SUBSTATION Work Method - Doc1

TECHNICAL BID FOR ELECTRICAL FACILITIES UPGRADE EAST NG0101526
WORK METHOD
STATEMENT
APPENDIX A8.0 WORK METHOD STATEMENT/PROJECT

EXECUTION PLAN
A8.0 PROJECT EXECUTION PLAN FOR PROJECT
1 EXECUTIVE SUMMARY
2 PROJECT EXECUTION
2.1 Scope of Work
2.2 Project Management
2.2.1 Planning /Pre-execution of Construction
2.3 Engineering
2.4 Procurement, Fabrication & Factory Acceptance Test
2.5 General Execution
2.5.1 Construction Organisation
2.6 Construction/Installation
2.6.1 Installation Sequence /Planning & schedule
2.6.2 Civil/Mech Works
2.6.3 Electrical Works
2.7 Project commissioning
2.8 Training
2.9 Development of Local content
2.10 Documentation
2.11 Reporting
2.12 HSE Programme
2.11.1HSE
2.11.2HSE-MS
2.13 Risk Assesment/Management
2.14 Change Management
2.15 Cost Control
2.16 Project Control
2.17 Progress Measurement
2.18 Recovery Plan
2.19 Interface Management
2.19.1 Interface between LADOX and Shell
2.19.2 Interface between LADOX Base Office, Fabrication and
Construction sites
2.19.3 Interface between LADOX and Other Stakeholders
(Subcontractors, vendors, Government Agency and community)
1.0 EXECUTIVE SUMMARY:
The client, SPDC required the services of LADOXINTEGRATED SERVICES

LTD for corporate Substation upgrade services for East & Western regional
areas of its operations.
LADOX is required to oversee the following phases of the compact
- Engineering
- Procurement /fabrication
- Installation civil /Electrical. (substation and Generator Hut building)
- Commissioning /Training
LADOX will work closely with SPDC in the Project planning, executive
monitoring team and operation team throughout the active phase of the
project enumerated above.
The SPDC host community would also be carried board on all the execution
phases. The essence of this interfacing relationship is to allow for smooth and
timely and safe delivering of the project since the execution would likely be
within SPDC operation areas.
All relevant standard electrical operation guide lines and SPDC DEPS would be
adhered as to guarantee a seamless Tie- in of the new project to SPDC
electrical power ring System
2.0 PROJECT EXECUTION
2.1 SCOPE OF WORK

LADOX is responsible for engineering, procurement, Fabrication, factory
acceptance test, Customers clearance and package delivering to site (SPDC)
Civil and electrical installations, commissioning, cut-over and trading/.
2.2 PROJECT MANAGEMENT.
The Project Management Team will cover all aspect of Project organisation,
Planning, administration, supervision of subcontractors, finance and general
coordination of the entire Project. This activity spans through the entire
Project period of One year for a typical substation as described in the Project
Schedule in AppendixA9
The Project management team (PMT) will be based in the main office at 2 Old
Aba road or branch office at 52 Effurum road Warri and will be interfacing with
the site activities at the Shell site Office.
The Manpower requirement for this Project is as described in Appendix A3

Manpower Plan
The activities of the PMT will include

Project Planning and Reporting
Organization of Personnel
Management of subcontractors
Management of project interfaces between LADOX and SHELL,
Subcontractor, Communities and Government Agency like NEPA etc
Management of Procurement /logistics
Management of Construction/Installation
General Administration
2.2.1 PLANNING /PRE EXECUTION OF CONSTRUCTION
LADOX Project management team would ascertain following prior to Sub-

station Execution works.
Develop and maintain a workable project schedule.
Perform installation analysis.
Generate project procedures and plans
Plan and execute the pre-lay survey
Procure /fabricate /transport materials
Arrangement for equipment remobilization
Preview all HSE documentations.
Provide site office
Execute /mobilized required sub-contractors
Train relevant indigenous manpower
Interface with SPDC CLO /host community leaders
Communicate with SPDC representatives
HEMP /JHA challenge session /approval
Arrange for relevant permits
Interface with SPDC asset Owners
Ensure regulatory compliance
Ensure compliance with Existing and new safety regulatory (LSR)
Implement project control/ procedures.
Arrange for invoice
Develop site security
Plan for approval develop quality management plan
Accomplish all necessary HSE planning
Arrange for site access control
2.3 ENGINEERING
LADOX is to improve professional engineering designs/review advice to SPDC

as to ascertain the operation workability of the new sub-stations proposed.
This would cover quick approval of design documentation prior to
commencement of Fabrication and seamless Tie in at commissioning. We
shall review documentation provided by SPDC and seek clarification if in
down.
The Engineering Design activity which is divided into Civil and Electrical
designs will be Subcontracted to our Engineering Design Contractor Point
Engineering (with office at 29 Bodo street GRA, PH).
They will be managed and supervised by our Project Engineering Team.
LADOXintends to train two Nigerian Engineers who will be attached to the

subcontractor with the purpose of learning and development.
Point Engineering is equipped with modern Engineering Design Facility to
carry out this activity.
This Engineering Design will include
Detail design drawings for foundation and construction of Substation
(switchroom) and generator House
Detail design of steel support and Pipe works for Diesel tank
Detail design of cable route, cable schedules, earthing drawings, Electrical
equipment specification
Conduct HAZOP and SAFOP, reviews/recommendation incorporated into
design actions
As built drawings
The overall Engineering Design period as attached in the Project schedule in

Appendix A9 will be about one month
2.4 PROCUREMENT /FABRICATION/ FAT
LADOX shall be responsible for the procurement of all Equipments, Power

cables, of Low Voltage (LV) switchgears, High Voltage (HV) switchgears,
High Voltage (HV) switchgears, Perimeter Lighting fittings, galvanized
poles and accessories, and Earthing and Lightning protection materials
necessary for the completion of the project. However all Procurement of Long
lead Equipments and materials to be procured will be approved by SPDC
before order is placed.
LADOX Procurement activity will undergo normal procurement process as

described in Appendix A13(Procurement Plan) Vendor selection, requisition,
request for quotation, evaluation, Purchase order, material expediting,
manufacturing inspection, Factory acceptance test, shipping, custom
clearance, duty payments, transportation/delivery, storage and issue to use.
For Most OEM equipment, Factory acceptance test will be done between
LADOX, the manufacturers and SPDC witnessing the tests. SPDC agree on
time will give final approval on this activity
LADOX has also identified Equipments and materials to be Procured Abroad

and those to be procured locally as described below.
List of materials that will be procured from Nigerian Manufacturers;
S/ LIST OF WORK PACKAGE SUB CONTRACT

No TYPE
1 All LV Power cables and earthing accessories Nigerian
Manufacturer
2 LV switchgears, distribution board, Nigerian
switchgears and socket (where available from Manufacturer
Nigerian manufacturer)
3 All materials for minor civil and mech works Nigerian
Manufacturer
4 90% of materials for substation and generator Nigerian
house construction Manufacturer
5 30% of Work Equipments Nigerian
Manufacturer
List of materials that will be procured from foreign Manufacturers via

Nigerian agent (or Company staff where necessary);
S/ LIST OF WORK PACKAGE SUB CONTRACT

No TYPE
1 Major LV/HV switchboards and DC Power Nigerian Agent
supply units, AMF panels and Critical
Lightning protection materials
2 HV EXPE Power cables Nigerian Agent
3 70% of Construction/Installation Equipments Nigerian Agent
4 100% of materials for substation and Nigerian Agent
generator house construction
It is also LADOX policy to maximize Nigerian Content through the

amount of work that can by done by Nigerians, qualified Nigerian
companies or resources such as equipment, goods, materials and
services.
LADOX has also identified vendors (Agency) and other Nigerian Manufacturer for these
services as listed below
Description of Company
S/N Company Name Scope Type Address
Jib Engineering Procurement of ABB Ordinance Junction,
1
Ltd Equipment/Products Nigerian T/Amadi Junc, Ph
Procurement of ABB 8 Elelenwo Street,
2 Unistockist
Equipment/Products Nigerian GRA Phase 2, PH
KablelMetal Nig Cable 3 Portharcourt Road,
7
Ltd Manufacturers Nigerian Aba
Procurement of LV 29 Obafemi awolowo
8 Teco Nig Ltd
switchboard Nigerian way, Ikeja Lagos
Cable
10 NigerChin Nig ltd
Manufacturers Nigerian 30 Aba Road, Ph
Logistics,
Emmanique Procurement of
13
Services Ltd Equipment/material Communit 2a Old aba Road
s y Portharcourt
Procurement of
Celetrans Nigeria
14 Equipment/material 302 Aba Road
Ltd
s Nigerian Portharcourt
LADOX Project schedule for Procurement activity to cover a period of 4-

6 months
MATERIALS MANAGEMENT/LOGISTICS
LADOX is to provide logistics for transportation of all Materials relevant to the
Project to site. Only pre-mobbed equipment would be used in all our
operations. Whenever necessary, SPDC would be required to provide cranes,
and operator to load out permanent materials in SPDC site/locations.
LADOX would however manage, supervise and direct the handling of items to
be loaded out.
2.5 GENERAL EXECUTION
CONSTRUCTION ORGANIZATION
LADOX construction organogram is consistent with various task description
of the project. As the overall site activities, responsibilities and authorities of
LADOX/Sub-contractors activities and interface management between LADOX/
SPDC would be managed by our Project Manager who is also our site
representative who overseas our day-day activities on site documentation
report on the site progress to LADOX and client. LADOX would only mobilized
professionally registered manpower resources to this project as to guarantee
quality device.
CONSTRUCTION SITE ORGANIZATION CHART
The proposed project would be staffed as on the chart shown below:

MANAGING DIRECTOR
?
SECRETARY / DOC.
CONTROLLER.
?
TECHNICAL SUPPORT.
CIMARRON ENG LTD
PROJECT MANAGER
AEG SYSTEMS LTD
OGBONNAYA MARTINS
AREVA T&D LTD
EATON HOLEC
COMMISSIONING
ENGRS
ENGINEERING /
LOCAL CONTENT HSE & COMMUNITY
MANAGER AFFAIRS MANAGER
ISAGUA JOHN AKANI SAMPSON
PROJECT & MAINT

LOGISTICS / ENGINEERS
PROCUREMEN Portharcourt /Warri. (7)
T OF EQUIP / HSE /
Udeaba J - Electrical QA/QC
MATERIAL AND COMMUNITY
CORDINATOR
INVENTORY Obiechefu C - Electrical LIASON
AGALI I
MANAGEMENT Emmanuel O - Electrical CHUDI C
Uzoma O - Mechanical
MUKORO V Nwagwu D - Electrical
Osike E - Instrument
Chucks O - Civil
SUPERVISORS QA/QC
SUB
OBINNA O (ELECT) ENGINEERS
CONTRACTORS
DOZIE L (MECH) TBA
TECHNICIANS
ELECTRICIANS (10)
MECHANICS/FITTERS & LABOURS
DRIVERS (10)
FUNCTION OF KEYS OFFICER
PROJECT MANAGER
Our project manager will manage the execution of the contract in a safe
manner by discharging all contractual responsibilities. He has the
responsibilities, authority and accountability for the fulfillment of Contractual
obligations.
The Project Manager has overall management authority for all operations on
site, and is also responsible for ensuring that all project activities are
completed in accordance with Project requirements, in this plan. In the
absence of the Manager, the Engineering Manager will assume his
responsibilities. His functions include:
Implementing the company HSE management project plan

Ensuring compliance with the HSE plan
Requiring a prompt and thorough investigation of all accidents.
Scheduling and leading an Accident Review Board with 2 days of an injury
Developing and reviewing of HSE management guidelines
Monitoring of actual HSE performance.
.
HSE/COMMUNITY MANAGER
He Is responsible for the safety of all personnel at the work site. He is also
responsible for HAZOP and SAFOP reviews as well as conducting HAZID
Manages HSE issues at site in accordance with the procedures set forth
in the HSE policy/plan,
Ensure all HSE risks are reduced to as low as practicable.
Also liaise with Clients liaison officer to deal with community issues
He is the custodian of LADOXHSE site documentations.
He ensures site HEMP management and also development our site HSE
Statistics & reports to our client representative.
He administers the site safety activities with the site HSE Officer.
PROCUREMENT/LOGISTICS MANAGER;
Oversees the procurement of local and foreign equipment and materials
The transportation of equipment, personnel and materials to work site
ENGINEERING MANAGER/NIGERIAN CONTENT

Oversee the management of Nigerian content
Monitors the performance and reports progress.
Co-ordinates the Projects from Engineering to commissioning
QA/QC MANAGER/COORDINATOR
The LADOX QA/QC Manager is responsible for the development of Quality
Assurance/Quality control Programs of LADOX& its subcontractor / vendor. He
is to relates with SPDC Quality Control manager to address specific contract
requirements on quality assurance. Others include
Oversees the Quality assurance and quality control policies of the

company
Enforce compliance Quality Management system
THE PROJECT ENGINEER
He provides the technical interpretation required to get the job/task executed.
He will direct and supervises the development of installation specification,
standards and procedures for the project.
the coordination with the overall engineering/fabrication interface

Performing regular and frequent site inspections to find hazards and
observe employees at work
Stopping work when necessary to prevent injury
Develop and implement corrective action plans to mitigate hazards
Conducting daily tool box meeting
Collection of data for HSE monitoring program
SITE HSE OFFICER/FIRST AIDER
LADOXHSE Officer/ First Aider Functions directly with the HSE manage
Manages HSE issues at site in accordance with the procedures set forth
in the HSE policy/plan,
Ensure all HSE risks are reduced to as low as practicable.
Also liaise with Clients liaison officer to deal with community issues
Administration of first aid treatment on site.
Custodian of the site first aid box & drug administration note book.
He attains to any of the safety audit relevant to drug & administration
Issues form for staff to visit retainership clinic
2.6.1 INSTALLATION SEQUENCY /PLANING AND SCHEDULE CONTROL
See Project Schedule attached in Appendix A9
2.6.2 ELECT/CIVIL/MECH WORKS
The Construction/installation scope of work for this project includes
2.6.2a FIELD SURVEYS FOR LOAD ESTIMATIONS FOR

FLOWSTATIONS, GAS PLANT ETC
The following work procedures are to be followed
Site visit to flow stations, Gas plants and other production facilities
Facilities existing load readings
2.6.2b FIELD SURVEYS FOR EARTHING AND LIGHTNING PROTECTION
Soil Resistivity Surveys, carried out to determine site specific earthing

requirements.
Design of site specific earthing systems based on known local soil resistivity
or the results of a Survey.
Installation of earthing systems for (but not limited to):
Standby Generators
Static (complete with disconnect assemblies for tanker loading/off
loading)
LV and HV supply systems
Technical Earthing for equipment sensitive to fault currents
Transformers
Feeder Pillars
Telecommunications Systems
Wind Farms
Deep drilled boreholes, (for poor soil resistivity or limited available
space ), up to 100m deep and back-filled with conductive slurry or
conductive cement.
2.5.2c INSTALLATION OF LV/HV SWITCHGEARS, AMF/ACO PANEL
AND SWITCHBOARDS
Design approvals
Study of underground for re-routed survey
Processing of PTW excavation/ isolation and other necessary permit and
documentations.
Under ground network re-routing
Sitting out for generator house construction
Excavation of soil surface
Concrete blinding works
Iron /wood works
Survey of floor area of leveling
To make sure that the entire installation is in conformance and in
accordance with the design intent of the project for the Electrical and Low
Voltage System in addition to the specification and as per approved shop
drawings and comply with local and International Standards.
Ensures that clearance in front of switchgear is adequate as indicated in
AFC drawing.
Terminate PVC, SWA PVC cables inside enclosure by securing cables to
switchboards, AMF/ACO panels with gland bracket; and enclosure with
glanding plates
Inspection And Test Plan For Installation of LV/HV

Switchgears/switchboards, AMF/ACO
Testing
ITP Verifying /
Inspection Type of Reference Requirement/
Clause Control Data
Description Inspection Document Acceptance
No Forms
Criteria
Design
drawings,
Design and Review of Design All the
1 Authorities
Drawings Documents Drawings Drawings
Departments
Requirements.
Should be as
Approved per the
Material Review of Submittals
2 Drawing and approved
Approval Documents Documents
Specification drawing and
Specification
Proper location
Visual, installation,
Check
Insulation termination etc Approved
Switchgear Approved
Resistance Material should Drawing
3 installation Method
and have minimum Method
and cable Statement
Continuity status of NO Statement
terminations.
Test Report Objection with
comments
Visual,
No
Insulation
Request for obstructions
Resistance Approved Approved
4 inspection of Level, and it is
and Drawing Drawings
works in proper
Continuity
position
Test report.
2.6.3 ELECTRICAL WORK
2.6.3a INSTALLATION /TEST OF HV/LV AMF/ACO PANELS &

SWITCH BOARD
The equipment will be procured from The Original Equipment Manufacturers
after fabrication via agency subcontractor where applicable. Then after
fabrication, LADOX and SPDC will witness the Factory Acceptance Test at an
agreed date. Any Punch list/snags would close the out before shipment to
SPDC for safe and secured storage before installations.
The following work Procedures are to be followed.

Floor layout marking
Concrete floor cuttings /Dills
Control cabling /termination
Panel assembling /Bus comply
Doctor testing of bus flouts
Cable termination
Insulation Resistance and Functional test of devices
Primary /Secondary injection test at 2.5KA. and in 2minutes.
Pre- commissioning
Commissioning
2.7 PROJECT COMMISSIONING

The contract being a multi- Disciplinary project aim at a seamless delivery of
3 phase power supply at 0.415KV and consignment inclusion of new sub-
station into the SPDC main power supply HV ring system requires that
LADOXmust not only conform to the National electrical supply standard but
also to the SPDC standard installation and operation guide times as dictated
by the relevant sections of the Design and Engineering Practice Guide liver of
SPDC towards the successful completion of the project and consignment
commissioning, which LADOX intend to achieve would be done by meticulous
consideration of the following :
Appropriate functional review of AFC drawings whenever necessary.

Adherent to Used of electrical engineering Civil Engineering best practice
on material sections for used on the sustain construction work.
Development of dedicated engineering manpower for every phase of the
construction.
Conducting all required test on site and company site result to fat result.
Earth insulation test to be carried out at intervals for obtain value not
greater than +/ -4 ohms
Power supply phase sequence for effective synchronization either at up/
down stream switching area.
Confirming the qualify /autonomy time of auxiliary supply to motorize ABC
and ATS unit of HV/ LV switchboard depending of area requirement
Making sure that the electrical resistance at copper busbar joints are
reasonably as low as acceptable
Confirming on the functionally of all power control device with respect to
control /switch in text.
Developing /closed art of snack items /checklist on site with SPDC C.S.R.
LADOX will require the transformer, RMV switch boards and HV/LV cables
be left on soak before the due commissioning date.
At sub-station commissioning. The vendor for HV/LV commissioning /test
Engineering would be available on ground
LADOX would ensure that all necessary permits /completely permits like
the HV CERT, LV CERT, PTW are dully processed and the switching
programme drawn for commissioning.
LADOX should prepare adequate JHA and all commissioning team including
SPDC for effective seamless power injection into the sub-station.
2.8 TRAINING
After project commissioning COBIEX/SPDC contract holder would agree on a
local venue, time and training scope which is to be provided by LADOX/
Equipment manufacturer vendor
Basically the essence of the training is to ascertain that the key operational
principal of the sub-station is understood by the SPDC operation/
maintenance team.
Training scope is to also include power system trouble shouting, ACB
protection settings and interpretation of system fault signal from the
manufacturer interface module.
On completion of training, LADOX would present certificate of participation to
the trained staff.
2.9 DEVELOPMENT OF LOCAL CONTENT

LADOX understands that Nigerian content for this Project is:
(1) Any work, services and procurement that directly results in the
employment of local Nigerians; and/or
(2) Expenditures which result in the establishing or extending the capability of
Nigerians to produce goods and services.
(3) Any activity, that maximizes the opportunities for Nigeria capacity and
development of in-country expertise.
Based on the above definitions LADOX understands that the following

works /services constitute Nigerian Local Content:
Engineering, Procurement and Construction activities and other services to

be performed by Nigerian subcontractors
Fabrication or assembly to be performed in Nigeria (but excluding cost of

imported Equipment/materials).
Nigerian Staff and labor for work to be performed in Nigeria.
Supply Services of any equipment and materials to be performed by

Nigerian suppliers
Nigerian Agents fees
Duties, Taxes and surcharges

A detailed Nigerian content plan for this Project is described in Appendix A14
2.10 DOCUMENTATION
LADOX document numbering/index would be used to track document via a
muster document registration which LADOX would also issue to SPDC.
To track the status of document submission and reviews, a revision
designation will be given to all documents as follows:
o Alphabets for revisions indicate that the document need to be approved
o Numeric for revisions indicates that the documents have been approved,
but SPDC /LADOX has requested for a change.
2.11 REPORTING
LADOX Int. would provide all necessary project reporting to SPDC to enable
SPDC track progress of project work /task as laid out in the project schedule .
DAILY JOB REPORTING (DJR)
This document would provide the primary report medium during project
execution, as if provide the details record of exert and work performers on
site.
The LADOX/SPDC report would approve this document prior to issue
MINUTES OF MEETINGS
Minutes of all meetings held by SPDC and LADOX/ or primary sub-contractor
or other agencies would be generated by LADOX and signed by leaders of
participating team. The reviews of such minutes and finals review issued for
signature with 5 days.
MONTHLY REPORT
LADOX would make available to SPDC her monthly report and would indicate
the work progress through the month, and also planned activities for the next
month.
AUDIT REPORT
All site audits by LADOX/SPDC would be documented held of site for the
successful close out items identified. The report will include intended closed
out date and the actual close out will be tracked.
2.12 HSES PROGRAMME
2.12.1HEALTH SAFETY AND ENVIROMENT MANAGEMENT SYSTEM

LADOX is a company that is highly committed to development and execution
all her project in a Safe manner. The company has a project management
system that is highly committed to the fulfillment of HSE set goals and
targets.
This will be achieved by having trained manpower resources that are highly
motivated and committed to HSE
LADOX our staff have undergone various HSE training with the following
organizations.
Nigeria institution of safety proposal
Nigeria red cross society
PTI
DESIGN REVIEWS; HAZOP and SAFOP reviews will be conducted where

applicable. LADOX may use subcontractor Art and Science ltd for this
activity. Recommendations for this activity will be incorporated in the Project.
HAZID workshop will be conducted before Commencement of Project
construction Phase
Activities will be timely planned, risk level assessed and control measures put
in place as to a level that is as low as reasonably practicable
LADOX would only commerce jobs that are viewed safe otherwise it would not
be done.
LADOX work force (sub-contractors inclusive) has HSE responsibilities as part
of their tasks and targets. They are also their brothers keepers by watching
out for each other and achieve ongoing coaching.
The following HSE objectives would be established for the project.

To fully support comply with SPDC health safety and environmental
management required
To achieve a safe work environment when all task would be carried out
without incident to employees.
Ensure that personnel stop work whenever conditions are unsafe to
personnel, Environment and asset.
To continuously improve on health, safety and environment through
inspection and audit.
To ensure that the sub-station project activities are conducted and
supervised by competent trained personnel with due regards to
Health, Safety and welfare of personnel and that on harm occurs to the
environment.
2.12.3 LADOXHSE MS
LADOX HSE MS is targeted at achieve goals Zero in all their task execution.
This is achieved via a smart
HSE leadership and commitment as all LADOX policy must be sign by the
Managing director.
Strategic policy objective that are in conformity with SPDC
Organization responsibilities and resources are documented and known
by all staff
Used of trained HSE /first Aiders and Pre-mobbed equipment on site.
Approved/signature job hazard analysis is readily attached to valid permit
and always available on site
Host community complaint register being on site
Daily tools box briefly is done on site and documented
Monthly HSE /safety meeting is done at the project site and
documentation
Retainership clinic is known to all work force
Warning signs available and adequate on site
Unsafe Act(UA)/Unsafe Condition(UC)/Near Miss (NM) register available
on the substation site
Adequate PPEs for different task execution on site
Waste being generated are segregated and waste consignment not is
used
SHOC card for different chemical usages on site.
All joiners to be planned by our Journey manager
Access control to LADOXIntl. site to be adequate and managed vie
Visitors note book
Visitors briefing
Cordoning of work site
The overall LADOXHSE MS to be reviewed and made compliant to SPDC
Golden rules and also aligned to the 12 life safety rules now bring impended.
SECURITY
Upon contract award, on site / sub-station security assessment to be
conducted and journey management plans will be developed to suit the
needs and security, challenges of the environment.
The site security plan would also be developed with the following objectives;
Emphasizing community relation CLO to manage expectations with the host
communities of SPDC facilities area.
Develop plan that would minimize interference with ongoing operations.
Credible and visible deterrent to discourage engagement with determent.
Whenever necessary LADOX would arrange to provide addition site security
to secure items to be delivered to SPDC.
ENVIROMENT
Considering the operation of LADOX in the construction of the purposed
substation, the task will be conducted in a manner that would reasonability
minimize any possible impact to the environment.
LADOX and its /sub-contractors in the project team will comply with all
applicable standard to prevent damages to the environment.
The project team has established the following objectives to achieve goal
Zero have to environment.
Make preservation of environment a priority in our daily operations.
Reduce the impact of our operation on environment.
Promote environment awareness and responsibilities in our employees
and subcontractors.
The LADOX HSE manager will appoint a person to co-ordinate environmental
issues. LADOXHSE manager shall be responsible and accountable for effective
implementation of the environment management improvement process,
setting objective, goals and monitoring performance of the application area.
2.13 RISK ASSESMENT & MANAGEMENT

This involves defining and planning the risk / opportunity strategy, identifying
the magnitude and likely hood of risk.
Development assigning risk/opportunity owner to track, monitor and control
risk/opportunities. Risk/opportunity owners are responsible for implementing
the response /action plans. LADOX will use a risk management system base
on proven industry technique to identify, asses, develop mitigation strategies
for each credible risk. This will be reviewed by senior managements on a
weekly basis as outlined in LADOX Project risk management procedures.
While the project manager retains overall responsibilities for risk assessment
management.
2.14 CHANGE MANAGEMENT

The change order program is a project management tool for effective cost &
schedule control that affords the opportunity for early identification,
evaluation and analysis of cost & schedule deviations from an established
baseline.
Change management applies to any potential change to the work including
information processes, plans, procedures, drawing/documentations related to
the work. All changes to be implemented by LADOX must be approved by
SPDC change control team.
This early identification provides appropriate action to be taken by the project
team to address change orders in a good manner rather than provision of the
evaluation enabling the project team to make decision that can influence the
direction of project cost & schedule. All changes envisaged will be reviewed,
approved and documented by the appropriate parties before implementation
to ensure that unrecognized safety environmental or operability risks are
introduced into the work.
LADOX Project manager would be responsible for the implementation of the
overall change management on the sub-station project.
2.15 COST CONTROL

Cost control shall consist of identifying the original agreed to cost estimate &
contract. The structuring of a control budget will incorporate the following:
Work breakdown structure to measure performance.
Tracking commitment
Produce estimates of future liabilities estimate to complete
Identifying trends
Explaining & tracking cost & schedule variance
The lording expenditure for cash flow analysis
Expediting the charge order cycle.
Expediting the charge order cycle
Keeping the current budget up to date
2.16 PROJECT CONTROLS

LADOX Project controls dept. will provide schedule & cost information to
management and other stakeholder in a good time in order to make effective
management decision.
The control is achieved through establishing a baseline, collecting
committment & actual expenditures, analyzing data evaluating changes,
forecasting and communicating the status of the project.
The steps to achieve the proper reporting consist of doing the following.
Steps 1- Establishing Project baseline commit
Step 2 - Monitor performance measure
Step 3 - Report status communicate
Step 4 - modify forecast to complete adjust
Repeat Step 2, 3 & 4
2.17 PROGRESS MEASUREMENT

Most linear activities in the schedule plan such as engineering & procurement
will be measured with milestone that jointly with SPDC will be determined
before the commencement of the project. Linear activities could be measured
by how many/the units installed.
Company the percentage of completion schedule to its baseline and
determining if schedule is on target and on budget
After this comparison a recovery plan could be approved for implementation
2.18 RECOVERY PLAN

When identified delay is proven, which will be a direct impact on the critical
path of execution for timely project completion, LADOX Management Team
will order a recovery Plan. In which case, the project control engineer will
commence an evaluation for a recovery plan to be in place immediately.
2.19: INTERFACE MANAGEMENT.

LADOX recognizes that there will be interfaces in this Project between
various stakeholders in the achievement of this Project. LADOX will manage
all the interface and ensure a smooth Project execution. For each Project
phase, LADOX has identified the Interface Management required and the
parties involved. The interface includes
2.19.1 LADOX AND SHELL.
The interface between SPDC and LADOX spans across the entire Project. From
Engineering, Procurement, Construction, Installation, Commissioning and
Close out. For the successful execution of this project the interface
relationship with our client for this project would have to be properly defined
and documented
Responsibilities of COBIEX
- Carry out the entire project from Engineering to close out

- All design calculations, drawings, specification for design work and
procurement of equipment is to be fit for purpose
- Nominate a representative to manage Project interface (Project manager)
- Inform Client of any work stoppage due to internal disputes or HSE violation
- Obtain Approvals from Client for use of any subcontractor, as well
subcontractor evaluation process for Engineering and Procurement
- Obtain approvals for any change management
- Agree with client on date/time of factory acceptance test
- Submission of all work procedures
- Interface with Client on cutover of Substation loads from Old to new during
commissioning
- Manage all interface within Project schedule
Responsibilities of CLIENT
- Issue detailed scope of work to LADOX

- Make all necessary Clarifications on project from Engineering to close out
- Assist LADOX during Project execution with any requirement that requires
SPDC prompt attention
- Premobilsation exercise for LADOX
- Provide details and necessary assistance for concurrent operations
- Manage the entire Project
2.19.2 LADOX BASE OFFICE, FABRICATION AND CONTRUCTION SITE
- LADOX shall mange all Interfaces between the Base office, fabrication site
and construction site
- There will be clear responsibilities spelt out on what activities each area will
coordinate
- There will be weekly coordination Meetings to review activities and work
progress
2.19.3 LADOXAND OTHER STAKE HOLDERS (SUBCONTRACTORS,
VENDORS, GOVERNMENT AGENCY, AND COMMUNITY).
The interface between LADOX and these other Stakeholders above, also
spans spans across the entire Project, From Engineering, Procurement,
Construction, Installation, and Commissioning.
The interface relationship with other stakeholders for this project would be
defined, documented and properly managed
Responsibilities of LADOX ENG
- Identify required stakeholders subcontractors/vendors and Community to be

interfaced with in this Project
- All design calculations, drawings, specification for design work and
procurement of equipment is to be defined properly and agreement reached
with the Subcontractor or vendor
- Supervise and Manage all interfaces within each project phase by
appointing a stakeholder representative )
- Inform all stakeholder of their obligation in their contract agreement and
ensure compliance. All obligation will be in line with Clients own
- Obtain Approvals from Client for use of any subcontractor, as well
subcontractor evaluation process for Engineering and Procurement
- Obtain approvals for any change management
- Agree with client on date/time of factory acceptance test
- Submission of all work procedures
Responsibilities of Other Stakeholders
- Advise LADOX on any identified Clarification on workscope

- Channel all issues/communication to SPDC through LADOX
- Adhere to required work schedule given by LADOX for any phase of the
Project
- Direct any Community issue via community representative to LADOX
- Adhere to any agreement between LADOX and community which must be
sanctioned by SPDC
APPENDIX A9.0 PROJECT

SCHEDULE
PROJECT SCHEDULE;
The Project Schedule planned for a typical substation below, allocates a

Project Span of One year and another year for Warrantee period, during which
a Load study/ Installed equipments can be monitored by Client.
Below is a brief outline of the Schedule. Required details on Project execution

have already been captured in the Project execution plan
PROJECT MANAGEMENT: This is an ongoing activity which spans through out

the one year project period
PROCUREMENT: The procurement activity for this project is planned such that
all the long lead orders will be placed and arrive within (5-7) months, which
include LV/HV equipments, transformers and HV EXLPE cables (If required).
Order for LV cables will be placed via Local Cable Manufacturers.
The allocated period will include Approvals, Manufacturing, Shipment and
Clearing of Equipments, as well as the Factory Acceptance Test which will be
witnessed by Client.
CONSTRUCTION/INSTALLATION: Once order has been placed, Premobilisation

to site begins, then the Civil works - construction of substation, generator
house and bond wall can progress.
Upon arrival of Equipment, The necessary Installation works can begin. This
project phase takes about 4-6 months
TESTING/COMMISSIONING/CLOSE OUT; All Installed equipment will be tested

and commissioned within the allocated period of one month
TRAINING; any required training will be conducted within two weeks after
commissioning of the Project
S-CURVE: The S curve only shows the planned schedule for this Project. No
variance is captured at this stage because we do not know the required Client
target Schedule for the project
or First
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TECHNICAL BID FOR ELECTRICAL FACILITIES UPGRADE EAST NG0101526

APPENDIX A8.0 WORK METHOD STATEMENT/PROJECT

1.0 EXECUTIVE SUMMARY:

The client, SPDC required the services of LADOXINTEGRATED SERVICES

2.0 PROJECT EXECUTION

2.1 SCOPE OF WORK

2.2 PROJECT MANAGEMENT.

The Manpower requirement for this Project is as described in Appendix A3

The activities of the PMT will include

2.2.1 PLANNING /PRE EXECUTION OF CONSTRUCTION

LADOX Project management team would ascertain following prior to Sub-

LADOX is to improve professional engineering designs/review advice to SPDC

LADOXintends to train two Nigerian Engineers who will be attached to the

The overall Engineering Design period as attached in the Project schedule in

2.4 PROCUREMENT /FABRICATION/ FAT

LADOX shall be responsible for the procurement of all Equipments, Power

LADOX Procurement activity will undergo normal procurement process as

LADOX has also identified Equipments and materials to be Procured Abroad

List of materials that will be procured from Nigerian Manufacturers;

S/ LIST OF WORK PACKAGE SUB CONTRACT

List of materials that will be procured from foreign Manufacturers via

S/ LIST OF WORK PACKAGE SUB CONTRACT

It is also LADOX policy to maximize Nigerian Content through the

LADOX Project schedule for Procurement activity to cover a period of 4-

LADOX construction organogram is consistent with various task description

of the project. As the overall site activities, responsibilities and authorities of

LADOX/Sub-contractors activities and interface management between LADOX/

representative who overseas our day-day activities on site documentation

professionally registered manpower resources to this project as to guarantee

The proposed project would be staffed as on the chart shown below:

PROJECT & MAINT

manner by discharging all contractual responsibilities. He has the

responsibilities, authority and accountability for the fulfillment of Contractual

Implementing the company HSE management project plan

responsible for HAZOP and SAFOP reviews as well as conducting HAZID

ENGINEERING MANAGER/NIGERIAN CONTENT

The LADOX QA/QC Manager is responsible for the development of Quality

Assurance/Quality control Programs of LADOX& its subcontractor / vendor. He

is to relates with SPDC Quality Control manager to address specific contract

requirements on quality assurance. Others include

Oversees the Quality assurance and quality control policies of the

THE PROJECT ENGINEER

He provides the technical interpretation required to get the job/task executed.

He will direct and supervises the development of installation specification,

standards and procedures for the project.

the coordination with the overall engineering/fabrication interface

SITE HSE OFFICER/FIRST AIDER

2.6.1 INSTALLATION SEQUENCY /PLANING AND SCHEDULE CONTROL

See Project Schedule attached in Appendix A9

2.6.2 ELECT/CIVIL/MECH WORKS

The Construction/installation scope of work for this project includes

2.6.2a FIELD SURVEYS FOR LOAD ESTIMATIONS FOR

2.6.2b FIELD SURVEYS FOR EARTHING AND LIGHTNING PROTECTION

Soil Resistivity Surveys, carried out to determine site specific earthing

Installation of earthing systems for (but not limited to):

2.5.2c INSTALLATION OF LV/HV SWITCHGEARS, AMF/ACO PANEL

Inspection And Test Plan For Installation of LV/HV

2.6.3 ELECTRICAL WORK

2.6.3a INSTALLATION /TEST OF HV/LV AMF/ACO PANELS &

The following work Procedures are to be followed.

2.7 PROJECT COMMISSIONING

Appropriate functional review of AFC drawings whenever necessary.

2.9 DEVELOPMENT OF LOCAL CONTENT