.1 User Profile

1. A users name and user id is displayed by default on the screen.

2. By using the Update Profile setting, changes can be made in the gender, designation and city,
which will be displayed as the profile information in future.
3. It also has the total count of the SMS Sent and the count history of the SMS sent for last three
months
4. It also has SMS settings where there are options to mask your name or number while sending
an SMS.
13. Contact Us
To have a communication regarding any query related to quick SMS services or to give any feedback
regarding the services, users can reply in the text box given.
14. Glossary

Group- A list of phone numbers together makes a group. If a user wants to send
a message to multiple users then a group can be created

Distribution list- A list of senior members meant for official communication.

Message sent to a distribution list is moderated before approval.

OTP- A one-time password (OTP) is a password that is valid for only one login
session or transaction, on a computer system or other digital device.

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