Computerized Enrollment System Case Study

Uploaded by Jovito Delcano Gabion Jr III on Dec 07, 2011

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INTODUCTION
Batanes State College is one of the primarily institution here in Batanes w/c
offerdegree courses from Bachelor of Science in Hospitality Management up to
Bachelor of Science in Agriculture, also Batanes State College offers a vocational
course w/c is theComputer Hardware Servicing (NC II) and a two year general
preparatory course inEngineering with the consortium of the Cagayan State
university.Because of this, the number of enrollee increases every year which
mainly comefrom the six (6) different municipalities. It has enrollees also from
the nearby CalayanIslands and other provinces in Northern Luzon.In the past few
years, Batanes State College was practicing the manual
enrollment system or what we called Paper
-
based Transaction which is very
consuming and time consuming in the part of the students in the sense that they are
goingto fill out a seven pages registration form which in fact, the content of each
page arealmost the same.As a result, one of the instructors of the ITE department
developed a computerizedenrollment system which tends to replace the manual
enrollment system in
Paperless

Transaction which will lessen

the workload and provides accurate information needed of the school. As a result,
it will benefit not only the students but the administration as awhole.
STATEMENT OF THE PROBLEM
The Computerized Enrollment System must answer the ff. problems:1.

How fast the data entered are being processed?2.

How secure are the data being inputted to the system?3.

How the system generates timely information about the student?

OBJECTIVE OF THE STUDY

The proponent creates the following objectives about the study:1.

To be able to know how the system works.2.

To be able to create recommendation and conclusion about the system.3.

To be able to know how the developed system changed the manual enrollmentsystem in
to paperless transaction.
SCOPE AND DELIMITATIONSCOPE
The Computerized Enrollment System covers the major processes in BatanesState
College namely: registration of the current and incoming students, classscheduling,
sectioning, and reports needed.Since one of the specific objectives of the system
is to secure the data beinginputted to the databases, the system would allow two
user accounts which are thefaculty and the registrar. Faculty user account would
only access some features of thedeveloped system. On the other hand, registrar can
access every feature of thesystem.
DELIMITATION
The computerized Enrollment System does not include the payment of tuitionfees,
account/payment processing and it cannot determine if the student was alreadypaid
his/her payment or not. The cashier will be the one who will print the summaryof
students with unpaid accounts and sent them to the respective departmentchairman.

METHODOLOGY
1.
Interview

The proponent conducted an interview with Mr. Randall G. Castilloto gain full
knowledge of the developed system, the process of acquiring andretrieving
information, updating and security of the file.2.

Observation

The proponent observes the actual transaction and processingdone by the developed
system.
ANALYSIS OF DATA
The data collected will undergo analization in order to gather accurate andrelevant
information about the newly developed Computerized Enrollment System.
RECOMMENDATION
The first thing that can recommend to the computerized enrollment system is thatthe
security feature must be improved so that it is not vulnerable to the
backdoorhacker.Second, the computerized enrollment system must include the
assessment of fees,which will be useful to the cashier for it will lessen her time
in changing the values atthe Microsoft excel.
CONCLUSION
After my observations about the newly developed Computerized EnrollmentSystem, I
conclude that it is now 60 % functional in terms of adding and saving data andalso
in printing reports.