8/15/2017 Document 1269489.

R12 Period Close Procedure for Oracle Receivables (Doc ID 1269489.1)

In this Document

Purpose
Details
1. Complete All Transactions for the Period Being Closed
2. Reconcile Transaction Activity for the Period
3. Reconcile Outstanding Customer Balances
4. Review and Reconcile Receipts
5. Reconcile Receipts to Bank Statement Activity for the Period
6. Post to the General Ledger
7. Reconcile the General Ledger Transfer Process
8. Reconcile the Journal Import Process
9. Close the Current Oracle Receivables Period
10. Review Reports and Reconciling AR and GL balances
11. Open the Next Oracle Receivables Period
12. Logging a Service Request
13. Patch Information
14. Community Discussions
Feedback
References

APPLIES TO:

Oracle Receivables - Version 12.0.0 and later

Information in this document applies to any platform.

PURPOSE

Oracle Receivables (AR): Transactions Workbench Information Center > Note 1269489.1

This document provides instructions on how to successfully close an accounting period in R12 Oracle Receivables.

The term close an accounting period is synonymous to other commonly used terms such as:
month-end close
period close
close books
close period

IMPORTANT: This information was lifted from the White Paper presented in Note 961285.1, R12: Period-End Procedures
for Oracle Financials E-Business Suite, which contains Period-end processes for all other Oracle Financial products.

DETAILS

It is strongly recommended to have the latest CPC patch applied which will avoid the occurrence of the known issues.
For the latest information on these CPCs and other product known issues please view the EBS: R12 Oracle Financials
Critical Patches Note 557869.1

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The following steps should be taken in performing period-end processing for Oracle Receivables.
1. Complete All Transactions for the Period Being Closed
Ensure that all transactions like Invoicing, Credits, Adjustments, Receipts, Reversals and Lock Box Processing have been
entered for the period being closed.
2. Reconcile Transaction Activity for the Period
Reconcile the transaction activity before posting to the General Ledger using SLA. This is to ensure that transactions are
balanced and all items eligible for posting are reflected on the Sales Journal. Run the following reports for the same
accounting period date range:
Seq Report Purpose
1 Transaction Register Shows transactions (i.e. invoices,
debit memos, credit memos,
deposits, guarantees and
chargebacks) which were entered
and completed in specified period.
2 Sales Journal by Customer Enables the review of all transactions
Report and the Sales Journal by for the specified period by account
GL Account Report type (i.e. receivables, revenue,
freight, tax)
The total on the Sales Journal by
GL Account should equal the total
of items eligible for posting as
listed on the Transaction
Register. If any discrepancies are
evident, research the customer
balances to find out which
balance does not tally, using the
Sales Journal by Customer
report.
3 Journal Entries Report
Enables the review and
analysis of accounting entries
in the Receivables subledger,
as accounted by SLA
Also lists in detail,
transactions that have been
accounted with error, and all
entries that could not be
transferred to the general
ledger
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Known Issues
Note 729051.1 R12 Why Do AR
Reports like Account Status Report' or
'Transaction Register' or Aging Reports
Not Show Secondary Ledger Currency
In the Parameter List of
Values?
Note 845008.1 Transaction Register
Errors with "ORA-06503: PL/SQL:
Function returned without value" When
Reporting Level is Ledger
Note 1069117.1 SALES JOURNAL BY
CUSTOMER REPORT FAILS WITH REP-
1401
Note 805645.1 R12: Sales Journal by
GL Account Report (XML) replaces RDF
report 'Sales Journal by GL Account'
Note 1106283.1 ARSJGLARPT Sales
Journal by GL Account Report (XML)
Takes Several Hours to Complete
Note 958727.1 AR Reconciliation
Report Shows Wrong Sales Journal
Entries After Upgrade To 12.1.1
Note 1132626.1 AR Journal Entries
Report Not Showing Credit Memo
Refunds
Note 983063.1 SLA: How to
Troubleshoot XML Performance Issues
in the Account Analysis & Note
560990.1Journal Entries Report
Completes With Warning XML Page
Cannot be Displayed
Note 881050.1How Does Journal
Entries Report Pick Up Data from
AR/XLA Tables?
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By using the following formula, ensure that the Transaction Register matches the Sales Journal:
Transaction Register (Items eligible for posting) + (2 * Credit Memo Total) = Sales Journal (Debits plus
Credits)

E.g. $100 + (2 * $20) = Debits $120 + Credits $20

($120 Debits - $20 Credits)

Important :

The Transaction Register total for any credits must be adjusted, as they are negative on the Transaction
Register and positive on the Sales Journal.
Ensure that the monthly transaction total is accurate and that no distribution issues exist.
In Journal Entries Report, to avoid duplication with subledger journal entries, general ledger journal entries
imported from Subledger Accounting are not included in the report.

3. Reconcile Outstanding Customer Balances

Reconcile the outstanding customer balances at the beginning of a specified period with the ending balance for the same
period, using the following formula, known as the Roll Forward Formula:

Period-End Balance = Outstanding Balance at Start of Period + Transactions + Adjustments + Invoice Exceptions +
Applied Receipts + Unapplied Receipts

The following list represents the various components that affect a customer's balance and the reports, which can be run
and reviewed to reconcile these components:

Component Report

Beginning Balance Aging reports

Transactions Transaction Register

Adjustments Adjustment Register

Exceptions Invoice Exceptions Report

Applied Receipts Applied Receipts Register (Identify payments received from

customers)

Unapplied Receipts Unapplied and Unresolved Receipts Register (identify

payments received from customers)

Ending Balance Aging report (as of the last day of the accounting period)

Important: Invoice Exceptions Report can be used to adjust the Transaction Register for any transactions, which are
not open in Receivables, and therefore do not show up in the aging reports.

4. Review and Reconcile Receipts

Ensure that Oracle Receivables receipts balance by running the following reports

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Report Purpose Known Issue

Unapplied Receipts Register Provide detail information about Note 313074.1 Reports Error: APP-FND
customers on-account and unapplied Errors in Unresolved And Unapplied
payment for specified date range. Receipts Register

Includes both cash and miscellaneous

receipts
Receipts Journal Report Displays details of receipts that
appear in the Journal Entries Report
which shows the receipt numbers that
contribute to a particular GL account
Note 1220113.1 Displays Receipts
Twice One For Unapp And One For
Cash Distribution
Note 1077001.1 Receipt Journal Report
Errors when Run as Output type PDF
Note 737453.1, Receipts Report:
Receipt Register Report Known Issues
And Patches

Receipt Register The total of the Receipts Journal
report should equal the total of all the
receipts in the Receipt Register for
the same GL date range. Both display
invoice related receipts and
miscellaneous receipts.
Note 393682.1 Unable to Reconcile
Receipt Register to Receipt Journal
Enhancement 5567693 is still pending.
Bug 7423482 Receipt Register and
Receipt Journal do not show on-
account
activity deemed functionality.
Bug 7589198 Receipt Register does not
match Receipt journal deemed
functionality (similar to Bug 7423482).

5. Reconcile Receipts to Bank Statement Activity for the Period

Important: The Create Accounting process must be re-run for any miscellaneous accounting entries generated from
the bank reconciliation, for transfer to the General Ledger.

6. Post to the General Ledger

Prior to posting to the General Ledger, the Receipts Journal Report and Sales Journal display the transactions that
would be posted to the General Ledger (provided the posting process was run for the same GL date range).
The posting process for Oracle Receivables involves a single step:
Create Accounting

This process can be submitted from the transactions screen to account for a specific receivables transaction or from
the SRS screen to account for all receivables transactions. The accounting is done at the ledger level and the
program has the ability to transfer and import into the General Ledger based on the parameters specified.

If Create Accounting is submitted with Mode = 'Final' and Transfer to General Ledger = 'No', the entries will have to
be transferred separately.

7. Reconcile the General Ledger Transfer Process

The Create Accounting program produces the Subledger Accounting Program report which shows the subledger
journal entries created for successful accounting events.
Compare this report to the Journal Entries Report (run in Posted status mode) and verify that they match. Use the
same General Ledger date ranges for the Journal Entries Report and the Create Accounting program.
After transactions and receipts have been transferred to the GL tables, Account balances for transactions and
receipts can be reconciled by generating the Sales Journal by GL Account Report, the Receipts Journal Report (in
'transaction' mode) and the Journal Entries Report for posted items.

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The account totals in the Sales and Receipt journals should match the corresponding account balances in the Journal
Entries Report.

Important: The 'Detail by Account' version of the Journal Entries Report may be the most useful for reconciliation in
this case.

8. Reconcile the Journal Import Process

Create Accounting program submits Journal Import automatically when launched in Mode = 'Final' and Transfer to
GL = 'Yes'.
Reconcile the Journal Import by manually reviewing the transactions in the Subledger Accounting Program Report,
and comparing them with the Journal Entries Report output.

9. Close the Current Oracle Receivables Period

Close the current period in Oracle Receivables using the Open/Close Accounting Periods window.

Important: Where there are multiple operating units within the same ledger all operating units must be ready to
close at the same time. All of the operating units that share a ledger also share the same period statuses. When you
update the period statuses to 'Open' in one operating unit, that period is opened for all operating units within the
ledger.

10. Review Reports and Reconciling AR and GL balances

Seq Report Purpose Known Issues

1 Subledger Period Close Exceptions The Subledger Period Close
Report Exceptions Report lists all the
accounting events and journal
entries that fail period close
validation. It is automatically
submitted by General Ledger when
closing a GL period if there are
unprocessed accounting events or
un-transferred journal entries.
Note 793598.1 How to use
Subledger Period close Exception
Report
Note 736361.1 Report shows
Unprocessed Cash and Misc Receipts
which are already processed
Note 1233033.1 How to close period
when there are incomplete
transactions

2 Third Party Balances Report
Displays balance and account
activity information for Suppliers and
Customers. The balances in this
report can be compared with the
General Ledger balances for the
same control accounts to reconcile.
Note 951527.1 Third Party Balances
Report Retrieves No Data For
Receivables.
Note 1150295.1Third Party Balances
Report Is Missing Some Items Even
The Setup Has Been Done For
Control
Note 601774.1Third Party Balance
Report not showing Transaction
Numbers

3 Reconcile Posted Journal Entries After running the GL posting process

in General Ledger, for the
transactions, which were transferred
in FINAL mode and with Post in GL
being set to NO, run the Journal
Entries Report (with Posted = Y ) to
help reconcile the posted journals.

4 Review the Unposted Items Report The output will consist of all items Note 793257.1 Which Transactions
not posted to the General Ledger for Are Printed On the Unposted Items
the specified GL date range. Report

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Note 559245.1 R12: Unable To Run

The Unposted Items

5 Review Account Analysis Report
It only includes journal entries Note 1130633.1 XLAAARPT Account
transferred to and posted to the Analysis Report Does Not Enforce
General Ledger.Review this report Flexfield Segment Security Rules
and compare it with the Third Party Note 1189046.1 Subledger Account
balances report. Analysis Report Fails To Complete
Due To High Vol Data.
Note: To avoid duplication with
subledger journal entries, General
Ledger journal entries imported from
Subledger Accounting are not
included in the report.

6 AR to GL Reconciliation Report Compares the account balances in

Receivables to those in General
Ledger and highlights journal
sources where discrepancies might
exist.
Note 799753.1 AR to GL
Reconciliation Report Shows
Difference When There Is Cross
Currency Receipt Application and
Multiple Ledgers Data

11. Open the Next Oracle Receivables Period

Open the next period in Oracle Receivables using the Open/Close Accounting Periods window.

12. Logging a Service Request

1. Please create a service request and upload the report which is having the issue.
2. If there are items listed in Unposted Item report then provide report output as well as the output of Subledger
period Close Exception Report and Period Closing diagnostics
3. If the Transactions/Receipts/Adjustment causing the error could be identified, then please provide diagnostics using
the following Diagnostic catalogs to identify the correct diagnostic to use:

EBS Diagnostics 12.1.1 Note 783319.1

EBS Diagnostics 12.0.6 Note 741601.1
EBS Diagnostics 12.0.4 Note 469721.1
EBS Diagnostics 12.0.3 Note 464866.1

13. Patch Information

Please review Note 1307206.1, EBS: R12 Receivables Rollup Patch Collection February 2011 for additional information on
the latest rollup patch available.

14. Community Discussions

Still have questions? Use the live

My Oracle Support Receivables Community window below, to search for similar
discussions or start a new discussion on this subject.

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Feedback

To provide feedback on this note, click on the Rate this document link.

REFERENCES

NOTE:845008.1 - Transaction Register Errors with "ORA-06503: PL/SQL: Function returned without value" When Reporting
Level is Ledger
NOTE:736361.1 - Subledger Period Close Exception Report Shows Unprocessed Cash And Misc Receipts, But Those Seem
to Be Processed
NOTE:1189046.1 - Subledger Account Analysis Report Fails To Complete Due To High Vol Data
NOTE:1233033.1 - Incomplete Transactions in Subledger Period Close Exception Report (XLAPEXRPT) are Preventing You
From Closing AR Period
NOTE:1269489.1 - R12 Period Close Procedure for Oracle Receivables
NOTE:983063.1 - SLA: How to Troubleshoot XML Performance Issues in the Account Analysis & Journal Entries Report
NOTE:464866.1 - E-Business Suite Diagnostics Test Catalog for 12.0.3 RUP 3
NOTE:793257.1 - Reports Issue: Which Transactions Are Printed On the Unposted Items Report
NOTE:793598.1 - R12: How to Use the Subledger Period Close Exceptions Report for Period Close Activity?
NOTE:799753.1 - R12: AR to GL Reconciliation Report Shows Difference When There Is Cross Currency Receipt Application
and Multiple Ledgers Data
NOTE:805645.1 - R12: Sales Journal by GL Account Report (XML) Replaces RDF Report 'Sales Journal by GL Account'

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NOTE:881050.1 - How Does Journal Entries Report Pick Up Data from AR/XLA Tables?
NOTE:951527.1 - XLATPRPT - Third Party Balances Report Retrieves No Data For Receivables
NOTE:958727.1 - AR Reconciliation Report Shows Wrong Sales Journal Entries After Upgrade To 12.1.1
NOTE:469721.1 - Oracle E-Business Suite Diagnostics Test Catalog for 12.0.4 (RUP 4)
NOTE:557869.1 - EBS: R12.0 ORACLE FINANCIALS CRITICAL AND RECOMMENDED PATCHES
NOTE:559245.1 - Unposted Items Report issue: R12: Invoking List of Values for Parameter Ledger Currency Raises: No
entries found for List of Values
NOTE:560990.1 - Journal Entries Report Completes With Warning XML Page Cannot be Displayed
NOTE:601774.1 - Third Party Balance Report not showing Transaction Numbers
NOTE:729051.1 - Reports Issue: Why Do AR Reports like 'Account Status Report' or 'Transaction Register' or Aging
Reports Not Show Secondary Ledger Currency In the Parameter List Of Values?
NOTE:961285.1 - R12: Period-End Procedures for Oracle Financials E-Business Suite
NOTE:741601.1 - Oracle E-Business Suite Diagnostics Test Catalog for 12.0.6 RUP 6
NOTE:783319.1 - Oracle E-Business Suite Diagnostics Test Catalog for 12.1.1
NOTE:1307206.1 - **SUPERSEDED** EBS: R12 Receivables Rollup Patch Collection February 2011
NOTE:1130633.1 - XLAAARPT Account Analysis Report Does Not Enforce Flexfield Segment Security Rules
NOTE:1132626.1 - AR Journal Entries Report Issue: Credit Memo Refunds are not Shown in the Report
NOTE:1150295.1 - R12: Third Party Balances Report Is Missing Some Items Even The Setup Has Been Done For Control
Accounts
NOTE:1320546.1 - Information Center: Overview of the Transactions Workbench in Oracle Receivables (AR) 11.5 and later
NOTE:313074.1 - Reports Error: APP-FND Errors in Unresolved And Unapplied Receipts Register
NOTE:393682.1 - Unable To Reconcile Receipt Register to Receipt Journal
BUG:7423482 - RECEIPT REGISTER AND RECEIPT JOURNAL NOT SHOWING ON ACCOUNT ACTIVITY
BUG:7589198 - RECEIPTS REGISTER DOES NOT MATCH RECEIPTS JOURNAL
NOTE:1069117.1 - SALES JOURNAL BY CUSTOMER REPORT FAILS WITH REP-1401
NOTE:1106283.1 - Performance Issue: Sales Journal by GL Account Report (XML) ARSJGLARPT Takes Several Hours to
Complete
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