Santosh K. CHAUDHARI E-mail: santosh_npj@hotmail.

com
Date of birth : 28th Jan. 1978 Skype : santosh_npj
Nationality : Nepalease Mobile Phone: + 977. 9851.125079
Address : Pepsicola-35 Kathmandu, Nepal

Extensive experience in managing finances, grants and sub-award, administration, logistics and human resources in
aspects of humanitarian development programs. Comprehensive knowledge and working experience with EU, ECHO,
USAID, UN, UNDP, DFID, JICA and other institutional, federal donors.

CORE SKILLS AND ABILITIES

Financial, Accounting, Planning, Reporting, Grants & Sub award management

- Capable to manage an accurate, efficient and transparent financial system in accordance with compliance of
International Accounting Practices;
- Able to prepare budget plan, financial statement , financial progress report, pipeline & financial analysis ;
- Competent skill to produce statutory accounts, generate external report and organize internal/external audits;
- Expertise to provide financial management training & workshop for non-financial personnel and local NGO
partners;
- Ability to design and develop of financial monitoring guideline, procedure and an Internal control system;
- Analytical skill to monitor 15 sub awards, NGO Partners and train in financial management capacity as require.
- Experience in managing and reporting multi donor fund of USD 10 million.
Human Resources, Logistics Management, Government Liaison and Administration
- Able to handle correspondence related to administration and operations working relation with the counterparts;
- Good skill on liaising with appropriate government line agencies, ministries, donors and project partners;
- Managing logistics arrangement and maintaining the assets management system and adapted to the
organization;
- Able to manage HR/staff administration in accordance to organizations internal regulations and local laws;
- Able to develop relevant human resource policies and procedures, grievance management, inclusive selection
process, staff retention plan, performance evaluation process ;
- Capable to support in planning and implementing effective and inclusive human resource development initiatives
for staff capacity building.

EMPLOYMENT HISTORY

Finance Manager International Medical Corps(Humanitarian Development Organization)

Sep.2015- June 2017 Reporting to the Country Director (Expatriate) & HQ Croatia, Split
- Ensure compliance with the organization and donor regulations and procedures; establishing finance and
supporting function policies, systems and procedures, and directing or performing their development,
documentation, and implementation;
- Supervise and ensure day-to-day accounting operations and financial management functions in field offices are
performed in accordance with internal policy and procedures;
- Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of
amounts and control over payments;
- Manages the finance department of the country office to meet the financial reporting requirements of in-country
management and Headquarters;
- Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual
requirements;
- Oversee training of finance staff, support staff and provide technical support to country program and logistics
- Follow up on corrective action of partners NGOs to ensure monthly financial reports, issues and findings on a
timely basis; Review partner pre-award assessment and provide guidance to partners in addressing risk areas;
- Review sub awards and partners monitoring system, identify gaps or areas for improvements and provides
recommendations for enhancement as necessary;
- Review and endorse capacity building plans for partners on financial management, grants management, human
resources and office administration;
- Monitor the delivery of that support; and the timely resolution of financial management and compliance issues
with partners.
- Facilitate both internal and external audits as well as respond to internal and external audit recommendations in a
timely manner. Ensure that major financial risk issues and gaps in systems as highlighted in the internal audit are
addressed;
 Main achievements:
- Supervise to oversee the smooth running of support functions in area of operations;
Lead to manage preparation of financial report for senior management and donor
- Managed to handling 10 local partner (NGO) with total annual budget USD 10 million
- Lead to coach finance, admin, logistics and support staff and to adhere donor and orgizational policy
-
Finance & Administrative Coordinator - Medecins du Monde France (Humanitarian Development Organization)
Sep.2014- Sep.2015 Reporting to the Country Representative (Expatriate) and MdM HQ France
- Ensure to Prepare accountancy with adapted SAGA accounting and finalizing the statement to be sent to MdM HQ
- Prepare budget plan concerning the project and revise the budget as per MdM HQ Paris directives and instructions;
- Facilitating external audits of MdM Nepal mission and take initiatives for corrective measures;
- Supporting and advising local partners to strengthening their capacity in financial management ;
- Responsible to ensuring security check and Inform to seek advice from the Country Representative.
- Be aware of political situation and security context and inform Country Representative about security issues.
- Providing administrative services and be the focal point for administrative requests by national and expatriate staff.
- Ensuring that all labor contracts and procedures for national staff are in accordance with national law;
- Responsible to act an active role in recruitment and selection process for hiring national staff
Main achievements:
- Able to manage USD 2.1 million project (7 months) during emergency duration funded by ECHO.
- Effectively managed multi tasks performance to handle finance, logistics, procurement and HR management ;
- Substantially handled entire financial implementation of MdM Nepal mission;
- Managed financial, HR, logistics & administration management above 115 number of staff;

Finance and Administration Manager -Deutsche Managment Akademie Niedersachsen, Germany (International NGO)
Mar.2012-Sep. 2014 Reporting to Team Leader (Expatriate) and DMAN HQ Germany

- Responsible for overseeing staff to ensure accurate accounting entries into FAMAS accounting system;
- Analyzing financial transactions, fund accountability statement, responding to external reporting requirement;
- Preparing monthly/quarterly/annual financial statement and send to HQ, Germany for EU (donor)
- Providing financial orientation training for implementing partners, non finance staff and advise on financial procedure
- Preparing & reviewing bank reconciliation, control ledger, tax , disbursement, payroll and provident fund;
- Leading and managing above 25 national staff and make adhere to apply, Finance, personnel policy and guideline;
- Performing as local Liaison focal person for the Government Line Agencies, Partners and International NGOs.
Main achievements:
- Managed USD 2.7 million for entire project duration 36 months funded by EU
- Maintained and established the financial setup for new organization ;
- Created and prepared all financial statements, balance sheet, and cash flow report as required by head quarter.
- Produced and implemented multiple currency (EURO, USD & NPR) consolidated financial transaction;
- Smooth close of entire project and handed over to local partner and local authority

Administrative and Finance Associate United Nations Development Program (UNDP Nepal)
Oct .2010-Mar. 2012 Reporting to Project Manager (Expatriate)

- Extracting details of expenditure, accounting system in order to analyze and verify accuracy and validity;
- Scrutinizing source documents for completeness, accuracy and validity of charges;
- Providing assistance in the preparation and development of the Office's work plan and budget with respect to various
budgets, partners grants on a regular basis;
- Ensuring all expenditure has been made in accordance to the activities planned by the NGO
- Monitoring financial record and make up to date regularly for vouchering;
- Designing and implementing the financial monitoring guideline, Financial Checklist, for CSOs Partners;
- Providing guidance, training and daily supervision to other Field Service and national staff in the area of responsibility
- Providing information and advice to staff/consultants with respect to condition s of service, duties and responsibilities;
- Act as focal point in guiding the staff members on administrative structure, internal control systems,
Main achievements
- Monitored grants management of 25 CSOs local partners of USD 2 million ;
- Consolidated partners budget outflow as per allocated budget line and NGOs work plan;
- Carried out financial report, accounting statement and cash flow as monthly basis;
- Prepared and facilitated for an internal and external statutory audit.

Administrative and Finance Officer Japan International Cooperation Agency (Bilateral Project)
Aug.2008-Oct.2010 Reporting to Team Leader (Expatriate)

- Managing entire administrative and financial functions for the project;

- Analyzing financial transactions including interpretation and processing of entitlements for the payment;
 - Providing support Team Leader to prepare project action plan as according to project design matrix;
- Reviewing accounting entries, bank reconciliation, ledger control and tax calculation;
- Facilitating to conduct audit and follow-up audit recommendation to be practically implemented in the project;
- Managing all correspondence related to administration and finance working relation with the counterparts of partners
in project implementation
Main achievements:
- Established accounting finance and organizational set up for the project;
- Responsible to handle bilateral project budget of USD 2.5 million;
- Lead and managed as direct line management of 7 national support staff;

Administrative Assistant- United Nations Mission in Nepal (UN Mission)

July .2007-Aug.2008 Reporting to the Chief Administrative Officer (Expatriate)

- Maintaining administrative files, instructions and other related documentation.

- Estimating and costing budgets for contracts, travel, miscellaneous expenditures and raising necessary document;
- Reviewing correspondence travel claims and initiating processing of the same;
- Preparing Summary of Enclosures (SOEs) for outgoing international and diplomatic pouch;
- Co-coordinating extensively with service units and liaise frequently with internal team members;
- Drafting correspondence as appropriate to ensure smooth implementation of unit functions.
Main achievements:
- Proceed and followed-up on administrative arrangements and forms related to the official travel of (250
international and 650 national staff in UN Mission Nepal HQ);
- Organized filing system on administrative and other related matters for UN Mission Nepal HQ.

Finance Assistant- International Nepal Fellowship (International NGO)

Mar.1999-Jul. 2007 Reporting to the District Program Manager (National)
- Maintaining an accurate record of financial transactions into Money works accounting system ;
- Preparing month-end accounting statement, outstanding statement and send to HQ Finance;
- Reconciling the cash ledger (daily), bank ledger ( monthly and all district accounts payable/receivable ( monthly);
- Ensuring timely settled of accounts receivable from vendors and advance of staff members;
- Drafting financial statement, financial progress report to the managers and program team;
- Providing administrative support to District Program Manager to designing. planning and implementation of activities;
- Updating administrative documents, financial vouchers, outstanding orders and Policies,
- Providing administrative, logistic support to smooth implementation of program activities.
Main achievements:
- Supported to provide financial task in the finance department at regional directorate office;
- Responsible to recorded a book keeping for a team of 150 national staff in regional directorate office;
- Arranged to provide general services for team of 12 expatriate staff and short term international volunteers;
- Reimbursed and disbursed with produced 100 accounting vouchers as daily in regional directorate office.

ACADEMIC DEGREES & PROFESSIONAL DEVELOPMENT

Masters Degree
2009- Masters in Business Studies MBS, Financial Management and Organizational Analysis- Nepal
2014- Masters in Public Administration MPA, Public Administration & Governance IGNOU Distance Course, Nepal
Bachelors Degree
2001- Bachelors in Business Studies BBS , Financial Planning & Analysis- Nepal
2008- Bachelors in Economics BA, Dr Ram Manohar UP, India
Professional Dgre :
2006- Certified Accounting Technician -CAT Foundation, Distance Learning Course ACCA- UK
2004- Post Graduate Diploma in Accounting Management PGDAM, International Chartered Academic ICA, Nepal

TECHNICAL SKILLS & TRAININGS

Deltek Cost Point-online Accounting; SAGA Accounting; Atlas online Accounting; Money Works; Quick Book ; SUN
and Tally Accounting. Proficient Command in Ms Excel, Word & Power point. 2017- Build Better Response BBR,
2015- Sub award Management, Budget Development, Cash Management, Program Pipelines; DFID, EU, USAID & UN
Donors rules regulation-IMC Nepal, 2014-Financial Management and Social Accountability-2014 Bangalore India;
2014-Training on fund raising US Foundation, Nepal ; 2012-International Public Sector Accounting Standard, Webinar
UNDP Nepal ;

REFERENCE

Sophie Baylac (Ms) Jolene Mullins (Ms) Dieter Werner (Mr)

Country Director Country Director Team Leader
Medecins du Monde MdM International Medical Corps Deutsche Management Akademie,
sophiebaylac@yahoo.fr jmullins615@gmail.com dwerner-h.c.c@t-online.de
Mobile+33 681334223 Mobile : +231880711148 Mobile : + 241-07070368