Job Title Finance & Admin.

Manager
Job description
Classification Level
Organizational Unit
(Department / Zone Office / IFRC Bangladesh Delegation Sub-Office of the Population Movement in Coxs Bazar
Delegatio....etc)
Immediate Supervisors Title Finance & Administration Delegate/Support Services Coordinator
Technical Managers Title
Sr. Finance Manager, IFRC Bangladesh Country Office
(if applicable)
Duty Station Coxs Bazar
Duration of Assignment 6 months
Date of issue

Organizational context (where the job is located in the Organization)

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the worlds largest humanitarian organization,
providing assistance without discrimination as to nationality, race, religious beliefs, class or political opinions. The
Secretariat consists of a head office in Geneva.

IFRC Bangladesh Country Delegations mission is to support the Bangladesh Red Crescent Society (BDRCS) in fulfilling their
mandate in close cooperation with Red Cross and Red Crescent Movement partners as well as other relevant organizations,
to coordinate and direct international assistance as required and to provide representation to international and regional
organizations as appropriate.

BDRCS, as an auxiliary to the government and guided by the Fundamental Principles, is one of the leading humanitarian
organizations in the country. BDRCS has branches and activities that cover the entire country, including Coxs Bazar.

Starting 25 August 2017, people fleeing violence in northern areas of Myanmars Rakhine State have been crossing into
Bangladesh and arriving in Coxs Bazar, a district of Bangladesh, in massive numbers. As per a situation report issued by the
Inter-Sector Coordination Group (ISCG) on 26 September, some 480,000 persons many of them women, children and the
elderly are estimated to have crossed the border into Bangladesh, with the influx expected to continue. BDRCS has
adopted one window approach for this operation to provide the support to the people from Rakhine- who have been
living in different makeshift camps since October 2016.

The current priority is on scaling-up emergency response to meet the immediate needs of those displaced with focus on
food; shelter; water and sanitation; health; psychosocial support; protection, gender and inclusion and restoring family links
as well as preparedness for possible natural disaster, new surge of arrivals as well as epidemics. The key focus of the
operation for the first 3 to 4 months is lifesaving activities with some initial plans of short term to medium term that needs
to be reviewed after further clarity on the situation.

The position is based in Coxs Bazar. The IFRC Sub Office provides technical support and services to the BDRCS and its
partners in various field of activities. The Finance Manager will report to the Finance and Administration Delegate and work
closely with the BDRCS personnel as well.

Job purpose
The Finance and Administration Manager is responsible for leading a finance team in the provision of accounting services,
ensuring financial control, financial reporting, training and providing advice and support to relevant stakeholders within a
comprehensive financial management structure of Population Movement operation.

Job duties and responsibilities

Manage the funds and financial assets of the Population Movement Operation in coordination with Operations
Manager. This will include cash flow and cost control management as well as the management of payments, cashier,
bank signatory and payroll functions.
Record and report separately on Population Movement Operations financial commitments (external contracts, pipeline
purchase orders, program commitments, etc.) and be fully aware of possible commitments and planned ventures.
Track monitor and follow up on Population Movement Operations related pledges, identify overdue pledge payments or
dormant pledges and indicate underspending and the requirements for possible time frame extensions. Ensure that all
donor reporting requirements (financial) are met within the deadlines, and the accuracy, integrity and timeliness of the
 reports are maintained.
Ensure timely submission of PEAR ceiling to avoid expenditure above PEAR/or Budget, monitor and follow up on soft
pledge to avoid project/pledge level deficits, and prepare accurate forecast/cash request management to avoid financial
losses due to foreign exchange.
Manage project expenditure and eliminate potential appeal level deficits
Ensure timely spending of unearmarked pledges, identify and monitor pledges with concealed time frame
Monitoring of stock accounting, balance sheet monthly check-up, asset & liabilities, commitment accounting and
construction accounting.
Managing cash disbursement process by ensuring adequate control mechanism are in place to ensure transparency of
the process and supporting documents.
Coordinate and compile budget prepared by project managers on FedBudget, provide advice to Operations
Manager/and project managers on budgetary role and training on FedBudget.
Monitor PMO budget and ensure accurate accounting, authorization & internal control procedures. Investigate and
address significant variances.
Train, support and advice project managers/officers in financial management of their respective project management
cycle.
Train, support and advice the National Society in financial and administrative matter related to clearance of working
advance.
Coordinate with Logistics on the purchases/procurements and ensure supporting documents are in compliance with
Federation financial procedure. (eg. CoC, CBA, 3 Quotations, Authorisation, etc.)
Line manages, recruit, advise, support and train the locally-hired support staff/FRCS support service staff working for
PMO Operation.
Administrate the accommodation, vehicle allocation and fleet management, DSA & travel per diems, visas and travel
arrangements for delegates and visitors.
Maintain accurate registers/and inventory list of the assets and property of the PMO and ensure the accurate office
systems are in place and maintained.
Manage and advise on related office equipment including the electronic equipment of for PMO Operation.
Prepare monthly financial analysis report for IFRC KL and provide timely advise on financial risk and exposure of project
management.
Ensure accurate month end closing for the operation and timely submission of field returns.
Monitor PMO budget and ensure accurate accounting, authorisation & internal control procedures. Investigate and
address significant variances.
Ensure accurate accounting & timely submission of Administrative services invoices
Ensure that IFRC planning, budgeting and reporting is carried out in a timely and appropriate fashion in accordance with
FRCS needs and IFRC requirements, formats and standards
Ensure the Integration and Service Agreements with Bilateral PNS is effectively implemented
Establish an effective and efficient cost recovery system for Shared Office and Services Costs
In corporate risk management framework & control mechanism in the operation, and also provide training and
disseminate the procedure on Fraud and Corruption prevention and control policy.
In coordination with the operations manager, ensure an exit plan for the operation is developed and ready for handover
to FRCS
All other duties in the capacity of the Finance and Admin. Manager

Duties applicable to all staff

1. Actively work towards the achievement of the Federation Secretariats goals
2. Abide by and work in accordance with the Red Cross and Red Crescent principles
3. Perform any other work-related duties and responsibilities that may be assigned by the line manager

Position Requirements
Education Required Preferred
Relevant university degree X
Professional qualification in accounting (CIMA or ACCA) or equivalent X
Required Preferred
Minimum of 3 years work experience in finance or accounting role X

JD Template
 Management of a team with a minimum of 3 direct/or indirect reports X
Developing budgets, plans and financial analysis X
Management of an accounting services function X
Communicating financial results to managers X
Preparation for, conduct of an/or support to external financial audit X
Knowledge and Skills Required Preferred
Ability to lead and manage in a diverse cultural context X
Highly organised/time management X
Effective team management X
Advanced skills in computer productivity applications (Word, Excel, PowerPoint and
X
Outlook)
Advanced knowledge of accounting concepts X
Knowledge of International Financial Reporting Standards or equivalent X
Advanced knowledge of financial management and reporting applications (e.g. CODA and
X
Business Objects)
Understanding of treasury management concepts X
Financial management skills X
Ability to effectively provide training on financial management matters X
Languages Required Preferred
Fluently spoken and written English X
Competencies (to be filled in by HR)
Accountability X
Professionalism X
National Society Relations X
Teamwork X
Communication X
Judgment-Decision-Making X
Managing Performance X
Influencing X
Innovation X

Sign off by Line Manager

Name: Sanjeev Kafley Signature: Date: 4-OCT-2017

For internal use only

Classified by: Date:

Approved by the Job Classification Committee: Date:

JD Template