9/13/2014 English manual individual exam schedule ICTS KU Leuven

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examenplanning English manual individual exam schedule

English manual individual exam schedule

Nederlandse versie
Handleiding voor IER in het Engels

Short but important during the exam period:

The end time of your exam in your IES do not always reflect the amount of time effectively allocated for
doing the actual exam. Often a broader time frame then neceessary was booked in order to accomodate
small adjustments to the start moment.
The start time of your exam is the hour at which you are expected unless otherwise indicated on Toledo
or on the student portal.

Important while choosing your exam moments in the IES:

The choices you make in your exam schedule are not definitive untill you have saved them using the
'save' button!
If you cancel a course in your ISP that was assigned to you automatically (blue exam slots in your
schedule) then you will have to wait until the first Friday of the academic year (in this year that is Sept.
28th) to choose a new exam for this course.
When moving your cursor over an exam slot you will see 'reeksinfo'. This is important information. If it
says a particular exam slot is meant for a group of students to which you don't belong then you are not
allowed to register for this exam slot!
The application works best in Internet Explorer or Mozilla Firefox. Google Chrome might cause some
problems.

Individual exam schedule (short IES or IER in Dutch)

When entering your exam schedule through the student portal KU Loket it will look like this:

What will you find in your IES:

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9/13/2014 English manual individual exam schedule ICTS KU Leuven

Navigate:

Legend:

Roster:

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When moving your cursor over an exam slot you will see 'reeksinfo'. This is important information. If it says a
particular exam slot is meant for a group of students to which you don't belong then you are not allowed to
register for this exam slot!

Assignation period
In the 'assignation period' (from the opening of the ISP to the last saturday before the academic year starts)
there are two possibilities. Either you see no exam moments in your IES. This means you are in a programme
stage in which no obligatory courses are automatically assigned. Or you see only blue exam moments. This
means you are you are in a programme stage in which obligatory courses are automatically assigned. what
you see in this case are the exam moments of the obligatory courses you still need to take from the
programma stage you chose on (re-) registration. Students who enroll for the first time have automatically been
assigned programme stage 1.

At this moment, it is possible to book other courses in your ISP, but you will not see any exam moments for
those courses yet.

ATTENTION!

If you deregister for courses for you had been assigned an exam moment in your ISP, and you change
your mind, you will not be able to choose another exam moment for that course until Registration period
2. So be careful on deregistering!

Registration period 1
From the registration period, you will be able to select exam moments for the courses you choose in your ISP
and for which you were not assigned a moment yet. The moments from which you can choose are indicated in
green.

In some cases, exam moments you choose may overlap. If that is the case, check here if you are eligible for a
solution and are allowed to contact the faculty. If you are not eligible, you aither need to choose another course
or give up an exam chance. In the last case, you do that exam in August / September only. Choosing two
exams on the same day (one before noon one after noon) is possible.

If you have exam moments chosen or assigned for all courses you wich to take, you can send your ISP. After
sending your ISP, you can still make adjustments to your IES until the third Wednedday of the academic year.

From the registration period onwards you can start registering for exam slots. The slots you can chose from will
appear in green. Click on a slot and this menu will appear:

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When you have selected a slot a warning will appear:

It says that when you are finished with making your choices you should save before leaving leaving the
application, using the first button of the two:

When you have created a clash in your schedule you will get a warning after saving. It is a warning and not an
error, meaning that your choices were saved succesfully.

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9/13/2014 English manual individual exam schedule ICTS KU Leuven
In case of a clash you will have to do the exam of on of the two in the exam period of August/September. If you
do not want to keep the overlap you can see the alternatives by clicking on one of the slots causing the clash
and then choosing 'Toon vrije examenmomenten'. If you have no alternative you will have to either keep the
clash, choose a different course or contact your faculty. in the latter case, it's no use contacting your faculty for
just any reason. If you are not obliged to do a course according to your programme then the faculty will not
create a new exam slot for you.

Booking overview:

For every course you have chosen an exam for a green marker will appear:

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Registration period 2
From the first Friday of the academic year, assigning exam moments will cease. From then on, students who
register need to choose all tehir own exam moments. From the on, it is also possible to chane an assigned
exam slot so that you will have the opportunity to take an elective (if it clashes with an assigned course).

Contact:

Go to the website to learn more about the advanced exam schedule and what to do.

If you encounter any problems, contact your faculty using this form.

FAQ

Unsubscribing for an exam via the IES

From two weeks before to one week after the exam period, you will be able to unsubscribe for an exam via the
IES. This means you indicate you will not be present at the exam. You do not obtain an extra examination
attempt.

YOu unsubscribe as follows:

By clicking an exam slot, you get a pop-up with the option 'Niet deelnemen' (/'Do not participate'). Click
on 'Niet deelnemen'/ 'Do not participate'.

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2. Next screen: Bent u zeker dat u niet wil deelnemen aan dit examenmoment / " Are you sure you do not
want to participate in this exam?". Choose Doorgaan / Continue.

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3. Next screen: "Vergeet je keuze niet te bewaren nadat je klaar bent" / "Do not forget to save your choice
when you are finished". At this moment, nothing is definite yet. The exam slot turns red.

4. Via the option 'unsubscribe' / 'uitschrijven examenmoment' the unsubscription will be

executed.

In the booking overview, an unsubscribed moment is recognisable by the red cross next to it.

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9/13/2014 English manual individual exam schedule ICTS KU Leuven

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