Plan Automatic Usage Decision

In this step, you plan the process for the automatic usage decision (UD) for inspection lots.

You can enable the automatic UD for each inspection type in the material master. The system then makes the usage decision
automatically if all characteristics that must be inspected have been accepted and if no defects or quality notifications were recorded. (You
do not have to inspect optional characteristics and characteristics that are in a skip stage.)

Before making the usage decison, however, the system waits until a specified amount of time has elapsed from the date the inspection lot
was created. During this time period, you can still intervene in the automatic process.

The system records the automatic UD in the usage decision long text.

The automatic UD must be specifically activated. You can find the corresponding function in the Quality inspection menu under the "Work
list" option. In addition to triggering the UD, this menu option also contains several customizing functions:

Definition of report variants for the

o Selection of inspection lots that are ready for an automatic UD

o Usage decisions that correspond to these selections

Planning the times when the automatic UD is to be carried out:

o On a one-time basis

o Periodically

Inspection lots for production orders (inspection lot origin 03) are a special case. You must make formal decisions for these inspection
lots, once the orders have been completed (even though these usage decisions have no bearing on the use of the lot quantity). These
formal usage decisions only update the status of the inspection lots, so that they can be identified as completed and ready for archiving.
The evaluation of inspection results does not play a part in this type of automatic usage decision.
There is a separate job control available for automatic usage decisions involving production lots; however, no intervention periods are
supported with this function.
Production orders must have a particular status for automatic usage decisions for their inspection lots to take place. The following are
possible:

"Completely completed"
The orders are completed from a Financial Accounting standpoint, as well as from a Logistics standpoint.

"Technically completed".
The orders are then completed in terms of the Logistic processes, but can still be processed by Financial Accounting.

"Confirmed"
No further confirmations are expected for these orders.

Requirements

You must have maintained the entries required for the automatic usage decision in the UD catalog and the associated follow-up actions.

Standard settings

The intervention periods in the standard system are set to a value greater than 24 hours; the automatic usage decision function is not
active.

Recommendation
Use the capabilities of the report variants, for example, to propose different usage decision codes for automatic OK decisions based on the
inspection type.

Activities

1. Identify the plants, inspection types and materials for which the automatic usage decision will be used. Specify this in the
inspection setup for the material.
2. Define the intervention periods for individual plants so that you can intervene in the automatic
a) Skip
b) Usage decision
3. Define the intervals, in which the automatic usage decision is to be made in the individual plants and arrange the intervention
periods.
4. Enter the periods or intervals, after which the automatic usage decision is to be made.
5. If you create inspection lots for production orders, you must also specify a cycle according to which the automatic UD is to be
made for these lots, once the production orders have been completed.
Define the periods or intervals for this purpose.