Scoping Questions for

Oracle Financial and Process Manufacturing

Module Question Answer Required

Y/N

General Ledger
Chart of Accounts

1. What does your current chart of accounts look like?

2. Do you plan to have a new chart of accounts or copy the one

you currently have?

3. Are you open to adjusting your chart of accounts to better utilize

Oracle Financials?

Calendars

1. When is the beginning and the ending of your year?

2. How many periods in your year?

3. When closing at year end do you use a 13th period?

Multi-Currency

1. Do you use multiple currencies in your business?

2. What currency rate type are you using ? (Spot/Corporate/User)

3. Do you have to inquiry into original entered currency balances?

Data Conversion

1. Do you want to convert summary or detail data? (i.e. balances

or journals)

2. Is there a need for a mapping from an old COA to a new COA?

Journal Entry

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Module Question Answer Required

Y/N

1. How often do you post journals to your General Ledger

balances?

2. Do you use journal approval process before you post the journal
?

3. Do you allow for posting out of balances journals into a

suspense account?

Budgeting

1. Do you use budgetary control ?

2. How many budgets do you prepare? When are they prepared?

3. What level do you budget at? Cost center?

Financial Reporting

1. What type of financial reports do you run and how often?

2. Do you want to see these reports on-line and in hard copy?

3. Do the separate business units run their own reports?

Closing Schedule

1. Explain your general ledger closing schedule?

2. How long does it take you to close?

Security

1. Do you have security requirements on who can enter data?

2. Who can enter data in different companies/cost centers?

3. Run reports for different companies or cost centers?

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Module Question Answer Required

Y/N

Account Payables
Vendors

1. Do you have vendors in vendor groups?

2. Do you pay vendors on a priority basis?

3. How do you handle vendor numbering?

4. How many vendors do you have?

Invoices

1. How many invoices per period do you enter?

2. Do you receive invoices at a central location?

3. Do you use multiple currencies? If yes, during invoice entry or

payment of invoices or both?

4. What type of payment terms do you use?

5. How are you currently matching invoices to purchase orders?

6. Do you perform 2, 3, or 4 way matching between invoices and

purchase orders?

7. What type of taxes do you record on invoices?

8. What is your procedure for employee and vendor advances?

Other

1. How often do you post information to your GL?

2. Do you post detail or summary information to your ledger?

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Module Question Answer Required

Y/N

3. Are you on a cash or accrual basis accounting system?

Data Conversion

1. How many invoices will you need to convert? Estimate Open

Invoice

Reporting

1. What monthly AP reports do you run?

Fixed Assets
General

1. Does your current system track asset possession by

employee, department, or cost center?

2. How many corporate depreciation books do you maintain? If

more then one, why?

3. How many different tax depreciation books do you maintain in

each of your companies? How are they used?

4. Do you adjust depreciation in your tax books?

5. How often do you calculate depreciation for corporate

accounting and tax ?

Assets

1. How many fixed assets does your company own?

2. Do you need to track fixed assets that are not depreciated?

3. How do you number your fixed assets?

4. Do you have physical tags on your fixed assets?

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Module Question Answer Required

Y/N

Categories

1. How do you categorize your fixed assets now?

2. Are your asset categories unique for each combination of

asset cost account in your general ledger ?

Depreciation Calculations

1. What are your depreciation methods in Commercial?

2. Do you use different depreciation method between

Commercial and Tax Book ?

3. Do you depreciate leased assets ?

Transaction

1. How many fixed assets do you purchase each accounting

period?

2. How often do you transfer large numbers of fixed assets from

one person, cost center, or location to another?

3. How many retirements do you do per period?

4. Do you want your fixed assets automatically added from your

feeder Accounts Payable system?

5. How often do you perform physical inventories of your fixed

assets?

Conversion

1. How many fixed assets require conversion to Oracle Assets?

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Module Question Answer Required

Y/N

Account Receivables
Customers

1. How many customer do you have?

2. How do you handle customer numbering?

Invoices

1. How many invoices per period do you enter?

2. What type of taxes do you record on invoices?

3. Do you use multiple currencies? If yes, during invoice entry or

receipt of payment or both?

4. What type of payment terms do you use?

Other

1. How often do you post information to your GL?

2. Are you on a cash or accrual basis accounting system?

3. Do you post detail or summary information to your ledger?

Data Conversion

1. How many invoices will you need to convert?

Cash Management
Bank Reconciliation

1. How do you reconcile your bank statement ?

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Module Question Answer Required

Y/N

Process Manufacturing
General

1. Total number of manufacturing plants

Inventory & Physical inventory

1. Do you currently have an inventory systems?

2. Is it automated or manual?

3. Is it required to separate the items per organization/plant

4. How many raw materials, packaging items, intermediates,

finished products exist?

5. How many inventory classes do you have?

6. Are there unique UOM requirements within your company?

7. Do you transfer inventory between warehouses?

8. Do you use distribution centers for finished goods?

9. Do you have an inventory locator system?

10. Are you location controlled?

11. Do you share warehouse space with other divisions?

12. Do you use bar coding technology?

13. Need specific Spare part maintenance system?

Formula

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Module Question Answer Required

Y/N

1. How many formulas do you have?

2. Do you have special costing formulas?

3. Average number of levels per product

4. Any special formula secrecy will be maintained separately

5. Average number of ingredients per products

Quality Control

1. Is it required to record all the QC sample & result data ? How

long to keep history data ?

2. Do you prepare a weekly/daily testing schedule? Raw

materials? Intermediates? Finished Product?

3. Do you validate test results for approvals prior to usage or

shipment to customers?

4. Does QC plan testing of anticipated material receipts?

Laboratory

1. Do you need a special division to keep track all formula

experiment/trial before production.

Forecast/MPS

1. Do you have sales forecast ?

2. Do you need to combine sales forecast and sales order to be

your total demand ?

MRP

1. How often you normally run MRP every month ?

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Module Question Answer Required

Y/N

2. Do you have a centralized planning function?

3. Do you analyze capacity from a rough cut perspective?

4. Do you have multiple lead-times and lot sizes for each

material?

5. Do you perform schedule simulation?

6. Do you supply other plants with finished product (for

distribution to customers)?

7. Do you receive finished product from other plants within your

enterprise

8. Do you supply other plants with raw material/WIP items (for

internal production)?

9. Do you perform rough cut capacity planning?

10. Do you use preventive maintenance to optimize capacity?

Purchasing & Purchase Management

Requisition

1. Do you issue requisitions ?

2. If yes, are they automated or manual? And how are they issued
? Explain

3. What is the approval process for requisitions ?

4. What are the criteria for approval? Money, commodity, plant,

budget, other ?

5. What is the approval process for rejected requisitions ? Explain

6. Who creates requisitions ?

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Module Question Answer Required

Y/N

7. Are requisitions entered in a central location or will they come

from multiple locations?

8. Do you import requisitions from outside systems? from a MRP?

from an inventory System?

9. Is ordering done by part number, vendor part number, part

number revision level? description? Other?

10. Are vendors and prices always entered on the requisition or are
not required?

Quotations

1. Do you use request for bids/quotations ?

2. How do you request for bids from your vendors?

3. How do you enter quotations and other information from your

vendors?

4. How do you decide which quotations are available to reference

on your purchase orders?

5. Are quotations collected for all items to be purchased?

6. How many RFQ's do you issue per month?

7. Are your RFQ's associated with requisitions or PO's, how?

8. Do you keep track of price breaks on volumes?

9. Do you want to be notified when a quotation is about to expire?

10. Do you require RFQ's before you create a purchase order?

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Module Question Answer Required

Y/N

Purchase Orders

1. How many purchase orders do you issue monthly?

2. Average number of approval level for purchase requisition

and/or purchase order?

3. How do you decide who to buy from

4. Do you take advantage of discounts or price breaks?

5. Do you have centralized or decentralized Purchasing?

6. If decentralized, how many plants or locations do purchasing?

7. Do you outsourcing for purchasing?

8. Do you purchase for specific Projects?

9. Do you modify existing purchase orders?

10. Who maintains the vendor files, PO or AP?

11. Do you match your AP invoice with the PO's?

12. What percentage of purchased parts are intended for

manufacturing use

13. What percentage of purchased part are intended for non-

manufacturing use?

14. What is the current process of creating a new purchase order

for manufacturing use? (direct material)

15. Are MRP planned purchase orders automatically assigned to a

specific vendor? If so, based on what criteria?

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Module Question Answer Required

Y/N

16. Are MRP planned purchase orders automatically assigned to an

existing master or blanket order? If so, based on what criteria?

17. Do you create purchase orders from on-line requisitions?

18. Do you want to control modifications to your purchase orders?

19. Do you want to close purchase orders before they have been
truly received & invoiced?

Buyers

1. Who are your buyers? How many are there? Where are they
located?

2. Are your buyers assigned to certain vendors or items? How

3. What is the approval process for each buyer?

4. What are the purchasing limits for each buyer?

5. Does the buyer merge requisitions together for a single order?

6. Is a buyer required to purchase from a requested vendor?

7. Does a buyer have the right to modify a PO or requisition

without a corresponding change request / authorization from the
requisitioner?

8. If no, how is this change communicated?

Vendors

1. Do you have a single consolidated vendor list?

2. How do you handle vendors with multiple addresses?

3. Do you have preferred vendors? How do you identify them?

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Module Question Answer Required

Y/N

4. How many vendors do you have?

5. Is your vendor list of good enough quality that we can convert

them now or do you need to clean it up?

6. What type of vendor analysis do you perform and would like to

perform?

7. What type of vendor negotiating tools do you use?

Receiving

1. Do you use public warehousing?

2. Are items received directly into inventory?

3. Do you inspect items at receiving?

4. If yes, what are the rules on item inspection?

5. Do you match PO's with receipts?

6. Do you receive substitute items?

Conversion

1. Do we need to convert open PO's manually or automatically

2. What do your item master files look like?

3. Is your data ready to be converted or does it need to be

reviewed first?

Order Management

1. Do you have internal sales ?

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Module Question Answer Required

Y/N

2. How complex the pricing structure, discount and return

3. Do you provide multiple currency pricing?

4. Do you include Tax? What types?

5. Do you use Available-to-Promise for providing delivery dates?

6. Do you issue credit/debit memos? What volume? What

type of information?

7. Is there a Sales commission hierarchy?

8. Do you use Brokers?

9. How is sales analysis information generated?

10. Do you ship your own product?

11. Is sales centralized?

12. How many Sales Orders are received daily?

13. How are shipments processed? Do you deal with a

Distribution warehouse? A Distributor?

1. How many production order per day or week

2. Do you pre-weigh chemicals and pre-stage prior to batch

processing?

3. Do you inventory intermediates or finished product and

complete packaging when an order is placed?

4. Do you use rework?

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Module Question Answer Required

Y/N

5. Do you segment the production process with making

intermediates prior to start-up of the next production process?

6. How many shifts do you run?

1. Do you plan for resource utilization by Activity?

2. Do you use alternate resources or routings?

3. Does your process require overlapping of operations?

4. Do you use routings to derive production cost information?

5. Do you record actual consumption or usage at each routing

step?

6. Do you need to record the performance of each resources

(machine) per production order in term of output, time and
cost

1. What Cost method do you use : standard or average

2. How many Set Of Book do you have ? Is it one-to-one

relationship between SOB & manufacturing plant ?

1. Current existing system ?, module ?

2. How many custom reports do you expect?

3. Any interface program from legacy system?

4. Any electronic data interchange required

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Module Question Answer Required

Y/N

5. Number of functional & technical MIS staff do you have

6. Time frame for first implementation pilot

7. Do you expect a formal ERP system training

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