An important part of the companys activities involves field operational work.

To ensure the health and

safety of personnel carrying out this work, the company will implement safe systems of work; provide
appropriate training and personal protective equipment

The key to achieving healthy and safe operational conditions is to ensure that the work is planned,
organized, controlled, monitored and reviewed. This procedure sets out to identify areas that must be
considered to ensure safe and healthy field operations.

Pre-job Planning - Inputs (Procedures / Methods / Standards)

The generation of documents varies from job to job but will comply with both the companys safe system
of work and the requirements the H&S procedures of the operator / client.

Field work may require Pre-Qualification information, or the submittal of RAMS and other applicable
H&S documents for approval. This will be done prior to site activities, and issued by the field operations
manager or the nominated field (Competent) technician.

Note: A hard copy will be retained during the work activities by the nominated field technician
conducting the work. For each Field Activity a Method Statement and Risk Assessment (RAMS) must
be carried out. The following are the approved forms for use by Field technicians:

CSF 06 - Corrective Action Form

CSF 32 Risk Assessment Form Level 1
CSF 156 Risk Assessment Form Level 2
CSF 15 Method Statements
CSF 107 Daily Work Record
CSF 163 Site Review Form
CSF 147 Site Inspection Form
CSF 138 Report Review
CSF 113 COSHH Form

Risk Register

Other considerations when planning should be Legislation requirements, Safe Systems of work, HSE
Guidance notes

Method Statements:

These are job specific and based on the specific requirements of the client. If deemed necessary a field
work instruction will be given to the technician prior to work, if clarity is required on the nature of the
task / contacts or various details are required. These should include discussion on the following
contents:

Introduction
Reference Documents
Responsible Persons
Test Equipment
Pre-Test Requirements
Procedure
Health & Safety
Risk Assessments & Daily Work Record
The risk assessment outlines the Hazards which are associated with the job with consideration given
to the environment. Prior to generating the Risk Assessment it is beneficial to find out the history of the
site and its surroundings will identify any unusual features that may affect the work, or others, such as:

o Asbestos or other contaminants

o Overhead power lines or underground services
o Ground conditions
o Tide conditions
o Public rights of access
o Nearby schools, footpaths, roads or railways
o Other activities being carried out at the site.

The company operates two risk assessment forms which are discussed in HSMP24.

Level 1 Risk Assessment (Form Number CSF 32)

This form is used to assess risk on the majority of field work (UK), office and factory activities. This form
can be completed by persons deemed competent in assessing risk, including lone workers. These forms
(once generated) can be signed off by department managers or competent persons.

Level 2 Risk Assessment (Form Number CSF 156 )

This form is primarily to be used by staff travelling on overseas project / field based work whereby the
risks to a degree are increased and unknown. Staff who travel to locations such as Libya, Nigeria, and
locations which may be deemed unsafe for security reasons.

These forms are generated prior to work and doesnt consider any site specific hazard which may or
may not arise at site. Where site specific hazards arise the nominated field technician will complete a
daily work record form identifying the hazards, who is affected and how. The control measures
associated with the site specific hazards should be recorded.

This form is CSF 107 - Daily Work Record

If as a contractor the field work comes under the CDM co-operation is required with the Principal
contractor (A another) and Contractor (CPC) on the co-ordination of their work activities. Contractors
should be competent for the work they are doing; plan, manage and monitor their own work to ensure
health and safety; and provide suitable information and training for their workers to ensure their health
and safety.

Notes on CDM: Contractor Requirements

CPCL do not engage as lead contractor on CDM based projects but have been secondary / sub-
contractors in that case the below considerations should be made.

Inform the client of the their CDM 2007 duties if this has not already been done
Plan, manage and monitor the construction work to make sure it is carried out without risks to
health and safety

Provide information, training and a suitable site induction for their workforce
Make sure the site is suitably fenced and prevent access by unauthorised persons
Ensure adequate welfare facilities for those working on the site

Other specific regulations which are applicable to the contractor are:

No. Regulation 13(6) requires the contractor to take reasonable steps to prevent unauthorised access
to the site. This could be access by members of the public, site workers, visitors, or delivery drivers.
For instance, the contractor may wish to control access to the site, and limit it to those who have
received a site induction. Access may be controlled by a gate, a security guard, or turnstile system. A
banksman may be used to control vehicles arriving on site.

Regulation 27(2) deals with circumstances where there are risks to health and safety on the site and it
is necessary to use signage around the perimeter, or fence it off completely if the risks warrant this.
For instance, painting work in an occupied office block may just be taped off with a warning sign.
Pavement works in the street might have temporary barriers in place, but a larger construction site
with greater hazards may require a hoarding or secure fencing.

Safety Training

All Cathodic Co Ltd employees carrying out field installations/operations will carry out Health & Safety
training to achieve the CCSNG Safety Passport or CSCS Cards within 6 months of the start date of
their employment.

Client induction training will be carried out by Cathodic Protection Co Ltd employees, as necessary, to
ensure compliance with the Clients safe systems of work.

The Client may decide that once inducted there is no need to re-induct for repeat visits. This should be
monitored to ensure Cathodic Protection Co Ltd personnel are aware of changes in the Clients safety
systems.

Other applicable safety training will be planned and arranged on an as and when basis and will often
be based on client demands, these could be things such as SCO 1,2,91 (Gas Specific) and UKPIA
(United Kingdom Petroleum Industry Association Petrol Forecourts).

Responsibilities

Where more than one Cathodic Protection Co Ltd employees are working on a project, The Field
Operations Manager is to delegate the safety aspects to the Nominated Senior Field Technician. Field
Technicians will ensure compliance with local procedures by Cathodic Protection Co Ltd employees
provided that the standards do not conflict with or are not lower than the requirements of Cathodic
Protection Co Ltd own policy and procedures. Any conflict in standards is to be referred to the Cathodic
Protection Co Ltd Field Operations Manager, or as necessary the Management Advisor for Health,
Safety and the environment, by the Senior Field Technician.

On site the Nominated Senior Field Technician is responsible for the safety of all Cathodic Protection
Co Ltd employees carrying out the work. Where the Field Technician is working as a single operative
he will follow the health & safety guidance identified within the Cathodic Protection Co Ltd Method
Statement & Risk Assessment.

The Clients Safety Officer has authority over Cathodic Protection Co Ltd employees on safety matters.
This may require Cathodic Protection Co Ltd employees having to stop work for safety reasons, or to
follow local procedures.

First Aid & Welfare provisions

First aid kits should be available to the Field Technicians these should be located in the site vehicles.
Where required arrangements for welfare facilities will be made on a job by job basis. When working
on sites under the control of others, the provision and use of welfare facilities will be arranged/provided
by Client.
When working on sites under the control of others, the provision and use of first aid facilities, i.e. medical
centres will be arranged / provided by Client. Relevant first aid information on this item is located GN10
- First Aid Guidance Notes

Signs & Signals

Relevant Signs and signals including information on this item is located GN22 - Safety Signs and
Signals Guidance Notes

COSHH

Onsite, the main area where substance involved is in relation to reference electrodes. Other Relevant
COSHH information on this item is located GN15 - COSHH Guidance Notes

Smoking on Site
All staff are informed that all Cathodic Protection Company facilities, sites and vehicles are no smoking.
Failure to adhere to this may result in disciplinary action. On other Clients sites the smoking rules must
be adhered to Failure to adhere to this may result in disciplinary action.

Confined Space work

For specific and detailed requirements on working in confined spaces relating to this item please
reference GN23 - Confined Space Work Guidance Notes

The Working Time Regulations

Employees should not be required to work outside the working time regulations. For further information
on this please see the (CPC) Management Advisor for Health, Safety and the Environment.

Occupational Health
All Cathodic Co Ltd employees carrying out field installations/operations are to ensure that they are in
date for vaccinations relative to the country/ area in which they will be working. They should also ensure
that vaccinations for Tetanus are in date. Other information on this is contained within GN09 -
Occupational Health Guidance Notes

Project Post Installation Reviews

An installation review meeting chaired by the Field Operations Manager will be held periodically to
discuss Field Operations projects. The project Field Technician(s) and other involved parties should
attend. These meetings should be backward looking to confirm whether or not planned strategies were
delivered and to identify failings and lessons to be learned for more effective project in the future. The
Company acknowledges that part of its operational field work is carried out near, above or on tidal and
inland waterways. To ensure the health and safety of personnel carrying out this work, the company
will implement safe systems of work; provide appropriate training and personal protective equipment

Environmental Impacts

As part of the Environmental Impact assessment (EMS 07) the following have been highlighted as high
significance in relation to field work.

Transfer / Use of oil

Facilities and Building Operations - Paper Usage & Disposal
Facilities and Building Operations - Cleaning Material Disposal
Controlled Waste Disposal
Hazardous Waste Disposal

As part of the Environmental Impact assessment (EMS 07) the following have been highlighted as low
significance in relation to field work.
Facilities and Building Operations - Electricity Usage
Facilities and Building Operations - Gas Usage
Facilities and Building Operations - Water usage & disposal
Facilities and Building Operations - Maintenance Materials & Disposal
Facilities and Building Operations - Car Parking (Oil & Petrol spillage)
Facilities and Building Operations - Battery use & disposal
Facilities and Building Operations - Procurement & disposal of consumables
Waste Re-Cycle
Transport - Business Travel Air
Transport - Business Travel Road
Transport - Employee commuting
Use of Fire Protection Equipment
Installation of Anodes
Installation of Reference cells
Installation of TR's / JB's
Field Surveys
Use of epoxy resin

PPE
Suitable and appropriate PPE should be worn when conducting field based tasks, for further information
see GN14 - Personal Protective Equipment Guidance Notes

Notes on Bio Security

Many of our clients operate portions of their assets (such as cross country pipelines). Our work naturally
leads to an increase in the amount of hazards and risks associated with our activities, not just to our
direct employees but to subcontractors, members of the public, and additionally animal and plant life.

The management of bio-security issues on site is managed through our SSOW (PM 08 - Field
Operations Process Map) which includes the generation of specific risk assessments to be in place
prior to any field works commencing at either the level 1 (low risk task) or level 2 assessment (high
risk task).
Some of the key bio-security hazards specifically relating to the tasks we conduct and an indication of
our mitigation actions are listed below:

1. Damaging crops / plants / flora / fauna

2. Transfer or spread of Japanese knotweed / Giant Hogweed areas
3. Transfer of rural / farm or watercourse based diseases (Zoonosis includes foot and mouth /
avian flu or weils disease, leptospirosis)
4. Damage to Habitats for protected species such as great crested newts, badgers, bats or SSSI
Sites - ancient woodland and veteran trees
5. Potential pipeline failures effecting habit, crops, people such as product dispersant into
waterways

The majority of bio-security hazards we have encountered would be deemed low risk with basic control
measures that would be outlined in our Risk Assessment. However we have also in the past been
involved in field work during High Risk Bio-Security outbreaks such as Foot and Mouth and Avian Flu.

The measures detailed below would be considered at a pre-work stage and managed on site by
following well documented basic practices. Where a case occurred that was deemed high risk, we
always seek further professional advice in liaison with the operators.
Pre Works

Seek confirmation if the site is under any type of bio-security controls such as animal health
control (i.e. Foot and Mouth / Avian Flu). Prior to works commencing check for latest updates
on 3rd party sites such as DEFRA to ensure no bio-security issues are live in areas or regions
with respect to the pipeline, if this is the case then advice would be sought with the lead authority
prior to site visits.
Communicate with the Operators or local technicians on the pipeline to discuss any historical
land-owner or site specific issues.
In the case of tasks such as groundbed replacement or breaking ground tasks consider
requesting an ecology survey to be conducted prior to any works taking place.
Provide relevant and applicable PPE depending on risk levels and consider providing Bio-
Security kits to employees should there be a requirement
Minimise entry of vehicles and personnel into areas where the potential bio-security risks are
increased.
Conduct pre-work briefings outlining any specific requirements to the work party.
Ensure relevant and applicable welfare and cleaning facilities will be available such as supply
of clean water, boot tray or bucket, eye protection, protective gloves, hand sanitiser / wipes and
paper towels, selection of re-sealable bags (for samples) , plastic bags and ties (for clothing or
other PPE to be taken offsite for cleaning or disposal)

During Works (Control Measures / Considerations / Mitigation)

Strictly ensure regular checks on cleanliness / housekeeping of work equipment (including PPE
& Vehicles - visually free of soil, debris) if required conduct cleansing and disinfection
(COSHH).
Report potential structure issues such as reduced depth of cover on waterways or exposure of
elements immediately.
Do not access areas unnecessarily, and consider / respect notices and instructions.
Prior to surveying on rural areas, if any areas are identified as containing cattle, crops or pass
through hazardous areas, we assure communication of the works process with the landowner
or tenant farmer avoid direct contact.
Carry detailed Identification should farmers wish to understand task and role being undertaken.
Conduct daily review of risk assessment and hazards to ascertain if any site conditions have
changed.
Ensure noise levels in specific areas are kept to a minimum
Consider local agriculture tasks being conducted such as pesticide / fertiliser spraying,
structures in the vicinity of silage making (gases).
Site Supervisor to conduct regular tool box talks to continually communicate issues.
Endeavour to conduct works at seasonal times
CP Surveying outside off crop season
Scrub clearance avoided in bird nesting season

Document Reference GN21

Version 10
Date 27/01/2016
Title Health & Safety in Field Operations Guidance Notes