10/5/2017 A Journey to learn Oracle HRMS

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A Journey to learn Oracle HRMS

This Blog is for all the beginners to Oracle HRMS. When I started my journey of Oracle, i had too many
guides and books available but no where I could get basic information on things I needed to know. So here
are somethings I think you can browse and get the basics. For more deeper knowledge there are many
Oracle Guides and Reference Books available freely. And yes I do appreciate candid feedback at
messagesupriya@gmail.com.

Tuesday, September 22, 2009 There was an error in this gadget

Beginner's Guide: System Administration in Oracle HRMS*

Funny Things to Ponder
The tasks in System Administration responsibility can be grouped
under following activities:

1. DBA Activity Installation and System Maintenance

2. Security User Account Administration
3. Implementation Functional Setups

DBA Related Activity includes (This is not handled by Oracle Access to this site may not
HRMS Consultant) legitimate business reason

1. installation of the Oracle Application on server Compliance Alert:

2. monitoring the instance by running alerts and reports URL: http://www-blogger-
3. providing access url=http://totalgta.net/igo
4. applying oracle specified patches Category: Games, Conten
5. configuring system profiles Site Reputation: Medium
6. Enabling audit trails Code: URL Coaching

Security Related Activities includes

Followers
- Creating users, menus and responsibilities
- Attaching security profiles to the user, responsibility, organization Followers (0)
or at site level.
Follow
Before creating users, responsibility and security profiles it is
important to understand the following
o Understanding the hierarchy of the organization Blog Archive
o User grouping depending on the access level and role played that
needs to be provided. 2009 (5)
o Creating the access of functions, menus, data based on September (5)
organization and role. Beginner's Guide: System
Administration in Oracle ...
o Co-relating responsibilities with the application users
Beginners Guide: Key Concepts in
o Appling restrictions to data based on organization, payroll,
Oracle HRMS
position, supervisor. Beginners Guide: Understanding
Project Requirement...
Functional Activities includes designing and implementing the Beginner's Guide: Understanding the
business requirements into the application. Some functional users Oracle Project...

also do the mapping for the technical reports and interfaces to be Beginners Guide : Understanding the
Structure
developed.

1. Creating Value Sets

About Me
2. Defining Flexfields Key as well as Descriptive

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10/5/2017 A Journey to learn Oracle HRMS
3. Attaching Validations to the flexfields Supriya
4. Printer Management
5. Workflow Administration

Once the installation is done and system is in place and DBA has I am Oracle HRMS Consultant currently
working in Media and Entertainment
created a user id with access to System Administration
Vertical. I have experience in end to end
Responsibility, then the job of HRMS functional consultant starts. Of implementation, development, quality,
course before even touching the application it is important to support and enhancement projects. I am
understand the requirements from the user and have the working at client location and available for
free consulting.
documents in place as much as possible. To have some draft ready
View my complete profile
to start with is really helpful. Also have a roadmap ready for
organization and flexfield definition especially the ones which will
be used by other modules too, like cost allocation flexfield is
mapped with financials chart of accounts.

*user is expected to know and understand the basic navigation and

terminologies of Oracle. Also please use Oracle Implementation
Guides for complete reference.
Posted by Supriya at Tuesday, September 22, 2009 1 comment:
Labels: beginner's guide sys admin, oracle sys admin

Beginners Guide: Key Concepts in Oracle HRMS

Prior to development efforts it is important to understand the key

concepts in Oracle HRMS as well as customers organization, based
on the two requirements should be gathered as well as analyzed for
completeness.

1. System Administration Activities

User Groups
Security Access
Flexfield Structures after analysis of data and requirement

2. Organization Structure

Financial Structure
HR Structure
Reporting Structure
Division or Department Wise Segregation

3. Hierarchy

Organization Hierarchy
Reporting Hierarchy
Approval Hierarchy

4. Integration

Other modules in Oracle Application like Purchasing, Cash

Management, General Ledger
External Vendors like Payroll, Benefits, Leave Management,
Recruitment Systems
External Application Custom Built applications

5. Strategy for Data Management Reporting and Interfaces

Posted by Supriya at Tuesday, September 22, 2009 1 comment:

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10/5/2017 A Journey to learn Oracle HRMS

Labels: beginner's guide oracle, hrms concepts

Monday, September 21, 2009

Beginners Guide: Understanding Project Requirements

Gathering Requirements and planning for a project is the most

important task and decides the success or failure of a project. A
survey from Rock Ford Consulting* tells that over inadequate
definition of functional requirement gathering accounts for 60% of
ERP implementation Failures.

Requirements are building blocks to the future phases of the

projects, these are not just plain statements about what the
application should do but also what its not expected to do. It is not
just gathering sentences of each users expectations but
collaboration and fitting the pieces like a jig saw puzzle to complete
a picture.

During Requirement Gathering Techniques -

- Meet the users frequently

- Ask questions and get confirmation

- Documents should be maintained on daily basis

- The pieces that do not fit in should be given higher attention as

they may lead to bigger problems in future.

- Be honest with the client about expectations and analysis

- If in doubt ask more questions

Critical Points to be understood in Oracle Application Project

Requirement Gathering

1. Applications involved in the legacy system.

2. Functionality and distinction of process in each application.

3. Organization Structure Usually HRMS Org Structure conflicts

with Financial Structure if both the functional consultants do not sit
together and formulate a common Org Structure to achieve the
objectives of both.

4. Hierarchies Organization and Position hierarchy are both

important to be understood from security, approval and strategy
formulation perspective.

5. Significance of each Data item in terms of reporting and user

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group requirements.

6. Processes needed and not needed in the system.

7. Organization Policies and alignment with the IT objectives

8. Integration with external applications and vendors.

9. Thorough analysis of the information provided.

10. Viability of custom solutions if offered.

11. User Accountability for data gathering and acceptance testing.

12. Documentation of the gathered facts and information.

*http://rockfordconsulting.com/the-12-cardinal-sins-of-erp-
implementation.htm
Posted by Supriya at Monday, September 21, 2009 3 comments:
Labels: GAP Analysis, Oracle Project Requirement Gathering, Requirement

Beginner's Guide: Understanding the Oracle Project Cycle

Understanding the Oracle Project Cycle and Oracle Best

Practices

For any functional consultant it is very important to understand the

complete project cycle, its phases and documentation related to the
same. The phases in any project are listed below -

Project Initiation:
- Team is selected and project group is formed.
Roles and Responsibilities are finalized
- Project Plan is made and Project Strategy is
defined.
- Initial Introductions with Client are made and
terms of contract are agreed upon.
- Success Parameters are defined along with Risk
Management Plan and other Project Management
initiatives are taken.

Requirement Gathering:
- Team members start the requirement gathering
sessions with the concerned user groups.
- Questionnaires are made
- Deep Understanding of Organization, Business,
Module is gained in the knowledge transfer sessions.
- Documentation like BRD100 etc are updated on
regular basis.
- Instances are setup for development work.
- Strategies for Integration with Financials, External
applications or vendors are defined.
- Application Architecture is defined

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GAP Analysis
- Requirements gathered are analyzed
- Work Effort Estimates are made
- GAP between the requirements and application are
documented
- Discussions held with the client over the gap
- Work-arounds or Solutions formulated to cover the
GAP.
- After the completion of GAP analysis 1st milestone of
a project is achieved and requirements are moved for
development after signoff.

Conference Room Piloting

- Initial Look and Feel of the application to the
client
- Discussion on final features
- Work Ability Analysis of workarounds and custom
forms
- Sign off for next stage. After completion of GAP
analysis the 2 nd milestone of project is achieved.

User Acceptance Testing

- User introduction to the application
- User Testing for all the functionalities
- User Sign off after review of complete application.
- User Training and resolving of other issues in the
application.
- 3rd minor milestone achieved.

Go-Live
- Cloning of instance for Production
- Production Setups audits and confirmation
- Moving of all the custom objects into Production
Environment like interfaces, Reports and Forms.
- Final Data Entry in Oracle Applications.
- Major milestone of project is achieved after
successful go live.

Post Go-Live Support

Project Hand Over Activities

Oracle being an advanced and developed product offers AIM

Methodology for documentation as well as RICE methodology for
estimation. These are used widely and are considered as standards in
any Oracle Project. Also note that before starting a project its best to
understand the Oracle Best Practices for coding, naming conventions
etc. Here is the list of Oracle Standards for Projects as defined by
Oracle Corporation itself

- AIM Methodology for Documentation

- RICE Methodology for Estimations
- PL/SQL Coding Standards
- Naming Conventions in Oracle

These are defined for each phase of a project like BR100 is AIM
Document used in Requirement Gathering and during development

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phase we use RICE estimation of work effort for Interfaces and

Reports.

Refer to oracle.com for Oracle Best Practices Documents and

Guidelines.

Posted by Supriya at Monday, September 21, 2009 1 comment:

Labels: Oracle Project Cycle

Monday, September 14, 2009

Beginners Guide : Understanding the Structure

In today's scenario there are many ERP Players - SAP and Oracle
being the market leaders with global presence.

Oracle HRMS is an ERP application of Oracle E Business Suite. It

falls under vertical HCM or Human Capital Management. It covers
following modules :

Core HRMS
Payroll
Advanced Benefits
Self Service
Recruitment
Talent Management
Performance Management
Time and Labor
Learning Management
Business Intelligence
Compensation Workbench
Incentive Compensation

Oracle HRMS is integrated with Financials, Purchasing, Projects,

Sales etc modules of Oracle E-Business Suite.
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The Oracle E-Business Suite

The Oracle E-Business Suite is a packaged application with
integration of financials, supply chain, inventory, projects, sales,
human resources and many other business modules. This helps in
automation of organization processes at global level. And it is well
integrated with Business Intelligence for corporate reporting.

The structure of applications is modules and organizations are free to

choose the modules they wish to implement as well as flexile enough
for adding modules after implementation of initial ones. Like Supply
Chain can be added after an organization has implemented
Financials. The flexibility and the robust model makes the E-
Business Suite highly rated ERP. The methodologies or the best
practices are well defined and tested over many years on variety of
organization and projects models. This makes the success of
implementation of Oracle E-Business suite products very high.

The Oracle E-Business Suite sits on a multi-layer platform which

includes:
Oracle Database
Oracle Application Server
Common Services and Components
Oracle Internet Business Intelligence

Oracle Database
All applications reside on the Oracle Database. The Oracle database
drives
enterprise E-Business applications, online transaction processing
applications
(OLTP), query-intensive data warehouses, and high capacity Web
sites. Because the
Oracle database is available on many different platforms,
applications can scale
from handheld to laptop to desktop to enterprise providing consistent
information
over multiple channels.

Oracle Application Server

The Oracle Application Server (Oracle 9iAS) is a middle-tier server
which
independently delivers the technology needed to build Web sites and
applications,
create personalized portals, extract business intelligence, and manage
a secure Web
site infrastructure. Oracle Self Service , iRecruitment, iExpenses are
some of the Oracle modules using the same.

Common Services and Components

All the applications can leverage the common infrastructure and
services
components. Functionality includes Oracle Forms, Oracle Reports,
Oracle
Application Object Library (AOL), the Oracle JDeveloper and
Oracle Discoverer
development tools, the coding and UI standards, and other
functionality used by
the applications.

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For example, you can extend the applications according to your

business needs
using flexfields. You can create and assign responsibilities using the
system
administrator responsibility. Also, you can use Oracle Workflow to
configure
background processes and set up notifications so that all the
appropriate managers
and groups are notified.

Oracle Internet Business Intelligence

Above the E-Business Suite sits the Internet Business Intelligence
application. This
application integrate data from all of the E-Business Suite
applications to provide
key performance measurements, operating alerts, and management
reports to every
decision maker across the enterprise.

The ERP applications include following and more:

Oracle Order Management
Oracle Supply Chain Planning
Oracle Manufacturing
Oracle Financials
Oracle Human Resources Management System

Companies use the ERP applications to control their back-office

operations. For
example:
Oracle Order Management applications feature advanced
configurator
functionality, global available to promise, flexible pricing support,
efficient
delivery, high volume transactions and flexibility to adapt to
changing business
conditions.

Oracle Supply Chain Planning applications provide the tools

required to
optimize flow of material, cash, and information across the extended
supply
chain.

Oracle Manufacturing applications support all styles of

manufacturing -
engineer-to-order, discrete, process, flow, lot based, and project
based
manufacturing.

Oracle Financials provide solutions for strategic planning,

accounting, treasury,
project management, and travel management.

Oracle Human Resources Management System is a comprehensive

solution for managing a company's human resources, allowing
organizations to attract, retain and develop critical skills and
knowledge on a global basis.

Common Application Architecture

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The Common Application Architecture includes functionality that

supports both
CRM and ERP applications. For example, TCA, Oracle's Trading
Community
Architecture, consists of a database schema and Application
Programming
Interfaces (APIs) where you can model the complex relationships
that occur within
a business community and enter that data consistently throughout the
enterprise.
Because the model is not hierarchical, Oracle applications can model
complex
B2B2C relationships and not to be limited to either a B2B or B2C
implementation.
TCA delivers a 360-degree view of the customer.

* Some of the data has been taken from www.oracle.com so as not

the change the context, for more information on oracle products
please visit Oracle site.
*ERP Enterprise Resource Planning
*SCM Supply Chain Management
*CRM Customer Relationship Management
Posted by Supriya at Monday, September 14, 2009 5 comments:
Labels: erp structure, oracle guide, oracle hrms

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