Cash Position Quick Ratio

20XX Mo. Goal $300,000 20XX Goal > 2.5

500,000 4.0
450,000 3.5
400,000
3.0
350,000
300,000 2.5
250,000 2.0
200,000 1.5
150,000
1.0
100,000
50,000 0.5
0 0.0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT

Gross Income Adjusted Gross Income

20XX Mo. Goal $225,000 20XX Mo. Goal

350,000 140,000

300,000 120,000

250,000 100,000

200,000 80,000

150,000 60,000

100,000 40,000

50,000 20,000

0 0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT

Operating Expenses Net Profit (EBITDA)

20XX Mo. Goal $37,000 20XX Mo. Goal $39,000

45,000 90,000
40,000 80,000
35,000 70,000
30,000 60,000
25,000 50,000
20,000 40,000
15,000 30,000
10,000 20,000
5,000 10,000
0 0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT
 KPI Report - OCT 20XX 20XX 20XX 20XX 20XX 20XX 20XX 20XX 20XX 20XX OCT OCT 2010 YTD 20XX 20XX % Difference Bet.
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT GOAL Act v. G MO Avg Actuals Goals Projected Projected & Goal
Summary
1. Cash Flow
1.1 Cash 370,039 383,166 441,846 289,448 291,307 376,099 360,161 331,253 311,021 468,748 300,000 168,748 362,309 468,748
1.2 Current assets (incl cash) 486,683 483,043 491,049 328,454 409,467 436,177 455,179 523,518 502,733 583,798 330,000 253,798 470,010 583,798
1.3 Collections 252,893 215,545 234,819 270,818 230,863 253,351 268,126 213,861 211,640 335,510 210,833 124,677 248,742 2,487,424 2,530,000 2,984,909 18%
2. P&L
2.1 Gross Income 265,063 180,584 212,698 236,009 260,759 205,898 307,411 262,757 232,333 254,774 211,250 43,524 241,829 2,418,287 2,535,000 2,901,945 14%
2.1a Commission Income 422 261 719 383 268 514 494 16,605 2,035 2,580 2,428 24,281 29,137
2.1b Consulting Income 121,279 83,114 90,399 143,432 122,804 94,455 112,169 120,614 112,103 155,813 118,000 37,813 115,618 1,156,182 1,440,000 1,387,419 -4%
2.1c Contract Income 39,275 39,275 33,894 35,270 62,145 55,502 46,922 47,859 47,055 45,995 45,000 995 45,319 453,190 540,000 543,828 1%
2.1d Product Income 85,196 35,477 69,494 38,864 53,302 35,486 126,235 47,728 49,929 31,358 23,250 8,108 57,307 573,069 279,000 687,683 146%
2.1e Hosting Income 18,265 22,352 18,154 18,001 22,240 19,841 21,592 29,952 21,286 19,028 18,000 1,028 21,071 210,711 216,000 252,853 17%

2.2a Consulting COGS 60,200 57,744 58,613 69,752 64,385 63,643 58,681 67,674 66,572 71,231 63,850 638,496
2.2b Contract COGS 19,756 22,068 21,453 56,284 35,062 21,304 25,492 20,797 18,558 18,439 25,921 259,212
2.2c Product COGS 73,023 32,185 62,143 37,655 50,661 33,320 105,162 44,172 43,709 30,468 51,250 512,497
2.2d Hosting COGS 13,488 13,626 13,826 13,596 13,913 13,595 13,509 14,826 17,340 15,962 14,368 143,681

2.3 Total COGS 166,466 125,622 156,035 177,287 164,021 131,862 202,844 147,469 146,179 136,099 135,520 579 155,389 1,553,886 1,626,245 1,864,663 15%

2.4 Adjusted Gross Income (accrual) 98,274 55,420 57,867 101,037 111,444 77,595 108,235 119,901 89,721 120,528 75,730 44,798 94,002 940,021 908,755 1,128,025 24%
2.5 Operating Expenses 39,669 40,430 40,144 35,223 35,287 34,663 37,176 35,835 39,459 32,795 36,721 -3,926 37,068 370,681 440,654 444,817 1%
2.6 Officer Distributions 0 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000
2.7 Net Profit (EBITDA) 58,605 14,990 12,723 60,814 71,157 37,932 66,059 79,066 45,261 82,733 39,008 43,725 52,934 529,340 468,101 635,208 36%
2.8 Net Profit % of Gross Income 22% 8% 6% 26% 27% 18% 21% 30% 19% 32% 18% 0 22% 22% 18% 22% 19%

3. Balance Sheet
3.1 AR >90 days 7,455 2,403 1,890 5,700 17,100 17,100 17,100 17,100 29,807 30,185 15,000 15,185 14,584 30,185
3.2 Total A/R (w/o prepayments) 199,886 174,362 169,340 153,030 172,656 153,122 202,901 260,772 289,959 211,855 200,000 11,855 198,788 211,855
3.3 Block Hour Prepayments 56,491 60,587 73,190 54,644 37,556 56,560 49,092 67,613 70,327 65,702 59,176 591,762
3.4 Contract Prepayments 35,851 26,056 53,452 54,980 28,740 50,583 38,770 19,625 39,995 33,756 38,181 381,808
3.5 Total Current Liabilities 195,867 171,592 220,920 199,838 184,634 245,861 184,881 178,108 174,989 169,156 108,900 60,256 192,585 169,156
4. Sales & Billable Hours
4.1 New Bookings
4.2 # of Qualified Leads 90 days
4.3 # of Qualified Leads prop 60 days
4.4 # Forecasted 30 Days not invoiced
4.5 Total Billable Hours 1303 1093 1491 1412 1433 1406 1298 1449 1263 1358 1203 155 1,350 13,505 14,436 16,206 12%
4.5a Total No Charge Hours 70 60 21 2 23 18 7 16 9 14 24 240
4.5b Total Contract Hours 249 293 399 312 328 443 442 308 269 226 327 3,268
4.6 Total non-Billable Hours 113 112 298 300 135 202 223 216 441 334 401 -67 237 2,374 4,812 2,848 -41%
4.7 Total Expected Hours 1,417 1,205 1,789 1,712 1,568 1,608 1,520 1,664 1,704 1,692 1604 88 1,588 15,879 19,248 19,054 -1%
5. Management Metrics
5.1 Consulting Gross Margin 50% 31% 35% 51% 48% 33% 48% 44% 41% 54% 55% -1% 55%
5.2 Contract Gross Margin 50% 44% 37% -60% 44% 62% 46% 57% 61% 60% 48% 12% 48%
5.3 Product Gross Margin 14% 9% 11% 3% 5% 6% 17% 7% 12% 3% 18% -15% 18%
5.4 Hosting Gross Margin 26% 39% 24% 24% 37% 31% 37% 51% 19% 16% 50% -34% 50%
5.5 Billable Efficiency 92% 91% 83% 82% 91% 87% 85% 87% 74% 80% 75% 5% 85% 85% 75% 85% 14%
5.6 Average Hourly Income 122.35 113.93 84.02 126.79 124.13 102.18 121.46 119.63 124.62 146.23 118.53
5.7 Quick Ratio 2.5 2.8 2.2 1.6 2.2 1.8 2.5 2.9 2.9 3.5 3 45% 2.4 3.5 3
6. Contract Metrics
6.1 Total No of TCP Contracts 14
6.2 Total No of Workstations 48
6.3 Total No of Servers 20
 Line items

1. Cash Flow
1.1 Cash
1.2 Cash - Curent assets
1.3 Collections

2. P&L
2.1 Income
2.2 COGS

2.3 Adjusted Gross Income (accrual)

2.5 Total Operating Expenses
2.6 Officer Distribution
2.7 Net Profit (EBIDTA)

3. Balance Sheet
3.1 90>
3.2 Total A/R
3.3 Block Hour Prepayments
3.4 Contract Prepayments
3.5 Total Current Liabilities

4. Key Data
4.1 Total Employees FTE's
4.2 Billable Employees FTE's
4.3 Total Billable Hours
4.4 Total non-Billable Hours
4.5 Total expected hours

5. Mgmt Metrics, Trend Indicators

5.1 Consulting Gross Margin
5.2 Contract Gross Margin
5.3 Product Gross Margin
5.4 Hosting Gross Margin
5.5 Billable Efficiency
5.6 Average Hourly Income
5.7 Quick Ratio

6. Key %
6.1 % business from 1 client 12 mo.
6.2 % Payroll & Benefits
6.6 % Facilities: Rent, Utilities

7. Forecasting
7.1 Jobs forcasted but not invoiced
7.4 Next month projected profit Margin
 Rules

Balance sheet, Sum of banking account

Balance sheet, Total Current Assets
Cash collected

P&L accrual by month; Collapsed Income accounts (2.1a-2.1d)

P&L accrual by month; Total COGS for the month collapsed
Contract COGS = Total Contract COGS + Contract Salary + Contract Purchases
P&L accrual by month; Total Gross Profit
P&L accrual by month; Total expenses for the month
CJL Monthly Distribution; V. Lieu Gross Payroll
Formula (Adjusted Gross Income-Total Operating Expenses)

AR Aging Summary, by month, collapsed

AR Aging Summary, by month, collapsed, + Block Hr + Contract Prepayments
Block Hour Prepayment Spreadsheet
Contract Prepayment Spreadsheet
Balance sheet current liabilities + Block Hr Prepayment + Contract Prepayment

Refer to Empl count tab on this spreadsheet

Refer to Empl count tab on this spreadsheet
Total billed hours for month plus total hosting hours
Formula (Total Billable Hours - Total Expected Hours)
Total working hours for month minus PTO

Consulting Income - Consulting COGS / Consulting Income

Contract Income - Contract COGS / Contract Income
Product Income - Product COGS / Product Income
Hosting Income - Hosting COGS / Hosting Income
Total Billable Hours / Total Expected Hours
Sum of ((60% Contract Income)+(Consulting Income)+(80% Hosting Income))/Total Billable Hrs

Payroll & Benefits / Adjusted Gross Income

Fixed Costs / Adjusted Gross Income

3 months contracted Fee Revenue from DS Forecasting Report