2awzot4 OffceTocTips Excel Tip: Creating @ Gant chart - [841 Creating a Gantt chart * Excel 2003, © Excel 2007 © Excel 2010 © Excel 2013 A Gantt chart is a horizontal bar chart that is often used in project management applications. Gantt Chart Tenney Rey reece tie) Suen See Tst Although Excel doesn't support Gantt charts per se, creating a simple Gantt chart is fairly easy. The key is getting your data set up properly: Planning Meeting Develop Business concept Develop Specfications Development Testing Training Implerrantaton aul @Jul 15Jul 22Jul 20-Jul 5-Aug 12-Aug 49-Aug 26-Aug 2-Sep For example, the above Gantt chart is set up to depict a schedule for the project, in range BS:D IT hepihwnofcetoltps.comescllip/cresting_a_gantt char hin wm2awzote OffceTocTips Excel Tip: Creating @ Gant chart A B c D E 2| [Creating a Gantt chart a 5 | [Planning Meeting D4 Juy 2073| 1 6 | [Develop Business concept 22 Juy 2075| 70 7 | |Develop Specifications 12 July 2073] 3 ¢ | [Development 25 July 2073] 16] g [Testing 31 July 2043] 22| 10) [Feaining 22 August 2073| 10 11 [Implemartation 07 September 2075] 1 2 The horizontal axis represents the total ime span ofthe project, and each bar represents a project task. The viewer can quickly see the duration of each task and identify overlapping tasks. Column B contains the task name, column C contains the corresponding start date, and column D contains the duration of the task, in days. Follow these steps to create the Gantt chart: 1, Select the range BS:D 17 and then on the Insert tab, in the Charts group, select the Bar button: te Pecemmended Protat Coe : outs a ‘Then choose Stacked Bar to create a chart ie secommend Cue _ Ba Stacked Bar CE) Use this char type te FD) Compare parts of a whole across cetegerie. EE More Ber Chal. Show how parts of whole henge overtime aT ae B aS Use it when: «The category tet ic long. 2. Do one of the following: * On the Design tab, in the Data group, choose Select Data: i Switch Row! Select Column Data Data * Right-click in the chart area and choose Seleet Data... in the popup menu: htpihwuvofcetoatips.comerceliiplcresting_a_gantt chat am2awzot4 OffceTocTips Excel Tip: Creating @ Gant chart Delete Reset to Match Style Change Chart Type. Seve as Template. Select Data. Gi 3-0 Rotation Mf Format Plot Ares IT Help Desk Software Managstrgine? ServiceDesk Plus ODE a] In the Select Data Source dialog box: * Correct data in Horizontal (Category) Axis Labels. + Inthe Legend Entries (Series) group, add a new data series. Then set the chart's series to the following: © Horizontal (Category) Axis Labels: SBS5:SBSI1 chart gata range: | =sneetl!S5s5:S0S11 gF- EElswren RowCotumn TV Legend nies (ries) Horizontal Categony Axis Labels i eat Planning Meeting ‘Series2, Develop Business concept Develop Spectications Development Testing 3. Righteclck one of the dates along the category axis and select Format Axis the popup menu: hepihwnofcetoltps.comescllip/cresting_a_gantt char hin am2awzot4 OffceTocTips Excel Tip: Creating @ Gant chart Delete Reset to Match Style > Ent. ‘Change Chart Type. Select Data 3-D Rotation ‘Add Minor Gridlines Format Major Grdiines. je. ae corm a On the Format Axis task pane, adjust the horizontal axis Minimum and Maximum scale values to correspond to the carliest and latest dates in the data. You also may want to set the Major unit to 7 to indicate weeks: Format Axis ~* AXISOPTIONS ¥ TEXT OPTIONS m% Is Format Axis +x AXISOPTIONS ¥ TEXT OPTIONS 4 AXIS OPTIONS >» Ow eourds oa Minimum — 07/01/2013] | | Reset Maximum 09/01/2013 Reset 4 TICK MARKS: ue Major ype Oaaae > vise = Miner ope None = Minor [2a ‘hte 4 uses Vera as esses LelPoston (Nestor >| © Autzmati 4 NUMBER sa valug aan Category Maximum aisvobie = Disly ans None > Type Show day unt elon ark [leer] Logarithmic scale Bose | 70 Locale (Location) Cl voles in evese order (Erglsh United Sates) =] > TICKMARKS Format Code « > tasas Beltamns [a4] > NUMBER Linked to source ~ 4. On the Format Axis task pane for the vertical axis: in the Axis Options group, set the option labeled At maximum category and check the option labeled Categories in reverse order: hepihwnofcetoltps.comescllip/cresting_a_gantt char hin an2awzot4 OffceTacTips Excel Tip: Creating @ Gant chart Format Axis 7x AXIS OPTIONS ¥ TEXT OPTIONS 2 Q lll 4 AXIS OPTIONS, Axis Type © Automatically select based on date Tet axis Date axie Horizontal axis crosses Automatic At category number 1 © Atmaximum category ‘Asis position On tick marks © Between tick marks ] Categories in reverse order > Tick MARKS > LABELS: > NUMBER Singapore Exec. Suites regus.com.sg/Executive_Suites Affordable + Flexible + Ready-To-Go Unbelievable Rates: S$19 per Day! 5. Right-click in the first data series and choose Format Data Series... in the popup menu: htpihwuvofcetoatips.comerceliiplcresting_a_gantt chat sn2awzote Base 2] Reset to Mate! WH select date MH scanette OffceTod Tips Excel Tip: Creating @ Gant chart h Style alll Change Series Chart Type. els » Tie Format Data Series, To makes the first d lata series invisible, on the Format Data Series task pane: © Set Fill to No fill * Set Border to No line Format Data Series * * SERIES OPTIONS ¥ 4 FILL © No fill Solid fil Gradient fl Picture ortesture fil Pattern fill Automatic Invert if negative 4 BORDER @ No fine Solid ine Gradient line Automatic 6. Apply other formatting as desired. 841 +14 Recommend this on Google Gantt Chart Templates b vwmsmartarew.com ‘Make Gantt Charts Fast See &xamples. Free Download! Permission is granted for article quotations from the OfficeTooITips website, provided the direct link to the source article 24 Comments: Office TootTips © Losin htpihwuofcetoatips.comescelliplcresting_a_gantt chart an2awzot4 OffceTocTips Excel Tip: Creating @ Gant chart Sort by Best » Share B& Favorite % @ Join the discussion... + 11 monihs ago Hey Thanks you But i have one Question. Can we create Gantt chart on the basis of hour instead of duration ? 58 ~ | v + Rely + Share» hey_JC + ayearago This is great, but what if | wanted to, for example, after the first Testing phase finishes, start it again several weeks later and run it for a specified duration? How would | go about adding that to the chart? 24.0 | v + Reply + Share > + 9months ago Ihave had a lot of trouble with Gantt Charts. Im in Office for Mac 2011, and it sets the horizontal axis, scale totally out of whack and all my bars wind up being the same length. I've been digging through several tutorials, and none has explained how to fix this problem! 9. |v + Reply + Shate> + ayearago Extremely helpful...thanks for posting, 4 |v + Reply » Share + ayearago tim so grateful..this has really helped....perfect 3.4 Ly + Reply + Share + 2years ago Thank you, very helpful 2A Lv - Reply + Shate> 54 Lv + Reply + Share> + Tmonths ago Please explain step no. 2 1 |» + Reply » Share> ar 90 Awesome guide, thank you very very much! 1 |v + Reply » Share» sar 290 nice. it helped me. .but ther 1 Lv + Reply + Shate> ish it could show how long the actual time taken should be ! @ = @ = @ = 2 This is very rice, however the chart doesn't include information about weekends. @ = @ = @ = a + 2years ago hepihwaoficetoltps.comesclliplcresting_a_gantt char hin ™2awzot4 OffceToaTips Exel Tp: Creating a Gat chart ‘Simple buth very helpful 14 |v + Reply » Share» Florian Relscht « Nice one! Thanks. 1A Lv + Reply « Shares + ayearago business concept not consept Iv + Reply + Shere > + amonth ago Thank you, Lv + Reply are» Gene Ricky Shaw + 4months ago This is a great tutorial. It took me a couple of tries, mostly because Column B was formatted with a different locale than | expected. Once I corrected it, it worked like a charm Good job. Iv - Reply + Shere» + Tmonths ago Will you please add more pictures on step no. 2 what it will be look like... thanks Tv + Reply + Share » + 8rmonihs ago I don't understand the second step, Iv + Reply + Share > + Bmonth Great write up! | added a label for the Value of Series‘ and set it to the base end, which shows the start date just to the left of each bar. Worked out great Iv + Reply + Share» + 8months ago This tutorial was great! I had a Gantt chart in 5 minutes! Thank you! Iv = Reply + months ago Did not end up with a gantt chart, got a solid chart instead, | need it o start and finish on my start and finish dates Iv + Reply + Share > > Kaherine » Smonths ago sam Get some guy's help. Iv + Reply + Share > + 11 months ago Good stuff Iv + Reply + Share» hepihwnofcetooltps.comescllip/cresting_a_gantt char hin ant2awzot4 OffceTocTips Excel Tip: Creating @ Gant chart @ Hi, SB was able to get my gant chart, but it is not showing any entries on the X axis when duration is 4. Not sure what lam doing wrong. | > came Get some guy's help I. 2 2 a. . & Read, follow-up, and look over e-mail messages more efficiently with Advanced Quoting for Microsoft Outlook Manage project's budget and evaluate performance starting fiom business case proposal, valuation wnd securing the 1 fi related tips © Using two axes in the one chart ‘Combining several charts into one chart © Creating a simple thermometer chart hepihwnofcetoltps.comescllip/cresting_a_gantt char hin an2ew04 OffceTocTips Excel Tip: Creating @ Gant chart style fi Review. Macro Settings Formula F | Chart ; E Books Site Map Contact us @support Office Toolips Essential information for every office user htpihwuvofcetoatips.comerceliiplcresting_a_gantt chat son2ew04 OffceTocTips Excel Tip: Creating @ Gant chart . ‘Search Copyright 2009-2013 by OfficeToolTips Team htpihwuvofcetoatips.comerceliiplcresting_a_gantt chat wn