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1 Scope.............................................................. 2
2 Applicable Documents.................................... 2
3 Terms and Definitions..................................... 3
4 Program Components..................................... 6
5 Program Description....................................... 6
6 Responsibilities............................................. 10
7 Electrical Obsolescence Flowchart............... 15
1 Scope
This SAEP describes the implementation and administration of the Saudi Aramco
Electrical Equipment Obsolescence program. The purpose of this program is to allow
proactive action of flagging obsolete equipment, expedite mitigations, monitor and
report on the state of Electrical Equipment obsolescence at all Saudi Aramco facilities.
In itself, the result of the obsolescence measurement does not constitute justification,
inclusion or approval of a project in the Capital Program.
2 Applicable Documents
The requirements contained in the following documents apply to the extent specified in
this procedure.
Page 2 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
3.1 Terms
Approved Third Party Supplier: A spare parts supplier, other than the
Original Equipment Manufacturer, who has the license to supply spare
parts/upgrades for a specific device. Approval of such a supplier needs
complete type test data, performed on the equipment, for evaluation.
Critical loads: Loads for which a single contingency failure could cause a loss
of power which would create an immediate hazard to human life or cause a
significant reduction in Saudi Aramco production, or loads which cannot be
shut-down for a minimum of five days annually for scheduled maintenance on
upstream power supply equipment. Examples of critical loads are: major
computer centers, critical care areas in clinics and hospitals, major office
buildings, process units in major gas plants, major GOSPs, Terminals, and
process units in refineries, as defined in SAES-P-100.
Page 3 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Electrical Master Plan: A plan headed by FPD, to address all expected future
projects, including the replacement of obsolete equipment.
Page 4 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Spare Parts: For purposes of determining obsolescence, spare parts for major
equipment shall be limited to components of type tested assemblies. This does
not include items such as relays, fuse blocks, CTs, etc.
3.2 Abbreviations
AOC Aramco Overseas Company
ASC Aramco Services Company
BOE Board of Engineers
CSD Consulting Services Department
DC Direct Current
EPI Engineering Program Item
EOT Electrical Obsolescence Team
FPD Facilities Planning Department
MSAER Mandatory Saudi Aramco Engineering Requirements
MSO Material Supply Organization
OCM Original Component Manufacturer
OEM Original Equipment Manufacturer
POD Power Operations Department
PMT Project Management Team
SAES Saudi Aramco Engineering Standards
SAMSS Saudi Aramco Material Specification System
Page 5 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
4 Program Components
5 Program Description
5.1 Database
The database contains detailed information on the Electrical Equipment for each
Saudi Aramco facility. The database tracks the following equipment types:
Low voltage and high voltage switchgear as defined in 16-SAMSS-502 and
16-SAMSS-504.
Low voltage and high voltage circuit breakers as defined in 16-SAMSS-502
16-SAMSS-504 and SAES-P-116.
Page 6 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Low voltage and high voltage control gear as defined in16-SAMSS-503 and
16-SAMSS-506.
Outdoor motor controllers, as in 16-SAMSS-507.
Low voltage and high voltage outdoor switches, as defined by
16-SAMSS-508 and 16-SAMSS-510.
Low voltage switchboards, as defined by 16-SAMSS-519.
UPS systems as defined by 17-SAMSS-516 and SAES-P-103.
Battery chargers as defined by 17-SAMSS-514.
Excitation controls as defined by 17-SAMSS-510 and 17-SAMSS-520.
Page 7 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Table 1
Score Range Weight Score Range
Description Criterion #
0-10 Factor (WF) X WF
Rate the availability of spare parts from the
1 2
OEM or an approved third-party supplier
Rate the years of vendor support 2 1.5
Rate the speed of spares delivery 3 1
Rate the equipment condition 4 1.5
Rate the facility importance and the criticality
5 1
of the fed load
Rate the redundancy of Supply/Load 6 1
Rate the failure incident rate since last PM 7 1
Rate the cost of equipment maintenance
8 1
and spares
Total
Table 2
No. of Years < 10 10-15 15-20 20-25 25-30 30-35 35-40 40-45 45-50 50-60 >60
SWGR/ MCC 1 1 1 1 1 0.95 0.85 0.70 0.5 .0 0
Transformer 1 1 1 1 1 1 0.95 0.85 0.75 .25 0
UPS 1 0.95 0.80 0.5 0 0 0 0 0 0 0
Rectifiers
1 1 0.95 0.80 0.5 0 0 0 0 0 0
& Chargers
Vented
1 0.9 0.8 0 0 0 0 0 0 0 0
Battery
Page 8 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
5.4.1 Obsolete equipment whose failure would constitute a safety hazard shall
be rectified immediately under a BI-19 Project, or submitted to FPD for
introduction into the capital plan as a safety priority. These items will be
assigned a rank of 1.
5.4.3 Before submitting any business case, each Proponent shall conduct
assessment to determine the condition and expected life of the
equipment. Reference Switchgear and Controlgear Condition
Assessment Guidelines for recommended methodologies.
Page 9 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
5.4.5 EOT will evaluate and score the vendor support, spare part availability
and spare part speed delivery criteria (1 through3) where these three (3)
criteria are the basis to determine the equipment obsolescence.
6 Responsibilities
Page 10 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
6.1.4.1 Determine the members for the representative team that will be
evaluating the particular facility system(s).
6.1.4.4 Reconvene the evaluation team after the site visit. The team
shall verify that the gathered information is consistent with the
data existing in the Electrical Equipment database for each
Page 11 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
6.1.4.5 Assemble the evaluation team, review the one line diagrams
and any available system descriptions and perform a site visit.
The following activities should be performed during the site
visit:
Physically inspect the electrical equipment that will be
evaluated
Investigate spare parts storage and warehousing, the use of
cannibalized or salvaged spare parts, frequency of failures
and the type of system problems that are occurring
Inspect the training system, troubleshooting and testing
facilities
Talk to representatives from Engineering, Maintenance and
Operations in order to develop an understanding of their
perspective of the electrical equipment
Review the equipment functional location code structure in
SAP
6.1.4.6 Notify each team member that they are responsible for
individually scoring the Site Specific Criteria (supply
comments, support scoring rationale). The individual scores
shall be input into the system and archived. The individual
scores will be used as the basis for the team scoring and
subsequent discussions.
6.1.4.7 The evaluation team shall develop the composite score for the
system being evaluated. POD shall login and input the
composite scores as well as all commentary.
The scoring results for the Vendor Survey criteria universally apply to all
Saudi Aramco facilities with similar electrical equipment.
The scoring results for the Site Specific Survey criteria are site specific
and dependent on the specific site conditions and circumstances.
Page 12 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
6.2.2.1 Assure that the Electrical Equipment data exists, for the various
systems at their facilities.
6.2.2 MS Responsibilities
6.2.2.3 Enter Electrical Equipment parts cost and supply data to the
Electrical Equipment Obsolescence Database.
Page 13 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
6.2.4.2 Assist with all technical matters associated with this effort.
Page 14 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
(EOT/OEM/Proponent) Obsolescence
Trigger
(EOT/Proponent) Posted the agreed Group scoring for criteria 1-8 Ranking
(Group Scoring)
Evaluate spare parts measures:
1. Surplus Material Management Yes Include the arc flash
2. End of Life Buy delta in LCC
3. OEM/Vendor extension Support evaluation
Agreement nt
1. Other
Unresolved
(Group Scoring)
(EOT)
Evaluate retrofit/replacement alternatives:
2. Component Replacement
3. Roll-in Replacement
4. Assembly Replacement
No Alternative Meets
SAES-P-100 Safety
Requirements
Yes
Inform
(EOT) Scope and prioritize potential projects Proponent
Page 15 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Revision Summary
31 May 2011 Major revision.
Page 16 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Manufacturer
Equipment Type
Survey Questions:
Page 17 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
The obsolescence evaluation criteria are listed below and described in more detail later:
Criterion 1
Rate the availability of spare parts from the OEM or an approved third-party supplier
Criterion 2
Criterion 3
Criterion 4
Criterion 5
Rate the facility importance and the criticality of the fed load
Criterion 6
Criterion 7
Criterion 8
Page 18 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 1
Rate the availability of spare parts from the OEM or an approved third-party
supplier
Criterion Clarification:
Data Source:
Page 19 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 2
Criterion Clarification:
Data Source:
Page 20 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 3
Criterion Clarification:
This score should be based on the time required for the delivery of spare parts from any
source.
Normal lead time for one complete unit could take up to 1 year.
Data Source:
Vendor questionnaire
Recent proponent purchase orders
Page 21 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 4
Clarification:
Data Source:
Page 22 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 5
Rate the facility importance and the criticality of the fed load
Criterion Clarification:
The score should be based on the type of facility and the criticality of load being fed.
These loads are a single contingency failure could cause a loss of power which would
create an immediate hazard to human life or cause a significant reduction in Saudi
Aramco total production as defined in SAES-P-100 which includes: Refineries, Gas
Plants, Abqaiq Plants, Crude Gathering Facilities, GOSPS, and Water Injection.
Data Source:
Proponent shall provide information on the criticality of the load based on the above
definition and utilizing:
OSPAS Data
Single line diagrams
Page 23 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 6
Criterion Clarification:
The load can be fed from two power sources (such as a double ended switchgear).
There are two or more loads performing the same duty (such as running and standby
motors on process pumps).
Data Source:
Proponent shall provide information on the redundancy of the load based on the above
definition and utilizing:
Single-line diagram
Process and Instrumentation Diagrams
Page 24 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 7
Criterion Clarification:
This score should be based on the number of failures that have occurred since the last
Preventive Maintenance (PM) on a specific piece of equipment. Failures caused by
human error shall not be considered.
Data Source:
Equipment Proponent (i.e., Plant or POD) shall provide information on the equipment
rate of failure between consecutive PM (maintenance records).
Page 25 of 26
Document Responsibility: Electrical Substations Equipment Standards Committee SAEP-136
Issue Date: 31 May 2011 Saudi Aramco Management of
Next Planned Update: 31 May 2016 Electric Equipment Obsolescence Program
Obsolescence Criterion 8
Criterion Clarification:
This score should be based on the cost of the equipment spare parts in comparison to a
complete equipment replacement.
Data Source:
Equipment Proponent (i.e., Plant or POD) shall provide information on the equipment
maintenance cost rate and spare part cost compared to new equipment cost.
Page 26 of 26