TO: Dr.

Ethan Whittet and AWD Peers Northeastern University

Department of Psychology
FROM: Hunter Coury
- August 2nd, 2017 -
SUBJECT: Event Calendar Template

PysClub (Psychology Club) is student-run organization of Northeastern University. In this club,

there are four e-board members (President, VP, PR, & Secretary) and an advisor. Collectively,

PsyClub hosts weekly events that covers information about psychology and NUs Psychology

Department. As Vice President, I feel it is necessary to come up with new formatting to help

organize PysClubs extensive list of events. In the past, the e-board has merely put the

presenters names on Google Calendar according to the day that they were going to present.

Because the information on this calendar is limited, I feel that there have been a few issues. For

one, this makes it difficult for the Public Relations Officer to collect the information needed to

send out comprehensive event promotions. The presenters name does not provide sufficient

information needed to create a promotional newsletter. I also feel that the current system

makes it difficult for club members to be well informed about each event. Similarly, PsyClubs

current approach to organization disallows proper communication with the club advisor; he is

often unable to be engaged with the process of creating events. I believe that a simplified

method to retrieve this information would really improve PsyClubs understanding of each

event, encourage collaboration amongst both e-board members and the advisor, and increase

the efficiency of making promotions.

To address this, I created a Google Slides document to provide improved organization of each

upcoming event for the Fall Semester of 2017. I will share this document with the e-board

members as well as the club advisor. The first few slides are dedicated to organizing the

essential pieces of information about PsyClub. The second slide is a list of everyones name that

contains the advisor and e-board members. Next to this list are four circles (what I call

bubbles) that contain links to PsyClubs most important documents and website. These

include the Contract bubble (PsyClub Contract), the Contact bubble (contact information),

the Mailing bubble (website used to make promotions), and the Website bubble (PsyClubs

website). The next set of slides allows each e-board member to write down his or her ideas they

have for upcoming events. I believe that this new method will improve communication and

allow for efficiency in the work of the e-board members.

The rest of the slides are provided as a shortcut to the information needed to understand each

event, and to send out promotions for it. There are two slides for each event. The information

slide is to ensure the title, the presenter(s), the description of the event, the location and the

time are all adequately provided. The second slide contains two bubbles and is used to collect

the images needed to create the promotional newsletters. The Event bubble will be used as a

place to insert (and retrieve) the image that represents the given event. The Presenter bubble

will act as a place to insert (and retrieve) the image of the given presenter. This new method of

organization will improve PsyClubs understanding of each event and provide efficiency when

making promotions.
This new document would not replace PsyClubs Google Calendar since that method still

maintains a clearer temporal outline of the events; i.e., the Google Slides documents main goal

is to centralize more information of each event. Each member of the e-board will contribute to

adding and updating the information of each event. This will simplify collaboration amongst the

e-board members. As a result, the communication of PsyClub and its effectiveness as a

Northeastern University Club will greatly improve.