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Document ID PR-1172
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This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this
document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form
by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of
the owner.
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i Document Authorisation
Authorised For Issue June 2011
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ii Revision History
The following is a brief summary of the 4 most recent revisions to this document. Details of all
revisions prior to these are held on file by the issuing department.
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TABLE OF CONTENTS
Executive Summary............................................................................................................... 10
1 PDO Permit to Work System......................................................................................... 11
1.1 Scope...................................................................................................................... 11
1.2 Objectives............................................................................................................... 11
1.3 Changes to the Document......................................................................................12
1.4 Step-out Approval................................................................................................... 12
2 Management of the Permit to Work System.................................................................13
2.1 System Custodian and Focal Points.......................................................................13
2.2 Responsibilities of the System Custodian, OXO/2 and Focal Points......................13
3 Work That Needs a Permit to Work..............................................................................15
3.1 What is a Permit to Work system?.........................................................................15
3.2 Types of Permit....................................................................................................... 17
3.3 Location of Work..................................................................................................... 18
3.4 Activities Requiring a Permit...................................................................................19
3.5 Gas Test Frequency................................................................................................ 20
3.6 Work in Other Areas under the Control of PDO......................................................25
3.7 Other Work.............................................................................................................. 25
3.8 Work in Areas Not Under the Control of PDO.........................................................25
Figure 3.1 No Permit Job.............................................................................................. 26
4 Worksite Examination and Restrictions on Permit Work...............................................27
4.1 Worksite Examination Requirements......................................................................27
Table 4.1 Work Site Examination Requirements...........................................................27
4.2 Restrictions on Hot Work in Hazardous Zones.......................................................27
4.3 Limits on the Amount of Work under an Area Authority..........................................28
5 Responsibilities of Persons Signing Permits.................................................................29
5.1 People who Sign the Permit Documents................................................................29
5.2 Permit Applicant...................................................................................................... 29
5.3 Production Coordinator........................................................................................... 30
5.4 Responsible Supervisor.......................................................................................... 30
5.5 Area Authority......................................................................................................... 31
5.6 Permit Coordinator.................................................................................................. 31
5.7 The Permit Holder................................................................................................... 31
5.8 Other Affected Custodian........................................................................................ 32
5.9 Gas Tester............................................................................................................... 32
5.10 Isolation Authority................................................................................................... 33
5.11 PTW Multi-Roles (Licensed Personnel)..................................................................33
6 How the Permit to Work System Operates...................................................................35
6.1 The Permit Forms................................................................................................... 35
6.2 Applying for a Permit - Boxes 1 to 5.......................................................................37
Page 5 PR-1172 Permit to Work System Printed 09/10/17
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INTERIM AMENDMENTS
Interim Amendment IA1011_01.......................................................................................... 133
Interim Amendment IA1211_01.......................................................................................... 134
Interim Amendment IA0112_01.......................................................................................... 135
Interim Amendment IA0112_02.......................................................................................... 136
Interim Amendment IA0112_03.......................................................................................... 137
Interim Amendment IA0212_01......................................................................................... 139
Interim Amendment IA0812_01......................................................................................... 140
Interim Amendment IA0313_01......................................................................................... 141
Interim Amendment IA0813_01......................................................................................... 142
Interim Amendment IA0913_01......................................................................................... 143
Interim Amendment IA1013_02......................................................................................... 146
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Executive Summary
The petroleum industry handles large quantities of flammable and toxic materials, so the potential for
serious accidents is clear. To prevent these accidents, it is vital that there are safe systems of work
operating.
When incidents do occur, human factors, such as failure to implement procedures properly, are often
a root cause. These failures may, in turn, be attributable to a lack of training, instruction or
understanding of either the purpose or practical application of the Permit to Work (PTW) system.
A Permit to Work (PTW) system does not exists simply to provide permission to carry out a
hazardous job. It is an essential part of a system, which determines how that job can be carried out
safely. The Permit is regarded as a statement that all hazards and risks have been eliminated from or
controlled in the work area. The issue of a Permit does not, by itself, make a job safe. That can only
be achieved by those preparing for the work and those carrying it out. The Permit To Work System
forms a key part of the company HSE Management System, and demonstrates compliance with the
legal framework of Oman Ministerial Decision 286/ (2008) IT IS A LEGAL DOCUMENT.
The PTW system ensures that authorised and properly trained people have thought about
foreseeable risks and that these are avoided by using suitable precautions. Those carrying out the job
think about and understand what they are doing and how their work may interface with that of others.
They must also take the necessary precautions which they have been trained to take and for which
they have been made responsible.
The PDO PTW System exists to protect people, assets and the environment from damage. The PDO
PTW Manual describes the PTW system (how Permit work is identified, approved and controlled) and
outlines the details necessary for all personnel involved in the PTW system to carry out their work
safely and with proper regard for the environment. More specifically, parts of the Manual address the
following:
Section 1 Outlines the scope and objectives of the PTW system
Section 2 Outlines responsibilities of the PTW Custodians, Focal Points and others
Section 3 Defines types of Permits available & activities for which a Permit is required
Section 4 Outlines worksite examination requirements, restrictions on Permit work
Section 5 Outlines responsibilities of persons involved in operating the PTW System such as
the Permit Applicant, Responsible Supervisor, Area Authority, Permit Holder and
Authorised Gas Tester
Section 6 Describes the operation of the PTW system
Section 7 Outlines the requirements for the control of isolations
Section 8 Describes requirements for Permit issue points
Section 9 Outlines the use of the work tracking system
Section 10 Describes the Permit to Work certificates required and how these are to be used
Section 11 Describes the hazard management process (primarily Job HSE Plans)
Section 12 Outlines the training and licensing requirements of the PTW system
Section 13 Outlines the PTW system monitoring, auditing and system review
Section 14 Describes how to forward suggestions for improving the PTW system
Section 15 Further details of the PTW system operation
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1.1 Scope
This Permit to Work (PTW) System Manual shall be used in all areas under the control of
PDO.
The Manual explains the Principles of Permitry and defines activities for which a Permit to
Work is required. It also states how Permits are approved and controlled. Section 15 of the
Manual gives detail guidance on how the PTW System shall be used in specific work
situations.
Permits are issued by PDO for work in areas where there may be a hazard to Personnel,
Asset, or Environment. These hazards may not necessarily be related to hydrocarbons.
Safety requirements for work in non-hydrocarbon areas are described in other relevant HSE
procedures within PDO.
1.2 Objectives
The PDO Health, Safety and Environmental Management System Manual states that the
Company will endeavour to protect the health and safety of personnel protect the
environment and provide a safe and healthy workplace. The PTW System is an important
part of the way that PDO meets the requirements of this Policy.
The Objective of the PTW system is To provide a system to ensure that non-routine,
hazardous activities can be worked on in a safe manner.
To achieve safety at the workplace, the PTW system must ensure that everyone is aware of
the hazards involved in their work, and of the precautions they must take to work safely.
To help ensure this, the Permit to Work System requires:
Training: To ensure everyone understands the PTW System and how to use
it.
Licensing: People signing Permits must be tested to ensure they understand
the System and have sufficient knowledge of hazards and controls
to manage safe working.
Planning: To ensure that work is well planned, with the workforce and
equipment prepared for the job.
Work Definition: To ensure that everyone understands the work content, and how
and where it shall be done.
Hazard Management: To ensure that the hazards involved in the work are identified, and
the precautions and personal protection required for a task are
correctly defined.
Coordination: To prevent conflicting activities from being authorised.
Communication: To ensure that all personnel understand the work content and the
Job HSE Plan.
Authorisation: Formal approval to do the work.
Supervision: Providing a person in charge of each work site, who is responsible
for ensuring that work party complies with the requirements of the
Permit to Work.
Briefing: TRIC discussions at the worksite to discuss the job, how it will be
done, and the precautions required.
Discipline: To ensure that everyone knows that they must comply with Permit
requirements.
Housekeeping: To ensure that the work site is kept clean and safe at all times.
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Note: All affected personnel shall read this procedure. If they do not understand something within
the procedure they shall ask their line supervisor or The Operating Integrity Coordinator (Interior) to
explain it. It is the line Supervisors Responsibility to ensure that all his subordinates have read and
understood this procedure. When the procedure is read and understood they shall sign the Record of
Procedure Understanding Form.
2.2.2 OXO/2
The responsibility of the OXO/2 position is:
Provide Audit support
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NOTES:
1. Work without a permit shall not start without the following:-
a. A Job HSE Plan for the work
b. Diligent supervision on site
c. A completed No Permit Job form signed by the work site Supervisor and
authorised by the relevant responsible supervisor
2. Written procedures can vary in length, but need to be specific for the job, cover the
hazards identified and the control measures required. These need to be endorsed
and approved by the Team Leader or Manager.
3. If the job is able to be completed without a Permit, the Work Site Supervisor must
submit a signed No Permit Job form to the Responsible Supervisor. The
Responsible Supervisor shall authorise the form before any work can begin. Please
refer to Figure 3.1 at the end of this Section for a copy of the No Permit Job form.
See Section 3.2.3 for requirements of No Permit Job Forms
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Areas outside Process Facilities, but within 50m of the boundary fence. The exception
to this is the area outside of a Water Injection Manifold area which is fenced.
Although inside the fence is a Process area, the area outside the fence can be
treated as per Section 3.3.4 below Non Hydrocarbon Areas.
Areas within 50m of an exposed section of flowline/pipeline which has flanged joints.
Work within 10m of an interfield gas pipeline whether or not it touches the line.
Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU-501 -
Guidelines for Excavating and Working Around Live Pipelines) i.e. Within the pipeline
Right Of Way
Areas within 100m of a drilling rig for work by non drilling personnel.
Area around a well site (well location) when the well is not classed as a Process Area
as in 3.3.1
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If any Activity requires a Class A Permit, a Class A Permit is required for the overall
job.
All Activities are to be listed on the Permit.
The Job HSE Plan must show the controls required for all the Activities.
A Permit should not include so many Activities that it is difficult to understand the
controls needed for each stage of the work. If the work is complex, it may be better to
use separate Permits for each part of the job.
Where personnel not on the normal access list require entry to a Process Facility for a visual
inspection only, an Access Authorisation Form (refer to Appendix 6) may be used. A
Responsible Supervisor may sometimes require a Permit to Work for activities that would not
normally require it, in order to ensure safe working.
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16. Faultfinding
16.1 Minor Fault finding work. This may include the
controlled isolation and de-isolation of valves, the
removal of instruments for calibration, blowing through
of pneumatic relays or other routine minor activities.
(See 15.1)
17 ESP Activities
Hazardous Area Non Hazardous Area
(Zone 1 or 2)
17.1 Meggar Testing HV See E1.1 Intrinsically safe No Permit Required.
Equipment to be used Controlled by ESRs
17.2 Replacing Pig Tail at Wellhead (Isolated) N/A
17.3 Fluid Shot N/A
17.4 Electrical Isolation - HV Activity Controlled by ESRs
17.5 Commissioning ESP, ESPCP & PCP (Will require gas
Page 23 PR-1172 Permit to Work System Printed 09/10/17
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3.5.5 Type of Permit Required in Electrical Installations owned by Power Systems Operations
The type of Permit required depends on whether the work is in a Zone 1 or 2 of a Hazardous
Area, e.g. near fuel gas systems or in a non-hazardous area.
Activity. Location of Work
Hazardous Area Non Hazardous
(Zone 1 or 2) Area
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NO PERMIT JOB
Number:_______________________
Work Description:
Location:_____________________________________________________
A. Questions Regarding Hazardous Areas
1. Is the work within the facilities? YES NO
2. Is the work within a hydrocarbon area? YES NO
3. Is the work in/ on electrical installations? YES NO
4. Is the work in a confined space? YES NO
5. Is a supplementary certificate required for the work? YES NO
6. Is the work within Emergency Planning Zone of a Critical Sour Area YES NO
If any of the questions above has a YES answer then a Permit to Work is required
B. Questions Regarding Type of Work to be Done
1. Is the work familiar to the work force? YES NO
2. Is the work going to be undertaken by competent staff? YES NO
3. Is there a written procedure for the work? YES NO
If any of the questions above has a NO answer then a Permit to Work is required
C. No Permit Job Requirements
1. Job HSE Plan been written for the work YES NO
2. Work Site Supervisor appointed for the work YES NO
Name of appointed Supervisor
If a Job HSE Plan has not been written or a Supervisor is not named, then a Permit to Work is
required.
Work Site Supervisor Responsible Supervisor
Name: Name:
Date: Date:
Agreed duration and review date Duration: Review Date:
Approved: Approved:
NO PERMIT JOB can only start when the above have been completed and signed by all parties
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CLASS B NO YES NO NO NO
* - Except where a Gas Test is required, as the Area Authority may wish to do the first Gas Test each
day for Class A permits, otherwise he may delegate to an AGT (see 6.7.1 pre-validation)
** - The requirement for a worksite visit by Responsible Supervisor and Permit Applicant can be
relaxed for certain tasks at the discretion of the Production Coordinator, and following a documented
Risk Assessment being completed. In addition the Responsible Supervisor may delegate the worksite
inspection to another person licensed as a Responsible Supervisor for that area.
*** - For certain ongoing Class A activities inside a Process Area where the risks are clearly understood
and controlled, the daily gas test (not the first gas test of the activity) may be delegated to a competent
AGT. This should be agreed and approved by the Responsible Supervisor following a review of any
potential activity conflicts. The Area Authority however, must continue to carry out regular worksite
visits during the ongoing activity.
An exception to the requirement for an Area Authority to carry out the first gas test of an activity is in
relation to well cellar entry, where the inherent risk has been deemed as low, and the gas test will be
undertaken by an AGT who has demonstrated adequate knowledge and understanding of his duties.
The process system(s) which resulted in the area being classified as Zone 0 or 1
must be shut down, isolated and de-pressurised, so that the hazard which caused the
area to be classified as Zone 0 or Zone 1 is removed for the period of work.
If specifically approved by the Responsible Supervisor, a pressurised habitat may be
built to create a sub-environment within an otherwise Zone 1 area where Hot Work
may be done without creating a fire hazard. The habitat must be examined before
use and approved by the Area Authority, Responsible Supervisor, and Production
Coordinator. Continuous gas monitoring shall be required.
A Job HSE Plan shall be produced identifying all hazards, and the controls required
to prevent an incident. A Class A Permit is then to be raised and the work carried out
in accordance with the requirements of the Job HSE Plan.
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Normally, four different people will fulfil the roles of Permit Applicant, Responsible Supervisor,
Area Authority and Permit Holder. On some occasions (e.g. urgent breakdown repairs, or
specialised activities) when it is difficult to provide four people, certain people may fulfil two
roles. See Section 5.11.
The responsibilities of each role are described in the paragraphs below.
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Information on the roles that a licensed Permit Applicant can fulfil is contained in 5.8.
Examine the worksite, normally with the Permit Applicant, before Authorising the
Permit, to ensure that all hazards have been identified and controls specified on the
Job HSE Plan. He may however delegate this (see 3.2.1). In addition this may be
relaxed in certain cases see 6.3.1
Decide whether it is necessary to restrict other work at the site while the Class A work
is being done.
When authorising any Permit, the Responsible Supervisor must:
Ensure that the work description is clear, complete and correct, discussing it with the
Permit Applicant where necessary.
Agree that the work should be done on this equipment at the proposed time.
Ensure that all hazards have been identified.
Review the Job HSE Plan to ensure that it includes the controls needed to prevent
harm to personnel, equipment and the environment.
Add to the Job HSE Plan any additional controls which are required for the work.
Write on the Permit the time for which it is authorised for work.
Sign the Permit to Authorise it.
Each day, the Responsible Supervisor must give the Area Authority a list of the Permits that
he can validate that day. The Responsible Supervisor must have checked that these jobs will
not conflict with each other or with operational work. The PTW Tracking System printout
should be used to do this.
A Responsible Supervisor shall ensure that another person taking over his responsibilities is
aware of the status of Permits in his area.
Information on the roles that a licensed Responsible Supervisor can fulfil is contained in 5.10.
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Ensure that the worksite preparations shown on the Permit or Job HSE Plan,
including isolations, are in place.
Ensure the work party follow their responsibilities declared on the TRIC Card and
examine the worksite before the start of work to ensure that it is safe for work.
Ensure that the work will not conflict with other work in the area.
Confirm that conditions in the work area are still safe before each Validation of the
Permit.
Attend TRIC talks for activities that hold a higher level of risk, and certainly for
any breaking containment issues.
If, at any time, it is not safe for any work to continue, the Area Authority must stop that work.
When work on a Permit is finished, or the Permit reaches the end of its Authorisation period,
the Area Authority must:
State on the Permit whether or not the work is complete
For work in Process Facilities, check that the worksite has been left in a safe
state.
When required, check that the equipment is operating correctly again.
Cancel the Permit.
An Area Authority shall ensure that another person taking over his responsibilities is aware of
the status of Permits in his area.
Information on the roles that a licensed Area Authority can fulfil is contained in 5.10.
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Tell anyone who takes over as Permit Holder about the status of the work and the
requirements of the Permit and Job HSE Plan.
Stop work and move all personnel to a safe location if conditions on site become
hazardous or the precautions on the Job HSE Plan become inadequate.
A Permit Holder may only be in charge of:
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Any Authorised Gas Tester may do gas tests for work covered by a Class B Permit.
In both cases, the Authorised Gas Tester must:
Gas test at the frequency stated on the Permit or Confined Space Entry
Certificate.
Fill in the result of the gas test on the Gas Test Record and Sign it.
When a test result indicates that it is NOT safe to work, the Authorised Gas Tester
must:
Licensed as
Responsible Yes Yes Yes Yes
Supervisor
Area Authority No Yes Yes Yes
Permit Applicant No No Yes Yes
Permit Holder No No No Yes
For normal activities, it is expected that the Responsible Supervisor, Permit Applicant, Area
Authority and Permit Holder will be four different people. In emergency or breakdown
situations, or for specialist 3 work, this can sometimes be difficult to arrange. On these
occasions a person licensed for one role can carry out another role as well, although there
are restrictions to ensure that an independent review of the safety of the work is carried out.
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Table 5.3 - Roles that can be filled by Any One Person on a Single Permit
Licensed as
Responsible Yes Yes No No
Supervisor (See Note 1)
Area Authority No Yes Yes No
(See Note 2)
Permit Applicant No No Yes Yes
(See Note 3)
Permit Holder No No No Yes
NOTES:
1. In extremely urgent cases or during night time breakdown situations, a licensed
Responsible Supervisor may sign as Responsible Supervisor and Area Authority.
Some Area Authorities have been licensed as Responsible Supervisors to allow work
to proceed without calling up the daytime Responsible Supervisor. This will allow two-
man Permit operation if the Permit Holder has also been licensed as a Permit
Applicant. This option is acceptable only in extremely urgent cases or the night time
breakdown situation when there are no other active Permits in operation. It is not
intended that the normal daytime roles of the Responsible Supervisor should be
delegated to the Operators at the remote stations.
2. If the Area Authority has not been licensed as Responsible Supervisor, or if the
Permit Holder has not been licensed as a Permit Applicant, it will be necessary to call
up the daytime Responsible Supervisor. In this case the Area Authority will be the
Permit Applicant.
3. Specialist work can be (but is not limited to) any work that is not normal maintenance
or engineering work. For such work, a licensed Permit Applicant can act as a Permit
Holder.
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Write the Work Order title or a short description of the work in the Work Order title
box.
Tick the appropriate Hotwork box (Yes or No)
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The location of the Work (e.g. Station Name), and the Worksite (the exact place in
the Station where the work is to be done). For repetitive routine tasks (subject of a
planned routine) across different stations, where the intrinsic hazard is the same, (i.e.
NDT work, Beam Pump maintenance) and the site conditions are similar (e.g. No
change in H2S classification,) the Responsible Supervisor may allow a number of
stations or worksites to be identified on a single permit. There may be a particular
activity that presents the same intrinsic hazards regardless of location e.g. NDT
where the activity procedure is exactly the same each time. These activities can be
included under the same permit with the agreement of the Responsible Supervisor.
Activity Numbers that apply to the task (refer to section 3.5.4)
The maximum number in the workparty should be agreed at the time of permit
authorisation by the Responsible Supervisor, Area Authority, and Permit Applicant,
and consideration should be given to worksite location and visibility of work party. A
documented Risk Assessment should be presented with the Job HSE Plan when the
workparty strength exceeds 20.
The Hazardous Area Classification of the worksite (shown on Hazardous Area
drawings for the Station).
Whether the work involves working with Naturally Occurring Radioactive Materials
(NORM) or in a NORM Restricted Area (refer to SP-1170 Naturally Occurring
Radioactive Materials).
Whether the work involves potential exposure to Mercury (refer to PR-1515 Onsite
Mercury Management Procedure)
Whether the work is in an H 2S Facility (shown on the H2S Facility listing in the Area
Safety Case) and the station classification / designation, and what the expected
maximum H2S concentration (taken from the H2S classification data in ppm) is.
Whether vehicle access to a Process Facility will be required (details of the vehicle
are to be written on the form under vehicle access).
The number of the Work Order, or Engineering Work pack for the work. This is very
important, as it is used to link the permit to the daily schedule in the work tracking
system.
The numbers of any Permits for other parts of the work (in the Associated Permit
Number boxes). This will include any previous Permit for the work.
If the work is in the frozen plan or not - the Area Planner should initial this part
Any special equipment to be used, especially if it may introduce a hazard.
The Work Description must include enough information to allow Responsible Supervisors to
identify the hazards involved in the work and the Precautions necessary to control them.
A single Permit must not to be used for a sequence of separate pieces of equipment, where
each piece of equipment will be shut down, worked on and put back into service, whilst the
other equipment remain in service. This is to avoid confusion over isolations. The only
exception allowed is work on electrical or electronic systems, such as lighting, which can be
isolated and worked on in sequence.
However, a single permit can be used for multi discipline activities under the supervision of a
single PTW Holder, providing that the PTWH understands all the hazards associated with the
activity, and he has been licensed accordingly.
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When a Permit is written for fault finding, it is important that the work description does not
allow the work party to proceed with repair activities without the risks involved being
assessed. The work description should include:
A description of the fault to be investigated.
A description of the types of fault finding work that may be done.
The point at which work should stop, so that a further Permit for the repair can be
raised.
Job HSE Plan
The Permit Applicant shall produce a Job HSE Plan (See Section 11.2) which will:
Identify the hazards due to work and its location,
Define the safety precautions required.
Include a worksite examination to identify and assess the hazards (except for Class B
Permits at remote locations where it is known that no other facilities, such as
overhead or underground services could create a hazard to the work party)
Include the permit number to identify that each Job HSE Plan is unique for the
particular activity.
In addition a quality TRIC discussion shall be held.
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6.3.1 Authorisation
When preparation of the Permit has been completed, the Permit Applicant should take the
Permit and Certificates to the appropriate Responsible Supervisor for Authorisation.
Responsible Supervisors require notice of a Permit, to allow time to discuss the work, and, for
higher risk work, for examination of the worksite. The notice periods required are:
Class A Permits - 72 hours
Class B Permits- 48 hours.
NOTE: The Responsible Supervisor may allow shorter notice periods for essential unplanned
work.
When Permits are received from Permit Applicants, the Permit Applicant should ensure that
details of the planned Permits are entered into the Work Tracking System for the date they
are required and the Responsible Supervisor before authorising the Permit should check that:
Page 40 PR-1172 Permit to Work System Printed 09/10/17
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All necessary information has been written in Boxes 1-5, and including vehicle
access and that the information can be clearly understood.
The Task Description is correct for the work to be done.
The Job HSE Plan is attached and identifies all hazards that may affect the work, and
the controls required to ensure that the work can be done safely.
The Isolations required have been identified (in conjunction with the competent
personnel i.e. Senior Foreman or Authorised Electrical Person and where necessary
the Permit Applicant), and have been written on the Isolation Certificate with the
Isolation Certificate numbers written on the Permit.
The necessary Electrical Safety Documents have been raised, and signed by a
Senior Authorised Electrical Person if Electrical Work is involved. Their numbers
should also be written in the Certificates Attached section of the Permit.
Any gas testing requirements have been listed and are correct for the types of gas
releases that might occur during the work.
The permit qualifies for pre-validation as per 6.7.1. If it does qualify, this should be
agreed during Authorisation
If additional Preparations or Precautions are required, the Responsible Supervisor shall add
them to the Job HSE Plan and ensure they are agreed with the Permit Applicant.
If too many changes are needed to a Permit or other documents required for the work, the
Responsible Supervisor may reject the Permit, and ask for a new one to be written. The
Permit Applicant should be informed of what was wrong with the first Permit.
For Class A Permits, the Responsible Supervisor must examine the worksite, with the Permit
Applicant, to ensure the work is fully described on the Permit and that all safety aspects have
been considered. However, there are certain scenarios where this can be relaxed under the
direction of the Production Coordinator, and only following a discussion by all parties, and a
documented Risk Assessment completed.
For Class B Permits the Responsible Supervisor need not examine the worksite unless he
considers this necessary.
Once he is satisfied that the Permit is correct for the work, the Responsible Supervisor shall
set an Authorisation period for the Permit. The maximum Authorisation period is 14 days. The
period set should take account of the planned work schedule stated in Box 1, to avoid
Permits being authorised for periods much longer than required, but also to prevent a further
Permit being required if the job should over-run slightly.
The Responsible Supervisor shall then authorise the permit.
Once a Permit has been authorised by the Responsible Supervisor, the only changes that can
be made to it are the addition of new controls to the Job HSE Plan. These changes are only
to be made by the Responsible Supervisor or the Area Authority. Deletion of controls is not
allowed. If any changes to controls are made, the Permit Applicant shall be informed.
The Permit Applicant is then responsible for ensuring that the Permit Holder is fully briefed on
the work content, precautions required and the requirements of the Job HSE Plan.
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If an extension to the permit (after the initial authorised duration period) is required to
complete the final stages of an activity (e.g. waiting for spare parts) without applying for a
new permit, this extension needs to be authorised in Box 6a (available on Rev 7 form only).
As a guideline, a maximum of 7 days extensions should be granted, and only to complete a
given task. The responsible Supervisor has the authority to refuse an extension.
The Production Coordinator shall countersign all Class A permits and all isolations on
hydrocarbon systems. The only exception to this relates to activities on wells, where the risk
assessment has been carried out by the Production Coordinator and the risk deemed to be
low.
6.5 Isolations
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Details of the isolation are to be written on the Isolation Certificate by the Area Authority or
Responsible Supervisor. The Responsible Supervisor is then to authorise the Isolation. If the
Isolation is on a hydrocarbon system, it requires to be countersigned by the Production
Coordinator. When the equipment has been isolated, the person who did the Isolation inserts
the Tag Label Nos. and also signs the certificate. On extensive isolations, a Mechanical
Isolation continuation Certificate may be required.
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6.7.1 Pre-Validation
Pre-validation is where the Area Authority agrees during daily suspension to pre-validate a
permit from the start of shift the following day. The conditions for this process are detailed
below. The Responsible Supervisor has to agree with this by signing box 6.
PRE-VALIDATION CAN NOT BE USED FOR THE FIRST VALIDATION.
The type of task falling into this category is agreed at the time of permit submission
between the Permit Applicant and Responsible Supervisor and normally only applies
to work outside of a process area. However, there may be ongoing activities inside a
Process Area which the Responsible Supervisor agrees can be accepted for pre-
validation
The work must be an ongoing repetitive job e.g. Flowline installation, or cable laying
etc., where the job task or method will not change the following day. The task
progress and any pre-validation conditions must be discussed with the Area Authority
at the time of daily permit suspension,
The permit is moved to the validated section of the permit rack with a note attached
and visible as PRE-VALIDATED for 07.00.
The work cannot start until after 07.00 the following day.
Any pre-validation gas tests are carried out by an AGT (who may or may not be the
Area Authority) at the discretion of the Area Authority.
The Permit Holder is still responsible for carrying out a robust Tool Box Talk.
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The Permit Holders signature must appear on both the Worksite and Permit Rack copies of
the Permit. This means that:
When work is in a station, the Area Authority should put the Worksite and Permit
Rack copies of the Permit together for the Permit Holder to sign.
Where the worksite is remote from the Permit Issue Point, and a Worksite
examination before work starts is required by 4.1, the Area Authority shall take the
Worksite and Permit Rack copies of the Permit to the worksite where the Permit
Holder can sign them.
Where the worksite is remote from the Permit Issue Point, and a Worksite
examination is not required by 4.1, the Permit Holder shall sign the GREEN copy of
the Permit before leaving the Permit Issue Point, to indicate that he intends to start
work. He shall sign the worksite copy of the Permit at the worksite, when he is
satisfied that it is safe for work to start.
No work may take place under the Permit until:
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Discuss the hazards of the job using the Job HSE Plan, then the location specific
hazards using the prompts on the card itself.
Explain the plan for the activity
Identify individual responsibilities
Review the procedures to be used during the work.
Must be held at the worksite just prior to starting the activity, if not possible due to
environmental issues, at least a site visit must be conducted.
Topics that are covered by TRIC Talks include:
The work to be undertaken at the work location.
The work plan and worksafe methods to be used to do the work safely.
What individuals in the work party will actually be doing during the completion of the
work.
Particular skills of individuals involved.
Access and Evacuation procedure refreshers.
The work environment and any particular hazards that have controls.
The work description of the Permit.
The Job HSE Plan precautions, protection and Worksite preparations.
The equipment involved.
The materials to be used.
Any isolations which need to take place.
Any potential conflicting activities.
Questions and discussion from all work party personnel.
Add Dynamic hazard changes
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Check that the Worksite and equipment affected by the work have been left in a safe
condition.
Sign under Suspension on the PINK/BLUE copy of the Permit to confirm that work
has been suspended.
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Take the Permit to the Issue Point, sign the Green copy and give it to the Area
Authority who will keep it there until ready to re-start work. If the work is in a Process
Facility, this must be done. For work at remote locations, the procedure below may
be used.
For some work at remote locations, it is not practicable for the Permit Holder to return
the Permit to the Issue Point when work is stopped. For this type of work the
Worksite Supervisor should agree with the Area Authority that the Permit will be
taken to an agreed collection point (e.g. a box at the Permit Issue Point or PDO
Camp offices.) The Area Authority will then take the PINK/BLUE copies of suspended
Permits back to the Issue Point the next time that the station is open.
NOTE: The steps above may be used for pre-validations with agreement from the Area
Authority. This may require the worksite and the permit board copies of the permit being
signed separately.
Permits do not require to be suspended for meal breaks. However if a work party are called
to another more urgent job before they have finished the first one, during a meal break away
from the station, the Holder is to inform the Area Authority, who will inspect the worksite and
suspend the permit himself.
Once a Permit has been suspended no work covered by that Permit may be done until the
Permit has been Re-Validated as described in 6.15 below.
Worksite and Permit Issue Point copies of all suspended Permits are to be kept in the
Suspended section of the Permit Rack.
If a Permit covers more than one station (see 6.2.2), when suspended to move to another
station, the worksite and permit board copies should be gathered together and taken to the
next station.
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If a permit is about to expire and the work is ongoing, the new permit number should be
written under Work is continuing under Permit No. with associated reference to any
isolations.
A signature in the box confirms that the worksite has been left in a clean and safe condition,
with all tools and equipment removed.
When Permit Cancellation has been signed, no further work may take place under that
Permit.
For work at remote locations, it is sometimes not practicable to return the Permit to the Issue
Point when work is complete. In this situation, the Worksite Supervisor should agree with the
Area Authority that the Permit be taken to an agreed collection point (e.g. a box at the PDO
Camp offices.) The Area Authority will then take the PINK/BLUE copies of completed Permits
back to the Issue Point to match them with the Issue Point copies, and sign them off.
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THE WORK MAY START AFTER THE PERMIT HOLDER HAS FULLY BRIEFED THE
WORK PARTY AND DISPLAYED THE PERMIT
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CHECK Permit Holder has signed Permit under Suspension and for work in
Process Facilities, has left his worksite clean and safe.
PLACE Both Permit copies in the SUSPENDED section of the Permit Rack.
REMOVE The marker from the location board.
NOTE: If the job has not finished, the marker should be put where it can be used for the
same Permit again and not used for another Permit.
11. SUSPENSION (activities at remote site) Area Authority
REMOVE Green copy of Permit from Permit Rack, write in under Suspension
Remote Site.
PLACE Green Permit copy in the SUSPENDED section of the Permit Rack.
REMOVE The marker from the location board.
COLLECT Top copy of Permit from agreed collection point (next day).
PLACE Both Permit copies in the SUSPENDED section of the Permit Rack when
next at the Permit Issue Point.
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Area Authority
CHECK Permit Holder has signed the correct Permit Box and left his worksite
clean and safe.
PLACE Permit copies in the SUSPENDED section of the Permit Rack
REMOVE The marker from the location board.
CHECK That it is safe to de-isolate, if applicable, and that this will not conflict with
other isolations.
OBTAIN Authorisation to de-isolate, if applicable.
REMOVE Small third part of tag from tag label stubs.
DO THE De-isolation, checking tag labels against third part of tags, returning Pro-
locks, labels and cable ties and checking the worksite is left clean and
safe.
CHECK Tag labels match the tag stubs in the rack.
SIGN Isolation Certificate for de-isolation complete.
REMOVE Isolation pegs and labels from location board.
SIGN Permit under Cancellation
RETURN Permit to the Responsible Supervisor for Archive.
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7 Control of Isolations
7.1.1 Competency
The Responsible Supervisor must ensure that the person nominated to do an Isolation/De-
Isolation is competent for the task.
7.1.2 Security
Each isolation is to be secured in the required position using a Pro-Lock securing device so
that the accidental release of the energy source (or obstruction of draining/venting) is
prevented.
7.1.3 Labelling
The isolation is to be labelled with a high visibility Isolation Label so that anyone can
immediately see why isolation is in place, and should not be tampered with.
7.1.4 Recording
Process isolations are to be recorded on the Mechanical Isolation Certificate, together with
marked-up PEFS. The only exception is Unrecorded Isolations, as described in Section 7.6.
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7.7.1 Isolation
When the isolation has been approved by the Responsible Supervisor, the Permit Holder is to
take the Permit and Isolation Certificate, if applicable, to the Area Authority or appropriate
Electrical Person, to request isolation.
The Area Authority or Electrical Person is then to:
Check the Permit Location Board and/or Process Isolation Wall to ensure that the
isolation will not conflict with any other work.
When satisfied that it is safe to isolate, carry out the line walk of the system to be
isolated, implement the isolation, tag and secure of the valves/switches etc., as
required by Sections 7.7.2 and 7.7.3.
Prove that the isolation has fully isolated the systems and equipment from
pressure/electricity as required by Section 7.7.4.
If part of the isolation is at a remote location under the control of another Area
Authority, fax a copy of the Isolation Certificate to that location and obtain a return
fax with a signature that the remote isolation is complete.
Sign the Isolation Certificate to confirm that isolation is complete. Then add the
marker and details of the isolation to the Permit Location Board.
There are occasions where a flowline needs to be isolated to allow certain well intervention
work e.g. well testing, or Flushby (not formal well handover using WLCTF). This type of
isolation can be carried out by the contracting company using a licensed Isolation Authority.
The isolation shall be carried out as described in 7.1.2 & 7.1.3 and 7.1.4 above. The correct
form to be used is shown in Appendix 4.
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Check the Permit Location Board to ensure that the removal of the isolation will not
affect the isolation boundary for any other work.
When satisfied that the work is complete and that it is safe to de-isolate, do the de-
isolation. If any of the valves/switches etc. are part of another isolation boundary, the
tag for the current de-isolation is to be removed, but other tags are to be left in place.
The securing device must not be removed until all isolations on the valve/switch
have been removed, or the master isolation sheet has been signed off.
When the isolation has been removed, compare the tags from the valves/switches
with those attached to the Permit/Isolation Certificate to ensure the De-Isolation is
complete. Then remove the marker and description of the isolation from the Permit
Location Board.
If part of the de-isolation is at a remote location under the control of another Area
Authority, fax a copy of the Isolation Certificate to that location and obtain a return
fax with a signature that the remote de-isolation is complete.
Sign the Isolation Certificate to confirm that the de-isolation is complete.
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The Area Authority is to sign the Cancellation section of the Permit if the work is not
complete, or is complete, writing in the Isolation Certificate number in the space after
Isolation retained under Cert. No.
2. Where no work is required, but equipment is to be isolated for an extended period, an
Isolation Certificate is to be raised to document the isolation
3. The Area Authority is to indicate in the EPI section of the Isolation Certificate the
reason for the isolation and the number of any Permit being signed off.
4. Both copies of the Isolation Certificate and the Isolation Tag Label halves are to be
referenced in the EPI section of the Permit Rack, and stored in a secure location.
5. As an added security measure, an alternative way of tracking EPIs is to keep an up
to date register in the Permit Rack of all EPIs, with the actual permit copies in a
folder that is referred to from the register.
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The system is to be used by the Responsible Supervisor to produce a daily plan for
each Area Authority
All Permits are to be entered into the system the day prior to when the Applicant
wishes to carryout the activity.
Each afternoon the Responsible Supervisor will receive from Permit Applicants lists
of the Permits required to be worked on the next day. He is to examine these lists, to
ensure that any planned activities will not conflict, and to ensure that the numbers of
Permits will be within the limits stated in Section 4.3.
The Work Tracking listing is to then be updated to indicate all existing and new
Permits to be validated for the next day.
Reports of Permits to be validated are sent electronically to Area Authorities by the
PTW Tracking system, at the start of each day.
When a Permit is brought to an Area Authority for Validation, the Area Authority is to
check the PTW Tracking Listing for the Area to ensure that the Permit has been
included on the list for that day. If it is not on the list, he should reject the activity.
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Application - Box 1
Box 1 is to be completed by the Permit Applicant, giving the details of the job and the
covering Permit number.
Safety Precautions Required - Box 2
This is a list of items to be checked by the Responsible Supervisor / Area Authority before
anyone enters the Confined Space. The Responsible Supervisor / Area Authority sign this box
to indicate that all necessary precautions are in place.
Gas Testing - Box 3
Immediately before first entry to the Confined Space each day the Area Authority is to test the
space for Toxic and Explosive Gases/Vapours and for Oxygen Concentration. The results of
these tests are to be written in Box 3 of the Certificate.
Further testing during the day can be done by any Authorised Gas Tester.
Authorisation - Box 4
Once he is satisfied that the Confined Space is safe to enter, the Responsible
Supervisor/Area Authority is to complete Box 4 to define the period for which the Certificate is
valid, and then authorise the entry to proceed.
Copies of forms in the pad are not in the same sequence as other Certificates. The top copy
is Green and the second copy (worksite) is Yellow. The back of the Yellow copy has boxes to
record additional gas tests, and to record the entry and exit of personnel to and from the
confined space.
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11 Hazard Management
11.1 Objectives
The objectives of the Hazard Management System are to identify all the hazards involved
with a job and then to indicate controls that must be put in place to enable the work to be
done safely. Hazard assessment is accomplished using the Job HSE Plan.
The following Link will bring up the Web Page above Job HSE Plan. For 3rd Party Contractors
who do not have access to the PDO Intranet the page can be accessed from HSE for
Contractors Job HSE Plan System.
Clicking on Job HSE Plan System will direct the user to the electronic system.
It is required that the Job HSE Plan is produced electronically using the above application.
The process for producing the plan is as shown in Figure 11.1.
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The same applies as to the electronic version; a separate plan is developed for each activity
that is being undertaken.
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Responsible
Supervisor
Area Authority
Permit
Applicant (Optional)
Permit Holder
(Optional)
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He must have satisfactorily completed the appropriate PTW Course within the
previous 6 months, and received recommendation from the training institute to attend
the licensing panel
He must have satisfied a licensor that he has the correct level of knowledge of the
Area and PTW System Application. This is done by questioning, as described in
Section 12.6.3 (or by previous competence assessment, as noted above.)
Questioning on Work in Area knowledge may take place before an individual attends a PTW
Course, to ensure that he will be suitable for the intended role. PTW System Application
knowledge would then be assessed after the course.
Licensing should be done by the personnel indicated in Table 12.2. Records of Licensing are
to be held in the electronic PTW licence card system.
When an individual transfers to another PDO location, it is the responsibility of the new
locations Production Coordinator to license the individual for that area. As an example, a
Permit Holder who has successfully been through the licensing process in Fahud and applies
for a license in Yibal, only requires the endorsement of the Production Coordinator in Yibal
and a new license card issued. It does not require the full license panel to convene.
A similar situation exists where a person may have been licensed by the Engineering Team,
and have been operating as a Permit Applicant or Holder. This is not now a recognised
licensing route. In this case, it only requires the discussion and endorsement of the
Production Coordinator for a replacement license to be issued.
If an individual has a roving role (e.g. Metering Specialist, Well Services, NDT Specialist,
and Geomatics survey) this should be identified on the license for the individual.
If an individual changes employer, this should not affect his license qualifications, or require
any further licensing. The individual should be able to offer his existing license for immediate
replacement.
There may be times when a project commissioning team or Well Services Team requires
regular access to an existing Operations Asset. As an example, Harweel project may need
access to Marmul wells for commissioning purposes, In this case, the Area Coordinator may
issue a Commissioning person with a letter of temporary appointment with strict limitations, to
act as an Area Authority for these agreed Assets only. The Area Coordinator would do this,
having satisfied himself that the nominated persons are knowledgeable of the assets in
question, and competent to sign appropriate permitry.
It is also the responsibility of the area licensing panel to maintain a current register of all
personnel licensed for that area.
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The following shows the licensing requirements for the various positions
Role Licensed By
Production/Maintenanc Delivery Team Leader (following PTW training, interview &
e Coordinator issue of appointment letter)
Responsible Supervisor Area Licensing Panel
Area Authority Area Licensing Panel
Permit Applicant Area Licensing Panel
Permit Holder Area Licensing Panel
Isolation Authority Area Licensing Panel
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The scheme under which they have been assessed must be documented and
approved by the Area Team Leader.
Written records of the assessment tests and the test results must exist.
The assessment testing methods must demonstrate that the person has acceptable
knowledge of the key areas of responsibility defined in the PTW manual.
License cards may then be issued to personnel who have passed the appropriate Permit to
Work Training Course and who can demonstrate adequate knowledge of the Area and PTW
System Application. The person issuing the license should show on the back of the license
card the limitations within which the licensee may work:
Responsible Supervisors and Area Authorities are licensed for an Operational Area.
Permit Applicants and Permit Holders will normally be licensed for a type of work.
However, in areas with a specific hazard, Asset Managers may require specific
licences to cover their area.
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The candidate will have a stamped and signed HSE Training passport showing which
PTW course has been completed and the Licence Application / Notification from
Training Administration of the successful completion of the PTW course, together
with two passport photographs of each individual.
License cards are available via the electronic licensing card system
Following completion and signing, the license cards are to be laminated in a plastic cover.
12.9 Re-Licensing
Personnel must attend the appropriate Permit to Work Training Course and be re-licensed by
the Licensing panel if:
A person who has attended the Permit Signatory Course is required to become an
Area Authority, Permit Applicant or Responsible Supervisor.
A persons Line Manager believes that the individual would benefit from re-training in
order to become re-familiarised with the system.
There is no requirement for a person to be re-assessed following attendance at a refresher
course providing his work area and/or discipline have not changed, however, this is at the
discretion of the Area licensing team, A new card should be issued showing the revised expiry
date following course attendance.
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13.1 Definitions
Monitoring of the system consists of regular checks by supervisors responsible for managing
the operation of the Permit to Work System. For this purpose the Worksite Visit schedule for
each area should be utilised.
Auditing is a thorough examination of the way the system is operating. The PTW Audits are
done to standard checklists, and must concentrate on examining evidence relating to the
items on the checklists.
System Review is an examination of the complete PTW System. It looks at Audit findings,
proposals for change and other relevant information, to assess what changes are required to
the system to optimise its effectiveness.
13.2 Objectives
Monitoring and Auditing of the PTW system is intended to:
Check whether people are complying with the PTW system;
Check whether the PTW system is meeting its objectives;
Identify necessary improvements to the PTW System.
A System Review is necessary to:
Review proposals for change to the PTW system and decide whether these changes
should be made.
Review Audit findings and incident reports to decide whether they indicate a need for
improvements to the system.
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The Auditor
Auditors are to have satisfactorily completed the Permit to Work Auditing Course during the
previous 4 years to the audit, and have been involved in using or maintaining the Permit to
Work System in the last 12 months.
Auditors are to prepare the Audit, conduct the Audit effectively and prepare an Audit Report,
which sets out the findings in a concise and readable manner.
Auditors are not responsible for rectifying any problems found. This is the responsibility of the
Audit Authority and the Department(s) being audited.
Auditors are responsible for:
Defining the Audit objectives and communicating them to people involved.
Carrying out the Audit at the stated time, making sufficient time to do the Audit
properly, and Auditing in an alert and courteous manner.
Concentrating on the objectives of the Audit, and not being side-tracked.
Carrying out all the checks required by Audit documentation.
Preparing a written Audit Report.
Submitting the Report to the Audit Authority at the correct time.
The Audit Authority
The Audit Authority is to ensure that Audits take place in accordance with the Audit
Programme, and is to make time to analyse and action the results. The Audit Authority is
responsible for:
Ensuring there is a published Audit Programme.
Ensuring there are sufficient trained Auditors for the area.
Ensuring Audit Reports are analysed and actioned.
Ensuring actions are properly tracked and reviewed.
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Where auditors find isolated minor non-compliances, which are not repeated either by the
individual involved or in the area audited these should be pointed out to the individuals
involved, but they should not constitute non-compliance.
Non-compliances should be categorised under headings similar to Table of Contents of this
procedure, covering topics such as:
PTW System Operation.
PTW System Requirements.
PTW System Documentation and Hardware.
PTW Training.
HSE Awareness.
Competency.
Motivation.
Information and Communication.
Management and Supervision.
Management of Contractors.
The Audit Authority is to ensure that all corrective actions required by Audit Reports have
been properly actioned and are subject to regular monitoring.
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The review is to deliver recommendations for changes to the system, based on consideration
of the following:
Audit Reports.
Incident Reports.
Proposals for Change.
Changes to appropriate industry guidance documents.
Changes to Company Organisation.
Copies of the recommendations from the review should be circulated for agreement prior to
being implemented.
All resulting changes to the Manual or other documentation are to be done in accordance with
appropriate document control procedures.
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14 Change Management
SIGNED: DATE:
PROPOSAL FOR CHANGE:
SIGNED:
DATE
ACTION BY UOP/7
SIGNED: DATE
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Seismic activities in areas where Permits are required will normally be Class B work (See
3.5.4) Gas Testing may be done by an Authorised Gas Tester from the Seismic Crew. The
Permit details will stipulate the required frequency of gas testing and the acceptance limits on
specific gases within which work can be conducted.
Generally when the hazard is fixed and does not change in location or time (e.g. fixed
electrical lines) the site examination can be done once and at any time prior to work starting.
When the hazard is not fixed in location or time (e.g. possible hydrocarbon release) the
precautions shall be applied immediately prior to, and if necessary repeated during, the work.
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Way (ROW) along PDO main Pipelines. In this situation, neither the Government
Department, nor the Contractor performing the work, is working for PDO. PDO has, however,
the right to check the work planned and to insist on precautions to be taken to safeguard
PDO's assets. This formal agreement from PDO is given in a No Objections Certificate
(NOC), which will be used together with a suitable cover sheet and the work plans, instead of
a Permit.
The stipulations agreed to in the NOC will be sufficient to safeguard PDO's assets.
Further details of the precautions necessary when working on pipelines are contained in GU-
501 Guidelines for Excavating and Working Around Live Pipelines.
2
Refer to PR-1001c Temporary Override of Safeguarding Systems for more details.
Page 96 PR-1172 Permit to Work System Printed 09/10/17
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Visually inspect the cellar for reptiles and signs of poisonous insects.
In cases where the cellar is partially filled with sand, try poking the sand surface with a
long stick to check for reptiles.
Only trained and competent persons to carry out the task operate equipment or handle
the substances involved.
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15.6.8 Radiography
All radiography (x-ray and gamma sources) performed outside engineer enclosures requires
a Class B permit (Activity 4.2) and attachment of a completed Radiography Certificate
Appendix 8, Job HSE plan and Sketch of the Controlled Area (7.5 us/h) boundary distances.
In addition where radiography is to be carried out in a process area, or close to process
facilities, the safety systems and any nucleonic level measurement should be inhibited
through the approved route.
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When it is being done by a contractor, unaccompanied by the Station Operator, and requires
vehicle access for the suction tanker to remove spillage, a Class B Permit Activity 6.7 will be
required.
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2. Emergency Breakdown Work. The initial actions are similar to those for fault finding
i.e. make the plant safe and find the cause of the breakdown. These do not require a
Permit.
Once the plant is in a safe state, the correct type of document for the repair will be
agreed between the Responsible Supervisor and the Area Authority and a Permit
issued.
3. Multi Discipline work. If one trade is required to support another, the work can be
done on the same Permit, provided that the Permit Applicant and Permit Holder have
been licensed to cover multi-discipline work.
15.8.1 Work Inside Government Gas Terminals and Block Valve Areas
1. Use of vehicle mounted cranes and hydraulic power plants. All Government Gas
vehicles are fitted with flame arresters. A Gas Test is to be done before the vehicle
enters the terminal, and a permit is in place for the activity.
2. Use of vehicle mounted crane to change out block valves. A Class B Activity 6.2 with
Isolation Certificate will be required to change the block valve, and vehicle access
will be included, with gas testing as required.
3. Cleaning in line gas filters and routine minor maintenance work (e.g. opening
instrument junction boxes in non hazardous areas for calibration, or greasing and
checking ball valves for leakage by opening body vents.). A Class B Permit (Activity
6.7) is to be raised, with Isolations recorded on a Mechanical Isolation Certificate.
The isolations are to be secured and tagged as required by section 7.7.
4. Entry into switchboard and battery rooms to reset the terminal alarm after a trip. An
operator may do this work without a Permit, provided he is qualified as Appointed
Electrical Person.
5. Control Valve overhauls - Multi Task Permits. For Control Valve overhauls, all 3
disciplines are involved. A single Class B Permit (Activity 6.2) can be used, provided
that a Permit Holder licensed for multi-discipline work is available.
The Permit Holder does not need to be as competent in the other disciplines as he is
in his own, but he must be able to check that all the requirements of the Job HSE
Plan are being complied with.
3. Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU501) i.e. within
the pipeline Right Of Way requires a permit.
4. Trenching operations should be carried out in conjunction with GU-501 - Guidelines
for Excavating and Working Around Live Pipelines
5. Hand excavation. Excavation to depths less than 300 mm does not require a Permit.
A Right of Way Certificate is required.
6. Work within 15m of the pipeline that does not involve any of the activities that require
a Permit - e.g. Visual Inspections. No Permit is required.
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Contract Holder (CH) shall ensure the competency of Vendor Engineers, including
assurance that Vendor Engineer holds all necessary certificates.
CSR shall ensure that all defined controls in HEMP exercise and all identified
controls in Job HSE plans are established and in place.
CH shall establish and ensure that every activity has a procedure on how to execute
the activity safely.
CSR together with Production Coordinator and ESP, ESPCP & PCP vendor shall
establish Job HSE Plans specific for every activity of ESP, ESPCP & PCP in their
respective areas. The Online Job HSE Plan system should be used as baseline.
The established Job HSE Plans shall be made available to CSR, Production
Coordinator/Supervisor and Vendor.
The steps below shall be followed for all activities that require a Job HSE Plan:
1. Responsible Supervisor requests CSR to attend job.
2. CSR instructs Vendor Engineer to carry out the job. The means of communication
could be by e.g. GSM, radio, etc. appropriate for hazardous area. CSR instructs
Vendor Engineer to refer to Job HSE Plan relevant to the activity and verify that all
controls are in place.
3. Vendor Engineer informs CCR when the job is started and completed.
4. CCR Operator logs the work details in the Station Log Book including the start and
completion time and reports the status to the Responsible Supervisor.
5. Vendor Engineer submits Job HSE Plans for all completed jobs to CSR for
documentation and assurance on return to base.
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*(Note: The Electrical Supervisor to sign as affected custodian with direct liaising with ESP-
CSR and the Production supervisor to sign as Responsible Supervisor).
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Pressure Testing
Cement Unit pressure testing other than cement unit related Rig work.
Any pressure tests not part of current rig work (e.g. Pre-test of BOP / test manifold /
choke manifold.)
Flowline pressure testing.
Installation of secondary Contractors equipment e.g. Solids control equipment, filters
or mixing machinery.
Use of radioactive sources or materials
15.11.3 Activities Requiring Signature from PDO Drilling Supervisor when Contractor PTW
System is being used.
When the Contractors PTW System is being used, the following activities require the Permit
to be counter-signed by the PDO Drilling Supervisor:
Hot Work, except when done in the approved rig workshop.
Isolation of rig safety systems.
When required to counter-sign a Contractors Permit, the PDO Drilling Supervisor takes
responsibility for:
Agreeing that the work should be done on the equipment involved at the proposed
time.
Ensuring that all hazards have been identified.
Reviewing the Job HSE Plan to ensure that it is correct for the work.
Deciding on necessary worksite preparations and safety precautions.
The Toolpusher has all other responsibilities listed in the Contractors PTW System.
15.11.4 Work Done on or Near Drilling Rigs by Departments other than Well Engineering
Some work on the drilling location will be performed by or for departments other than Drilling,
e.g. welding and testing flowlines, digging pits etc. This work is to be covered by a PDO
Permit to Work. The requirements are as follows:
Work On the Drilling Location
The Permit is to be raised by the appropriate Permit Applicant for the personnel
carrying out the work.
The Permit is to be Authorised and Validated by the PDO Drilling Supervisor, who will
act as both the Responsible Supervisor and the Area Authority.
The Permit need not be entered into a Work Tracking System (see Section 9)
Work near the Drilling Location
Where the work is done outside the drilling location, but within 100 metres of the well, the
following shall apply:
The Permit is to be raised by the appropriate Permit Applicant for the personnel
carrying out the work.
The Permit is to be Authorised by a Responsible Supervisor, and Validated by an
Area Authority, from the PDO Asset Holder department for the area.
The Drilling Supervisor is to sign the Permit as the Other Affected Custodian.
The Permit is to be entered in the PDO Work Tracking System (see Section 9 of the
PTW Manual).
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A permit will be raised to cover a week or specified period determined appropriate by the
production team. A photocopy of the permit will be issued to each field Area Authority for
inclusion in the permit rack when a well associated with that station is identified for flushby.
The permit will not be well specific but will cover the 4 predefined activities detailed by the
procedures provided by the FBU vendor.
The FBU vendor procedures will detail the precautions required to mitigate risks identified on
arrival at site as well as for all activities during their defined task.
The Wells that will be tackled by the FBU will be identified By 16:00 the day before via an
email to the CCR, supervisors and appropriate operator area authority accounts + all those
wishing to receive such notification by the Production Programming Team.
The Crew will obtain daily permit validation from the CCR at 06:00 each day, the CCR will
also provide the crew with the telephone numbers of the Area authorities involved for each
well in case of urgent issues.
When the crew arrives at a well site they will asses that it is safe to approach the well pad
and will then communicate this to the CCR who will enter this in the CCR log book. Once
approval is given by the CCR, They will then attempt the specific approved activity. The CCR
will keep the Area Authority at the appropriate station informed of the ongoing activities, and
the area authority will mark up the permit location board for the activity, using the permit
number and photocopy received earlier
Once the activity is complete the FBU crew will again inform the CCR that they have left the
well site in a safe condition. The CCR will advise the crew to leave the pump running or
shutdown.
At the end of the day the crew will return to the CCR to suspend the permit. The CCR will
advise the station Area Authority accordingly.
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Appendix 12 Checklist 1
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PR-1172 Revision
Section 3.5.4 activity 9.1 will be updated at the the next revision..
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2. Each day before the flaring is going to take place, the CWI team will submit their intent to flare
request to the ORS, who will examine the request for any potential conflicts with other work
requests within the TEZ
3. If there are no conflicts with other parties, or other work activities have been rejected for that day,
the ORS will instruct the appropriate Area Authority to validate the flaring permit up to a maximum
period of 24 hours depending on the CWI request. Validation for 24 hour period will require the Area
Authority to use two lines in box 10, one line for each 12 hour period.EG 07.00 19.00 on one line
and 19.00 07.00 on the next line.
4. If the well site is close by the associated production station, the daily validation should be face to
face. In some cases, the distance between well site and production station may introduce
disproportionate driving risk. In this case remote validation may be utilised subject to certain
requirements. This mode should be seen as the exception rather than the rule, and treated on a
case by case basis.
The Operations Area Authority must visit the site for the first validation of the activity and at
least once per week for ongoing activities where the task or risks have not changed.
Subsequent validations can be completed by email (scanned copy) or fax in the following way.
The PTW holder (PTWH) emails or faxes the PTW to the Area Authority, who signs the
scanned copy or fax in box 10, and returns it to the PTW holder by email or fax. The PTWH
attaches the signed copy to the worksite copy. On suspension of the activity on a daily basis,
the PTW holder emails or faxes the suspension in box 10 to the Area Authority. The process is
repeated when validation is again required. The worksite copy of the permit will therefore
contain a signed copy of box 10 for each day the permit was validated. On completion or
cancellation, the PTW is again emailed or faxed to the Area Authority, who shall make
arrangements to visit the site with the PTWH, check the worksite has been left safe and tidy,
and close or cancel the PTW.
The authorisation period can start from either 06.00/07.00 or 18.00/19.00 depending on
workcycles
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5. It should be noted that the PTW requirement only applies to flaring. Bleeding down lubricators and
other non-flaring activities do not require a permit, as they are captured under the existing CWI
procedures for site inspection prior to these activities.
PR-1172 revision
Section 15.6.16 will be updated at the the next revision.
Work activity 13.3 will be updated at the next revision.
13.3 Well Services operations at locations where well
site custodianship has not been transferred to the
Well Services department. Note: Well flaring
activities through a remote flare require a PDO
PTW (See 15.6.16)
PR-1098 revision
Section 2.1 will be updated at the next revision to clarify the boundaries of the well custody handover.
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Activity 11.6 will be added at the the next revision.
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Interim Amendments are used to introduce minor changes or clarification to PR-1172 PTW Manual
between formal Revisions. They are authorised and issued by UOP/6, and should be used until the next
formal full Revision is issued. Addendums shall be added as applicable to the CMF Master Document.
The addendums will contain the changes and reference to the main body of the master document to
which the change refers. Hard copy addendums will then be emailed to a nominated focal point who is
tasked with ensuring that the addendums are displayed in prominent positions throughout the area, i.e.
Control Room, Production Stations and notice boards.
Title
Dynamic Risk Assessment
Background
Dynamic Risk Assessment is a fundamental part of assessing worksite risk. It is a process of identying
change to the initial risks discussed during the TRIC discussion
Procedure
PR-1172 revision
Section 6.10.1 will be created at the next revision
6.10.1 Dynamic Risk Assessment (DRA)
Dynamic Risk Assessment is a continuous process of identifying ongoing risk, assessing, and coming
up with a way to reduce or eliminate such risk.
DRA is used when undertaking any work where the hazards associated with the task may have
changed, or at prescribed periods throughout the task to assess if any changes warrant a re-group of
the work party, and a revised TRIC discussion.
Prior to the work being commenced and after validation of the Permit, the Permit Holder or Permit
Applicant will conduct a TRIC. The purpose of the TRIC is to identify work site hazards and ensure the
work party is aware of the risk involved. During the work the identified hazards may change or new
hazards may be identified. When this occurs a Dynamic Risk Assessment should be completed by the
work party (PTW Holder);
The Permit Holder shall be notified, if not already aware, and the work stopped;
The PTW suspended and checked to see if the newly identified hazard is a result of changing
workscope from that identified on the existing Permit. If it is, then a new Permit must be raised,
authorised by the Responsible Supervisor, validated by the Area Authority and handed to the
Permit Applicant / Permit Holder;
A new TRIC shall be raised and completed;
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Interim Amendments are used to introduce minor changes or clarification to PR-1172 PTW Manual
between formal Revisions. They are authorised and issued by UOP/6, and should be used until the next
formal full Revision is issued. Addendums shall be added as applicable to the CMF Master Document.
The addendums will contain the changes and reference to the main body of the master document to
which the change refers. Hard copy addendums will then be emailed to a nominated focal point who is
tasked with ensuring that the addendums are displayed in prominent positions throughout the area, i.e.
Control Room, Production Stations and notice boards.
Title
Background
The format of level 2 and level 3 PTW audits has changed. Level 2 PTW audit has been replaced by
the PTW Effectivenss Tool, Level 3 PTW audit has been replaced by the PTW Monitoring Tool
Procedure
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16.1 Definitions
Monitoring of the system consists of regular checks by supervisors responsible for managing
the operation of the Permit to Work System. For this purpose the Worksite Visit schedule for
each area should be utilised.
Auditing is a thorough examination of the way the system is operating. The PTW Audits are
done to standard checklists, and must concentrate on examining evidence relating to the items
on the checklists.
System Review is an examination of the complete PTW System. It looks at Audit findings,
proposals for change and other relevant information, to assess what changes are required to
the system to optimise its effectiveness.
16.2 Objectives
Monitoring and Auditing of the PTW system is intended to:
Check whether people are complying with the PTW system;
Check whether the PTW system is meeting its objectives;
Identify necessary improvements to the PTW System.
An System Review is necessary to:
Review proposals for change to the PTW system and decide whether these changes
should be made.
Review Audit findings and incident reports to decide whether they indicate a need for
improvements to the system.
The Auditor
Auditors are to have satisfactorily completed the Permit to Work Auditing Course during the
previous 4 years to the audit, and have been involved in using or maintaining the Permit to
Work System in the last 12 months.
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Auditors are to prepare the Audit, conduct the Audit effectively and prepare an Audit Report,
which sets out the findings in a concise and readable manner.
Auditors are not responsible for rectifying any problems found. This is the responsibility of the
Audit Authority and the Department(s) being audited.
Auditors are responsible for:
Defining the Audit objectives and communicating them to people involved.
Carrying out the Audit at the stated time, making sufficient time to do the Audit properly,
and Auditing in an alert and courteous manner.
Concentrating on the objectives of the Audit, and not being side-tracked.
Carrying out all the checks required by Audit documentation.
Preparing a written Audit Report.
Submitting the Report to the Audit Authority at the correct time.
The Audit Authority
The Audit Authority is to ensure that Audits take place in accordance with the Audit Programme,
and is to make time to analyse and action the results. The Audit Authority is responsible for:
Ensuring there is a published Audit Programme.
Ensuring there are sufficient trained Auditors for the area.
Ensuring Audit Reports are analysed and actioned.
Ensuring actions are properly tracked and reviewed.
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-10 days, depending on the size and complexity of the operation. It is to be done by the
Corporate HSE Department.
These Audits are to include:
A check of the frequency, standard and results of Level 2 Audits.
Audits of the system and personnel, using the standard audit forms, to provide an
independent view of whether system requirements are being complied with.
Checks on whether the nominated Custodians for the various aspects of the system are
undertaking their stated responsibilities and whether these arrangements are adequate.
An examination of PTW Training.
A review of whether the PTW documentation is accurate and adequate.
A review of understanding of, and attitude to the system, by personnel operating it.
Examination of arrangements for the appointment of signatories, and whether
satisfactory controls are in place.
Examination of the arrangements for system review.
Any other checks on the system considered necessary by the auditors.
Any of the standard audit forms may be used to assist in the audit.
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Title
Background
Procedure
An Extended Period Isolation (EPI) has been raised where isolations are to remain in place. The
Isolation Certificate must be converted to an EPI by completing Box 6 of the Isolation Certificate . If
Box 7 of the Permit has been used to authorise these Isolations, a new Isolation Certificate is to be
raised by the Area Authority. He is to write all the details of the Isolation on the Certificate, and convert
it to an EPI by filling in Box 6 of the Isolation Certificate. The number of the EPI Isolation Certificate is
to be written under cancellation section of the Permit.
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Title
Background
As part of the LEAN process, significant benefit has been identified by having a process of remote
suspension of permits under certain conditions.
Procedure
PR-1172 revision
Section 6.13.2
For some work at remote locations, it is not practicable for the Permit Holder to return the Permit
to the Issue Point when work is stopped. For this type of work the Worksite Supervisor should
agree with the Area Authority that the worksite copy of the Permit will be signed and taken to an
agreed collection point (e.g. a box at the Permit Issue Point or PDO Camp offices.) This is called
Remote Suspension, and must be preceeded by a phone call from the Permit Holder to the
Area Authority to advise on work progress and site conditions prior to leaving the worksite.. The
Area Authority will then take the PINK/BLUE copies of suspended Permits back to the Issue
Point the next time that the station is open, where the normal permit validation and issue
process will be carried out when the permit is next required.
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Revision 8.0
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Interim Amendments are used to introduce minor changes or clarification to PR-1172 PTW Manual
between formal Revisions. They are authorised and issued by UOP/6, and should be used until the next
formal full Revision is issued. Addendums shall be added as applicable to the CMF Master Document.
The addendums will contain the changes and reference to the main body of the master document to
which the change refers. Hard copy addendums will then be emailed to a nominated focal point who is
tasked with ensuring that the addendums are displayed in prominent positions throughout the area, i.e.
Control Room, Production Stations and notice boards.
Title
Background
As part of the LEAN process, significant benefit has been identified by having a process of remote
suspension of permits under certain conditions. This IA is to clarify the rules around the use of remote
suspension
Procedure
PR-1172 revision
Section 6.13.2
For some work at remote locations, it is not practicable for the Permit Holder to return the Permit
to the Issue Point when work is stopped. For this type of work the Worksite Supervisor should
agree with the Area Authority that the worksite copy of the Permit will be signed and taken to an
agreed collection point (e.g. a box at the Permit Issue Point or PDO Camp offices.) This is called
Remote Suspension, and must annotated as such in the work description of the associated
permit, and be agreed by the Responsible Supervisor. Any Remote Suspension, shall be
preceeded by a phone call conversation between the Permit Holder and the Area Authority to
advise on work progress and site conditions prior to the PTWH leaving the worksite. If the Area
Authority is not available, the PTWH may leave a voice mail with the full details of the activity,
including the PTWH name and a callback number. On collecting the voicemail, the AA shall then
call the PTWH to hold that discussion. The AA shall not leave the station until all conversations
have been held between PTWH and AA. The PTWH should not leave the worksite until the AA
callback has been received. The Area Authority will then take the PINK/BLUE copies of
suspended Permits back to the Issue Point the next time that the station is open, where the
normal permit validation and issue process will be carried out when the permit is next required.
This process may also be used in conjunction with pre-validation within the conditions detailed in
section 6.7.1
Interim Amendment validity
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Introduction
Interim Amendments are used to introduce minor changes or clarification to PR-1172 PTW Manual
between formal Revisions. They are authorised and issued by UOP/6, and should be used until the next
formal full Revision is issued. Addendums shall be added as applicable to the CMF Master Document.
The addendums will contain the changes and reference to the main body of the master document to
which the change refers. Hard copy addendums will then be emailed to a nominated focal point who is
tasked with ensuring that the addendums are displayed in prominent positions throughout the area, i.e.
Control Room, Production Stations and notice boards.
Title
Clarification on Civil work within a pipeline R.O.W.
Background
At present the differentiation is not clear between civil work within a pipeline R.O.W. and general
roadworks in terms of permit requirements.
Procedure
PR-1172 revision
Areas outside Process Facilities, but within 50m of the boundary fence. The exception to
this is the area outside of a Water Injection manifold area which is fenced. Although
inside the fence is a Process area, the area outside the fence can be treated as per
3.3.3 below Non Hydrocarbon Areas.
Areas within 50m of an exposed section of flowline/pipeline which has flanged joints.
Work within 10m of an interfield gas pipeline whether or not it touches the line.
Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU-501 - Guidelines
for Excavating and Working Around Live Pipelines) i.e. Within the pipeline Right Of
Way
Areas within 100m of a drilling rig for work by non drilling personnel.
Area around a well site (well location) when the well is not classed as a Process Area as
in 3.3.1
Section 3.5.4 sub section 15
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9. Any work within 25m of the Main Oil Line or SOGL Gas Line (see GU501) i.e. Within
the pipeline Right Of Way requires a permit.
10. Trenching operations should be carried out in conjunction with GU-501 - Guidelines for
Excavating and Working Around Live Pipelines
11. Hand excavation. Excavation to depths less than 300 mm does not require a Permit. A
Right of Way Certificate is required.
Work within 15m of the pipeline that does not involve any of the activities that require a Permit - e.g.
Visual Inspections. No Permit is required.
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