Under the IT environment inventory accounting and management studies

Liu Jinping
Bohai university School of management Liaoning jinzhou 121013
E-mail: Ljp236@126.com
Abstract: The content of the inventory accounting and management is very complicated The difficulty of the traditional environment
accounting and inventory management is very big Especially when there are many different kinds of enterprise inventory
Warehouse more cases The difficulty of manual management Under the IT environment The organic fusion of information
technology and inventory management Set up under the environment of informatization inventory management system To improve
the accuracy of inventory accounting and the validity of the inventory management has important practical significance
Key Words: IT , Information technology, Inventory management

related system Don't need to entry again but the

1 Inventory management system under the
IT environment process Settings information can be modified Sales or production and

Enterprise inventory in different periods of different kinds
Each accounting year inventory cost calculation method is module through the data Outbound order information
different also In order to make the inventory system can
satisfy the different or the same enterprise annual needs of
inventory accounting and management Financial
personnel and related departments to set up their own need
to inventory environment Personalized Settings
Including the business scope, inventory records, inventory
cost calculation method and statistical distribution fees, etc
inventory systems integration Can get outbound order
directly from the related systemDo not have to be repeated
entry
1.1.1 Through the inventory and minimum inventory
real-time control inventory quantity
Outbound order, GRN processing To pass the
outbound order and receipt module Input all kinds of data
into computer And stored in a temporary storage file and
temporary outbound fileThe inventory balance is greater

1.1 Under the IT environment inventory daily than the highest inventory quantity alarm Inventory
accounting process
quantity is lower than the minimum balance quantity also
Under the IT environment When the input outbound
report to the police To obtain the corresponding data from
order and receipt Need to get the data in the procurement
the inventory files Loading and unloading information
system Such as supplier code, the method of payment,
can improve the processing efficiency And the real-time
order quantity, etc Need to get the corresponding cost
control for the business Through the audit module for data
calculation methodSuch as, first in first out and last in first in a temporary GRN and outbound order temporarily file for
out and weighted moving average, etc From inventory review Signed and sealed after the review and correct
balance file to obtain the balance unit price accordingly 1.1.2 Under the IT environment, inventory business
Decided to outbound inventory quantity and cost, etcIn the final treatment
IT environmentWhen purchasing or logistics management By account module update inventory balance files,

and inventory systems integration So by getting receipt GRN and outbound order file According to the inventory

module information To get the data directly from the documents set in the way of each type of inventory
accountingEach of the inventory calculation method and
corresponding accounting principle update inventory file

978-1-5090-4657-7/17/$31.00 2017
c IEEE 2579
 According to different calculation method to calculate the and inventory classification, automatically inventory capital
cost of outbound inventory in late Check the balance file takes up planning analysis, ABC cost analysis, overstock out
and generate the next month This month the balance data of stock analysis etc
as next month beginning balance transferred to the balance 1.3.2 Under the IT environment, improve the accuracy
and timeliness of inventory accounting
file next month Finally the transfer Under the traditional environment There are few

1.2 Under the IT environment, inventory system enterprises using the first-in, first-out method, lifo method in
management process cost accounting, etc Most companies use weighted
According to the needs of inventory management
average method to calculateThe same data by different
Procurement, production, sales, warehouse and finance and
personnel according to the different demand in different
other departments within the scope of his authority as
books, error rate is higherUnder the IT environment
inventory management information through the network
Any cost calculation method and computer according to the
From inventory management analysis module automatically
selected outbound order and receipt of information Can
archive, inventory balance files, GRN and outbound order
automatic, accurate processing for the business Inventory
file to extract informationProcessed to generate and output
cost calculation Automatically calculate the cost
all kinds of books and management analysis table such as
difference and the final balance unit price, quantity, amount,
general ledger, subsidiary ledger, overstock inventory
etcBecause computers can store inventory accounting and
shortage list and ABC cost analysis and inventory capital
management of various data, generate and output account
takes up analysis tableFinance department according to the
and the foreign currency account number, quantity, amount
query conditions, the inventory balance file, GRN and
and other auxiliary accounting books Therefore, financial
outbound order files and other files to calculate Generated
personnel can timely, accurate query according to need any
by the calculation results of various subsidiary ledger and
inventory in the general ledger and subsidiary ledger
inventory analysis table
1.3.3 Under the IT environment and improve the sharing of
1.3 Under the IT environment and traditional inventory accounting data
environment inventory calculation and comparison Traditional environment, sales department,
of the management process purchasing department needs from inventory subsystem for
1.3.1 Under the IT environment, personalized initial inventory cost, inventory information such as the balance
setup to improve the safety of the inventory system amountDue to the limitations of the data transfer between
Under the traditional environment Only set up the
departments, can not be timely and accurate data needed
course, to open accounts, preparation of inventory coding,
The same warehouse receipts and purchase invoices in the
inventory accounting methods and so on, for sure Under purchasing department to deal with time, in the warehouse
the IT environment department According to categories, or the financial department to deal with again Under the
inventory coding, inventory cost calculation method, the IT environment Inventory and procurement system at the
system can automatically collect documents, bookkeeping,
same time, such as payable system connect with each other
calculate the cost of inventory, accounts table output, etc
Implements a cycle for a complete costsInventory
According to whether to allow zero outbound Settings system with general ledger system, purchasing system, not
Automatic control inventory outbound business only deal with the system, the cost system and sales system
According to the inventory account, other subjects, such as to realize data sharingBut also with other systems (MRP,
cost allocation standard automatically generate inventory JIT, EDI) to realize automatic data transfer and sharing
transfer voucher According to the capital takes up planning

2580 2017 29th Chinese Control And Decision Conference (CCDC)

All the documents information realized an entry used Category coding inventory coding Name of the inventory
multiple timesFully guarantee the consistency of data 102001 001 A3 steel

transfer and timeliness 102001 002 20 #steel

102001 003 25# steel
2 The overall structure design of inventory
102001 004 35 # steel
system under IT environment
Also some enterprise group code method, namely
Inventory system structure is complex, large amount of
inventory coding includes both categories in coding, also
dataIn the basic input, process and output as far as possible
include the code itself, such as
under the premise of reducing redundant dataTo save
assigning Inventory coding Name of the inventory
storage space and improve system stabilityensure data
1 1 material
consistent and unified management
2 101 Carbon steel
2.1 Inventory category code design 2 102 Alloy steel

In order to make computer accounting and management of 3 102001 Low alloy steel

inventoryMeet in inventory statistics, summary and so on 4 102001001 A3 steel

4 102001002 20 # steel
accounting and management needsNeed to design
4 102001003 25 # steel
category coding in the inventoryEach inventory unified
codingAnd code onlyFor exampleAn enterprise 2.3 The design of the database file

inventory categories are divided into level 3Primary code Inventory system data file including stock archives
departmentwarehouse filesdocuments supplier files,
for 1secondary coding for 2level 3 coding for three
GRN and outbound order filecost statistics distribution
Assigning category coding category name
1 1 material and inventory balance files etcBelow for the role of the

2 101 Carbon steel main data files, structure, storage strategy and organization
2 102 Alloy steel mode are discussed
3 102001 Low alloy steel 2.3.1 Inventory files
3 102002 High alloy steel Inventory records file contains four parts It is a basic
1 2 Finished goods information inventorynventory codename of inventory
2 201 Guard against theft the measuring unit and specificationsetcSecond, the
2 202 safe
inventory cost informationsuch as plan price/costrefer
This system can be carried out in accordance with the at all
to the latest cost and the minimum of the cost priceetc
levels, all kinds of ways to inventory statistics and summary
The third is inventory control informationsuch as lead
Meet the needs of different accounting and management
timeeconomy batchABC classificationsafety stock

the highest inventory backlog of inventory and dull

2.2 Inventory coding design
If the enterprise stock categoryvarieties and specifications
You must design standard inventory coding scheme
And code onlyFor examplea enterprise inventory
coding for three then 102001Materialalloy
steellow alloy steel inventory coding for the category
minimum standardetcFour other inventory information
such as unit weightdate of unit volumeenable and
disable date
2.3.2 Inventory balance file
Inventory balance file used to store all the inventory
received and sentbalance datafor the general ledger,

2017 29th Chinese Control And Decision Conference (CCDC) 2581

 subsidiary ledger and various inventory analysis provides Can also batch reviewAll documents after losing, review
the basisThe design mainly consider the cost accounting and sign
method
The weighted average method
3.2 Documents to an account
This month the balance unit price =This month beginning Computer according to the approved documents to
balance + This month income balance/At the beginning update the balance fileComputer scan temporary receipt
of this month number + income this month recordIf audit logo for the "T"deal with the record
This month the balance amount = At the beginning of this According to the different valuation methods for different
month quantity + charge amount this month - this month hair processingWill be treated as the inventory records in the
quantity temporary GRN flags field assignment "T"All temporary
This month the balance amount = At the beginning of this
GRN record after processing, will handle logo field for the
month amount + charge amount this month - this month
"T" delete recordsEnd of charge to an accountCan be
amount
online charge to an account, batch charge to an account
Moving weighted average method
The balance unit price =The storage + balance balance 3.3 period end handling
The stock at the end of the computer automatically
before the inventory balance this month/The storage
calculate all the balance quantityunit price, amount and
quantity + before the inbound number this month
inventory costAutomatic calculation according to the
2.3.3 GRN and outbound order file
inventory in the way for economical difference rate and
Receipt documents need to input the informationThe
share the differences of this monthThe automatic
order numberthe types of procurementsupply unit and
generation of the next issue of the inventory balances file,
the salesmanGRN numberdate of put in storage
will count as next month beginning balance transfer this
warehousing categoryetcIf the input is zerounit price
month to the next month the balance file
and amount of the system default is zeroit is mainly used
for gifts and distribution warehousingetcFor blue word 4 Conclusion
Under the IT environment, inventory system of
warehouse receiptsinventory amount must be greater than
accounting and management are performed by computing
or equal to zeroFor the scarlet letter receiptthe amount
into automaticThe user to enter the GRN and outbound
of inventory must be less than or equal to zeroAll input
orderafter checking and computer automatically complete
into temporary GRN fileOutbound order entry and receipt
the accounting workand produce various kinds of table

data Compared with traditional environment to improve
3 Under the IT environment, daily accounting the timeliness, accuracy and sharing of data processing
inventory system
REFERENCES
The daily accounting inventory system mainly include
[1] Jia-hua ren The internal control problems based on XBRL
documents audit, bookkeeping and final treatment, etc
research[J]. Chinese management informationization 2009
3.1 Documents review
248-11
The temporary GRN and outbound order temporarily data
[2] Rui-jun zhangAccounting information system[M]. Beijing
review and signCan review onlineInput a review a
China renmin university press 2013

2582 2017 29th Chinese Control And Decision Conference (CCDC)

[3] Qing-xiang Yang Try to talk about the construction of
conceptual framework of internal control[J]. Accounting
research20101130-32
[4] Zhen-wu wang etc.Accounting information system
[M].Dalianpublishing house of northeast university of
finance and economics2014
[5] Guang-ming qian ,Jun-yun Gao etc.Accounting

information system[M].Beijing People's posts and

telecommunications publishing house, (in Chinese) 2014

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