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THE COOPERATIVE UNIVERSITY OF KENYA PROJECT SUBMITTED IN THE PARTIAL FULFILMENT OF THE AWARD OF

THE COOPERATIVE UNIVERSITY OF KENYA

PROJECT SUBMITTED IN THE PARTIAL FULFILMENT OF THE AWARD OF DIPLOMA IN BUSINESS INFORMATION TECHNOLOGY

BUSINESS INFORMATION TECNOLOGY

PROJECT:

TRANSPORT MANAGMENT SYSTEM

KENNEDY NJAU WANJERA

REG: DBTC01/0026/2016

SUPERVISOR: MR.WACHIRA

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chapter one

DECLARATION

I hereby declare that this piece of script written is my own work and has not been presented in any institution.

Signature……………………………

Kennedy njau

Date…………………………

APPROVAL

I hereby certify that this research report has been prepared under my supervision

and submitted with my approval.

Mr. wachira

Lecturer DCel

Signature …………………………………

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Date…………………………….

DEDICATION

I dedicate this project my mother who have educated me till the current state despite the numerous problems that she has been going through . to my brothers and sister and friends that have been with me during the period of study

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ACKNOWLEDGMENT

I wish to acknowledge the almighty God for his mercies through my learning period .

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List of abbreviation

TMS

Transport Management System

DDL

Data Definition Language

DDM

Data Manipulation Language

HTML

Hypertext Markup Language

PHP

Hypertext Preprocessor

SQL

Structured Query Language

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LIST OF FIGURES

FIGURE 1.0

FIGURE

TMS

1.1

GOLDEN

WATER FALL

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LIST OF TABLES

Table 1.0

Summary Of Current System

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Contents

chapter one

2

DECLARATION

2

APPROVAL

2

DEDICATION

3

ACKNOWLEDGMENT

4

List of abbreviation

5

ABSTRACT

10

INTRODUCTION

11

OBJECTIVES

13

PROBLEM STATEMENT

15

SIGNIFICANCE OF STUDY

16

SCOPE OF THE STUDY

17

Chapter two

18

LITERATURE REVIEW

18

INTRODUCTION

18

CURRENT EXISTING SYSTEM

18

School asset management

18

Transport Management

19

Summary Of Current System

21

Web Application

22

Knowledge Management

23

Procurement Management System

23

Asset Management System / Inventory Management System

23

Content Management System Software

23

Database

24

CONCLUSION

24

The proposed websites

25

Chapter three

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METHODOLOGY

26

Technical and functional requirement of the proposed online system

27

Development environment

27

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User Requirements

28

Security Requirements

28

Operational Requirements

28

Functional Requirements

28

Method of data collection

29

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ABSTRACT

This is the report on the Transport Management System This report introduces the system and relates it to some other similar manual system used earlier. It provides the background to the problem, states the problems experienced with

the manual system and the necessary changes required to make the system more efficient and effective and reliable to the clients staff and the other users

The report specifies all the requirements that are required by the system and the ones that the system meets on its implementation. In addition, diagrams are included to show the relationship of each module with the other

The language which was used to come up with the system and the testing mechanism of the system.

This report includes the guide of how to use the system. It also has the part of system coding and it also shows the problems encountered during the study and the solutions that were found. In the report there are references material that were used for review and completion of the system

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INTRODUCTION

Transport is the movement of goods ,people and animals from one place to another.

management is a set of activities directed at the efficient and effective utilization of resources in the pursuit of one or more goals.’

A system is an organized, purposefull structure that consist of interrelated and interdependent elements which continually influence one another directly or indirectly to maintain their activity and existence of the system in order to achieve the goal of the system

TMS is therefore the system that involve automation of the transport sectors eradicating the manual system thus engaging the user with the system.

This project is aimed to automate the transport sectors and the related areas. In this modern times transport has encountered numerous problems for instance long queue to obtain the tickets, over charging and exaggeration of fees because there isn’t a standard fee for particular routes, high hiring fee than recommended and others. This system is aimed to create a simple online ticket booking anywhere and anytime.

The travelling companies mostly conduct most of their core activities such as registration of member of staff, registration of vehicles and trips per vehicles each day in the records books this makes it very tiresome to recording day by day.

Same registration or record can be done twice by mistake and it will be very hard to track the mistake. Making content updates becomes very hard because all the records are on the books thus to update all the record books must be reviewed.

Thus this project will be of great importance to the transport sectors and the area related as the book recording will be replaced by well designed online platform that will monitor all the activities of the company

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There will be a login platform where the user is expected to register by giving their details that uniquely identify them .In the portal the user will make their booking, they can also view the vehicle that is leaving and at what

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OBJECTIVES

The main objectives of this project are:

TMS helps companies move freight from origin to destination efficiently, reliably, and cost effectively. TMS encompasses solutions for moving freight in all modes and also includes intermodal movements. The TMS processes include freight transported inbound or outbound, domestically or internationally; using transportation assets owned either by the company or an outside service provider. The freight managed by a TMS ranges in size from parcels to bulk commodities.

Having a common platform that guidance all the activities of a certain sector of movement and transportation of individuals and also logistics and moving of luggage.

Create a login platform. Here the user will have access to enter his or her details that uniquely identify the client.

Create and modify a common database that will store all the records and day to day activities of the buses matatus and the commercial vehicle. It will also store all the employees records and work disciplinary .Also the online activities of a user

Other objectives include:

In the login platform a user will have to create an account which will identify the client. With the account the user will be able to book a travelling ticket and book a vehicle for hiring.

Because of unavoidable circumstances of a system breakdown. I will create a back up that at any point the system break the information will instantly be restored after system synchronization.

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Due to high level of traffic the system will reduce traffic congestion by almost 50% because the client travels and depart at a particular time from their location.

To facilitate easy recording and retrieval of any record made despite the day and time it was made even if its an year ago or two

To automate the transport sector to be fully online and easy for each and every individuals.

To track the profit or loss of each and every vehicle as the information will be recorded separately.

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PROBLEM STATEMENT

Currently in the transport sectors people face a lot of problems mostly in the festive seasons as there is increased travelling from one place to another. Long queue so as to obtain the travelling ticket from the agents assigned to sell the tickets.

Due to the increased travelling of individual manual recording and processing have increased congestion and jamming of the system which is more manual as it cannot work form a long time without constants refreshing.

This project is aimed to cover up this problem as the will be introduction of online ticket booking which will be easy and the most efficient for instance the payment methods will be via the online payment like m-pesa, PayPal and many others that will be implemented in time .

The process of recording all the companies activities in the book will be completely removed and replaced by the full digitalized platform as this was a very tiresome process and may also lead to very high loss if a record is doubled by mistake.

Via the internet all this processes will be made very very easy as the client login with their details anywhere and anytime ,makes their booking and obtain their ticket after the payment. In their login portal they are to download the ticket and present it during the travelling day.

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SIGNIFICANCE OF STUDY

This project will aid in the advancement of the technology as the platform is online orientated this will make a step further in the technological sector.

This project will also create one common module that will act as the headquarter for a certain route thus reduce this will reduce congestion in the area of boarding as all tickets are bought online thus clients come at a specific time hence reducing traffic.

This system will be a great benefit to the user as the bus fee is fixed and if the rates are to change the clients are notified earlier thus they are prepared before that time. This is made easy as in the modern times rates are exaggerated the conductors and you will do nothing as there isn’t any standard rates thus this project will have a great impact of benefits to the use

This system will aid the managers in tracking the actual earning of each and every vehicle thus preventing internal theft.

This project will be a source of employment to the people who are I.T oriented because there will be constant update from the company to their clients and tracking the movement of their vehicle till arrival to notify the clients from other places on the next stopover

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SCOPE OF THE STUDY

The main scope of this project is to develop a website for bus and hiring ticket reservation and reservation management system

The main users of this project are the company director, the bus counter ,staffs and customers

The bus counter staffs acts as the admin where they can add, edit and delete the bus information and schedule and generate bus ticket sales report daily, monthly, and yearly to assist their daily work through the web-based management system.

The customer will be able to use the website to perform their reserving ticket transaction anywhere and at any time.

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Chapter two

LITERATURE REVIEW

This chapter gives a summary of the literature that have been researched by other people. It involves the strength and the limitation of the website ,the work related and the conclusion following the proposed web.

INTRODUCTION.

In the arena of global competition, organizations all over the world are competing through the use of the most comprehensive and advanced technological features. The most common example of innovation is in the area of information technology and communication.

Various industries are using technology and the advancements of the website and internet to maintain and monitor their activities. In the application of the informative systems, the transport industry is a commonly used system. This chapter explores the concept of reservation information system, their history, components, types and their applications in real world situation to solve

problems.

This chapter consist of two parts ;decription review of an existing system and the second part decribes the review on technique ,methods,equipment and technology preview used in the same domain.

CURRENT EXISTING SYSTEM

This part is to review the current system and the exixsting system that relate to tTransport management system (TMS)

School asset management

School Asset Manager is an innovative cloud based asset management solution. It enables schools to manage all their fixed and mobile assets including PCs and laptops to software, sports equipment, musical instruments and etc. This School Asset Manager provides financial management standard in school. Due to

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pressure from governors schools must demonstrate accurate tracking and management of school assets to comply with regular audit. Besides that, it provides equipment auditing. New equipment is often documented manually in a single location.

Transport Management

Transport Management improves operations from procurement to freight

settlement. It helps streamline transportation operations and reduce cost. It also

provides greater visibility and control over the entire process

There are five overviews in the Transport Management such as procurement, planning, execution, global trade management and freight settlement. The procurement gaining the greatest value from transportation spends starts long

before load to route or a shipment to tender. Planning is very important thing to create the optimal plan to maximize saving and services. The execution capabilities have to be not only comprehensive but also highly agile. In global

trade management, it needs

and compliance issues. It reduces

where user does not has to pay twice for freight

to keep up with the latest regulations, paperwork

cost, risks and delays. Freight settlement

Golden Inventory System is a system used to manage the inventory of the

organization. There is a system flow in the system how it works. It has some

functions such as purchase orders, receiving, vendor payments, seller orders,

customer payments and etc.

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COMPANY MANUFUCT Work PURCHASE URE done ORDER RECEIVING ORDER WAREHOUSE STORE PAYMENT TRANSFER Estimate
COMPANY
MANUFUCT
Work
PURCHASE
URE
done
ORDER
RECEIVING
ORDER
WAREHOUSE
STORE
PAYMENT
TRANSFER
Estimate
qouta
INVOICE
SALES
RECEIPT
SHIPPED
RETAIL
SALES ORDER
ALLOCATION
CUSTOMER
ESTIMATION
PAYMENT
QUOTE
ORDER ALLOCATION CUSTOMER ESTIMATION PAYMENT QUOTE VENDOR BAR CODE LABLE ITEM LIST REPORT FIG:1.0: Demo Golden
VENDOR
VENDOR
BAR CODE LABLE
BAR CODE
LABLE

ITEM LIST

REPORT

FIG:1.0:Demo Golden Inventory System

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Summary Of Current System

The existing systems that have been review in the previous subchapter above are related to the system that will be developed. The table below shows the comparison between School Asset Manager, Transport Management and Demo Golden Inventory System.

Current and previous system name

advantages

disadvantages

School Asset Manager

manage all their fixed and mobile assets including PCs and laptops to software, sports equipment, musical instruments and etc. - provides high quality training and support to help schools maximize the impact of the system.

it only focuses on the asset management of the school.

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Transport

it helps streamline transportation operations and reduce cost.

it focuses on the transport management of the company

Management

-

provides greater

 

visibility and control over the entire process.

Demo Golden

manage the inventory of the organization.

manage the inventory of the organization.

Inventory

System

-

has function to

- has function to purchase orders, receiving, vendor payments, seller orders, customer payments and etc.

purchase orders, receiving, vendor payments, seller

orders, customer payments and etc.

Table 1.0: Summary Of Current System

Based on the advantages and disadvantages of the existing system, there are some features that will be the main focus in my Transport Management System. Combination of the main focused of each systems make the module of my system complete each other such as the management of the asset, transportation and the inventory of the company. From this combination, it helps the function of the system has connection between them and easy to manage the module.

Web Application

A web application is an application that is accessed over a network such as the internet or an intranet. It is an application that is invoked with a web browser over the internet. Web application supports user participation to add value to the

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application and collaborate with other users. The application can be as simple as a message board or a guest sign-in book on a website or as complex as a word processor or a spreadsheet. Web application development requires agility, the use of standard components, inter-operability and close attention to user needs. The important feature of popular web applications is to support user participation to add value to the application and collaborate with other users [7].

Knowledge Management

Knowledge management is being applied in multinational, multicultural organizations and we are seeing issues in effectively implementing knowledge management and transferring knowledge in global and multicultural environments

Procurement Management System

Procurement is the acquisition of goods and services. It is favorable that the goods and services are appropriate and that they are procured at the best possible cost to meet the needs of the purchaser in terms of quality and quantity, time and location. The process of obtaining goods and services from preparation and processing of a requisition through to receipt and approval of the invoice for payment. It commonly involves purchase planning, standards determination, specifications development, supplier research and selection, value analysis, financing, price negotiation, making the purchase, supply contract administration, inventory control and stores, and disposals and other related functions.

Asset Management System / Inventory Management System

Asset management system refers to the professional management of investment funds for individuals, families and institutions. Investments include stocks, bonds, convertibles, alternative assets (such as hedge funds, private equity funds and real estate), commodities, indexes of each of these asset classes and money market investments. Inventory management system is about specifying the size and placement of stocked goods. It is required at different locations within a facility or multiple locations of a supply network to protect the regular and planned course of production against the random disturbance of running out of materials or goods.

Content Management System Software

Content Management System Software is a system providing a collection of procedures used to manage work flow in a collaborative environment. These

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procedures can be manual or computer-based. Data can be defined as nearly anything such as documents, movies, pictures, phone numbers, scientific data and so forth. CMSs are frequently used for storing, controlling, revising, semantically enriching and publishing documentation.

Database

Merrill Wells, (2002) [14] defines Database as a collection of non-redundant data, which can be shared by different application systems. Or database is a collection of data as well as program s required to manage that data. According to Merrill Wells the importance of data has been obvious from time immemorial. Before the advent of computers, this was written in books or registers; these could be considered as manual databases. Ever since computers were introduced as a means of sorting data, the concept and structure of a database have undergone a sea change. Database creation and maintenance is a gradual and continuous procedure being influenced by system software such as database management systems.Database users state their requirements to the database using the data definition languages (DDL) and the data manipulation languages (DML) via the database management systems. The database management system surely provides an interface between the users programs and contents of the data base. During the creation and subsequent maintenance of the data base contents, the DDL and the DML are used for the following, add new files, expand the database, delete the absolute

records, adjust data, and expand the database capacity, link up the data items and many others

Platform The operating system and web browser are the main platform to make sure that system will be developed is compatible to the end user. It increases the characteristics of user friendly such as related to the graphic user interface.

CONCLUSION

In conclusion many web designers have done publication about the transport management system as a more convenient way and an urgent requirement and a

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lot of research being carried out though all their proposal have never been implemented.

However in this project there are numerous benefits from the transport management system. This include the view of the list of vehicle available for any case of transport at any time of the day or night and its very easy. In order to have the pane of customer attraction the transport sectors need to put in place an online transport site.

The proposed websites

There is high demand in the movement of goods from one place to another also people move from one place to another conducting their daily activities. This website will help to avoid more expenses and to remain more informed on the schedule of this transport areas.

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Chapter three

METHODOLOGY

The methodology describes the procedures, tools, techniques that were employed to achieve the Specific objectives. It also include the content diagrams. It also describes the requirements of the website. The tools helps in the design of the system web. The sequence below describes the sequence of steps of steps involved:

System analysis

the sequence of steps of steps involved: System analysis System design System development implementation

System design

sequence of steps of steps involved: System analysis System design System development implementation maintenance TMS 26

System

development

sequence of steps of steps involved: System analysis System design System development implementation maintenance TMS 26

implementation

sequence of steps of steps involved: System analysis System design System development implementation maintenance TMS 26

maintenance

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FIG:1.1

The system analysis enable the study of the existing thus it identifies the strength and weaknesses of the system and the modules that were not available to be added to the new system that will be developed.

The process of development this is the actual construction of the website inserting all the modules that were discussed in the preview.

Technical and functional requirement of the proposed online system

Software require physical computer resources and other peripherals to meet it objective, the following are needed by Diagnostic help system for it to deliver

Computer and its peripherals like keyboard, mouse, monitor, etc.

Computer specification

Pentuim 450 MHz and above

Ram of 256Mb and above

40 Gb harddisk and above

1.8GHz

Usb ports

Internet access

The software requirements that should enhance the proper functioning of this system are:

Operating system

Windows xp

windows 10

windows 7

windows 2000 professional

web browser

Mozilla fire fox

Internet explorer

Uc browser

Development environment

Adobe Dreamweaver this will be used for writing the code to run the system

Adobe Photoshop this will be used for photo editing.

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MYSQL this will be used to develop the database used to store information for the system. PHP this will be used to create the server side scripting of system that will be responsible for connecting the system to the database. HTML this will be used to create the front end of the system, where the user will interact with the system.

User Requirements

a. The system shall have interfaces that are easy to understand and use for the users.

b. Similar form screen displays shall be used in the user interface design.

c. Efficient design with few graphics and animations on the interfaces to avoid user distraction from the core work.

Security Requirements

The system shall handle security issues in the following manner:

a) In order for the user to get access to the system, a unique username and password shall

have to be provided and authenticated by the system.

b) There are also user access levels. Different users have different access levels. For Instance, a user has different privileges from an administrator. In this system, the Administrator has the most supreme features over the others.

Operational Requirements

System Users

i. System Administrator, (will be responsible for uploading the new cars and other products in the site and maintaining the site.)

ii. The Users (These will include the buyers, institutions, among others that will access the site to view the new products.)

Functional Requirements

The system should provide the following functional services:

a) The system should allow its users to login into the system in order to access the new products online.

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b) System administrators shall be able to log into the system to upload the pictures of new

cars and prices obtained from the respective car manufactures.

c) Users will be able to download or print the pictures that they desire with a click of the

mouse.

The system should have the following performance requirements:

“User friendly” interface - The interface should be intuitive and easy to understand so

anyone can use it. To check this, constant testing with the user will be done.

Speed The speed of this application system will entirely depend on the type of computer

processing speed being used and the amount of bandwidth the users will be connected to

from their Internet service providers.

. Availability-it will be available for the user at any time and any where

Security Using the system shall require the user to submit a username and password for

authentication purposes. The system shall ensure that no user is able to perform any of the

functions without logging in into the system

Method of data collection

The method of data coolection that was mostly used is the internet. Also interview to the personel on the transport sectors

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