How to find and contact/mail a

Supervisor/Professor
WAQAR BAIGMONDAY, JULY 28, 2014

Students who need to contact supervisors for grants/scholarships for MS and

PhD especially in South Korea, Australia, New Zealand etc. They have to find
supervisors first and then contacting them.

How to find Supervisors/Professors

1) Find the list of universities, you want to apply for by writing in google.com.
e.g., Universities in Australia, Universities in South Korea. You yywill get
whole list of universities there.

2) Finalize your area of interest; you can finalize your area of interest by looking
at your final year project, subject in which you are best, some already done
research or some tool in your filed you are best for example programmers in
Computer science field. So find as many keywords as you can from them, for
example programmers and CS people can use keyword, image processing or
computer vision or data analysis etc.

3) Open google.com and write the research area of interest with some university
name whom you have already found out in first point given above.

4) You will get the results from google about the department links/professors
links/papers from that university published etc., relevant to your area of interest
b. You can open the links of professors and departments links or papers to find
out your relevant professor/professors.

How to contact Supervisor/Professor

1) Professors are doing advanced research work, which you have not done, but
may be some tools or techniques, which professor is using, you have worked on
or you have basic knowledge of professor work etc.
2) Before contacting the professor, you must know that they have not much time
to look at your emails. So be careful for the instructions given below

3) Read out the all the professors profiles very carefully and see which one is
related to your area of interest.

By profile reading of professor I mean to read their

(i) Research papers

(ii) Projects

4) Finalize one or two or more professors based on who is most understandable

and relevant to the area of interest you are going for. You will get this thing
cleared after you have read their projects and their research papers

5) Then after the few professors you have finalized. Read with very extreme
attention their research papers. Ask your seniors or teachers to help you
understanding them

6) See and find that how your area of interest fits in them. For example if you are
good in some subject /tool and they have already used it.

7) You must understand fully the ideas presented in the paper.

8) Then start writing an email with a suitable heading such as Request for
supervision of MS/PhD.

9) Body of email should not be much long or short.

10) Start email by introducing with your name and the university, country you
are from.

11) Then mention that while going through profiles of professors, you stumbled
upon that professor profile and have read his papers, mention the paper/papers
names you have already read of that professor and in one line the basic idea of
paper/papers you understood. Then next line you mention how you link your
area of interest with his that paper or papers whom you have already mentioned.
This thing is quite tricky; you have to be good in it. For example I work in
Computer science field and I write that I read your paper abc in which you
have implemented xyz algorithm using xyz filter. I have also implemented same
kind of algorithm in which I have used abc filter with boosting classifiers and
implemented the code using OpenCV libraries.. This is just an example, you can
write better version of it as it is just a sample line.

Also if you can give some genuine idea on which you want to work on, then it is
best. But you should be writing technically when presenting such idea. These
ideas come into your mind when you read many papers in one area of interest.

12) This thing will let him understand that you are a serious person and you have
read his papers and you want to do serious work

13) Then ending lines that you would like to work for MS/PhD under his/her
supervision,

14) You can mention sometimes in first email also the scholarships you want to
apply for; e.g, IPRS for Australia, or NZIDRS or New Zealand etc

15) Put formal endings

16) Attach research CV

A sample of such CV can be seen here: https://www.facebook.com/groups/sch...

17) Best is to use University official email address, if you do not have any
university email address, then make a good email ID, do not make funny IDs,
such as Romeo447@gmail.com or some jokes like it.

18) Also you can see these files

Scholarship guide for South Korea: http://goo.gl/Bo22DY

MS and PhD Scholarships tips and tricks for Australia: http://goo.gl/62DMqE

Tips to get PhD Scholarships in New Zealand: http://goo.gl/YcK9JK

MS, PhD scholarships in life sciences, Pharmacy, medical,

Korea :http://goo.gl/W5PMfR

Important guidance documents about How to mail supervisor from

members of the group

https://lookaside.fbsbx.com/file/Em...

https://lookaside.fbsbx.com/file/Sa...

https://lookaside.fbsbx.com/file/Em...

https://lookaside.fbsbx.com/file/Wr...

How_to_write_CV_&_Email_to_Professor

https://lookaside.fbsbx.com/file/Ho...

https://lookaside.fbsbx.com/file/Ho...

https://www.facebook.com/notes/scho...

Effective Emailing tips for prospective Scholarship seekers

https://lookaside.fbsbx.com/file/Ef...

Sample Email to Professors for an Advertised Position

https://www.facebook.com/notes/scho...

Best of Luck

Waqar