EVM Budget Assignment Explanation

Name:
Expense Item Did you include this If yes, please give a thorough explanation as to why.
Category item into your
budget? Yes or No

Marketing Facebook banner ads (200

minimum)
$.50 per impression

Industry specific
publication Website banner
ads (200 minimum)
$2.00 per impression

Advertisement in print
publication
$200 per ad

Newspaper ads
$150 per ad

Posters
$.65 per piece

Invites
$1.00 per invite

Save the date

$.85 per piece

Flyers or business cards

$.15 per piece

Press Kits
$.3.65 per packet

Thank you notes

$.85 per piece

Misc. Printing Banners

$175 each

Postage Invites - Group #2 only

Save the dates - Group #2
only
Thank you notes - Group
#2 only

$.47 per piece

Entertainment Tier 1 = $1,000

Tier 2 = $500
Tier 3 = $250

Potential ideas:
Band
DJ
Emcee
Dress up character
 EVM Budget Assignment Explanation
Name:
Venue Tier 1 = $2,000
Space for 325 people
VIP area
Full security
Sound
Stage
Technician
Wifi included with full
bandwidth
On-site concessions for
individual purchase

Tier 2 = $1,000
Space for 300 people
An area that could be
blocked off for VIPs
1 door security guard
Basic sound
Technician
Wifi included with full
bandwidth
On-site concessions for
individual purchase

Tier 3 = $500
Space for 300 people
2 security guards
Basic sound
Stage
Wifi is not
included. Additional cost
of $200.

DVD of the making of the

game
$7.00 each
Merchandise
T-shirts
10-20% of the $4.00 each
total number of
paying
participants is a Posters
appropriate $2.00 each
estimate for total
merchandise
sales. Limited edition artwork
$5.00 each

Electronic Ticket processing fees

Ticketing Fees $1.00 per ticket
(275 tickets to be sold)
 EVM Budget Assignment Explanation
Name:
Audio Visual Tier 1 = $1,000
New gaming consoles
Top sound equipment
Microphones
Technician

Tier 2 = $500
Mid level gaming consoles
Mid level sound
Microphones
Technician

Tier 3 - $300
Older model gaming
consoles
Basic sound
enhancements
Microphones
Technician

Food Tier 1 = $20.00 per person

Tier 2 = $15.00 per person
Tier 3 = $9.00 per person

Beverages Tier 1 = $20.00 per person

Tier 2 = $12.00 per person
Tier 3 = $6.00 per person

Promotional Lighters
Items $2.00 each

Keychains
$1.50 each

Download cards
$.12 each

Miscellaneous Contingency percentage:

5-10%

Income/Revenue Item Did you include this If yes, please give a thorough explanation as to why.
Stream item as a revenue
Category stream? Yes or No

Participants Tickets

How did you determine

your final ticket price?

Merchandise: DVD: $20.00 each

Based on the
items that you
choose to sell at
T-shirt: $15.00 each
the event and are
included with the
expenses.
Posters: $10.00 each
10-20% of the
total number of
paying
participants is an
appropriate Artwork: $18.00 each
estimate for total
merchandise
sales.
 EVM Budget Assignment Explanation
Name:
Sponsorship Monetary tier options:
$150
$250
$500

Reserves Between 50-80%

Explain how you arrived at
the percentage that you
did in your budget.