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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
Business Context
Aspen Capital Cost Estimator (ACCE) is used widely in the estimating of process plants, oil and gas production facilities,
pipelines, mineral processing facilities, and related capital project settings. ACCE is used across all classes of estimates
(from Class V to Class I, according the AACEI definition). Increasingly, especially when working with large project, multi-
contractor teams and inputs from multi-discipline engineering teams, the source information, in the form of equipment
and bulk lists, is delivered to the estimator in spreadsheet form. Additionally, there is a need to provide an equipment list
view to engineering centers and suppliers to contribute data that will form parts of an estimate.
AspenTech has worked closely with several of the major users of this software to understand the different workflows
and to facilitate use of spreadsheets with ACCE. The design goals in introducing this innovative capability included: a)
improving flow of information to the project estimator, b) maintaining the value and integrity of the modeling approach
employed by ACCE, and c) taking best advantage of the engineering intelligence contained within ACCE.
There are five main workflows that are facilitated in using the ACCE Spreadsheet Import/Export functionality:
1. Setting up a project basis and generating a library of blank spreadsheets to be filled in by engineers while working
externally with ACCE.
2. Importing these spreadsheets into ACCE to populate a project estimate.
3. Editing and updating an estimate which is in-progress by generating a library of spreadsheets representing the state of
an estimate scope at any given time, for additional scope entry and editing while working externally with ACCE.
4. Providing stripped-down equipment lists to vendors to obtain vendor quotes.
5. Support the import of piping bulk information from P&IDs and 3D modeling out-takes.
Figure 1 gives a general view of the typical position of the ACCE software tool within the capital project development
workflow.
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
Introduction
Aspen Capital Cost Estimator (ACCE) has a powerful import/export tool used for collaborating with team members and
to facilitate the exchange of data between ACCE and equipment lists. This document covers how to create a workbook
containing an equipment list for the project, how to enter data into the spreadsheet and import it back into ACCE, and
how to manipulate large amounts of project data quickly and easily and import it back into ACCE.
This document serves as a simple guide, taking you through the steps of how to use the ACCE import/export tool. This
document is not meant to be used as a stand-alone reference document. It is recommended that other resources be used
to give the user a comprehensive view of how to use this capability. Other sources available include:
For example, it is easy to select the specific types of heat exchangers, pumps, and vessels that are in your project. To do
this, it may be necessary to expand the Export Spreadsheet hierarchal list of components. Go ahead and expand the heat
exchanger, pumps, and vessels pick list trees. Then select Air Cooler and TEMA heat exchangers, API 610 and centrifugal
single or multi-stage pumps, and horizontal and vertical process vessels.
It is good practice to include installed bulks so that piping information can be added. It is also good practice to request
quoted equipment components. After selecting all the equipment and components in your project, give your spreadsheet
a name and click on the Create button at the bottom. Once the spreadsheet export is completed and you exit the
spreadsheet interface, you will return to the ACCE user interface.
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
Now that there are six rows, the pump data and
specifications can be copied directly from the equipment list and pasted into the ACCE equipment worksheet. This
includes the item description and tag number. A key point to remember is that there must be a unique tag number for
each component across the project. There cannot be duplicate tag numbers anywhere in the project. The equipment
should be assigned to the correct area from the drop-down menu of the Parent Area column (column E). When copying
component data, it is possible to do so one at a time or all at once. To copy all data at once, the columns in the ACCE
Import/Export worksheet must match the ones in the equipment spreadsheet. As noted earlier, columns in the ACCE
worksheet can be rearranged, but it must be done to the entire column.
This process is repeated for each type of equipment and other plant
bulk items such as piping. In the ACCE import/export workbook title
menu, navigate to the pipe bulk item details. In this worksheet, there is
a key field that contains the user tag number. The user tag number is
how ACCE associates the pipe line item or other bulk material additions
to a specific piece of component. In the example worksheet, it relates
the pipe line item to pump CP 129. The bulk additions in the worksheet
are loaded against that tag number. The pump has both an inlet and
discharge, which are assigned here. It is possible to include the pipe
diameter, line length and any fittings that are necessary. For ACCE to
recognize the changes, the Action must be set to NEW.
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
To illustrate the point, the data from the gas plant EU metric sample project that comes with ACCE will be used. Open
the sample project. To work with the sample project data, select Spreadsheet Import/Export from the ACCE file menu.
The ACCE user interface will close and a dialog box will open. In the dialog box there are two options: 1. Create an empty
spreadsheet, and 2. Export data from the project.
There are two methods to export data from the project. The first method is to select components by type, for example
pumps | centrifugal pumps. In this method all centrifugal pumps are selected whether or not they used in the project, i.e.
there will be no data associated with some of them. If it is necessary to change pump types in the project, say for instance
some API 610 pumps to centrifugal single or multi-stage pumps, then this method is most convenient as it allows copying
and pasting from one spreadsheet to another. Another reason to use this method is that it allows you to send all the pump
data to a mechanical pump specialist for review.
The second method is useful to export only the components of the project. Selecting components by area will export all
the data in the project by area. After selecting components by area, a hierarchal tree pick list displaying the areas of the
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
In this example, export all the areas and all the data from those
areas into the ACCE Import/Export spreadsheet. Provide a name for
the spreadsheet and click on the Create button. Keep in mind that
exporting the entire component list for large projects will result in
exporting about 450 spreadsheets. This could take up to 45 minutes
to generate.
All of the information about the project components is displayed here. For instance, it contains the item description, tag
number, parent area, as well as all of the other relevant data. As an example, it might be necessary to change metallurgy
for a couple of exchangers from 304S to 316S. In order for ACCE to recognize the changes, the appropriate category in
the Action column must be selected. For this example, change the action from IGNORE to CHANGE in the drop-down
list. It is also possible to delete a component by selecting DELETE in the Action column. For example, delete exchanger
108. It should be obvious that working with project data in the spreadsheet facilitates quick and easy editing of project
data.
Entering instrument data is a little bit different than entering other data. Go back to the table of contents and then
navigate to the instrument spreadsheet using the active links. Instruments have a process variable field and a pivot table
to guide users in the selection of the instrument sensor type and sensor element type. Using a flow instrument as an
example, go to the pivot table and select the flow from the drop-down box. The flow items definitions will appear in the
pivot table. For this project, lets assume that there is a flow transmitter, so enter a 2 instrument sensor type. Lets also
assume that the element type is an office plate, so select OP.
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
Once the changes are made to the spreadsheet, save and close it. Now import the spreadsheet back into ACCE to update
the project changes. Go to the ACCE user interface. From the file menu select Spreadsheet Import/Export, navigate to
where you saved the spreadsheet, and click Import.
Examining the changes reveal that exchanger 108 has been removed and HE 103 material has been changed from 304s to
316s.
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
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Exporting and Importing Spreadsheets with Aspen Capital Cost Estimator
Summary
The import/export capabilities of ACCE allow users to collaborate and exchange data between ACCE and equipment
lists. From ACCE, users can export an empty Excel workbook that contains a list of components and their required
parameters for their project. ACCE export spreadsheet includes the minimum and maximum range of the parameters
along with the proper units of measure. The appropriate team members can fill in the components and parameters from
their equipment list. Once the workbook is completed, it can be easily imported into ACCE.
The import/export feature of ACCE is also useful to manipulate large amounts of project data. At any time, users
can export project data by component type or by area into an Excel workbook. Users can add, delete or update any
component or its parameters and import the workbook back into ACCE.
The import/export feature of ACCE is a powerful tool for users to collaborate among team members and quickly and
easily load or update component information.
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About AspenTech
AspenTech is a leading supplier of software that optimizes process manufacturingfor energy,
chemicals, engineering and construction, and other industries that manufacture and produce products
from a chemical process. With integrated aspenONE solutions, process manufacturers can implement
best practices for optimizing their engineering, manufacturing, and supply chain operations. As a result,
AspenTech customers are better able to increase capacity, improve margins, reduce costs, and become
more energy efficient. To see how the worlds leading process manufacturers rely on AspenTech to
achieve their operational excellence goals, visit www.aspentech.com.
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