AIM

TE.040 SYSTEM TEST SCRIPT

General Ledger Implementation

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Creation Date: December 21, 2003
Last Updated: August 9, 2017
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TE.040 System Test Script Doc Ref:
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General Ledger Implementation Document Control ii

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Contents

Document Control ..................................................................................................................ii

Overview .................................................................................................................................. 1
Century Date Compliance .............................................................................................. 1
System Test Sequences ........................................................................................................... 2
System Test Specifications < Maintaining Cross Validation rules >................................ 3
System Test Specifications < Define New Account COA Values > ................................. 4
System Test Specifications < Define New Accounting Periods > .................................... 5
System Test Specifications < Define Conversion Rates > .................................................. 6
System Test Specifications < Open / Close GL Accounting Periods > ........................... 7
System Test Specifications < Enter Functional Currency Journals > ............................... 8
System Test Specifications < Enter Foreign Currency Journals > .................................... 9
System Test Specifications < Journal Revision And Posting > ....................................... 10
System Test Specifications < Define / Generate Recurring Journals > ......................... 11
System Test Specifications < Reverse Journal Entries > .................................................. 12
System Test Specifications < General Ledger Interface >................................................ 13
System Test Specifications < Consolidation Run > .......................................................... 14
System Test Specifications < Period End Revaluation > ................................................. 15
System Test Specifications < Reporting >.......................................................................... 16
Defect Log .............................................................................................................................. 17
Open And Closed Issues For This Deliverable ................................................................. 18
Open Issues..................................................................................................................... 18
Closed Issues .................................................................................................................. 18

General Ledger Implementation Document Control iii

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Overview
This System Test Script documents the steps needed to test the integration of
application extensions with the target application system with respect to the General
Ledger process.
System testing measures the quality of the entire application system, using system
test sequences and scripts. You must create scripts for all business processes based
on the Mapped Business Requirements (BR.030); however, the focus of business
solution testing is confirming individual business processes, while business system
testing focuses on confirming the collective application system. This system test will
include the following types of testing:
Integrated Business Processes
Security Testing

Century Date Compliance

In the past, two character date coding was an acceptable convention due to perceived
costs associated with the additional disk and memory storage requirements of full
four character date encoding. As the year 2000 approached, it became evident that a
full four character coding scheme was more appropriate.
In the context of the Application Implementation Method (AIM), the convention
Century Date or C/Date support rather than Year2000 or Y2K support is used. It is
felt that coding for any future Century Date is now the modern business and
technical convention.
Every applications implementation team needs to consider the impact of the Century
Date on their implementation project. As part of the implementation effort, all
customizations, legacy data conversions, and custom interfaces need to be reviewed
for Century Date compliance.
Testing activities need to make sure that all interfaces and application extensions are
coded for Century Date compliance. System test scripts should include steps for
testing Century Date compliance.

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System Test Sequences

Sequence # General Ledger Test Name Description Tester Test Status Pass/Fail Notes

1. Maintaining Cross Validation rules Maintaining Cross Validation rules Active

2. Define New Account Flexfield Values Define New Account Flexfield Values Active
3. Define New Accounting Periods Define New Accounting Periods Active
4. Define Conversion Rates Define Conversion Rates Active
5. Open / Close GL Accounting Periods Open / Close GL Accounting Periods Active
6. Enter Functional Currency Journals Enter Functional Currency Journals Active
7. Enter Foreign Currency Journals Enter Foreign Currency Journals Active
8. Journal Revision And Posting Journal Revision And Posting Active
9. Reverse Journal Entries Reverse Journal Entries Active
10. Enter Budget Journals Enter Budget Journals Active
11. General Ledger Interface General Ledger Interface Active
12. Consolidation Run Consolidation Run Active
13. Period End Revaluation Period End Revaluation Active
14. Reporting Reporting Active

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System Test Specifications < Maintaining Cross Validation rules >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

1.1 Maintaining GL (N) Setup > - (M) View > Find - During the Journal entry
Cross Supervisor Financials > Search for your accounting flexfield structure only accounting Valid
Validation Flexfields > Key > - Enter the validation Rule Name and Description. combinations is accepted
Rules Rules - Enter the Error Message that to be used to guide by the system, and any
the user on his journal entry accounting Flexfield accounting combinations
to correct and validate combination. that violates any of the
- Enter the Error segment that shows the user Cross validation rules, the
what segment to update. It leaves the cursor in rule error message appears
this segment whenever a segment combination to the user.
violates this cross-validation rule.
- Enter the Cross Validation Rule Elements:
- First Select Include for all the accounting range:
From: 00-0000-000000-0000-0000-0000
To: 99-9999-999999-9999-9999-9999
- Second Select Exclude for the invalid
combinations that Violates this Cross Validation
rule.
Save your Work.

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System Test Specifications < Define New Account COA Values >
Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

2.1 Defining New Chart of GL (N) Setup > - Select Application: (Oracle General - New value is added to
Accounts segment Values Supervisor Financials > Ledger) the Chart of Accounts and
Flexfields > Key > - Select Title: (Accounting Flexfield) appears in the list of values
Values - Select Structure showing the accounting
- Select the segment that you want to values During the Journal
add to it a new value Entry.
- (B) Find
- Move to Values section
- (M) File > New
- Enter the new value
- Enter the new value description
- Only if entering a value for the Natural
account Segment, you must specify the
qualifier Account type (Asset,
Liability, Expense, Revenue,
Ownership/Stockholder's Equity)
Save your Work
2.2 Deactivate Chart of GL (N) Setup > - Select Application: (Oracle General - The COA value is
Accounts segment value Supervisor Financials > Ledger) deactivated. The list
Flexfields > Key > - Select Title: (Accounting Flexfield) of values is not
Values - Select Structure showing the
- Select the segment that you want to deactivated value
add to it a new value during the Journal
- (B) Find Entry.
- Move to Values section
- (M) View > Find, to search for the
value you want to deactivate
- Uncheck the Enabled check box, in
order to deactivate the COA vaule
Save your Work

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System Test Specifications < Define New Accounting Periods >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

3.1 Defining New GL (N) Setup> Financials > - (M) View > Find - A new period is added
Accounting Periods Supervisor Calendar > Accounting (Select appropriate calendar) to the company
- Enter the New Period Prefix accounting periods
- Select the Period Type - The new defined periods
- Enter the Year this Period Related to its status is closed and
- Enter the Sequence of this Period in can be opened later on.
its Year
- Enter the Quarter Number where this
Period Belongs to
- Enter the Starting Calendar day
where this Period Starts
- Enter the Ending Calendar day
where this Period Ends
- Mark for the Adjusting period Check
Box, Only if this period is an
adjusting period
Save your Work

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System Test Specifications < Define Conversion Rates >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

4.1 Defining Daily GL (N) Setup> - (B) Press Enter by date range - Foreign currency
Conversion Rates Supervisor Currencies > - Select the Currency you want to enter its journals can be
Rates > Daily conversion rate entered and uses the
- Enter the Date Range From Date and To Date for specified corporate
this conversion rate conversion rates
- Select the Type as Corporate
- Enter the Conversion Rate
- (B) Apply (to apply this rates to the date range
specified)
Save your work
4.2 Defining Period GL (N) Setup> Use the revaluation rate to revalue account balances - You can run
Conversion Rates Supervisor Currencies > that are denominated in a foreign currency at the end revaluation using
Rates > Period of period this period
- Select the Currency you want to enter its conversion rates
conversion rate
- Select the Balance Type you want to revaluate
with this period conversion rate (Actual / Budget)
- Select the accounting Period to which the rates
apply. For actual balances, you can select any
open, future-enterable, or closed accounting
period. For budget balances, you can select any
period up to the last period of the latest open
budget year
- Enter the revaluation rate. Enter the rate that you
multiply your foreign currency amount by to
determine the functional currency equivalent
Save your work

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System Test Specifications < Open / Close GL Accounting Periods >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

5.1 PR_GL_01 Open First GL Manager (N) Setup> - Choose the first period to open from - First Accounting period is
EV_GL_02 Accounting Open/Close List of Values Opened
Close / Period - (B) Press Open Period - The Request Completed
Open Normal
Period
5.2 Closing GL Manager (N) Setup> - Choose the Period you want to close - The Period is Closed and no
Accounting Open/Close - Select from list of values to change one can enter, post or update
Period its Status to Closed Journals in to this Period
5.3 Opening Next GL Manager (N) Setup> - (B) Open Next Period in order to - After the request completed,
Accounting Open/Close open the next period the Period is opened for Entry
Period - You can select Open from the list of and Posting
values to open any closed period - The following 1 period is
opened as Future Entry
Period

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System Test Specifications < Enter Functional Currency Journals >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

6.1 PR_GL_02 Entering GL (N) Journal > - Enter Journal Header Information: - The Journal Saved
EV_GL_03 Functional Accountant Enter Enter Journal Name: (Can be Characters, Numbers - The Document
Source Currency (B) New Journal or Both, or you can leave it empty) Number Created
document Journals Journal Period: (The Default period is Last Open
arrival Period / Batch period)
Journal Date: (The effective date for the Journal)
Journal Category:
Journal Description: (This description will default
to all journal lines)
Control Amount: (Optional, used to control the
total of your journal lines)
Note: If Journal Name is not Specified the System
Automatically gives the Journal a name
- Enter Lines Information:
Line Number:
Line Account:
Line Amount: (Debit)
Line Description: (Defaulted from the Journal
Description)
Line Amount: (Credit)
Line Description: (Defaulted from the Journal
Description)
- Enter all required journal lines:
Save your Journal
6.2 Journal GL (N) Inquiry > - You Can Query on Entered Journals by the - Journal Entries that
Inquiry Accountant Journal Following Attributes: was recorded in step
Journal Name & Batch Name 6.1 could be retrieved
Period for revision or
Category correction
Currency
Journal Source (Manual / Other Modules)
Posting Status (Posted, Unposted, or Error)
Document Numbers (From / To)
Creation Dates (From / To)
6.3 Printing the GL (N) Other > - Chose the report name as (Journal General (132 - Request Completed
Journal Accountant Report > Run Char) Report, for unposted journals) Normal and the
Voucher (B) Single - Enter parameters for the journal entry recorded in Report Printed
Request step 6.1: (Journal Name, Currency, Period) - Data output is
- Submit the Request with no of Copies equal 1 accurate and reflects
actual data entered

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System Test Specifications < Enter Foreign Currency Journals >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

7.1 PR_GL_02 Entering GL (N) Journal > - Perform the same steps of Entering Functional - The Foreign amount
EV_GL_03 Foreign Accountant Enter Journals as mentioned in senario step 6.1 Converted to the
Source Currency (B) New Journal - Select the Foreign Currency Functional Amount
document Journals - Select the Date for conversion rate Based on the Rate
arrival - Select the conversion Type and Rate. - The Journal Saved
- Example: - The Document
Number Created
Currency USD
Rate Type User
Rate 1.229

Save your Journal

7.2 Journal GL (N) Inquiry > - Query on the entered Journals from the Journals - Foreign Currency
Inquiry Accountant Journal window itself, using the same search components as Journal Entries that
in scenario step 6.2 was recorded in step
Suggestion: Query on the Foreign Currency Journals by 7.1 could be retrieved
selecting the required currency for revision or
correction
7.3 Printing the GL (N) Other > - Select the report from the list of values - Request Completed
Journal Accountant Report > Run - Select Journals Foreign Currency (132 Char) to Normal and the
Voucher (B) Single review Foreign Currency Journals Report Printed
Request - According to the report parameters you can print the - Data output is
following data: accurate and reflects
o All Journals and Batches actual data entered
o Single Batch
o Single Journal
- Submit the Request with no of Copies equal 1

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System Test Specifications < Journal Revision And Posting >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

8.1 PR_GL_03 Printing the GL (N) Other > - Chose the report name as (Journal General (132 Char) - Request
EV_GL_02 unposted Supervisor Report > Run Report, for unposted journals) Completed
Journal (B) Single - Enter parameters for the journal entry recorded in step 6.1: Normal and the
Voucher Request (Journal Name, Currency, Period) Report Printed
- Submit the Request with no of Copies equal 1
8.2 Posting the GL (N) Journals > - Select the required period, balance type (Actual), required - The request
Journals Manager Post batch name or leave blank to retrieve all unposted batches completes with no
- (B) Find to retrieve required unposted batches errors (the batch
- Mark the Check Box for the batches you want to post posted)
- You can review any batch before posting - The Accounts
- (B) Post balances reflected
- Batch status is Posting in the Trial Balance
Standard Report
8.3 Account GL (N) Inquiry > - Select the Accounting Periods you want to inquire the - The Account
Inquiry Supervisor Account Account in it Balance is correct
- Choose if you want to inquire for the Account balance on a - The Variance is
Single Currency (Select the Currency) or All Currencies Calculated correct
- Choose the Primary Account Balance Type you want to
inquire (Actual / Budget / Encumbrance)
- Press Tabs till you reach to the Find Accounts Popup window
- Enter from: Accounts To: Accounts you want to inquire about
- (B) Show Balances
- (B) Journal Details if you want more details
- You can query the original journal entry by pressing (B) show
full journal
- In case of this Account Journals entered in AP or AR or
Assets, you can press (B) Drilldown to review the Sub ledger
Details
- In case there is a budget amount on this Account Choose the
Secondary Account Balance Type as Budget and enter the
Budget Name then Press (B) Show Variance
- Account Balance information appears
8.4 Account GL (N) Other > - Select your reports from the List of Values, to view the - Report output is
Balances Supervisor Report > Run Accounts Movements and Balances run the following reports: consistent with
Reports (B) Single - Account Analysis (132 / 180 Char) actual data
Request - General Ledger (132 /180 Char)
- Trail Balance Report

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System Test Specifications < Define / Generate Recurring Journals >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

9.1 PR_GL_07 Define GL (N) Journals > - Enter a unique Name and optional Description for the batch - Recurring
EV_GL_07 Recurring Supervisor Define > - (B) AutoCopy (If you want to copy entries from an existing Journal Entry
Journals Recurring recurring journal batch is ready to be
Note: You should group your recurring entries into one batch to generated
speed processing.
- Enter the recurring journal entry Name:
- Select the recurring journal entry Category:
- Select the recurring journal entry Currency:
- Optionally enter a range of Active Dates to limit the use of the
recurring entry to a specific time
- (B) Press Lines (to enter the recurring journal lines
information)
- Enter a Line number:
- Select the recurring journal line GL Account:
- Enter an optional Line Description:
- Enter a Formula for the line if this is a formula recurring entry.
Otherwise, enter an amount for standard entries
Note: you can leave the Formulas blank to create skeleton journal
entries
Note: If the formula amount is positive, your account will be
debited. If the formula amount is negative, your account will be
credited
Formula Operators:
- Associate an operator with each step of the formula (Use Enter
to store the associated number or Use (+) to add, (-) to
subtract, (*) to multiply, (/) to divide the associated number
into the most recently stored number)
- Enter all remaining lines for the recurring journal entry
- Save your work
9.2 Generate GL (N) Journals > - Select the Recurring Batch you want to generate - Recurring
Recurring Supervisor Generate > - Select the Accounting Period to create an unposted journal Journals
Journals Recurring batch created and
- (B) Press Generate posted
- A concurrent request submitted to create the unposted journal - The Accounts
batches (The resulting journal batch is named <Recurring balances
Batch Name>: <Date> <Time> updated
- If you generated skeleton journal entries, use the Enter
Journals window to complete the journal information
- Post the recurring journal batches to update account balances

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System Test Specifications < Reverse Journal Entries >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

10.1 Reversing GL Supervisor (N) Journal > Enter - Find the Journal you want to reverse - Reversal Request
Incorrect (B) Find - (B) Review Journal completes normal
Journals (B) Review Journal - (B) More Details - An unposted
(B) More Details - Select the Period you want to reverse journal in Reversal Journal is
it created
- Select the Reverse Method you want to Reverse
with (Switch Dr/Cr or Change Signs)
- (B) Press the Reverse Journal
10.2 Post the GL Supervisor (N) Journals > Post - Find the Reversal Journals created By: (Period, - Reversed Journals
Reversed Journal Name, Batch Name) posted
Journals - Select the journals you want to post - The Account
- Post the Journals Balance for these
transactions net to
Zero balance again

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System Test Specifications < General Ledger Interface >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

11.1 Transfer Importing GL (N) Journals > - Select the Source you need to import from List of Values. - The request completes with no
from Sub Journals Supervisor Import> Run - (B) Press Import errors
Ledgers to
General
Ledger
11.2 Review GL (N) Other > - (B) Press Find to view all your requests - The request exist
Import Supervisor Requests - Find your Import request by request number - The Output File Viewed
Request - If the request Completed Normal press view output Button - The Log File Viewed
Status - The output file is an execution report showing if there is Note: the request may complete with
any error in the journals you are importing, error lines and status Normal but when you view the
the error code for each line (like EF04). At the end of this output file the journals may have
report there is an Error Key to find out the error code errors. This different than the request
meaning (Like EF04: These segment values are not a valid Completed with Error
account. Check your cross validation rules)
- If the request Completed with error press Log File Button, In
this case you should inform your System Administrator
11.3 Correcting GL - Find the required journal from the Journal Source - When you save the correction the
Imported Supervisor (N) Journals > - Correct the journal lines line status will change to
Journals Import > - Save your work Corrected
Correct - (B) Press Import (repeat step 12.1) - The required journal imported &
can be posted
11.4 Viewing GL - Query the Imported Journal Batch - The Document Number Created
Imported Supervisor (N) Journals > - Review the Journal Header Information - All Imported Journals Information
Journals Enter - Review the Journal Lines Information exists and correct
11.5 Posting GL - Query the required batch - The Batch Posted
Imported Supervisor (N) Journals > - Mark the Check Box - The Account balances updated
Journals Post - (B) Press Post
11.6 Account GL - Select the Period range you want to inquire for it - The Account Balance is Correct
Inquiry Supervisor (N) Inquiry > - Select the Currency
Accounts - Press Tabs till you reach the Find Accounts Popup window
- Enter From: Accounts To: Accounts you need to inquire
- (B) Press Show Balance
- (B) Press Journal Details if you want more details
- (B) Press Show full Journal to view the original journal entry
11.7 Account GL - Print Account Balance Reports (General Ledger) to review the - The report completed Normally
Reports Supervisor (N) Other > account balance - The Account Balance is Correct
Report > Run

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System Test Specifications < Consolidation Run >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

12.1 PR_GL_08 Run GL (N) - Select the consolidation mapping you want to transfer - The transfer process
EV_GL_02 Consolidation Supervisor Consolidation > - Select Actual for the Balance Type completed normal
Transfer Transfer > Data - Select the Amount Type (YTD, PTD) - The balances
Period - Select the subsidiary's accounting Period that you want to transferred from the
End consolidate subsidiary set of
- Enter the Standard Period to which you want to consolidate in books to the parent
your parent set of books
- (B) Press Select Accounts to specify the account ranges you
want to consolidate
- Uncheck Include All Accounts
- Enter the Account Low and High for each range you want to
consolidate
- (B) Press Run Options
- Select Run Journal Import option and Audit Mode check boxes
- (B) Choose Transfer to launch a concurrent process to transfer
your subsidiary data to your parent
12.2 Reviewing & GL - Query the created Journal Batch - The Doc. # Created
Posting the Supervisor (N) Journals > - Review the Journal Header Information - All created Journals
created Journals Enter - Review the Journal Lines Information Information correct
(N) Journals > - (B) More Actions - The Batch Posted
Post - (B) Post - The Account balances
updated
12.3 Print Triabl GL - Print Triabl Balance Report to review the accounts balances - The report completed
Balance Report Supervisor (N) Other > Normally
Report > Run - The Account Balance
is Correct
12.4 Run FA What if FA - This Process will be maintained in the Fixed Assets Test Script
Analysis Supervisor Fixed Assets

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System Test Specifications < Period End Revaluation >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

13.1 PR_GL_01 Run GL (N) Currency > - Revaluation adjusts liability or asset accounts that may be materially - The Revaluation
EV_GL_02 Revaluation Supervisor Revaluation understated or overstated at the end of a period due to a significant Execution Report is
fluctuation in the exchange rate between the time the transaction was automatically
Period entered and the end of the period generated, there is
End - Open the Revalue Balances window no errors
- Enter the accounting Period for the balances you want to revalue - Unposted
- Enter the Unrealized Gain/Loss Account revaluation journals
- Select one of the following Currency Options: batch created and
Single Currency: Select Currency & enter Rate to use (if you didnt define ready for revision
Period rate for this period and currency) and Post
All Currencies: To revalue all foreign currencies (GL revalues each foreign
currency balance only if a period-end rate exists for that currency and
period)
- Enter an Account Low and High to revalue accounts that fall within
that range
- Repeat this step to enter multiple ranges (You can reuse account ranges
from your last revaluation)
- (B) Press Revalue
13.2 Posting GL (N) Journals > - After reviewing your revaluation batch you should run post to effect - The period end
Revaluation Supervisor Post your accounts balance financial reporting
Journals - You post the revaluation batch for period end financial reporting correct and reflects
batch - If revalued amount becomes higher than the original amount, the the fluctuation in the
difference recorded as an unrealized gain & if the revalued amount is exchange rate
lower than the original, the difference recorded as an unrealized loss
- Query the required batch, select it and Press (B) Post
13.3 Reversing GL (N) Journal > - After reporting on revalued balances, reverse the revaluation journals - Reversal Request
Revaluation Supervisor Enter in the following month to restore the account balances to the original completes normal
Journals (B) Find amounts, so that the balance can be revalued in the coming periods till - The Revaluation
(B) Review the balance become zero Journals batch
Journal - Find the Revaluation Journal, (B) Review Journal, (B) More Details reversed and posted
(B) More - Select the Period: (Reverse revaluation journal in the next period) in the next period
Details - Select the Reverse Method you want to Reverse with (Switch Dr/Cr or - The Account
Change Signs) Balance for these
- (B) Press Reverse Journal transactions net to
- (B) More Actions, Post Revaluation Journal Zero balance again
(N) Journals > - In the following period, Find the Reversed Revaluation Journals
Post created
- Select the batch you want to post, (B) Press Post

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System Test Specifications < Reporting >

Scenario Test Action
Step Event Step Role or Path Test Step Details Expected Results Actual Results Status

14.1 PR_GL_07 Print GL Supervisor (N) Other > - Select from LOV the following reports: - Trial Balance data is
EV_GL_09 Standard Report > Run - Trail Balance Detail correct and
Reports - Trail Balance Expanded consistent with the
(B) Single - Trial Balance Summary 1 actual data
Request - General Ledger 132 Char
- General Ledger Foreign Currency (132 Char)
Note: You have to enter the required parameters for each report
14.2 Generate GL Supervisor (N) Reports > - Select the report Name - The request
The FSG Request > - Select the accounting period completes with no
Reports Financial - Select the Currency errors
- (B) Press Submit to Run the report - The FSG Reports
generated consistent
with the data

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Defect Log
Defect ID Test Step Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open,
Number Reference closed, in process)

General Ledger Implementation Defect Log 17 of 18

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Open And Closed Issues For This Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

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