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Types of Invoices
MULTIPLE ORAGANIZATION
To create multi org we have to create responsibilities for all entities like
AP Account Payables
AR Account Receivables
CM Cash management
HRMS Human resource management system
GL General Ledger
INV Inventory
FA Fixed Assets
PO purchase Order
OM order Management
TOP
Creating Responsibilities
Nav: Security Responsibility Define
TOP
Assign Profile Option HR: USER TYPE to all responsibilities created above
Select HR User
Creating User and Assign all responsibilities to it as shown below
Nav: Security User Define
Save it
Create new Business Group
Nav: Work Structures Organization Description
Click on FIND
Select Set of books created
Save it
Similarly assign VINAYSOB for all responsibilities
Switch back to HRMS responsibility to create LEGAL ENTITY
Enter name, location and Org Classification GRE/LEGAL ENTITY and enable it
Click on FIND
Enter SOB, Legal Entity, Operating unit click OK save & close
Now structure was created we have to run a request to give basic data to our
organization created through SRS (Standard Request Submission)
System administrator Responsibility
Nav: Concurrent Request
Enter name as Replicate Seed Data parameter Operating Unit click Submit
Request will be completed in few seconds
Click on NEW
Enter SOB, Legal Entity, Operating unit click OK save & close
SAVE IT
Creating Position for particular job
Nav: Work structures Position Description
Click on NEW
SAVE IT
Defining an ITEM in MASTER INVENTORY
Nav: Items Master Items
Here there is an optional template which are predefined for the type of Items
Click on Tools and Copy From
Enter Sub Inventory name & description SAVE IT below window will be appeared
In Accounting
Enter liability account
In Supplier-Payables
Save it
Defining Payment Options
Nav: Setup Options Payables
In Accounting Methods
In Invoice tab
Creating a Supplier
Nav: Suppliers Entry
Click on SITES
1. Enter Supplier name
2. In classification tab enter type as Supplier
1. Enter Supplier Information
2. enter Site Uses
Note we can define as many Suppliers
And we can define Supplier Sites for each Supplier
Defining Payment Terms
1. 30 Days payment Term
Nav: Setup Invoice payment Terms
Save it
2. Immediate Payment Term
Nav: Setup Invoice Payment Terms
Opening Periods in AP
Nav: Accounting Control Payables Periods
Select the Period and change the status to OPEN
Save it
Creating Distribution Sets in AP
1. Full Distribution set
Nav: Setup Invoice DistributionSets
Here we dont know the percentage of amount but we know the accounts of project
Enter accounts and we can notice that set type is Skeleton
Assigning Person to User
Earlier we created a buyer, select the buyer as a person in user defining window
Goto System Administrator
Nav: Security Define User
Select the object to set the approval rules and give amount limit
Creating Approval Assignment
Nav: Setup Approvals Approval Assignments
Opening periods in PO
Nav: setup Financials Accounting Open and Close Periods
Raising Requisition
Nav: Requisitions Requisitions
Click on Approve
To check that Requisition is approved
Nav: Requisitions Requisition Summary
Enter requisition number click on find another window appears we can see the
status is approved
Generating Purchase Order (PO)
Nav: Purchase Orders Purchase Orders
1. Enter supplier & site details 2.Enter Ship-To & Bill-To details
3. Enter item name, quantity, price, need by date save it 4. click on Shipments
Click on Distributions
Check all fields are automatically taken. NOTE: we can divide actual stock into two
shipments
Two windows will be appeared enter purchase order number or receipt number
And click on FIND
Enable Check Box enter Sub Inventory which is created in inventory Organization
Save it
Generating PO default Invoice for the good Received in inventory
Switch to AP responsibility
Nav: Invoice Entry Invoices
Save it
Click on Payables Document
Close all
Enter two invoices Standard invoice & Debit memo which were created
Save it to do the Payments
We can see that payment was done click on ACTIONS button to Create Accounting
Click on MERGE
System will be showing message that this action cannot be irreversible
Then request will be passed
Click on SUBMIT
Now all invoices will be validated
Now we have to verify that all invoices we selected for Create Accounting
By running a program we ca select all invoices for Creating Accounting