KYOCERA

Google
Connector

Google Connector
Version 2.0
June 2017

KYOCERA Document Solutions America, Inc.

Software Solutions Group
2017 KYOCERA Document Solutions America, Inc.

1
Contents
1. Introduction ............................................................................................................................................. 3
1.1 This Guide ........................................................................................................................................ 3
1.2 Software ........................................................................................................................................... 3
Gmail..................................................................................................................................... 3
Google Calendars.................................................................................................................. 3
1.3 New Features in Version 2.0 ............................................................................................................ 3
Gmail..................................................................................................................................... 3
Google Calendar ................................................................................................................... 3
Google Drive ......................................................................................................................... 4
1.4 Supported MFP Models ................................................................................................................... 4
1.5 Licensing........................................................................................................................................... 4
2. Installation ............................................................................................................................................... 5
2.1 MFP Setup ........................................................................................................................................ 5
Internet Connectivity and DNS ............................................................................................. 5
Basic MFP Setup ................................................................................................................... 5
MFP Installation .................................................................................................................... 5
3. Card Authentication ................................................................................................................................. 8
4. Initial Setup .............................................................................................................................................. 9
5. Operation ............................................................................................................................................... 10
5.1 Starting Google Connector............................................................................................................. 10
5.2 Quick Navigation menu.................................................................................................................. 10
5.3 Gmail .............................................................................................................................................. 11
Gmail Mailbox Components ............................................................................................... 12
Email Screen Components.................................................................................................. 12
Send/Compose E-mail ........................................................................................................ 12
5.4 Google Calendars ........................................................................................................................... 14
5.5 Google Drive .................................................................................................................................. 14
6. Single Account Mode ............................................................................................................................. 16
6.1 Setting up and using Single Account Mode ................................................................................... 16
6.2 Removing Google Account from Single Account Mode ................................................................. 17
7. Support................................................................................................................................................... 18

2 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
1. Introduction

1.1 This Guide

This document describes the components, functions, installation requirements and setup procedures
needed to deploy Kyoceras Google Connector.

Since Google Connector offers multiple configuration options, it is essential to understand the workflow
and configuration options to deploy this solution correctly.

The installation and setup of Google Connector is the responsibility of a trained Kyocera or Copystar
technician.

1.2 Software
Kyoceras Google Connector is a business application that enables end users to access their Gmail
and Google Calendars. Users can view and print their e-mails as well as print and send
attachments. Kyoceras Google Connector also enables a user to print out monthly calendars
including events.

Gmail
View and print e-mails by browsing through your Inbox and other folders o Search through your
mailboxes by keywords
Print PDF attachments that you receive from e-mails
Compose e-mails and attach scanned documents

Google Calendars
Print out a range of monthly Calendars with options:
Print blank Calendars
Select from your list of Google Calendars to include events

1.3 New Features in Version 2.0

Single sign-on with Expansion Authentication applications such as AccessLock and CentraQ Pro
Single Account Mode allows one account to stay logged in
Ability to set the default scan settings for both Gmail and Drive
Quick Navigation Menu

Gmail
Added Google Contact list access when setting email recipients

Google Calendar
Ability to print monthly, weekly, and daily calendars

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 3
 Google Drive
Ability to view folders and files
Scan files to any folder
Create folders
View metadata and print files
o Supported file types:
PDF
TIFF
JPEG
Google Docs
Google Sheets
Google Slides
Google Drawings
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

1.4 Supported MFP Models

For a full list of support MFP models, please refer to the Solutions Compatibility Chart on
KDAConnect.com.

1.5 Licensing
Kyocera Google Connector requires the purchase of a software license from an authorized Kyocera or
Copystar dealership.

The software can be evaluated, free of charge, during two 30-day trial periods. The application will stop
working when the trial period expires and requires a license key be entered for continued use. Once the
two trials have been enabled and completed, the MFP cannot be configured for an additional trial.

4 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
2. Installation

2.1 MFP Setup

Internet Connectivity and DNS

For the application to be able to connect to Google, the MFP must be connected to the internet through
the LAN, a functional DNS server must be accessible on the network and DNS settings on MFP Command
Center must be properly entered.

To setup DNS Settings:

1. Open Command Center and login as MFP Administrator
2. Navigate to Network Settings > TCP/ IP
3. Under IPv4 Settings > DNS Server, select either Use DNS Server from DHCP or Use following
DNS Server, depending on the LANs IP address scheme

Basic MFP Setup

Ensure that the MFP is updated to the latest available firmware level
MFP must be connected to a network port and link lights must be active
MFP must have at least one empty application slot (under System Menu > Applications)

MFP Installation
1. Download the Google Connector HyPAS application from KDAConnect.
2. Copy GoogleConnector.pkg file to the root of a clean USB flash drive.
3. At the MFP control panel, open System Menu > Applications.
4. Log in as Administrator when prompted. The default login name is Admin and the default password
is Admin (Note: Enter capital A when entering Admin as both login name and password fields are
case-sensitive).
5. Press the Add button.
6. Insert USB flash drive into
the MFP.
7. A list showing the
application will appear.

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 5
8. Select
GoogleConnector.pkg
and press Install.

9. After installation, press Close to return to the Application screen.

10. Select Google Connector and press Activate. MFP will prompt for a license key.

11. Press Activate. The

MFP will prompt for
Activation Mode. If a
license key is available,
select Official and
press Next. Otherwise,
press the Trial button
for a trial installation.
After 30 days, there will
be an additional 30 day
trial period available.
Once the Trial button is
disabled, a license must
be purchased from an authorized Kyocera/Copystar dealer.

6 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
12. After Kyoceras Google
Connector is activated
successfully, it can be
executed from the
main Application
screen (opened by
pressing the
Application key on the
control panel).

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 7
3. Card Authentication
If a card reader is present
you will be presented
with a screen saying as
such.
If you have already
associated your card to a
Google account simply
swipe you card now.
If you dont which to
associate you card to a
Google account select the
Next button.
If you wish to associate
your card to your Google
account:
1. Swipe your card when you see this screen.
2. Follow the on-panel instructions to login to your Google account. You will be prompted for your
username, password, and asked to allow Google Connector to have offline access to your
account. Once completed your card will now be associated to your Google account.

NOTE: The association between you card and your Google account is only available within the Google
Connector HyPAS application. You card cannot be used outside of the Google Connector HyPAS
application to log in to your Google account.

8 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
4. Initial Setup
1. Press the Configuration
icon ( ) to enter the
configuration screen.

2. Enter the Administrator

credentials. The default
Administrator username
and password is Admin
and Admin respectively.

3. In the configuration screen

you can setup Google
Connector to function in
Single Account Mode and
set the default scan
settings for Gmail and
Google Drive scanning.

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 9
5. Operation

5.1 Starting Google Connector

1. Press Application button on MFP panel.
2. Press Google Connector button.
3. If the MFP has a card reader present you will be displayed a page indicating it has detected a card
reader. You can swipe you card to sign in to your Google account if you have previously linked it,
register your card now, or press the Next arrow to skip card registration and manually sign in to
your account.
4. If no card was used to sign in, Google Connector will display the Google login screen. Enter you
email address and press the Next button.
5. Enter your password and press the Next button.
6. Google will ask you to give Google Connector off-line access to your account. Press the Allow
button.
7. Once given
permission, Google
Connector will take
you to the home
screen. You can
now choose a
destination.

5.2 Quick Navigation menu

The Quick Navigation menu appears
when a user is in one of the destinations.
Use this to quickly navigate to other
Google services available in the
application.

10 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
5.3 Gmail
1. When Gmail is
opened on the
MFP panel, you
will be displayed
your default
mailbox.

2. You can choose

another mailbox
by selecting the
dropdown arrow
and choosing a
mailbox from the
dropdown menu.

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 11
 Gmail Mailbox Components
Refresh Mailbox Compose Email

Mailbox Selection Search Mailbox

Return to previous page

Email Attachment

Unread emails appear

with a white background

Read emails appear with

a gray background

Email Screen Components

Reply

Reply to All

Print Attachment

Print Email

NOTE: When pressing the

Print Attachment or Print
Email button, the
printing will begin
immediately.

Send/Compose E-mail
The Compose Email screen will display after the user presses the Compose Email button. To compose an
email:

12 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
 1. Enter the recipients
address(s) by either
pressing the orange
To: button or pressing
the address book icon.
Multiple addresses can
be selected from the
address book.
2. Enter the Carbon Copy
(CC) recipients
address(s) by either
pressing the orange
CC: button or pressing the address book icon. Multiple addresses can be selected from the
address book.
3. Enter the Blind Carbon Copy (BCC) recipients address(s) by either pressing the orange BCC:
button or pressing the address book icon. Multiple addresses can be selected from the address
book.
NOTE: Addresses from the logged in users Google account will be populated in the address book.
Google Connector does not pull email addresses from the MFPs internal address book or an
Active Directory or similar system.

4. Press the orange Subject: button to enter the subject of the email.
5. Press the orange Body: button to begin enter text into the body of the email.
6. Check the Send Attachment checkbox to attach a scan to the email. The scan will begin after
the Send button is pressed. If the Send Attachment checkbox is checked, the orange Name
File: button will appear on the panel and can be pressed to give the attachment a file name.

7. Once ready to send the

email, press the green
Send button. When
the email is sent you will
be displayed at
confirmation on the
panel.

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 13
5.4 Google Calendars
Selecting the Calendars button
on the main screen will bring
you to a screen which displays a
list of your personal calendars.

Select from the calendar that

contain the events you would
like to be printed out on the
calendar. By default, the
current month and year are
selected. To print one month,
the To and From fields should
be the same. You can also print
a range of months by specifying
the starting month in the From field and the last month by selecting the To field.

Calendars can also be printed in Week and Day increments by pressing the corresponding Week ( )
and Day ( ) buttons. The date range input boxes will change accordingly.

If using a color MFP you will be given the option to print the calendars in color. Simply check the
checkbox next to Print in Color to selection this option.

Press the Print button to begin printing immediately.

5.5 Google Drive

Selecting the Drive button on
the main screen will bring you
to a screen which displays the
content of the logged in Google
accounts Google Drive.
Users can traverse and scan
into folders by simply selecting
the folder from the list then
selecting the scan icon.
Alternatively, pressing the
green Add icon ( ) next to
the folder name will scan
directly into the folder. Scan
settings can be changed by
pressing the Settings button.

14 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
Users can print a file in their
Drive storage by pressing the
Print icon ( ) next to the
file. Selecting the Print icon will
display and print page with
options to set the number of
copies, color selection, and
duplex mode. Once settings are
satisfactory press the Print icon
again to begin printing.

Users can also add folders by

press the + Folder icon. This
will bring up a dialog to name
the folder.

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 15
6. Single Account Mode
Single Account Mode allows Google Connector to automatically connect to a single when it is opened
eliminating the need to sign in each time. The last Google account to sign in will remain signed in until
the logout button ( ) is pressed. This differs from normal account mode when the account is signed
out when Google Connector is closed, the MFP panel resets, the MFP goes to sleep, or when the logout
button is pressed.

6.1 Setting up and using Single Account Mode

1. On the Google Connector
Configuration screen, check
the option for Single
Account Mode.

2. Sign in to Google Connector

as normal.

3. Once authentication to
complete you will see a
warning stating that Google
Connector is setup for
Single Account Mode. Press
the Check button ( ) to
continue.

16 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.
4. You may now use Google
Connector as per usual.
Each time Google
Connector is opened, it will
connect to this account
automatically.

6.2 Removing Google Account from Single Account Mode

You can sign out of the account
currently associated with Single
Account Mode by pressing the
logout button ( ) on the MFP
panel and you will be prompted
for a confirmation. Once logged
out the panel will return to the
default login screen.

Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved. 17
7. Support

For Google Connector Support:

Contact your authorized Kyocera or Copystar Dealer.

For a listing of authorized Kyocera Dealers:

http://usa.kyoceramita.com/americas/jsp/Kyocera/wheretobuy.jsp

For a listing of authorized Copystar Dealers:

http://usa.copystar.com/americas/jsp/Kyocera/wheretobuy.jsp

or

Contact Kyocera Technical Support

Phone
Monday - Friday 9 am - 6 pm EST
1-800-255-6482

Web
http://usa.kyoceramita.com/americas/jsp/Kyocera/contactus.jsp

KYOCERA, CopyStar, and HyPAS are registered trademarks of Kyocera Corporation in the United States and/or
other countries.
Microsoft, Word, Excel, and PowerPoint are registered trademarks of Microsoft Corporation in the United States
and/or other countries.
Google and Google Drive are registered trademarks of Google, Inc. in the United States and/or other countries.
Other trade names in this guide are the trademarks of their respective owners.

Copyright 2017 KYOCERA Document Solutions America, Inc.

All rights reserved.

Rev. 1.0
18 Copyright 2017 KYOCERA Document Solutions America, Inc. All rights reserved.