PQP Final-Nov 2010

Project Quality Plan Rev 00 15th of November 2010
Project Quality Plan

Contract Number: ER356 QP
Contract Name:
Appointment of Qualified Person (Supervision)
For Contract ER356 Access Road to Changi North
Industrial Park
Submitted to: LTA
Submitted by: C & V Engineering PTE LTD
Date: 15th of November 2010
ER356QP-101027-CV-PQP (Project Quality Plan) Rev 00
1st ______________ / Vashdev A Khialani /

Issue / 29th November 11 29th November 11
00
Version Remarks Prepared b y / date Reviewed by/
/Rev - Approved date

Master Contents
1.0 PURPOSE OF PROJECT QUALITY PLAN

1.1 Award of the ER356QP contract and Preparation of PQP.............................3
2.0 QUALITY MANAGEMENT PROCESS4

2.1 Quality Processes ......................................4
2.2 Project Overview .......................................4
2.2.1 Scope of Main Contractors Works ...............................................4
2.2.2 Scope of QP(S) Services .............................................5
2.3 Some Elaborations on the QP(S)s Role ..................................6
2.4 Quality Standards .......................................9
2.5 Gauging the Performance of the QP(S) Services- Evaluation Criteria.........................9
3.0 ORGANISATION CHART.10

3.1 Organisation Chart and the contact listing QP(S) and his team members ......................10
4.0 QUALITY PLAN.11

4.1 Materials Quality Plan ......................................11
4.2 Works Quality Plan ......................................11
4.3 Projects List of Stakeholders .................................11
4.4 Handling of Project Correspondences .................................12
4.4.1 Email and Faxes.........................................12
4.4.2 Hard Copies of documents received .................................12
4.4.3 Additional Documents and working files .............................13
4.5 Procedures for Review of Contractors Submission .....................................................13
4.6 Monthly QP(S) Report (from QP(S) to LTA) ..................................................................14
4.7 Building Control Requirements highlighted ..............................14
5.0 AUDIT/REVIEW OF THE PQP...................................................................................15

5.1 Audit and Review of the PQP .......................................................................................15
5.2 Resolving Issues concerning the non compliance of Contractors or Contractors work
Quality Issues .................................................................15
5.3 Ad-Hoc Updating to this Project Quality Plan ..................................15
Page 1

S/No.
Appendices to this PQP
(S/No. on the left is linked to the
master contents paragraphs)
Pages Source of Documents
1A The Building Control Act, Singapore
(Chapter 29) (Building Control Regulations 2003) 44 pages Statues,
Singapore Government
2A Scope of the Main Contractors Works LTA ER356
2 Pgs Builders Contract
Documents
2B Scope of the QP(S) Services LTA ER356QP/ QP(S)s
25 Pgs Contract Documents/
Terms of Reference
2C Gauging the Performance of the QP(S) Services - 1 Page C & V owned

Evaluation Criteria
3A Contact Listing of the QP(S) and his Team Members 1 Page C & V owned
3B Organization Chart of the QP(S) and his Team 2 Page Tender Docs
Members
3C Key Responsibility 1 Page C & V owned
4A Materials Quality Plan 3 pgs C & V owned
4B Works Quality Plan 2 Pgs C & V owned
4C Indexes/Call Numbers to be used - for Incoming 1Pgs C & V owned

and Outgoing Documents
4D Template for : C & V owned

Review of Contractors Submission 2 Pgs
4E Sample of Inspections Request Form 1 Pgs Researched
4F List of Filing Folders 3 page C & V owned
4G List of Standard Inspection Forms 27 Pgs C & V owned
LTA owned
4H Format for the QP(S) Monthly Report to the LTA 3 Pgs C & V owned
Page 2
1.0 Purpose of the Project Quality Plan

(PQP)
Award of the ER356QP contract and the Preparation of its PQP
The contract ER356QP (QP Contract or contract) was awarded to C&V Engineering PTE LTD (CV) on
the 26th Oct 2010 by the Land and Transport Authority, Singapore ( LTA ). Amongst the terms of the
contracts are as follows:
To provide Qualified Person (Supervision) (QP(S) ( the Services) for the Contract ER356 CW02 :-
Access Road to Changi North Industrial Park
The services include the major components:
a) Provision of QP(S) Independent Checking Services (for those Temporary Works
NOT being checked by the Accredited Checker), such as falseworks support
system.
b) Provision of Two Resident Technical Officers (RTOS) (One for the full duration of
the project ie. 22months & second RTO from 1st of February 2011, for the duration
of 17 months )
c) Execution of duties required under Building Control Authority, Singapore( BCA)
from the onset of the contract until the end of 12 months Defects Liability Period
or the issuance of the Certificate of Statutory Completion whichever is later. The
duties of QP(S) is covered under Part 3 of Building Control Act (Enclosed here as
Appendix 1A).
The contract requires the deployment of manpower and resources (full time 2 RTOs
and part-time QP(S)) to carry out the checking and supervision /inspection services, including
design checks of the contractors submission, where deemed appropriate and/or required,
ultimately, to enable the QP(S) to sign the required Certificates of Supervision . The QP(S)
services are to ensure safety and quality works as first priority.
This Project Quality Plan sets out the manner to achieve the objectives of the QP(S) Contract.
This Quality Plan follows C&V Engineering PTE LTD Quality Management Procedure for Civil
and Structural Engineering Services, which are developed in accordance with the ISO 9001-
Series.
Where conflict appears between Quality Plan and Quality Management System, this Quality
Plan will take precedence.
This Quality Plan shall be issued as a controlled document and will be revised as appropriate
throughout the project duration. Review of this Quality Plan will be undertaken every 6 months,
the 2nd Review being scheduled for 31st March 2011.
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2.0 Quality Management Process

Managing project quality requires an approved Quality Plan encompassing three major quality
processes defined in Section 2.1. The Quality Plan is developed and approved and submitted to LTA by
the 1st month and to confirm major deliverables/milestone acceptance criteria and manage approved
project processes.
2.1 Quality Plan Processes

Quality Assurance
Quality assurance activities focus on the processes being used to manage and deliver the
solution to evaluate overall project performance on a regular basis. Quality assurance is a
method to ensure the project will satisfy the quality standards and will define and record
quality reviews, test performance, and customer acceptance.
Quality Control
Quality control activities are performed continually to verify that project management and
project deliverables are of high quality and meet quality standards. Quality assurance also
helps uncover causes of unsatisfactory results and establish lessons learned to avoid similar
issues in this and other projects.
Project Deliverables and Processes Acceptance Criteria

Project team members and key stakeholders agree at the project planning stage on formal
project processes and major deliverable acceptance criteria that will be used to evaluate final
deliverable results before the results are formally approved.
2.2 Project Overview

The terms of reference of contract ER356QP ( TERMS OF REFERENCE , TOR) spells out the detail
requirements expected of the consultant in performing the QP (S) Services for the main contract
ER356 CW02.
2.2.1 Scope of Main Contractors Works

The Works under Contract ER356 CW02 (Main Contract) comprises:
Site clearance and demolition of drains etc.

Condition surveys and instrumentations.
Design & construction & completion of access road to Changi North
Industrial Park.
Trees cutting.
Trench excavation.
Design and construct elevated vehicular RC duct structures, structural
decking over existing canals, shelters.
Slope and embankments, turfing.
Installation of traffic signages and acceleration lane to PIE.
Fencing.
Page 4

Other related/associated works.
The full scope of the Contractors works is attached as in Appendix 2A.
2.2.2 Scope of the QP(S) Services

QP(S) is to provide the required Qualified Person (Supervision) [QP(S)] to:
a) Provide professional engineering supervision services as required under the Authoritys

requirements and/or the requirements of relevant Authorities and State Agencies.
b) Provide qualified site supervision staff as required under the Building Control Act to support
the QP(S).
c) Ensure that the construction works are carried out in a safe manner in accordance with
the best construction practices, and
d) Any other professional engineering services as set out in the scope of Services.
QP(S)s primarily role is to ensure safety and quality construction by the main contractor and to
serve as the technical advisor to LTA on the matters of supervision . As no formal contract exists
between the Main Contractor and QP(S), all dealings are through LTA and no changes in the design is
to be accepted during the supervision stage, unless the QP(Design ) and LTA have approved it.
The main contractor, Koon Construction Pte Ltd, has also engaged as GOH SEW KHEE PE (Temporary
Works) and PE (Temporary Earth Retaining Structures). Where necessary, and deemed required under
the Law, PE (GOH SEW KHEE) will also be engaged by the Main Contractor.
At the same time, LTA has also engaged an Accredited checker (AC) namely CHITALDROOG KESHWA
MURTHY to provide the required checks on the permanent design of the works as well as the
checking of the AIP documents . Where necessary, an AC (CHITALDROOG KESHWA MURTHY) will also
be engaged by the LTA.
QP(S) role is mainly to carry out supervision duties and checking services for method statements and
other proposals submitted by the Main Contractor. However, for the permanent design check , for
the obtainment of the approval to proceed with the construction work from the BCA, and for
modifications, if any, at the construction stages, are to be handled by the QP(D). For this contract
ER356, the QP (D), GOH SEW KHEE, is under the employ of the main contractor.
Page 5

The scope of the QP(S) Services is attached as in Appendix 2B.
2.3 Some Elaborations on the QP(S)s Role
2.3 A - Temporary and Permanent works
QP(S) team shall ensure that both Temporary Works and Permanent Works are treated with
the same level of importance and that any distinction to be made shall be based on the degree
and/or severity of risks involved by giving equal attention and rigour in the supervision and
inspection of both categories of works. The QP(S) team are also to review shop drawings/working
drawings for the permanent structures & temporary structures submitted by the Contractor, and
make recommendations (for example, whether the Works are buildable on site).
2.3 B Monitoring of the works (for Instrumentations items And for Others items)
For the Instrumentations Items
QP(S) s team are also to carry out supervision of Instrumentations Monitoring works as imposed
by BCA and LTAs Development & Building Control (DBC) Division including: -
Regular intervals to take readings (frequency to be agreed between QP(D) and QP(S)), to
conduct site inspection, and
Assess the actual performance of the temporary earth retaining structures and associated
supporting system, and
To instruct the Contractor to implement corrective actions - when the Alert levels breached
or if there are damages occurring to Surrounding Infrastructures, and/or
(even before reaching the Alert levels) if the QP(S) team has deemed that the safety
considerations has been breached/jeopardized/compromised.
To discuss, evaluate, the vibrations monitoring programme with the Contractor (and also
with the Specialist Contractor), and subsequently, to issue its approval or otherwise, of the
vibrations readings taken .
In the event of damages to surrounding infrastructures, the QP(S) shall check and endorse that the
infrastructures are structurally safe and pose no risk to the public or workmen or instruct the
Contractor to carry out remedial measures and to make good any damaged structures, within
4hrs, after the report of the incident. The QP(S) is to report to BCA immediately on his
findings and give justifications on the remedial measures as per his instructions to the Contractor.
Page 6

For the Others Items
QP(S) s Team shall highlight and take action on unsatisfactory construction practices and
other aspects of the Works and shall raise Non-Conformance Notice (NCN)/Safety Quality Note
(SQN) of sub-standard or defective works so that it can be tracked and closed-out when suitable
rectification measures have been proposed by the Contractor and accepted by them, such as:
Divergence or deviation of materials from the approved plans, and

Use of defective materials, and
Departure from approved or agreed works sequence or procedures, and proceeding with
works without approval/authorization.
The QP(S) team shall participate actively in the Civil Safety Submission process developed by the
Contractor, and the QP(S) will propose/offer recommendations/suggestions so as to ensure that
adequate contingency and/or precautionary measures are in place, before construction activities are
allowed to be carried out.
2.3 C - Review of the Contractors Submission
QP(S) shall review expeditiously submissions of method statements , test reports, materials and
work proposals . QP(S) to enforce the approved procedures and to ensure that the Contractor
executes the Works in accordance with the accepted proposals. All reviews must be returned
to LTA/Contractor within 14 days of receipt. Upon LTA request or where urgent, the review period can
be changed.
However all review are to be sent to LTA directly and not the Main Contractor.
No direct release of review is to be given to contractor, unless instructed by LTA in writing in advance.
Contractor is also to be informed that if any instruction/direction from QP(S) or his staff which they
felt to entitle them to a variation, then the contractor must First obtain approval from LTA before
implementing the instruction/direction.
Upon resubmission of the documents, the QP(S) is expected to assist and advise the Contractor in
his re-submission such that the Contractor is able to commence work within twenty-eight (28)
calendar days upon their first submission.
2.3 D Checking of Documents, Drawings Received and all necessary Records Keeping
QP(S) Team shall keep and maintain good written activity reports with complete and accurate
descriptions of the construction work and all pertinent conditions thereof. A copy of the daily activity
reports shall be submitted to the Authority for record.
Page 7

QP(S)s Team shall keep a copy of all contract documents, drawings, specifications, manufactured
products, construction materials, inspection records such as inspection and approval of
concreting, repairs of structural works, soil investigation and test reports, piling works, tests
conducted on materials and works, etc. The QP(S) shall ensure that copies of these documents/records
are given to the Authority for record.
The Supervision Team shall work closely with the Authoritys (LTA) Project Management Team on site.
The Supervision Team shall co-operate with LTAs representative or persons appointed by LTA to carry
out audits on the quality of the Works and the documentation related to the review of the
Contractors submissions.
The Supervision Team (QP(S) team) shall keep in good order and record all changes made during
construction and verify all as-built information submitted by the Contractor to the Authority and the
QP(D).
The Supervision Team (QP(S) team) shall also verify all as-built drawings prepared by the QP (D).
QP(S) role is not to duplicate that of LTA and also not to supplant LTA. All request for approvals
being made by the main contractor, are first checked by the QP(S) team, and thereafter, final approval
is to be given by the LTA. The QP(S) will not take on the responsibilities and decisions that properly
lie with the Superintending Officer of the Main Contract, especially where and when variations
(involving time and costs implications) are involved.
2.3 E - Meetings with any/all Stakeholders and the Attendances of the QP(S) and his team
QP(S) and his team will attend and participate in regular and ad hoc meetings with
LTA/Contractor/other agencies /specialists Sub contractors, such as meetings concerning
instrumentation monitoring, and all others site meetings/discussions. The type of meetings which
require the attendance/presence of the QP(S) and its team members are being explained in TOR
clause 6.15.
In carrying out the QP(S) services , the QP(S) and its team members , which comprises a part-time
QP(S) and 2 full-time Resident Technical Officers (RTOs) - are to work under a system whereby the
QP(S) teams are always contactable. Aside from the QP(S) himself, his secretarial staff and also his
design checks staff - all the others ( RTOs) are to work full time .
2.3 F - Working Hours and Duty Rosters of the QP(S)s Site Staff and his Head Office staff
LTA has defined the full-time working hours as
Monday to Sunday (including Public Holidays)
Normal full-time working hours are:
Monday to Saturday : 8.30 a.m. to 6.00 p.m.
The Supervision Team shall attend to night work and urgent site matters outside their normal
full-time working hours, and on Sundays and Public Holidays, as and when required, in order to
carry out their responsibilities under the Contract, or upon request by the Authority.
Duty rosters will be devised at each stage of the works , with reference to Contractors and LTAs
work plan - to ensure that all duties are covered adequately and promptly . In the event that the
Page 8

site staff are on leave, the QP(S) shall notify the Authority at least seven (7) days in advance and
provide stand in personnel as per BCA regulations.
Apart from the site staff, the QP(S) himself and its office support team, will be contactable at all times;
any leave taken will be prior approved, except under odd and/or unforeseen situations.
2.3 G - Safety
Safety and Quality are two of the prime objectives of the project delivery. LTA and the QP(S) will
continuously coordinate with all contractors and all stakeholders on Project Safety Reviews (PSR) to
ensure that the projects are Safe to Build and Safe to Use.
The QP(S) team shall participate actively in the Civil Safety Submission process developed by the
Contractor and the QP(S) will propose/offer recommendations/suggestions so to ensure that adequate
contingency and/or precautionary measures are in place - before construction activities are allowed to
be carried out.
2.4 Quality Standards

ISO 9001 International Standards together with M/S C&V Consultants, a Singapore companys Quality
Management procedures are the benchmarks on which this PQP is prepared.
2.5 Gauging the Performance of the QP(S) Services - Evaluation Criteria

The following criteria will be used to judge the performance of the QP(S) team internally. This is to be
measured on a rolling/cumulatively basis, taken over a six months to 2 years period.
The performance of the QP(S) services is basically his and his team ability to conduct the reviews of
the main contractors submission also to carry out Inspections works. This is targeted as percentages
of success. Hence
a) Reviews of the contractors submission to be completed within 7 days of receipt is to be

50% (that is, for the first 6 months, and thereafter rising to 55% after 1 years)
b) Reviews of the contractors submission to be completed within 14 days of receipt is to be 90%

(that is, for the first 6 months). Progressively, improvements are targeted so that the reviews
and inspection works are completed and achieved to 96% (after 12 months).
Continuous improvement to such Reviews and Inspection works are expected over the course of the
QP(S) Services. This Evaluation Criteria on the performances of the QP(S) Services for the 6 months,
and, to over one year period : is summarized in
Appendix 2C.
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3.0 Organization Chart
3.1 Organisation Chart and Contact Listing

of the QP(S) and his Team Members
At the Construction Worksite
The QP(S) team at the worksite comprises the following:
a) 1 QP(S) (part-time on site)

b) 2 RTOs (full-time on site)
At the QP(S)s Head Office :

The said QP(S) has his Head Office support as follows:
a) 1 QP(S) ( same person)
b) Design Checking Team
c) Administrator and Secretarial Work
Please see:
Appendix 3 A Organization Chart of the QP(S) and its team members
Appendix 3B - Contact Listing of QP(S) and his Team Members
Page 10

4.0 Quality Plan
4.1 Materials Quality Plan

Generally the methods to be used for the testing of materials will be based on the the BS(British
Standards), SS (Singapore Standards) and other accepted international standards .
A list and compilation of such Codes/Standards/Regulations will be kept at the site office. Those
involving design codes and practices, etc, will be kept at the QP(S)s Head Office
Please see Appendix 4A - for the Material Quality Plan
4.2 Works Quality Plan
Works refer to the construction activities which require supervision to be carried out.
Also included, will be the method statements for such construction activities - for all the temporary
works and for all the permanent works, whereby review of the contractors submission by the QP(S)
(himself and also his team members) - is required
Please see Appendix 4 B for the Works Quality Plan
4.3 Projects List of Stakeholders

This projects Stakeholders comprises :
- Client (LTA)
- Main contractor( KOON CONTRUCTION & TRANSPORT CO. PTE.LTD)
- Subcontractors
- Suppliers and Vendors and Service Providers
- QP(S) C & V Engineering PVT LTD
- QP(D) GOH SEW KHEE (Permanent Works)
GOH SEW KHEE ( TERS & Temporary Works)
- AC (D) CHITALDROOG KESHWA MURTHY ( Permanent Works)
- QP(D)(Geo) if required
- QP(S)(Geo) if required
- AC(D)(Geo) if required
- Authorities / State Agencies ( BCA /LTA/PUB/N Parks /P Grid /P Gas) etc ,
- The Public and/or 3rd Parties (in general)
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4.4 Handling of the Project Correspondences

Outgoing Replies made to those Incoming Project correspondences /documents,
will be assigned with markers as follows :
ER356-date (yymmdd) - (Ref no) - CV - Originator of this document (Ref) - Approval of method
statement - etc
Please see - Appendix 4C Indexes/Call Numbers to be used for Incoming/Outgoing Documents

(please note the Series Method)
Upon receipt of the contractors submission - all replies/action taken by the QP(S), are to be
effected in a Review Form ( See Appendix 4E Template of Review Letters/Review Forms).
No Reviews done by the QP(S), resulting from the contractors submission - will be sent to the
Contractor directly but only via the LTA.
4.4.1 Email and Faxes:
Although emails and faxes are not normally adopted as official documents in this project, they
nevertheless are useful for minor clarifications etc.
It is important to file/save copies of such emails to supplement the hard copies of documents.
Additionally, the soft copies can be saved as in a PDF format.
4.4.2 Hard Copies of documents received

Documents received (Incoming) from contractor or other parties are filed and responded to. All
letters/docs issued out (Outgoing) are filed - one hard copy.
The copies are filed in chronological order to the folders & named accordingly.(see Appendix-4D)
All received hard copies of the documents will be compiled and archived periodically.
Page 12

4.4.3 Additional documentations /working files

1) All approved drawings are to be kept /stored at site , with superseded ones stamped with
superseded or discarded.
2) All inspection request forms are to be serialised and filed in chronological order in a
book title Inspections Records...
3) Sample of inspection records summary is as shown in Appendix 4F
(Sample: Summary of Records of Inspections carried out)
4) All instrumentations monitoring records are to be stored in chorological order and indexed.
5) All contractors daily records are to be stored in chronologic order.
6) Separate folders have records for:
A. Meetings ( this is further separated into the various types of meetings held)
B. QP(S) , RTOs attendances
C. Materials Submission and their approvals
D. Etc
7) Forms used for carrying out Inspections is compiled as shown in Appendix 4F Collection of
Standardized Inspections Request Form.
4.5 Procedures for the Review of Contractors Submission

1) Upon receipt of documents from LTA/Contractor, a soft copy is made (if not already available).
2) Check if the document is clear enough for review - if not clear or in unsuitable size or format-
to inform sender ASAP.
3) The said Document is studied by the site and the HQ in parallel.
4) References, when made by the documents - the corresponding code and SS , and any
previous review status, will be double checked.
5) Site staff will raise the comments , and prepare draft comments to be send to HQ.
6) In reviewing, emphasis is placed on facts and accuracies, and not to over comment on
grammar unless exceptionally incomprehensible. Submissions are to be nevertheless clear
,straightforward and precise, and devoid of unnecessary jargons.
7) Check and ensure that the documents contain sketches. Illustrations/enclosures, brochures,
attachments as required under the Contract specifications. Also to check that it is signed
off/endorsed by PE and/or contractors Project Manager etc , where necessary.
8) At the C & V HQ - QP(S) will review and send out letter/document commenting on the
adequacy of the submissions , and then state the actions that is required to be taken by the
Main Contractor. QP(S) will then endorse with options, such as:
a) Accepted with no comments
b) Accepted with comments - no need for re-submissions
c) Accepted with comments- but still require re- submissions
d) Rejected , and to resubmit
9) Review Letter from the QP(S) is to be concise, and not take up further issues if the
document send by contractor is a Re-Submission.
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4.6 Monthly QP(S) Report (QP(S) reporting to the LTA)

Under the terms of the Contracts ER356 QP ,QP(S) shall submit by the 5th of each month a
monthly report , covering :
A review of the construction and other activities and problems encountered with
solutions.
Details on the status and progress of all those tasks (as described in the Terms of
Reference). The QP(S) shall submit three (3) copies of the monthly report with a soft
copy in PDF format to the Authority every month, until the completion of the
contract.
A format of the Monthly QP(S) Report is covered shown In Appendix 4H.
4.7 Building Control Requirements highlighted
QP(S)s team to check and adhere to requirements of BCA as follows:
1) Assist in the obtainment of ST from the BCA (approval to commence structural works) after
the QP (D), LTA and the AC has completed the final design.
2) Where no BCA approval is needed ( such as excavations not exceeding 1.5m depth) , QP(S) is
to provide the necessary supervision.
3) For critical works supervision outside the normal working hours, the supervision team will, at
all times be made available to the contractor.
4) To ensure PE (TERS) and PE (Temporary Works) carry out work (as agreed with/in compliance
with the QP(D) and the QP(S)). The PE (TERS) and PE (Temporary Works) are also to give
regular reports to the BCA whenever necessary to do so, by law or by legislation.
5) The QP(S) is to sign on the Certificate of Supervision.
6) The QP(S), together with the QP(D), or even the AC, if needed : is to provide services to rectify
defective works and to supervise such rectifications, during the 12 months defect liability
period.
7) To review and check as built drawings that are submitted by the QP (D).
The Full text of the BCA regulations for site supervision, is attached as Appendix 1A. Periodic updates
will be notified by the QP(S) and is to be adhered to by all the QP(S) s staff.
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5.0 Audit/Review of the Project Quality Plan
5.1 Audit and Review of the PQP

This audit and review of the QP(S) Project Quality Plan (PQP) - will help to track weakness and identify
the areas to improve upon. It will be scheduled every 6 months , starting 30th November 2010.
Project Quality Plan Planned date Auditor doing Comments

Audit /Review For the next The
Audit/Review Audit/Review
st
To be conducted 31 March 2011 QP(S)
5.2 Resolving Issues concerning the Non-Compliance of Contractors or

Contractors Works Quality Issues
The following table sets out the procedures to track and to resolve teething issues :
Escalation level Senior or Management Personnel Name of Personnel
Required To Act On This
The RTOS are Qualified Person (Supervision) Er. Vashdev A Khialani

unable to resolve
issues at
inspections levels
5.3 Ad-Hoc Updating to this Project Quality Plan
Anytime before the 6 monthly Audit is due, the table below will track the improvements made
to the PQP on an ad-hoc basis :-
Updating Date Editors Approved Description of Updating
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ER356-101112-PQP-Appendix 2A-Main contractor's
scope of works -02 pg
TOR-APP A-1
APPENDIX A
1 SCOPE OF WORKS
1.1 Contract ER356 (refer to as Main Contract) consist of the design and
construction of an access road from Tampines Expressway (TPE) into
Changi North Industrial Park (via an ingress) and from Changi North
Industrial Park into Pan-Island Expressway (PIE) (via an egress). This
access road generally comprises of a combination of an elevated vehicular
RC deck structure, a structural decking over existing canals, at grade roads
which includes a signalized traffic junction and an acceleration lane into PIE.
1.2 The scope of Works under Contract ER356 comprises but not limited to the
following:
(a) Design and construction of a elevated vehicular RC deck structure over

open drain for the ingress from TPE to Changi North Industrial Park,
complete with foundation including abutments, approach structures,
bearings, expansion joints, retaining structures, drainage system,
asphalt wearing course, and other related works;
(b) Design and construction of a structure over canal, a signalized traffic

junction, an acceleration lane and at grade roads for the egress from
Changi North Industrial Park into PIE complete with foundation
including abutments, approach structures, approach slabs, retaining
structures, drainage system, asphalt wearing course, and other related
works;
(c) Modification and recambering of existing carriageways to tie in with the

levels of the adjacent connecting roads which includes breaking up
existing pavement, road kerbs, raising/lowering of drain, provision of
drop inlet chamber/scupper pipe, etc and all ancillary works. Where the
existing carriageway needs to be raised more than 150mm above
existing level, the Contractor shall carry out the raising work by laying
B1 asphalt in layer during night time and complete with temporary lane
marking before opening the work area to traffic during the day. This
process shall be repeated until the final profile of the proposed
carriageway is achieved;
(d) Widening / recambering / raising / milling down and overlaying of

existing carriageways, construction of rigid pavement at at-grade road
intersections and accesses to adjoining developments as shown in the
Drawings;
CONTRACT ER356QP
TOR-APP A-2
APPENDIX A
(e) Design, construction and modification of earth retaining structures
including retaining walls, slopes and embankment, etc;
(f) All drainage works (roadside drains, culverts, sumps, etc) including all
ancillary works but not limited to the complete design, obtaining
necessary approval from relevant authorities including but not limited to
PUB(Drainage), supply of materials and equipment, construction and
handing over to relevant authorities;
(g) All sewer diversion works including but not limited to the complete
design, obtaining necessary approval from relevant authorities
including but not limited to PUB(Sewerage), supply of materials,
construction and handing over to relevant authorities;
(h) Resiting / reconstruction of existing signages, guardrails, railings,

bollards and all others affected by the Works. Any boundary
wall/fence/gate affected shall be reconstructed to a standard equal to or
better than the existing condition of the boundary wall/fencing, abutting
the road reserve line and to its current exposed height with new
foundation after raising of the road level to the proposed level. Any
material deficiency shall be provided by the Contractor and shall be
deemed to have allowed this in his Contract Sum;
(i) All ancillary works as shown on the Drawings, specified herein or

related to the full completion of the Works in accordance with the
Employers requirements and as indicated on Site by the SO.
CONTRACT ER356QP
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CONTRACT ER356QP
QUALIFIED PERSON (S) FOR CONTRACT
ER356 ACCESS ROAD TO CHANGI NORTH INDUSTRIAL PARK
TERMS OF REFERENCE
CONTENTS
Page TOR-
1 PROJECT DESCRIPTION .............................................................................1
2 DEFINITIONS .................................................................................................2
3 SCOPE OF SERVICES ..................................................................................4
4 AUTHORITYS PROJECT MANAGEMENT STAFF ...................................13
5 REQUIREMENTS OF THE CONSULTANT.................................................13
6 CONTRACT PERIOD ...................................................................................18
7 OFFICE AND OTHER PROVISIONS...........................................................18
8 REVIEW OF SUBMISSIONS .......................................................................19
9 FEES FOR CONSULTANCY SERVICES ....................................................20
10 INSURANCE.................................................................................................21
11 APPROVED ASSIGNEE DURING LEAVE OR RESIGNATION .................21
12 INFORMATION FURNISHED BY THE AUTHORITY ..................................22
13 INTERFACING WITH OTHERS ...................................................................22
14 LIST OF DOCUMENTS AND DRAWINGS ..................................................22
15 MONTHLY PROGRESS REPORTS ............................................................23
16 ATTENDANCE ON SITE..............................................................................23
CONTRACT ER356QP
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APPENDICES Page TOR-
APPENDIX A SCOPE OF WORKS UNDER THE MAIN APP A-1 & 2

CONTRACT
APPENDIX B PROJECT ORGANISATION CHART- APP B-1
CONSULTANT
APPENDIX C SUPERVISION TEAM FROM APP C-1
QP(SUPERVISION) CONTRACT
ER356QP
APPENDIX D APP D-1

LIST OF PRELIMINARY DRAWINGS
APPENDIX E LIST OF CONTRACTORS PROPOSED APP E-1

CONCEPTUAL DESIGN DRAWINGS
CONTRACT ER356QP
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1 PROJECT DESCRIPTION
1.1 Contract ER356 is a design and build contract for the construction
of an access road from Tampines Expressway (TPE) into Changi
North Industrial Park (via an ingress) and from Changi North
Industrial Park into Pan-Island Expressway (PIE) (via an egress).
This access road generally comprises of a combination of an
elevated vehicular RC deck structure, a structural decking over
existing canals, at grade roads which includes a signalized traffic
junction and an acceleration lane into PIE.
1.2 The Works under Contract ER356 (referred to as Main Contract)

comprises the design (where applicable), construction and
completion of the access roads to Changi North Industrial Park.
The scope of works under the Main Contract is detailed in
Appendix A.
1.3 Contract ER356QP is for the appointment of a consultant for the

provision of a Qualified Person appointed under the Building
Control Act to sign off the Certificate of Supervision for civil works
under the Main Contract and professional engineering advisory
services as set out in the scope of Services in these Terms of
Reference.
1.4 The Consultant and his appointed Personnel involved in this

Contract shall not undertake any work of any nature relating to the
Contractor or his sub-contractors or relating to the design of
Permanent Works and/or Temporary Works of the Main Contract
which may give rise to conflicts of interest.
1.5 The Main Contract commenced on 26 July 2010. The duration of

the Main Contract is twenty four (24) calendar months and the
Defects Liability Period of the Main Contract is twelve (12) calendar
months.
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2 DEFINITIONS
2.1 The definitions below are in addition to the definitions provided in

the Conditions of Contract for Consultancy Services.
2.2 Accredited Checker (AC) refers to the accredited checker or

accredited checking organisation engaged by the Authority to
perform independent checks on the QP(Design)s designs and
drawings as required by the Building Control Act and Regulations.
2.3 Authority's Requirements refers to the Particular Specification,

Civil Design Criteria, Materials and Workmanship Specification, etc.,
as defined in the Main Contract.
2.4 BCA means the Building and Construction Authority.
2.5 Building Control Act and Building Control Regulations (Building

Control Act and Regulations) refers to the Act and Legislation in
force and shall include any latest enactment, re-enactment,
subsidiary legislation and / or replacement Act of Parliament and
subsequent amendments.
2.6 Contractor refers to the awarded civil contractor for the Main
Contract.
2.7 Other Authorities and Agencies Requirements refers to the latest

approved codes of practice, applicable industry standards, Acts and
Regulations, specifications, statutes and good engineering practice
as required by authorities such as the Building and Construction
Authority, Land Transport Authority (LTA)s Road Infrastructure
Management, LTAs Traffic Management and LTAs Development
& Building Control (DBC) divisions, Urban Redevelopment Authority
(URA), Rail Operators, etc., as well as other organisations and all
utility agencies such as Public Utilities Board (PUB), SingTel, SP
Power, etc.
2.8 Permanent Works refers to the works of a permanent nature

under the same definition in the Main Contract.
2.9 Personnel refers to the group and/or individual staff from the
Consultant performing the Services for the Authority under this
Contract. Personnel include the Supervision Team and any other
staff required to fulfil the requirements of this Contract.
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2.10 Design QP refers to the Professional Engineer (PE) appointed by

the Contractor under the Building Control Act to carry out the
design for the Permanent Works and Temporary Works.
2.11 Supervision QP refers to the PE appointed under the Building

Control Act who has to fulfil duties as specified in the Building
Control Act and Regulations.
2.12 Resident Technical Officer (RTO) refers to the appointed

Qualified Site Supervisor who has to fulfil duties specified in the
Building Control Act and Regulations and in this document.
2.13 Supervision Team refers to the group or individual staff appointed

by the Consultant to provide construction supervision services for
the Authority under this Contract. Staff in the Supervision Team
shall include the Supervision QP, RTO and any other staff required
to fulfil the requirements of this Contract.
2.14 Supervision Team, QP(S), and RTO used throughout the

document shall also mean the Consultant as defined in the
Conditions of Contract.
2.15 Surrounding Infrastructure refers to buildings, structures, services,

cables, utilities, pipes, roads, rail tunnels, drains, pavements, etc,
within the zone of influence as defined in the Main Contract Works.
2.16 Temporary Works refers to all temporary works of every kind

required for the construction and completion of the Main Contract.
2.17 Works" refer to the Temporary Works and Permanent Works.
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3 SCOPE OF SERVICES
3.1 The Services of the Consultant are described in the following

sections of the Terms of Reference. This shall include all statutory
requirements on Supervision QP and Qualified Site Supervisors,
requirements imposed by relevant authorities and the requirements
in this document.
3.2 Contract ER356QP is for the appointment of a Consultant for the

provision of Supervision Qualified Person(s) (hereinafter referred to
as Services) to:
(a) provide professional engineering services as required under

the Authoritys requirements and /or the requirements of
other authorities and agencies;
(b) provide qualified site supervision staff as required under the

Building Control Act to support the QP(S);
(c) ensure that the construction works is carried out in a safe

manner in accordance with best construction practices; and
(d) any other professional engineering services as set out in the

scope of Services in this Terms of Reference.
3.3 The Consultant must not take upon themselves the responsibilities
and decisions that properly lie with the Superintending Officer of the
Main Contract especially where variations are involved. Their
function is primarily one of maintaining safety and quality of the
Works with minimal defects in the Works carried out by the
Contractor.
3.4 Duties of the Consultant
3.4.1 The Consultant shall engage a Supervision Team consisting of a

Supervision QP, Qualified Site Supervisors (RTOs) and all other
personnel required for the Services as required within the scope of
this Contract.
3.4.2 The Supervision Team shall discharge their duties and

responsibilities as specified in the Authoritys Requirements and
that of other authorities and / or agencies, including, but not limited
to the Building Control Act and Regulations, the Sewerage and
Drainage Act, the Street Works Act, the Sewerage and Drainage
(Surface Water Drainage) Regulations and the Sewerage and
Drainage (Sanitary Works) Regulations and Rapid Transit Systems
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(Development and Building Works in Railway Corridor and Railway

Protection Zone) Regulations.
3.4.3 The Supervision Team shall supervise all the Works undertaken by
the Design QP in the Main Contract and shall include but not limited
to the clauses that follow:
(a) works relating to earth retaining structures including earth

slope;
(b) structural elements of the Permanent Works for those that

are fabricated off-site, including the fabrication of steel
structures;
(c) heavy lifting work including steel structures or structural

segments construction;
(d) protection of existing/completed Surrounding Infrastructure;
(e) drainage systems, storm drainage, sanitary and plumbing,

sewer works;
(f) structural assessment of existing structures including

culverts, retaining walls; and
(g) instrumentation and monitoring.
3.4.4 The Supervision Team shall ensure that both Temporary Works
and Permanent Works are treated with the same level of
importance and that any distinction to be made shall be based on
the degree and/or severity of risks involved by giving equal
attention and rigour in the supervision and inspection of both
categories of works. The supervision and inspection regime
adopted shall be comprehensive for both Temporary Works and
Permanent Works so as to ensure that all works are carried out in a
safe manner.
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3.4.5 The Supervision Team shall also review all shop drawings / working
drawings for the permanent structures & temporary structures
submitted by the Contractor and make recommendations such that
the Works are buildable on site. If there is any discrepancy in the
drawings, the Supervision Team shall highlight to the Officer In
Charge and / or Design QP for amendment.
3.4.6 The Supervision Team is to comply with conditions imposed by

BCA and LTAs Development & Building Control (DBC) Division
including, but not limited to the following:
(a) To ensure that monitoring readings are taken regularly at

intervals proposed and in the presence of the RTO. The
interval shall be agreed between the Supervision QP and
Design QP;
(b) To conduct site inspections and assess the actual

performance of the temporary earth retaining structures and
associated supporting system and to instruct the Contractor
to implement corrective action to be taken when the review
level is reached or if there are damages to Surrounding
Infrastructure;
(c) To discuss, evaluate and approve on the vibration

monitoring programme with the Contractor and the Specialist
Contractor;
(d) To carry out periodic checks to ensure that the Works being
carried out have minimal effect on the residents and their
properties;
(e) To endorse on prescribed forms as required by BCA and

LTAs DBC relating to Temporary Works; and
(f) Any other duties as required by BCA or LTAs DBC including

attending meetings or making presentations as and when
required by the relevant authorities.
3.4.7 The Supervision Team shall review, comment, endorse and

supervise all remedial or rectification works proposed by the
Contractor.
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3.4.8 The Supervision Team shall carry out any further checks required
due to changes to the Temporary Works during the course of its
construction and during its removal.
3.4.9 The Supervision Team shall liaise and coordinate with the
Contractor and the Design QP and give presentations / briefings to
the Authority, and /or other authorities and agencies to obtain
approval to commence works as and when required.
3.4.10 The Supervision Team shall take on a proactive role, to advise and
make recommendations to the Authority on how to ensure that the
Works can progress on site in the event that the Supervision QP is
not agreeable with proposals or directions given by the Contractor
or Design QP.
3.4.11 The Supervision Team shall note that the Main Contract involves
works in close proximity to structures, buildings and major roads.
The Supervision QP shall review construction method submissions
and risk assessment report to ensure minimal impact to them.
3.4.12 The Supervision Team shall provide information and inspection

whenever the Contractor requests for them expeditiously and
ensure full time standing supervision on all works carried out by the
Contractor under the Main Contract.
3.4.13 The Supervision Team shall highlight and take action on

unsatisfactory construction practices and other aspects of the
Works and shall raise Non-Conformance Notice (NCN) of sub-
standard or defective works so that it can be tracked and closed-out
when suitable rectification measures have been proposed by the
Contractor and accepted by them. Matters of concern in this
context include but are not limited to the following:-
(a) divergence or deviation of material from the approved plans;
(b) use of defective materials; and
(c) departure from approved or agreed work sequence or

procedures, and proceeding with works without approval.
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3.4.14 The Supervision Team shall participate actively in the Civil Safety
Submission process developed by the Contractor, and propose
recommendations to ensure that adequate contingency and/or
precautionary measures are in place before construction activities
are carried out.
3.5 Review on Contractors Method Statements
3.5.1 The Supervision Team shall review, evaluate and assess the
Contractors method statements in relation to the Main Contract, to
ensure that they are carried out in accordance with the Authoritys
Requirements and that of other authorities and agencies. The
submissions shall include, but are not limited to the following:
(a) Impact assessment, damage assessment and settlement

analysis reports on the impact of Permanent and Temporary
Works construction on the Surrounding Infrastructures
during construction, including any structural strengthening
and rectification proposals submitted;
(b) Groundwater Control System prior to excavation works and

method of Ground Treatment;
(c) Instrumentation monitoring proposal and the proposed

review / control levels for all instruments for the Works;
(d) Beam launching calculations and crane safety factors; and
(e) Any other submissions made by the Contractor during the

construction works.
3.5.2 The Supervision Team shall review and assess all construction
proposals submitted by the Contractor for safe execution of the
Works and for compliance with specifications in the Main Contract.
These shall include, but are not be limited to the following:
(a) Temporary Works design and drawings, including alternative

temporary earth retaining structures proposed by the
Contractor, formwork and falsework which may affect
Permanent Works, etc.;
(b) Method statements of construction, demolition, and

installation of specialist works, including Risk Assessment
Reports, etc; and
CONTRACT ER356QP
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(c) Test reports and material submissions in compliance with

the Authoritys requirements and /or the requirements of
other authorities and agencies.
3.5.3 When the construction proposals have been accepted by the

Supervision Team, they must ensure that the Contractor executes
the Works in accordance with the accepted proposals. Any
changes to the proposal must be captured in a revised submission
before the Works can proceed.
3.6 Instrumentation and Monitoring Works
3.6.1 The Supervision Team shall advise the Authority on the monitoring
of instruments and interpretation of the results so that safe
execution of the Works is carried out at all times. The Supervision
Team shall:
(a) liaise and work closely with the Contractor and the Authority,
to ensure that the proposed instrumentation and monitoring
plans showing the types of instrumentation, their locations
and frequency of readings are adequate and acceptable to
the Authority and /or other authorities and agencies;
(b) assess, analyse and interpret all instrumentation readings,

factual reports, interpretative reports, etc. submitted by the
Contractor, and advise the Authority on the implications of
the results; and
(c) review the instrumentation data daily, to check for readings

which exceed review levels and identify any trends of
concern, and immediately inform the Authority, BCA and/ or
LTAs DBC of any unusual trends. The Supervision QP shall
investigate and implement any acceptable action plans to
mitigate such concerns.
3.6.2 The Supervision Team shall review, evaluate, assess, interpret,

approve and endorse the following instrumentation submissions by
the Design QP and the Contractor:
(a) The allowable limits of ground movements at two review

levels for ground movement monitoring as required by BCA,
such as, the alert and suspension levels set by the Design
QP and the frequencies of taking readings; and
(b)All instrumentation and monitoring plans, programmes,
reports and readings.
The Supervision Team shall carry out site inspection regularly to
3.6.3 check that the stability and structural integrity of the Temporary
CONTRACT ER356QP
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Works are maintained at all times, as long as the excavations

remain.
3.6.4 The Supervision Team shall also inspect the site regularly to check
whether there is any visible damage to the surrounding
infrastructures. Any observed damages or reports of damage shall
be highlighted to the Contractor for remedial / mitigation measures
and corrective actions.
3.6.5 The RTO shall conduct and chair the daily monitoring review
meetings with the Contractor to review the readings and identify
trends of concern.
3.6.6 In the event of damages to surrounding infrastructures, the

Supervision QP shall check and endorse that the infrastructures are
structurally safe and pose no risk to the public or workmen or
instruct the Contractor to carry out remedial measures and make
good any damaged structure within 4hrs of report of the incident.
The Supervision QP is to report to BCA immediately on his findings
and give justifications on the remedial measures as per his
instruction to the Contractor.
3.7 Documentation, Audit, Reports and Records
3.7.1 The Supervision Team shall keep and maintain good written activity
reports with complete and accurate descriptions of the construction
work and all pertinent conditions thereof. A copy of the daily activity
reports shall be submitted to the Authority for record.
3.7.2 The Supervision Team shall keep a copy of all contract documents,
drawings, specifications, manufactured products, construction
materials, inspection records such as inspection and approval of
concreting, repairs of structural works, soil investigation and test
reports, piling works, tests conducted on materials and works, etc.
The Supervision QP shall ensure that copies of these
documents/records are given to the Authority for record.
3.7.3 The Supervision Team shall work closely with the Authoritys
Project Management Team on site. The Supervision Team shall co-
operate with LTAs representative or persons appointed by LTA to
carry out audits on quality of the Works and documentation review
of the Contractors submissions.
CONTRACT ER356QP
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3.7.4 The Supervision Team shall keep in good order and record all
changes made during construction and verify all as-built information
submitted by the Contractor to the Authority and the QP(D).
3.7.5 The Supervision Team shall also verify all as-built drawings
prepared by the Design QP.
3.7.6 The Consultant shall adhere and comply with the Quality
Procedures developed by the Authority. Upon award of this
Contract, the Authority will brief the Consultants Personnel on
these procedures. They shall familiarise themselves with the
procedures and documents stated therein. The Supervision QP
shall submit his Quality Plan detailing the procedures and
documents stated therein to the Authority for Approval within 4
weeks of the award of the Contract.
3.8 Duties of the Supervision QP
3.8.1 The Supervision QP is required to submit prescribed reports,

certificates of supervision of piling works /structural works,
Certificate of Completion and Inspection of Sanitary /Sewerage
Works, Certificate of Inspection of Drainage Works, Certification of
Completion of Drainage Works and any other certificates to the
relevant authorities in order to apply and obtain Temporary
Occupation Permit (TOP) /Certificate of Statutory Completion (CSC)
on behalf of the Authority.
3.8.2 The Supervision QP shall endorse / certify the following as required

by BCA:
(a) All drawings and calculations of all Temporary Works and

Permanent Works design submissions;
(b) All forms and checklists for Temporary Works and

Permanent Works design submissions;
(c) All progress reports/ updates including but not limited to

Monthly Declaration Form and Audit on the Temporary
Works and Permanent Works; and
(d) Other endorsement as required or necessary.
CONTRACT ER356QP
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3.8.3 The Supervision QP shall liaise and co-ordinate with the Contractor,
Design QP, BCA, the Authority and all other relevant parties to
resolve all design issues. All works (including additional
independent design checks) arising from amendments/ changes/
requirements from BCA and the Authority shall be carried out until
acceptance or approval is obtained from BCA.
3.8.4 The Supervision QP shall submit a monthly report incorporating but

not limited to the followings:
a. Introduction Scope of works, reporting period and approved
organization chart;
b. Record of Civil Contract drawings and documents;
c. Progress of Civil Works;
d. Record of QP(Supervision) and RTOs attendance list;
e. Record of QP(Supervision) and RTOs weekly and daily report
with comments/remarks made;
f. Status of BCA submissions structure works approval, joint
permit to commence structural works, temporary works, quarterly
progress report for structural works, monthly instrumentation and
monitoring report for deep excavation works, etc.;
g. Review records of structure works foundation, superstructure,
etc;
h. Review record of temporary works and design;
i. Review record of geotechnical / soil investigation works;
j. Review record of method statements;
k. Review record of instrumentation report;
l. Review record of test cube; and
m. Problems encountered and areas of concern, etc.
All submissions, in particular, the consultant monthly report and

QP(Supervision)s weekly report, etc shall be duly endorsed by the
QP(Supervision).
3.8.5 The Supervision QP shall conduct routine technical briefings to the
Supervision Team on site supervision matters and provide
guidance, advice and technical inputs, if necessary, for any works
of sensitive and specialised nature.
3.8.6 The Supervision QP shall ensure that his supervision team

diligently and accurately report on the daily activities and the events
at the site in a professional manner with photographs and factual
information. The daily report shall show the situation and condition
of the site, carriageway, and commuter facilities including good
practices and damages or defects.
CONTRACT ER356QP
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3.8.7 Notwithstanding his duty to fulfil and discharge his professional

duties and responsibilities under the Contract, the Supervision QP
shall avail himself to attend regular site meetings to resolve site and
technical matters that require his decision.
4 AUTHORITYS PROJECT MANAGEMENT STAFF

4.1 The Authority has appointed a team of project management staff to
manage the Main Contract. The Authoritys Project Management
Team will attend to the functions of payment claim certification,
progress meetings, and issuing instructions to the Contractor in
accordance with provisions in the Main Contract and will carry out
audit on the Consultant to verify that the Consultant is carrying its
duties and responsibilities as specified in this Contract.
4.2 The Consultant shall note that his responsibilities, obligations and
duties under the Contract shall not be absolved, reduced or
removed in any way due to the presence of the Authoritys Project
Management Team.
4.3 The Consultant has a duty to verify the information provided to him
from whatsoever sources including but not limited to those supplied
by the Authoritys Project Management Team. The Consultant shall
have no right to claim against the Authority in all respects for
whatsoever information supplied to him and from which he relied
upon for whatever purpose that was found to be inaccurate or
inconsistent or erroneous.
5 REQUIREMENTS OF THE CONSULTANT
5.1 The Consultant shall put together a proposal on the provision of

Personnel necessary to meet the demands of the Main Contract,
until the issue of the Certificate of Statutory Completion by the
relevant authority or handing over to the maintenance agency,
whichever is the later as per the Conditions of the Main Contract.
The Proposal shall include the procedures, resource commitment
and programme for the Services. The proposed resources shall be
such that they comply with the Authoritys Requirements and the
requirements of other authorities and agencies. The organization
chart showing the Consultants proposed Supervision Team is
shown in Appendix B.
5.2 The projected manpower resources requirement from the

Consultants Supervision Team, including the Supervision Services
for offsite fabrication of precast elements are shown in Appendix C.
The Consultant shall determine the actual man-months required to
CONTRACT ER356QP
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carry out this Contract and shall review his provision periodically. If
the Consultant deems it inadequate for any reason, he shall change
or provide additional staff as necessary to ensure the smooth
running of the Main Contract. The Consultant shall clearly detail the
provision of Personnel in his Technical Proposal and submit their
resume for the Authoritys approval before implementing any such
proposals.
5.3 The Consultant shall station the Supervision Team in the Authority's
project or site offices when performing the Services, including any
necessary administrative staff to be stationed on site to support the
Services under the Contract.
5.4 Where necessary, the Consultant shall provide other support staff
to the Supervision Team at the Consultants own premises, for
example, design office staff to fulfil the required services under the
Terms of Reference.
5.5 For the purpose of this Contract, the full-time working hours from
Monday to Saturday (excluding Public Holiday) is from 8.30 a.m. to
6.00 p.m.
5.6 The Supervision Team shall attend to night work and urgent site
matters outside their normal full-time working hours, and on
Sundays and Public Holidays, as and when required, in order to
carry out their responsibilities under the Contract, or upon request
by the Authority. The cost of doing so shall be deemed included in
the Contract Sum.
5.7 The Consultant shall ensure that his staffs are contactable at all
times.
5.8 The Consultant shall be responsible for the acts, omissions or

default of his appointed Personnel supporting him in relation to the
execution of the Consultants duties under this Contract.
5.9 The appointed Personnel shall take all reasonable steps and
exercise due diligence in the supervision and inspection of the
Works. They shall perform their duties in good faith and to the best
interest of the Authority at all times throughout the contract duration.
5.10 The Consultant is required to provide training courses to the

Supervision Team to ensure that their knowledge are relevant to the
latest industry standards, Acts and Regulations, specifications and
good engineering practice. All costs arising from provision of such
CONTRACT ER356QP
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course(s) and attendance by the Supervision Team shall be

deemed to be included in the Contract.
5.11 Supervision QP
5.11.1 The Consultant shall appoint a Qualified Person as the QP(S) for
this Contract. The QP(S) shall be a Professional Engineer
registered with the Professional Engineers Board of Singapore. He
shall hold a valid practising certificate issued by the Professional
Engineers Board of Singapore allowing him to conduct his
professional practice.
5.11.2 The appointment of Supervision QP is subject to the Authoritys

acceptance and the name and resume of the proposed person shall
be submitted with the Tender.
5.11.3 Notwithstanding his duty to fulfil and discharge his professional

duties and responsibilities under the Building Control Act and
Regulations, for the purpose of this Contract, the Supervision QP,
shall spend a minimum of 4 hours per week (excluding his
compulsory attendance to all meetings) on site or more if requested
by the Authority until their respective obligations under the Building
Control Act and Regulations are fulfilled.
5.11.4 The Supervision QP shall be stationed at the Consultants office

during the period of the Contract and remain contactable at all
times during the course of the Contract. The Supervision QP shall
establish a network of communication among his team of
supervision staff and furnish the contact numbers of the
Supervision Team to the Authority to ensure smooth
communication between the Consultant and the Authoritys Project
Management Team.
5.12 Qualified Site Supervisor
5.12.1 The Consultant shall appoint Resident Technical Officers (RTO) as

Qualified Site Supervisor appointed under the Building Control Act.
The RTO(s) shall assist the Supervision QP. The appointed RTO(s)
shall be stationed full time on site.
5.12.2 Under the BCA guidelines, 1 RTO is sufficient for the quantum of
the Main Contract sum. However, the Authority is in the opinion that
the services of RTO 2 may be required when the construction of a
structural viaduct commences. The projected 17 months for the
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services of RTO 2 has been included in the provisional quantities

for the Consultants pricing. The Consultant shall price the services
of the second RTO accordingly as stated in the Cost Proposal.
5.12.3 Services of RTO 2 shall commence 4 weeks after the date of notice
by the Authority in writing.
5.12.4 In the event that the Authority deems that the services of one or
both RTO(s) are no longer required in the Contract Period, the
Authority will notify the Consultant in writing 4 weeks in advance to
discharge the services of the RTO(s).
5.12.5 All resources of the supervision team provided by the Consultant

during the Contract Period shall be based on provisional quantities
subject to re-measurement and the remuneration shall be made
according to actual certified man-months (by reference to daily
time-sheet records endorsed by the Authority or authorised official
and submitted to the Authority for acceptance) and the Cost
Proposal rates. The Consultant shall clearly detail the provision of
staff in his Technical Proposal and submit their resume for
Authoritys approval.
5.12.6 The appointment of the RTO(s) is subject to the Authoritys

acceptance and the name(s) and resume of the proposed person(s)
shall be submitted with the Tender.
5.13 Qualifications of the Supervision Team
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5.13.1 The Contractor shall only appoint Supervision Team for the Works
with the following minimum experience and qualifications:
POSITION QUALIFICATIONS
Supervision QP Minimum ten (10) years of relevant

experience as a Professional Engineer, of
which at least five (5) years shall be in the
supervision of works similar in nature to that
in the Main Contract.
RTO Shall have at least a Diploma in the civil

discipline or equivalent. Minimum three (3)
years of relevant experience in the
supervision of works similar in nature to
works in the Main Contract.
5.13.2 For the avoidance of doubt, no staff shall be allowed to perform

dual roles.
5.13.3 Unless otherwise agreed by the Authority, no changes shall be

made to the appointed Personnel. Any change to the Personnel or
new Personnel introduced shall be subject to the prior approval of
the Authority.
5.13.4 In the event that any of the Personnel is found to be unsuitable for
the Services due to inexperience, poor performance, poor attitude
and /or misconduct, the Authority reserves the right to have the
Personnel replaced immediately. The Authority also reserves the
right to select the replacement Personnel through interview(s) and
/or submission of curriculum vitae before the latter joins the project.
5.14 Attendance at Meetings
5.14.1 Progress meetings will be held between the Supervision Team and
the Authoritys Project Management Team weekly. The Supervision
QP shall attend these meetings. The Supervision QP shall make
arrangement for his Personnel to take notes of meeting for the
Authoritys approval before issuing out as records. The meetings
will be held at the Main Contract site office. The meetings will be
chaired by the Authority.
5.14.2 The Supervision QP and his relevant site supervisors shall also
attend other meetings that require their presence or as requested
by the Authority.
CONTRACT ER356QP
TOR-18
6 CONTRACT PERIOD
6.1 The duration of the Main Contract is twenty four (24) calendar
months and the Defects Liability Period of the Main Contract is
twelve (12) calendar months.
6.2 The duration of this Contract shall be from the commencement date
of the Services as stated in the Letter of Acceptance up to the
whole duration of the Main Contract, including any extension of
time to the Main Contract as may be granted by the Authority under
the provisions of the Main Contract, followed by 12 months Defects
Liability Period or the issuance of the Certificate of Statutory
Completion, whichever is later.
6.3 The obligations of the Consultant shall not be fully discharged and
the Contract shall remain in force from the commencement date of
the Services as stated in the Letter of Acceptance up to the whole
duration of the Main Contract, including any extension of time to the
Main Contract as may be granted by the Authority under the
provisions of the Main Contract, till the issuance of the Certificate of
Statutory Completion by the relevant authority OR handing over of
the Permanent Works to the maintenance agencies, whichever is
later. The Consultant shall note the Authoritys manpower
requirements of the Consultant in the various stages of the Main
Contract as set out in these Terms of Reference.
6.4 The Authority will notify the Consultant of any extension of time for
the completion of the Main Contract, and the resulting additional
period for which the Consultants full-time staffs are required. The
additional remuneration for the Consultants full-time staff due to
such an extension of time shall be paid according to the monthly
rates entered in the Cost Proposal.
7 OFFICE AND OTHER PROVISIONS

7.1 The Authority will provide only the basic office accommodation and
furniture. Any other office equipment (e.g. telephones, photocopiers,
facsimile machines, drafting printers, plotters, desktop computers,
main frames, computer servers, internet services, stationary,
Personal Protective Equipment, etc.), accessories and services will
not be provided. The Consultant may make his own arrangement at
his own cost to provide any additional office equipment, tools and
facility to the Personnel, which are necessary for the performance
of the Services.
CONTRACT ER356QP
TOR-19
7.2 There shall be no provision of transport by the Authority or the

Authoritys contractors for transportation between the Main Contract
site office, to the site or between sites. The Personnel shall seek
their own transportation for which costs shall be deemed included
in the Contract Sum.
8 REVIEW OF SUBMISSIONS
8.1 The Authority and/or Contractor will notify the Supervision QP of
relevant submissions from the Contractor and/or the Authority. The
Supervision QP is required to collect these documents at the
designated site office of the Main Contract.
8.2 The Supervision QP shall review all submissions with due diligence.
The Supervision QP shall record all the comments in writing and
notify the Contractor directly, signing off as Supervision QP using
the letter-head of the Consultants office. A copy shall be given to
the Authority.
8.3 The Supervision QP shall comment and notify the Contractor within
seven (7) calendar days, upon notification to him to collect the
submission. A reply of Accepted with No Comment is necessary if
he thinks that the submission is acceptable without any
amendments.
8.4 If there is any comment, the Contractor will revise their submission
addressing the comments accordingly and re-submit a revision.
8.5 The Supervision QP shall not add new requirements /comments to

the resubmission. Instead, their review on the Contractors first
submission should be detailed and comprehensive such that all
inadequacies shall be made known to the Contractor in their first
submission.
8.6 The Supervision QP is expected to assist and advise the Contractor

in his submission such that the Contractor is able to commence
work within twenty-one (21) calendar days upon their first
submission.
CONTRACT ER356QP
TOR-20
9 FEES FOR CONSULTANCY SERVICES
9.1 The Consultant shall allow, in the Contract Sum, for all costs to
meet the requirements of the Services as stated in the Terms of
Reference and other documents forming the Contract.
9.2 The Authority shall make direct payments to the Consultant.
9.2.1 The Consultant shall price in his Cost Proposal for the appointment
of Supervision QP.
9.3 The remuneration of the Consultants fees as stated in Part 1 of the

Cost Proposal in respect of the Supervision Qualified Person
Services rendered shall be based on the stages and milestones
using the modes specified below:
% of Total
Sum of Part 1
Stages and Milestones of Cost Mode of Payment
Proposal
Provision of Supervision QP
85% Monthly
Services
Uponissuanceofthe
TemporaryOccupation 10% Stage
Permit (TOP)
Uponissuanceofthe
CertificateofStatutory
Completion (CSC) by the
relevant authorities or the 5% Stage
handing over of Permanent
Works to the maintenance
agencies, whichever is later.
9.4 The remuneration of the Consultants fee as stated in Part 2 of Cost

Proposal for services rendered by full-time supervision staff i.e.
RTO shall be paid on monthly basis according to monthly rates
priced in Part 2 of the Cost Proposal.
CONTRACT ER356QP
TOR-21
10 INSURANCE
10.1 The Authority undertakes no responsibility in respect of any life,

health, accident, travel and other insurance which may be
necessary or desirable for Personnel engaged in this Contract
associated with the Consultant for the provision of the Service.
10.2 The Consultant shall submit a Workmen's Compensation /

Employer's Liability to the Authority as evidence of insurance
arranged for the Personnel engaged in this Contract. In addition,
the Consultant shall endorse his insurance to extend cover to the
Authority as "additional insured employer" and the policy shall
include waiver by the insurers to bring any action or subrogation
there under against the Authority and other contractors involved in
the Project.
10.3 If the Consultant fails to effect and keep in force the insurances
referred to above, then and in any such case, the Authority may
effect and keep in force any such insurance and pay such premium
or premiums as may be necessary for that purpose and from time to
time deduct the amount paid by the Authority as aforesaid from any
monies due or which may become due to the Consultant or recover
the same as a debt due from the Consultant.
11 APPROVED ASSIGNEE DURING LEAVE OR RESIGNATION
11.1 The Consultant shall notify the Authority at least seven (7) days in
advance of any leave his appointed Personnel intends to take. If
the Consultants appointed personnel is unable to perform his
duties due to leave, sick leave or for any other reasons, the
Consultant shall appoint stand-in personnel to cover his duties
immediately on the same day.
11.2 The Consultant shall submit a list of stand-in Personnel to the

Authority for acceptance. These stand-in personnel must be able to
carry out the duties as though he is the absent appointed personnel
and shall undertake the same responsibilities and liabilities as the
absent appointed Personnel.
CONTRACT ER356QP
TOR-22
11.3 This group of stand-in personnel must provide the necessary

notifications as required by BCA immediately within the same
calendar day.
11.4 This list of stand-in personnel shall include Supervision QP and

RTO.
11.5 All costs relating to the appointment of the stand-in personnel is

deemed included in the Contract Sum.
12 INFORMATION FURNISHED BY THE AUTHORITY
12.1 The Authority will make available to the appointed Consultant all
documents, drawings, submissions of design by PEs and QPs and
other relevant information for the execution of the Services to be
performed under the Main Contract upon award of this Contract.
12.2 Upon completion of the Contract, the Consultant shall return all the
documents from whatever source to the Authority. They shall be
deemed to be the properties of the Authority.
13 INTERFACING WITH OTHERS
13.1 The Consultant shall note that under the Contract, interfacing with
the Contractor, the AC, BCA, the Authoritys Project Management
staff, other authorities and agencies, other contractors, consultants,
utilities agencies, surrounding developers, buildings owners and
other relevant parties shall be required.
13.2 The Consultant shall keep full records of all discussions and
agreements with the interfacing parties and forward to the Authority
for information. Copies of all correspondence, meeting notes and
documentation of verbal agreements shall be provided to the
Authority.
13.3 All costs, direct or indirect, arising out of these interfacing

requirements shall be included in the Contract Sum.
14 LIST OF DOCUMENTS AND DRAWINGS
14.1 The drawings provided by the Authority for Contract ER356 are as
shown in Appendix D and Appendix E and they are for the
general understanding of the scope of the works only.
CONTRACT ER356QP
TOR-23
15 MONTHLY PROGRESS REPORTS
15.1 The Consultant shall submit monthly reports to the Authority on the
fifth working day of each calendar month, with details on the status
and progress of all the tasks described in the Terms of Reference.
The Consultant shall submit four (4) copies of the monthly report
and a soft copy in PDF format to the Authority every month until the
completion of the Contract.
16 ATTENDANCE ON SITE
16.1 The Consultant shall keep and maintain a site log recording the
daily attendance of the Personnel and the day-to-day activities
carried out by the Supervision Team and any other staff at the Site
for the Contract. The site log shall also record the time and
duration of site visits by the Supervision QP.
CONTRACT ER356QP
CV-PQP -Appendix 2C
Appendix 2C- Quality Performance Evaluation Criteria
item Measure Explanation Rating ( % ) Rating to Rating to

to achieve be be
over six achieved achieved
month period over 1 over 2
and year year
cumulatively period period
- % or
duration
A1 Promptness 1st review to be 50 % 55% 60%
of 1st review completed and
sent to LTA within 7
days of receipt
A2 1st review 1st review c sent to 95% 96% 97%
LTA within 14 days
A3 2nd review Upon resubmission by 95% 96% 97%
Main Contractor ,
review to be sent
to LTA within 7
working days
A4 Average Cumulative average 12 days 11 days 10 days
period of 1st period of 1st review
review sent
to LTA
A5 Period of Cumulative average 6 days 5.5 days 5 days
2nd and period of 2nd
later /subsequent review
reviews
A6 Review of To ensure that 95% 96% 97%
Contractors contractors
submission submission is
to be submitted and
completed reviewed and
within 28 approved within 28
days cycle days of submission to
enable work to
proceeds
B7 Inspection Site supervision 95% 96% 97%
carried out within
24 hours of notice
by Main Contractor
B8 Other works Checking of other 95% 96% 97%
works carried out
within 2 working
days
Er356-101115-CV-PQP Appendix 3A-List of staff
Appendix 3A List of staff
Hand Phone
Designation Name Remark / Mob date No
Qualified person(Supervision)
QP(S) part time Vashdev Khialani Started 08 Nov 10 9855-2664

Office design and
checking and Staff Started 08 Nov 10
secretarial teams
th nd
Resident Technical Officer (Total 2), 1 appointed from 8 November & 2 RTO will be
st
appointed from 1 of February 2011
RTO 01 Devnani Amit D Started on 08 Nov 10 81612440
RTO 02 ------------------------- ----------------------------- --------------
1 | Er356-101110-5016L-CV-PQP Appendix 3A-List of staff

APP 3B-1
Project Organisation Chart - Consultant Appendix 3B
Officer-in-Charge /
Project Director
Engineering Consultancy
for Supervisory Services Contract
Supervisory
Qualified Person
(Supervision)
(Part time)
Resident Technical Resident Technical

Officer 1 (RTO1) Officer 2 (RTO2)
(Full Time) (Full Time)
Note:
1 Independent Checking Service for Temporary Works and Falsework led by Supervision QP
can be supported from off-site office.
2 The services of RTO 2 will commence 4 weeks after the date of notice by the Authority in writing.
CONTRACT ER356QP
TOR-APP C-1
Supervision Team from QP(Supervision) Contract (ER356QP) Appendix C

Proposed Manpower Projection for Supervision Team
Certificate of
Award of ER356(Main Commencement StatutoryCompletion
Contract) +Obtained "Permit ofConstruction (CSC) +Handing Over
toCommence Work"+Target ofStructural Viaduct toMaintenance Agency
AwardER356QP Start of DLP End of DLP
Oct-2010 Feb-2011 Jul-2012 Jul-2013

Target Date
n-th Month 1 5 22 34
Full-time Site Staff
RTO 1 1 1 0
RTO 2 0 1 0
Supervision QP
Min. 4 hrs/week As and when required
Notes:
The site attendance of Supervision QP shall be a minimum of 4 hours per week (excluding his compulsory attendance to all meetings ) until CSC or handing over to
maintenance agency (whichever is latest). Thereafter up to end of DLP, he shall avail himself as-and-when requested by Authority to attend on matters related to
ER356QP.
Target dates and proposed manpower numbers above are indicative only.
CONTRACT ER356QP
Appendix 4A
Appendix 4A - Material Quality plan
no Material to be tested Method test Remark /ref
1 Plate load test BS1377 or Ps -13-12
ASTM D 1194-72.
2 Piles Relevant COP/BS/SS

Standard
3 Pile load test As per design criteria

and Relevant
standards
4 Reinforcement SAC/SINGLAS
accredited lab
5 Concrete SS CP 65-/BS 5328 /BS

5950
6 Bridge bearing BS 5400- Part 9; Bridge

bearing (see BD 20
(DMRB 2.3.1))
7 Pre- stressing In accordance with CP PS -6-18

system., Pre-stressed 65 / Criteria design ( as
beams category Class 2
under all
load combinations in
accordance with
BS5400: Part 4: 1990
and as category
Class 1 under dead load

and superimposed dead
load. )
8 Precast products Relevant specs E.g._

Precast concrete
blocks: To SS 271.
1 ER356-PQP-Appendix 4A Material Quality plan

9 Protective coating To satisfy requirement PS 13

system to concrete of PS 13 e.g. : All
surface coating shall have Class
1 resistance to growth of
algae and
Fungi test as specified

in BS EN ISO BS 3900-
G6.
10 Movement joint All testings shall be PS 18-3-.2

conducted by a local
accredited laboratory to
the requirements as
specified in this
specification and in
accordance with the

test method as
specified in BD 33/94.
11 Testing and shall be endorsed by PS 20-2

commissioning of all the Licence
electrical distribution
system, for covered Electrical Worker (LEW)
/ Professional Engineer
POB, covered link (PE), Certificate
way, covered ramps
and rain shelters for Of Supervision by
Qualified Person
motorcycles below accordingly.
ramp
12 Manual Irrigation To comply with specs Ps- x-15

System for POB as indicted in PS-X-15
13 Light fitting system Design, testing and PS 20-2

installation of equip
potential bonding in
accordance with the

latest edition of CP5
as per specifications

and drawings.
14 Safety ( initial fall) net SS 292 PS-B-21 -
15 The beam guardrail AS/NZS 3845:1999 PsS-R-2

system and relevant AASHTO
specification

Appendix 4B - work Quality Plan
Appendix 4 B - Work Quality plan
No Work to be Work instruction or Remark /ref

supervised procedure
/reviewed
1 Piling works Clause 13.9 PS-13-19
2 Concreting f Relevant clauses
3 Method statement The method statements IT-APP-K-8 and

Temporary and generally shall contain other
termagant works information such
Typical check
- Schedule of proposed list for
work contractors use
- Sequence of PS-B-44
construction
ATTACHMENT
- Equipment and A-4
specialists
Method
- Earth Control Measures statement
(ECM) submission
requirements
-Traffic Control / Diversion
Plan
- Risk assessment and

hazard analysis
- Resources (Manpower,
equipment and plant)
- Schedule of work such

as night odd hours
- Deviations to be re-
approved
- Emergency plan
4 Safety , health and Safety and Housekeeping

environmental Requirements as stated
controls in contracts-
Relevant clauses and

SS 79- Excavation -,
1 ER356-PQP-Appendix 4-B Work Quality plan

others need special
attention
No Work to be Work instruction or Remark /ref

supervised procedure
/reviewed
5 Monitoring of In conformity to specify

structures tolerance levels- and
regular monitoring
meetings
6 Non conforming Keep track of NC issues

and ensure rectifications
proposals are submitted
, approved and are
carried out
7 Civil design safety To keep active Appendix F of

review participation in particular
Contractor Project Safety specification
Review (PSR)
ensure adequate
resources are available to
manage safety
effectively, and that
proposed systems are
designed,
constructed and
operated to achieve a
high level of safety
8 Drain and sewer -PUB Codes PS-10-i & 1 to 6
- Code of Practice on
Safety and Health in
Roadworks, Excavation,
Sewer Maintenance and
Renovation Works.
- Ensure no live
sewer are
disrupted and all
affected sewers
are diverted
2 ER356-PQP-Appendix 4-B Work Quality plan

Er356-101115-CV-PQP -Appendix 4C Document classification
Appendix 4C Series used in documents classifications
Series ,from Incoming Outgoing Remark
Incoming
1001 Main contractor , Link to 5001

KOON , including
subcontractors
and suppliers
2001 LTA as client Linked to 6001
3001 QP(D) , QP( TERS) , Link to 7001

AC
4001 Authorities Link to 8001

including
LTA.BCA/PUB/PG/N
parks
Outgoing
5001 Main contractor , Link to 1001

KOON , including
subcontractors
and suppliers (
reply to KOON but
through LTA)
6001 LTA a client Linked to 2001
7001 QP(D) , QP(TERS) Link to 3001

,AC
8001 onwards Authorities Link to 4001

including
LTA.BCA/PUB/PG/N
parks
1 Er356-PQP-Appendix 4c-Series used in doc classification

Er356-PQP-Appendix 4D-Standard review letter template
Appendix 4D-Standard review letter template
Appendix 4D Standard Review letters ,

indicating comments in Annex A. No reviews will be sent to Contractor
directly
Your Ref : ER356-101110-007-review of Monthly Progress Report- (KOON_0018)

Your Ref : KOON/ER356/LTA/10-018
Date: 10th Nov 2010
Officer-In-Charge
Land Transport Authority
1 Hampshire Road
Singapore 219482
Attn: Mr. Lau Hwa Cheong/ Mr. Tan Peng Heng
Dear Sir,
Contract No. : ER356QP-

ER356QP-PROPOSED ACCESS TO CHANGI NORTH INDUSTRIAL
INDUSTRIAL PARK
Review of Contractor's submission: Monthly Progress Report

Report 01 (018) dated 30 November 2010
1. We refer to KOONs letter dated the 08th of November 2010 (Ref above) on the Monthly Progress
Report.
2. Our review of the document is as follows:
a) The submission is noted;
b) Contractor to submit the next monthly report with consideration given to the comments as
detailed in Annex A
Thank you.
Yours faithfully,
C & V Engineering Pte Ltd
_______________
Vashdev A. Khialani
QP (Supervision) for ER356 QP
CC : LTA
Mr. Yap Boon Leong (DRC)
Mr. Ang Pui Boon (PO)
Mr. Sim Yong Kar (PO) Attachment : Annex A
1 Er356-PQP-Appendix 4D-Standard review letter template

Er356-PQP-Appendix 4D-Standard review letter template
ANNEX A
Comment Codes
1 = Minor Importance
2 = Moderate importance
3 = Major Importance
MPR = Monthly Progress Report
CONTRACT ER356QP
DOCUMENT REVIEW DATE: 30 November 2010
Transmittal No: KCTC/ER356/LTA/10-

KCTC/ER356/LTA/10-018 Transmittal 30 November
Date: 2010
Subject: Review on Monthly Progress Report , March 2009
Review Department QP (Supervision) Date Received 30 November

2010
No. Document/ Comments Code
Drawing No.
The submission is
a) Noted.
b) Contractor is to incorporate responses to the comments in the next Monthly Progress
Report.
Vashdev Khialani
QP(S)-ER356QP
2 Er356-PQP-Appendix 4D-Standard review letter template

Er356-PQP-Appendix 4E Samples of inspection records summary
Appendix 4E Samples of inspection records summary
Samples
Records of concreting
Inspections forms
Date Activity Location Chainage Remarks

Form No
1.
2.
3.
4.
5.
6.
1 Appendix 4 E (sample of inspections records)

Er356-101115-CV-PQP -Appendix 4C Document classification
Appendix 4F- List of Folders to keep Records at Site

site records (maintain separate folders)
File S/No Type /incoming Outgoing
1 Main contractor ,
OKP , including
subcontractors
and suppliers
2 LTA as clients
3 QP(D) , QP( TERS) ,

AC
4 Authorities
including
LTA.BCA/PUB/PG/N
parks
5 OKP ( reply to OKP but

through LTA)
6 LTA
7 QP(D) , QP(TERS) ,AC
8 Authorities including
LTA.BCA/PUB/PG/N parks
10
1 Er356-PQP-Appendix 4f list of site folders

Site office working and Remarks

Statutory Required ( files)
Type Description
11A_ Minutes meeting

LTA/CV/OKP
11B_
Minutes of
11 meetings Etc
Material submission and

12 approval
13
14 Method statement
15 Temporary works
16
17
18
21A Site Records Site daily records OKP
21B Site Records Site daily report-C&V
22 Site inspections forms
23 NCR
Site records- concrete test

24A cubes
24B- Site records- pre-stressing
24C1 Driven Piling records
24C2 Pile Load test results

25 Pavement test
26 A Test on bridge bearing
27A Sewer test
28 N Parks
31 Delivery order
41 Monitoring results
51 Monthly / reports
52 Ad hoc reports
53 Misc report
61 Safety Site instructions- safety
62 Safety meeting
63 Safety reviews -
71 Briefings
81 General

Appendix 4G-List of Inspction forms
Appendix J Standard Inspection forms
A-Concreting /record of concreting

B- Piling
C- Post and pre-tensioning works
D- Beams launching
E- Road base
F- Permit to work
INSPECTION REQUEST FORM FOR REINFORCED CONCRETE WORK
Contractor: Project:
To: Date:
QP(S) Time:
The work described below has been inspected by our supervisory personnel and is complete
and ready for your inspection. A checklist is attached overleaf.
Location
Checked and Requested By:
Chainage
Activity
Drawings Used for Construction
Other Description
Contractor's Rep. Name & Signature
INITIAL INSPECTION BY QP (Supervision)
We have inspected the above referenced works and found them acceptable. You may proceed.
However, please return the completed checklist upon completion of the remaining work.
You cannot proceed. Please carry out corrective works as noted on the checklist and
submit a fresh request for inspection.
Other comments:
QP(S) Site Representative Name & Signature/ Date QP(Sup) Name & Signature/ Date
INSPECTION REQUEST NOTED BY LTA
The above referenced works are found to be acceptable.
LTA's Site Supervisor Name & Signature/ Date LTA's Project Officer Name & Signature/ Date
File : RDS_RCRD_QPM_SITE_03_A1_X9.xls
CHECKLIST FOR REINFORCED CONCRETE WORK
S/No Description of Works Checked by Checked by Confirmed by
Contractor QP(Sup) LTA
1 Reinforcement
1.1 Check steel grade, bar size, numbers and spacing
1.2 Ensure that reinforcement is free from loose scale/rust, oil

and mortar
1.3 Check bends, laps and anchorage
1.4 Ensure correct cover to concrete
1.5 Check that spacers and steel chairs are provided
1.6 Ensure that starter bars are provided
1.7 Check that additional steel at opening etc. are provided
2 Formwork
2.1 Check that only approved and undamaged form boards or panels
are used
2.2 Check correct patterns
2.3 Check the location of construction joints and properly sealed
2.4 Check dimension, levels and alignment of formwork

2.5 Check that falsework design with sufficient bracings has been
approved
2.6 Check that the ground below props is firm
2.7 Check form ties
2.8 Check that correct camber is provided
2.9 Ensure correct usage of form releasing agent
2.10 Ensure that formwork is thoroughly cleaned
3 Services: Trimming bars / Box-outs / Cast-in items
4 Post Concreting: Curing / re-proping / Formwork striking
5 Finished Concrete: Dimension / Finishing
6 Availability of water for curing
7 Quantity of ready-mix concrete : m3
8 Check concrete grade Grade :
9 Take slump test Desired slump : mm
10 Take test cubes
No. of sets : Reference:
11 Check concrete cube strength at transfer for prestressing work
12 Check sufficient temporary traffic devices if lane closure is required
13 Others
File : LTAQM_RDS_QAP(7-1)_CS03_A1_X09.xls
RECORD OF CONCRETING WORKS
Project: Contractor: Project Officer:
Concreting Time 7-Day Test 28-Day Test

Date Conc Vol Slump Cube Cube Cube
S/No Description of Structure Start End Date Date Average Date Date Average Remarks
Cast Time Time Grade (m3) (mm) Ref Sent Test Strength Sent Test Strength
(N / mm2) (N / mm2) (N / mm2) (N / mm2)
Checked by: 4
Supervised by: 5
Checked by: 4
Supervised by: 5
Checked by: 4
Supervised by: 5
Checked by: 4
Supervised by: 5
Checked by: 4
Supervised by: 5
Checked by: 4
Supervised by: 5
A- Concreting /record of concreting
B-Piling
D- Beams launching
E- Road base
F- Permit to work
INSPECTION REQUEST FORM FOR PILING WORKS (BORE PILE)
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
INITIAL INSPECTION BY QP(Supervision)
Other comments:
QP(S)s Site Representative Name & Signature/ Date QP(Sup) Name & Signature/ Date

CHECKLIST FOR PILING WORKS (BORE PILE)

1 Check setting out
2 Check pegged position of individual pile
3 Check services plan
4 Locate services with cable detector and digging trial trench
5 Check mill certificate
6 Check whether coating on pile is required
7 Check set specified
8 Check certificate of fitness of piling machine and service crane
9 Check certificate of crane operator
10 Check piling frame and crane located on firm bases
11 Check pile dimensions
12 Check bore piles strata soil

types
13 Check cut-off level of pile
14 Check boring to required acceptable depth
15 Check steel casing used in excessive ground

water / collapse condition
16 Check bore hole depth,

cleanliness, verticality
17 Check concreting operation of bore piles (e.g.

tremie concrete, if necessary)
18 Check testing of piles (e.g. NDT / Pile

load test)
19 Check sufficient temporary traffic devices if lane

closure is required
20
Others

B- Piling

D- Beams launching
E- Road base
F- Permit to work
INSPECTION REQUEST FORM FOR PRE-TENSIONING WORK
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
Other comments:
QP(S) Site Supervisor Name & Signature/ Date QP(S) Name & Signature/ Date
CHECKLIST FOR PRE-TENSIONING WORK
1 Check before Pre-tensioning operation:

1.1 Availability of full instructions issued by designer (length
between bulkheads, maximum pressure at the jack,
theoretical tendon extension etc.)
1.2 Check calibration of jacks and pressure gauges

(Submit calibration cert. of jacks and pressure gauges)
Reference/Serial no. of jacks and gauges:
_______________________________________________
1.3 Check milling certificate of prestressing cable
1.4 Check number and position of cables
1.5 Check debond length
1.6 Displayed warning signs

(Eg. DANGER -TENSIONING IN PROGRESS )
1.7 Ensure all personnel keep a safe distance from vicinity

during stressing operation
2 Check during tensioning operation
2.1 Record the forces and corresponding extension and
plot in graph
2.2 Compare actual and theoretical extensions of each

tendon within 5% (+ or -) tolerance
3
Use request form for concreting work
4
Check sufficient temporary traffic devices if lane
closure is required
5
Others
INSPECTION REQUEST FORM FOR POST-TENSIONING WORK
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
Other comments:
QP(S) Site Supervisor Name & Signature/ Date QP(Sup) Name & Signature/ Date
CHECKLIST FOR POST-TENSIONING WORK
S/No Description of Works Checked by Checked by Confirmed

1 Check before casting:

1.1Check milling certificate of prestressing cable
1.2 Check number of cables
1.3 Check profile and alignment of tendon (no kink)
1.4 Check sheaths free from damage
1.5 Proper coupling of sheathing
1.6 Ensure tendons firmly and rigidly fixed
1.7 Check anchorage details (i.e. coil reinforcement and recesses.)
1.8 Check proper fixing and water-tightness of grout vent
1.9 Use request form for concreting work
2 Check before tensioning operation:

2.1Availability of full instructions issued by designer (e.g. sequence of
tensioning, maximum jack pressure, theoretical extension,
corresponding tolerances on such extension.
2.2Check calibration of jacks and pressure gauges

(Submit calibration cert. of jacks and pressure gauges)
Reference/Serial No. of jacks and gauges:
___________________________________________________
2.3 Minimum concrete strength specified is achieved
2.4 Ensure precast member free to move during stressing.
2.5 Ensure area directly behind stressing jacks are cleared
2.6 Display warning signs (e.g. DANGER - Tensioning I n Progress)
3 Check during tensioning operation:

3.1Record forces and corresponding extensions
plot on graph
3.2Compare actual and theoretical extensions of

each tendon within +/-5% tolerance
Check after tensioning operation:
4
4.1Visual inspection of concrete surface for cracks
4.2 No grouting, cut off tendons before Project

Officer's approval
5
Check sufficient temporary traffic devices if lane
closure is required
6
Others

B- Piling
D- Beams launching
E- Road base
F- Permit to work
INSPECTION REQUEST FORM FOR BEAM LAUNCHING WORK
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
Other comments:
QP(S) Site Representative Name & Signature/ Date QP(S) Name & Signature/ Date
CHECKLIST FOR BEAM LAUNCHING WORK

1 Check preparation work for launching

1.1 Check availability of method statement of beam launching
submitted by Contractor's PE including safety precautions
1.2 Check certificate of fitness for lifting crane and lifting chain /
cable / hook etc.
1.3 Check certificate of competency of crane operator
1.4 Check certificate of competency of lifting supervisor
1.5 Check availability of traffic diversion plan

(if road closure is required)
1.6 Visual inspect beam for any cracks, defects and damages
at casting yard
1.7 Check safe means of access for inspection of beam
1.8 Check no physical obstruction eg. Tree, lamp post,

overhead cable affecting launching
Check before launching:
2 2.1 Check adequate lighting provided on site
(for night launching)
2.2 Check road and access leading to launching site closed
2.3 Check sufficient warning signs, rotating lights, barricades,etc

placed on site according to C P for Temp Traffic Control
2.4 Check crane parked on firm ground
2.5 Check beam reference number to ensure correct beam

delivered and beam oriented correctly for launching
2.6 Visual inspect beam delivered on site for any cracks,
defects and damages
2.7 Check all dowel holes in the beam, if any, are opened and
unobstructed
Check during launching
3 3.1 Check beam properly secured to the lifting chain / cable
before lifting
3.2 Check all workers kept at a safe distance during lifting of

beam to position
3.3 Check beam properly and securely seated on cross head or

temp steel wedge before releasing from the lifting hook
3.4 Check hook completely removed from the beam before
moving the crane
3.5 Check at least 3 independent systems fo restraints provided

to prevent movement of beam immediately after launching
Check after completion of launching
4 4.1 Check all warning signs, lights, barricades, etc removed and
road open to traffic
4.2 Check 4.5 m high restriction sign installed

(for beam across carriageway only)

closure is required
6
Others

B- Piling
D- Beams launching
E- Road base
F- Permit to work
INSPECTION REQUEST FORM FOR ASPHALTIC PREMIX
To: Date:
QP(S) Time:
Location
Chainage
Type of asphaltic premix
Other Description
Other comments:
LTA's Site Supervisor/QP(Sup) Name & Signature/ Date LTA's Project Officer/QP(Sup) Name & Signature/ Date
LTA's Site Representative Name & Signature/ Date LTA's Project Officer Name & Signature/ Date
CHECKLIST FOR ASPHALTIC PREMIX

Contractor QP (Sup) LTA
1 Check for proper signing
2 Check cleanliness of road surface or graded stone layer
3 Check level of graded stone layer
4 Removing loose stones and blind with quarry dust
5 Machinery requirement:
5.1 Paver (equipped with sensor)
5.2 Tandom roller
5.3 Three-wheelled roller
5.4 Pneumatic roller
6 Apply tack coat
7 Check temperature of premix
8 Take premix samples at site or at plant
9 Check and endorse on the Delivery Orders
10 Check compaction of premix laid with nuclear density tester
11 Check thickness of premix
12 Ensure critical road lines to be painted
13 Ensure existing manholes to be demarcated
14 Ensure samples properly labelled and kept
15 Send samples for testing

closure is required
17
Others
INSPECTION REQUEST FORM FOR ROAD BASE
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
INITIAL INSPECTION BY QP(S)
Other comments:
CHECKLIST FOR ROAD BASE

1 Subbase approved
2 Check cleanliness and level of sub-base level
3 Check quality of graded stone delivered
4 Send properly labelled graded stone samples for grading test
5 Check thickness of roadbase
6 Ensure roadbase laid in layers not exceeding 200mm
7 Ensure rolling by 10 tonnes or above steel roller
8 Check uniformity and smoothness of roadbase surface
9 Check irregularities of compacted graded stone
10 Check degree of compaction

closure is required
12
Others
INSPECTION REQUEST FORM FOR SUBGRADE CONSTRUCTION
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
INSPECTION DECISION BY QP(Supervision)
Other comments:
CHECKLIST FOR SUBGRADE CONSTRUCTION

Contractor QP(Sup)LTA
1 Send properly labelled soil samples for last 500mm of subgrade for the following tests
1.1 Maximum Dry Density
1.2 California Bearing Ratio (CBR)
2 Ensure soaked CBR conform to specifications
3 Check formation levels of subgrade
4 Provide proper drainage for subgrade surface
5 Conduct field density tests (TABLE A)
6 Continue mechanical compaction until in-situ test results conform to specifications
7 Check sufficient temporary traffic devices if lane closure is required
8 Others
TABLE A
1 Chainage : m A B C D E F
2 Wt of soil from hole g
3 Wt of sand (+ cylinder ) before pouring (M1) g
4 Wt of sand (+ cylinder ) after pouring (M4) g
5 Wt of sand in hole (M5 = M1 - M4 - M2 ) g
6 Ratio = Mw/M5
7 Bulk density of sand Pa Mg/m3
8 Bulk density of soil P = (Mw/M5)xPa Mg/m3
9 Moisture content (w) %
10 Dry density Pd = 100P/(100+w) Mg/m3
11 Max. dry density Mg/m3
12 Optimum moisture content %
13 % of compaction
14 Remarks
Calibration (* Cylinder*)
*Mean of sand in core g
(of pouring cylinder) (M2)
mL
Volume of calibrating container (V)
*Wt of sand (+ cylinder)

before pouring (M1)
g
*Wt of sand (+ cylinder)

After pouring (M3) g
*Sand to fill calibrating container
(Ma = M1 - M3 - M2)
g
Bulk density of sand Pa = Ma/V Mg/m3

INSPECTION REQUEST FORM FOR SUB-BASE CONSTRUCTION
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
Other comments:
LTA's Site Supervisor/QP(Sup) Name & Signature/ Date LTA's Project Officer/QP(Sup) Name & Signature/ Date
CHECKLIST FOR SUB-BASE CONSTRUCTION

1 Subgrade approval
2 Check cleanliness and level of sub-grade layer
3 Send properly labelled subbase samples for the following tests:

2.1 Maximum Dry Density
2.2 California Bearing Ratio (CBR)
2.3 Grading Analysis
4 Check formation levels of subbase
5 Check subbase thickness
6 Provide adequate drainage compaction
7 Continue mechanical compaction process until specified

Maximum Dry Density is obtained

closure is required
9
Others

B- Piling
D- Beams launching
E- Road base
F- Permit to work
INSPECTION REQUEST FORM FOR GROUTING WORK
To: Date:
QP(S) Time:
Location
Chainage
Activity
Other Description
Other comments:
CHECKLIST FOR GROUTING WORK

1 Check before commencement of grouting

1.1 Ensure minimum grout strength achieved by trial/design
mix
1.2 Clean ducts by blowing through with water and

followed by compressed air
1.3 Ensure vents are clear, clean and can be properly

closed
1.4 All anchorage sealed to prevent loss of pressure
during grouting
1.5 Equipment in working order and reserve mixing and

pumping equipment available as a standby
1.6 Correct design mix and sequence of adding

constituents, mixing time and speed of agitator noted
Check during grouting
2
2.1 Check grouting pressure
2.2 Check filter for grout
2.3 Check for leakages
2.4 Check quantity of grout used and time that elapses

before emerging from vent holes
2.5 Take test cubes

No of sets:Reference:
3 Check after grouting

3.1 All vent holes and opening properly sealed and permanent

closure is required
5
Others
Appendix 4H-ER356 QP(S)
Appendix H QP(S) Monthly Report

The monthly report shall be prepared and submitted to LTA by the 5th of the
month
The report shall contain the following;
1.0 Summary ...................................................................................................................
1.1 Introduction ........................................................................................................
1.2 Status of Main contractor works .......................................................................
1.3 QP(S).......................................................................................................................
2.0 Scope of Main Contract and QP(S) Works........................................................
2.1 Main Contract Works ...........................................................................................
2.2 QP(S) Works ...........................................................................................................
3.0 Transmittals................................................................................................................
3.1 Letters to LTA on Main contractors matter......................................................
3.1.1 Statistics on Letter Review time....................................................................
Table 3.1.1 - Statistics on Letter Review times .....................................................
3.2 Letters to LTA on matters other than Main contractors issue .......................
3.3 Letters received from LTA /other Authorities ....................................................
4.0 Authorities Submittal and Approval Status /Construction drawings................
4.1 Authority Submission status .................................................................................
4.2 Construction Drawings ........................................................................................
5.0 Meetings, inspections and coordination .............................................................
5.1 Meetings and coordination................................................................................
5.2 Inspections carried out ........................................................................................
5.3 Non Conformance Report (NCR) ...................................................................

1 ER356-PQP-Appendix 4H
5.4 Safety/Quality Note (SQN)..................................................................................
6.0 Main contractor construction works, safety and monitoring and areas of
concern ...........................................................................................................................
6.1 Main contractor construction works .................................................................
6.2 Safety and monitoring works ..............................................................................
6.3 Other areas of concern...................................................................................
6.4 Non-Conformance Reports (NCR) and Quality ..........................................
6.5 Safety/Quality Notes ........................................................................................
7.0 Contractors Programme and Method Statements.......................................
8.0 Manpower Deployment, Progress claim and insurance...............................
8.1 Manpower Deployment......................................................................................
Table 8.1 - Summary of staff mobilised....................................................................
List of Appendix
Ref Title
1A Photographs of Works
2A Scope of Main Contract
2B QP(S) Scope of works
3A Letter to LTA - Review status of Main Contractors

submission
3B Letter to LTA ,and Authorities except on

Contractors submission/issues
3C Letter from LTA/other Authorities
4A Authority Submission and Approval Status
4B ST Submission
4C List of Construction drawings
5A List of Meetings held/Attended
5B List of Inspections
5C Non-Conformance Reports (NCR)
5D Status of SQNs
5E Summary of Monthly Report Submissions to LTA
7A Status of review of Method Statements
8A QP(S) Staffing
8B QP(S) Organisation chart

PQP Final-Nov 2010

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PQP Final-Nov 2010

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Project Quality Plan Rev 00 15th of November 2010

Project Quality Plan

ER356QP-101027-CV-PQP (Project Quality Plan) Rev 00

1st ______________ / Vashdev A Khialani /

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

1.0 PURPOSE OF PROJECT QUALITY PLAN

2.0 QUALITY MANAGEMENT PROCESS4

3.0 ORGANISATION CHART.10

4.0 QUALITY PLAN.11

5.0 AUDIT/REVIEW OF THE PQP...................................................................................15

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

2C Gauging the Performance of the QP(S) Services - 1 Page C & V owned

4A Materials Quality Plan 3 pgs C & V owned

4B Works Quality Plan 2 Pgs C & V owned

4C Indexes/Call Numbers to be used - for Incoming 1Pgs C & V owned

4D Template for : C & V owned

4E Sample of Inspections Request Form 1 Pgs Researched

4F List of Filing Folders 3 page C & V owned

4G List of Standard Inspection Forms 27 Pgs C & V owned

1.0 Purpose of the Project Quality Plan

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

2.0 Quality Management Process

2.1 Quality Plan Processes

Project Deliverables and Processes Acceptance Criteria

2.2 Project Overview

2.2.1 Scope of Main Contractors Works

Site clearance and demolition of drains etc.

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

Other related/associated works.

The full scope of the Contractors works is attached as in Appendix 2A.

2.2.2 Scope of the QP(S) Services

a) Provide professional engineering supervision services as required under the Authoritys

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

The scope of the QP(S) Services is attached as in Appendix 2B.

2.3 Some Elaborations on the QP(S)s Role

2.3 A - Temporary and Permanent works

For the Instrumentations Items

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

For the Others Items

Divergence or deviation of materials from the approved plans, and

2.3 C - Review of the Contractors Submission

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

2.4 Quality Standards

2.5 Gauging the Performance of the QP(S) Services - Evaluation Criteria

a) Reviews of the contractors submission to be completed within 7 days of receipt is to be

b) Reviews of the contractors submission to be completed within 14 days of receipt is to be 90%

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

3.0 Organization Chart

3.1 Organisation Chart and Contact Listing

At the Construction Worksite

The QP(S) team at the worksite comprises the following:

a) 1 QP(S) (part-time on site)

At the QP(S)s Head Office :

Appendix 3B - Contact Listing of QP(S) and his Team Members

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

4.0 Quality Plan

4.1 Materials Quality Plan

Please see Appendix 4A - for the Material Quality Plan

4.2 Works Quality Plan

4.3 Projects List of Stakeholders

ER356QP-101115-CV-PQP (Project Quality Plan) Rev 00

4.4 Handling of the Project Correspondences

Please see - Appendix 4C Indexes/Call Numbers to be used for Incoming/Outgoing Documents