City of Dallas Integrated QMS & OHSAS

Master Control Plan

Master Control Plan

8/8/2013
Document Control & Records Identification Records Control along with identification (to the left)
Document Type/ Retrieval Storage Protection Retention Disposition
ISO Element
Document Description/Title (Primary Recognition) also Revision INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
If we are
known as Process Name and/or Records Identification
only controlling the Who Will

Is it a Record?
Environmental
Distribution is for the most part controlled electronically (online). In what form

Health/Safety
document as a Document Number Review

Approval Date
What is the Who has primary In what physical In what physical are these How long are What is to be
Distribution of an individual document (where we are maintaining record (typically the

Quality
/Approve It order in respon. for area are these area are these records these records done with the
copies) is included as an embedded "comment" in the description case for records from which these controlling records filed records stored maintained kept in long- records when the
subcontractors), the
for that document. revision is N/A.
records are access to these (short-term (long-term (electronic, term storage? retention time
indexed? records filing) storage). hard-copy, (min time) expires.
fiche)?

Action Item List 2 COD-FRM-007 5.6.3 QMS Team 4/3/2010 X Date Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Discard
Electronic Until
Audit Checklist Sys Copy COD-FRM-009 5.6.3 QMS Team 8/23/2010 X Name Mgmt Rep Dept Files Dept Files Back-up Updated Overwritten

Audit Plan Sys Copy COD-FRM-014 5.6.3 QMS Team 11/27/2007 X Device Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Discard

Audit Schedule - Annual Plan (or any other type of audit schedule) 1 COD-FRM-004 8.2.2 QMS Team 11/27/2007 X Device Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Discard
calibrations records (including those from subcontractors and
those related to an inpact assessment when a device fails
verification or calibration)

CareNow Medical Authorization Form N/A N/A 4.2.3 Risk N/A X Vendor Vendor Vendor N/A N/A 3 Years N/A
CRC Electronic
City Employee Description of Vehicle Collision 2 OHS-FRM-017 4.5.3.1 Risk 5/30/2008 X Date Secretary HR Files HR Files Back-up 3 Years Discard
Electronic Until
City of Dallas Master Control Plan Sys Copy COD-FRM-005 4.2.3c QMS Team 6/18/2012 X Name Mgmt Rep Dept Files Dept Files Back-up Updated Overwritten

City of Dallas Safety Manual 0 Pub No.09-10/23 4.4.6 Risk 2/1/2010

CRC Electronic
City Supervisor's Description of Vehicle Collision 2 OHS-FRM-018 4.5.3.1 Risk 5/30/2008 X Date Secretary HR Files HR Files Back-up 3 Years Discard
Appeal Electronic
City Wide Appeal Board Vote Record 1 OHS-FRM-020 4.5.3.1 Risk 5/30/2008 X Date Board HR Files HR Files Back-up 3 Years Discard

City Wide - Management System Document Web Integration 1 COD-WKI-001 4.2.3d QMS Team 1/20/2008

Collision Appeal Board N/A N/A 4.5.3.1 Risk 5/30/2008

Collision Packet N/A N/A 4.5.3.1 Risk 5/30/2008 X Date HR HR Files HR Files Hard-copy 3 Years Discard

Collision Report (P-8 Form) N/A N/A 4.5.3.1 Risk 5/30/2008 X Date HR HR Files HR Files Hard-copy 3 Years Discard

Collision Response Program N/A N/A 4.5.3.1 Risk 5/30/2008

CRC Electronic
Collision Review Checklist 2 OHS-FRM-014 4.5.3.1 Risk 5/30/2008 X Date Secretary HR Files HR Files Back-up 3 Years Discard
CRC Electronic
Collision Review Committee Summary 2 OHS-FRM-016 4.5.3.1 Risk 5/30/2008 X Date Secretary HR Files HR Files Back-up 3 Years Discard
CRC Electronic
Collision Review Committee Vote Record 3 OHS-FRM-015 4.5.3.1 Risk 5/30/2008 X Name Secretary HR Files HR Files Back-up 3 Years Discard

Competence, Training, and Awareness 1 OHS-PRO-005 4.4.2 Risk 8/1/2013

Revision: Sys Copy

COD-FRM-005.COD A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10
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 City of Dallas Integrated QMS & OHSAS
Master Control Plan
Master Control Plan

8/8/2013
Document Control & Records Identification Records Control along with identification (to the left)
Document Type/ Retrieval Storage Protection Retention Disposition
ISO Element
Document Description/Title (Primary Recognition) also Revision INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
If we are
known as Process Name and/or Records Identification
only controlling the Who Will

Is it a Record?
Environmental
Distribution is for the most part controlled electronically (online). In what form

Health/Safety
document as a Document Number Review

Approval Date
What is the Who has primary In what physical In what physical are these How long are What is to be
Distribution of an individual document (where we are maintaining record (typically the

Quality
/Approve It order in respon. for area are these area are these records these records done with the
copies) is included as an embedded "comment" in the description case for records from which these controlling records filed records stored maintained kept in long- records when the
subcontractors), the
for that document. revision is N/A.
records are access to these (short-term (long-term (electronic, term storage? retention time
indexed? records filing) storage). hard-copy, (min time) expires.
fiche)?

Contractors and Visitors Brochure Communication Pub No. 08/09-98 4.4.3.1 Risk 8/1/2009

Documents & Records Control 15 COD-PRO-001 4.4.5 4.4.5 4.2.3 QMS Team 4/19/2013

Control of Nonconforming Product or Service 2 COD-PRO-003 8.3 QMS Team 11/27/2007

Control of Records-OHSAS 2 OHS-PRO-017 4.5.4 Risk 8/1/2013

CRC Electronic
CRC Recording Cover Sheet 5 OHS-FRM-012 4.5.3.1 Risk 5/30/2008 X Date Secretary HR Files HR Files Back-up 3 Years Discard
7.2.3c,
8.2.1, &
Customer Feedback Process - Dallas Community 2 COD-PRO-007 8.4d QMS Team 1/17/2007
7.2.3c,
8.2.1, &
Customer Feedback Process - Internal Customers 1 COD-PRO-011 8.4d QMS Team 9/11/2007

Customer-Related Processes - Service Requested 1 COD-PRO-013 4.1a QMS Team 1/30/2008

Document Approval Form 2 COD-FRM-006 4.2.3a QMS Team 8/6/2010 X Date Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Discard
Date or
document
Document Approval Log 5 COD-FRM-003 4.2.3a QMS Team 2/22/2010 X title Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Discard

Document Template - Visio Sys Copy N/A 4.1c QMS Team 12/30/2009

Document Template - Word Sys Copy N/A 4.1c QMS Team 12/30/2009

Emergency Evacuation Form 1 OHS-FRM-006 4.4.7 Risk 12/29/2008

Emergency Preparedness and Response 1 OHS-PRO-012 4.4.7 Risk 8/1/2013

Environmental Management System Sys Copy N/A X OEQ N/A

Establishing A Special Process 1 COD-PRO-010 4.1 & 7.1 QMS Team 9/25/2006

Evaluation of Compliance 3 OHS-PRO-014 4.5.2 Risk 8/1/2013

External Communication 1 OHS-PRO-006 4.4.3.3 Risk 8/1/2013

Inspector
Facility Risk Assessment Form 2 OHS-FRM-004 4.3.1 Risk 3/13/2010 X Location Files N/A Discard

Hazard Identification and Risk Assessment 4 OHS-PRO-001 4.3.1 Risk 8/1/2013

Revision: Sys Copy

COD-FRM-005.COD A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10
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 City of Dallas Integrated QMS & OHSAS
Master Control Plan
Master Control Plan

8/8/2013
Document Control & Records Identification Records Control along with identification (to the left)
Document Type/ Retrieval Storage Protection Retention Disposition
ISO Element
Document Description/Title (Primary Recognition) also Revision INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
If we are
known as Process Name and/or Records Identification
only controlling the Who Will

Is it a Record?
Environmental
Distribution is for the most part controlled electronically (online). In what form

Health/Safety
document as a Document Number Review

Approval Date
What is the Who has primary In what physical In what physical are these How long are What is to be
Distribution of an individual document (where we are maintaining record (typically the

Quality
/Approve It order in respon. for area are these area are these records these records done with the
copies) is included as an embedded "comment" in the description case for records from which these controlling records filed records stored maintained kept in long- records when the
subcontractors), the
for that document. revision is N/A.
records are access to these (short-term (long-term (electronic, term storage? retention time
indexed? records filing) storage). hard-copy, (min time) expires.
fiche)?

Colliion & Injury Investigation 1 OHS-PRO-015 4.5.3.1 Risk 8/1/2013

Injury Investigation Forms N/A AD 3-31 4.5.3.1 Risk 2/1/2001 X Name HR HR HR Files 30 Years Shred
Electronic
Intelex Sys Copy N/A X X X OEQ N/A X Activity OEQ Network Network Back-up 5 Years Purge
Electronic Until
Integrated Audit Checklist Sys Copy COD-FRM-015 5.6.3 QMS Team 5/4/2011 X Name Mgmt Rep Dept Files Dept Files Back-up Updated Overwritten
4.5.1 &
Internal Audit 5 COD-PRO-002 4.5.5 4.5.5 8.2.2 QMS Team 12/24/2009

Internal Communication 1 OHS-PRO-007 4.4.3a 4.4.3.2 5.5.3 Risk 8/1/2013

Electronic Until
Job Safety Analysis Form 4 OHS-FRM-001 4.3.1 Risk 3/13/2010 X Title OHS Safety Files Dept Files Back-up Updated Overwritten

Legal and Other Requirements 3 OHS-PRO-002 4.3.2 4.3.2 Risk 8/1/2013

Legal and Other Requirements Form 3 OHS-FRM-003 4.3.2 Risk 10/16/2008

Maintaining Monitoring & Measurement Devices (Calibration) 2 COD-PRO-006 7.6 QMS Team 8/10/2007
6.3, 6.4,
Maintenance 2 COD-PRO-008 & 7.5.1c QMS Team 1/30/2008

Management Review 6 COD-PRO-009 4.6 4.6 5.6 QMS Team 11/27/2012

Management Review Meeting Minutes (and other such management review4records) COD-FRM-001 5.6 QMS Team 11/27/2012 X Date Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Shred
Electronic
Near-Miss-Incident Form 2 OHS-FRM-009 4.5.3.1 Risk 11/17/2009 X Date Mgmt Rep Dept Files Dept Files Back-up 1 Year Discard

Non-Conformance Form 5 COD-FRM-013 8.5 QMS Team 6/1/2011 X Date Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Shred

Improvement Systems (Including Preventive & Corrective Action) 10 COD-PRO-004 4.5.3 4.5.3.2 8.5 QMS Team 6/13/2012

Objectives & Program(s) 1 OHS-PRO-003 4.3.3 Risk 8/1/2013

Objectives and Programs Form 0 OHS-FRM-005 4.5.3.1 Risk 5/30/2008

4.5.1 & Electronic Until
OHSAS Internal Audit Checklist 0 OHS-FRM-012 4.5.5 Risk 12/24/2009 X Name Mgmt Rep Dept Files Dept Files Back-up Updated Overwritten

Operational Control 1 OHS-PRO-011 4.4.6 4.4.6 Risk 8/1/2013

Opportunities & Incidents Log 1 COD-FRM-008 5.6.3 QMS Team N/A X Date Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Discard

Revision: Sys Copy

COD-FRM-005.COD A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10
3 of 5
 City of Dallas Integrated QMS & OHSAS
Master Control Plan
Master Control Plan

8/8/2013
Document Control & Records Identification Records Control along with identification (to the left)
Document Type/ Retrieval Storage Protection Retention Disposition
ISO Element
Document Description/Title (Primary Recognition) also Revision INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
If we are
known as Process Name and/or Records Identification
only controlling the Who Will

Is it a Record?
Environmental
Distribution is for the most part controlled electronically (online). In what form

Health/Safety
document as a Document Number Review

Approval Date
What is the Who has primary In what physical In what physical are these How long are What is to be
Distribution of an individual document (where we are maintaining record (typically the

Quality
/Approve It order in respon. for area are these area are these records these records done with the
copies) is included as an embedded "comment" in the description case for records from which these controlling records filed records stored maintained kept in long- records when the
subcontractors), the
for that document. revision is N/A.
records are access to these (short-term (long-term (electronic, term storage? retention time
indexed? records filing) storage). hard-copy, (min time) expires.
fiche)?

OSHA & NFPA Compliance Standards 0 OHS-FRM-003 4.3.3 Risk 10/16/2008

Dept
Outsourced Process Evaluation 1 COD-FRM-010 7.4.1 QMS Team 1/22/2008 X Supplier Purchasing Purchasing Purchasing Hard-copy 1 Year Shred

Participation & Consultation 1 OHS-PRO-008 4.4.3.2 Risk 8/1/2013

Performance Measurement and Monitoring 1 OHS-PRO-013 4.5.1 Risk 8/1/2013

Planning For Success 1

See COD-PRO-010 4.1 & 7.1 QMS Team 9/25/2007
Improvement See Improvement
Preventive Action System System 4.5.3.2 8.5.3 QMS Team 12/29/2009

Process/Opportunity for Improvement Form 5 COD-FRM-002 8.5 QMS Team 6/1/2011 X Date Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Shred
4.1, 7.4
Purchasing 2 COD-PRO-012 & 8.4d QMS Team 11/26/2007
4.2.1b &
Quality, Environmental, and Occupational Health & Safety Management System
6 Manual COD-MSD-001 X X 4.2.2 QMS Team 6/3/2009

Resources, Roles, Responsibility, Accountability, and Authority 2 OHS-PRO-004 4.4.1 Risk 8/1/2013
CRC Electronic
Team Collision Response checklist 2 OHS-FRM-014 4.5.3.1 Risk 5/30/2008 X Name Secretary HR Files HR Files Back-up 3 Years Discard

Training 9 COD-PRO-005 4.2.2 4.2.2 6.2 QMS Team 5/1/2012

Training/Meeting Sign-In Form 5 COD-FRM-012 X X 4.2.3a QMS Team 5/1/2012 X Date Mgmt Rep Dept Files Dept Files Hard-copy 1 Year Discard
Dept.
Visual Housekeeping Inspection Form 3 OHS-FRM-007 4.3.1 Risk 2/25/2010 X Date Inspector Dept Files Dept Files Hard-copy 1 Year Discard
CRC Electronic
Witness Description of Vehicle Collision 2 OHS-FRM-019 4.5.3.1 Risk 5/30/2008 X Date Secretary HR Files HR Files Back-up 3 Years Discard
Electronic Until
Workplace Exposure Checklist 3 OHS-FRM-008 4.5.2 Risk Oct-98 X Name Mgmt Rep Dept Files Dept Files Back-up Updated Overwritten

Revision: Sys Copy

COD-FRM-005.COD A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10
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K9: TMAC:
By Date, by Number, by Building, etc.

Revision: Sys Copy

COD-FRM-005.COD A printed copy of this document is obsolete 30 days from 08/21/2017 at 13:16:10
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