Meeting minutes usually include the following:

time, date and venue

attendees and apologies from absentees

key outcomes from the meeting decisions made and actions agreed

There are different templates for minutes. Ask about the one your workplace prefers.

Example of meeting minutes:

The Cool Cats Hockey Club Team Meeting

Date: 14 May 20XX

Time: 5:00 7:30pm

Place: Cool Cats Hockey Club Building, 7 Stella Rd, Wan Chai

Chair: Andrew Jones

Minutes: Tina Chiu

Attendees: Michael Chu, Alice Lane, Terry Lui, Sandra Wong, Anthony Yates

Absent: Peter Mui

Agenda Items

Business Arising

1. Clubhouse windows:

Members agreed that all broken windows should be replaced as soon as possible. AL

to get three quotations before the next meeting.

2. Farewell party for Peter Mui:

Sandra Wong suggested using the Better than Best Caterers for Peter Muis farewell

party on 19 August. Anthony Yates said he had used the same company before and

would be willing to contact them to make the preparations. AY to report back at the

next meeting.

This Weeks Agenda Items

1. Juniors Competition round 2:

Andrew Jones brought the meeting up to date on his discussions with the West Island

Hockey Clubs involvement in the competition. Round 2 is scheduled to start on 8

June at the West Island Hockey Club. The Cool Cats and West Island Hockey Clubs

will both provide a referee.

2. Prizes for end-of-year tournament:

Since Peter Mui was in charge of this item but was absent, it was decided to leave

discussion until the next meeting.

3. New club notice board:

Terry Lui showed three designs for the new notice board and attendees voted on the

one from Hot Designs. This notice board stood out because of its large, colourful

border and better quality backing. TL will order three new boards before the next

meeting.

4. Repairs to store room floor:

Michael Chu reported that he had almost fallen when collecting hockey sticks in the

store room after the last meeting and felt that something should be done to repair the

floor. AJ brought up the issue of insurance claims and it was decided that he would

check the floor after the meeting and would follow up with the regular maintenance

company about getting it repaired as soon as possible. AJ reported that there were

adequate funds set aside for general maintenance.

5. Equipment purchase balls, hockey sticks:

Tina Chiu said the club should buy extra balls and hockey sticks for the juniors,

as several were forgetting their equipment on practice nights. Michael Chu said he

felt that the money could be better spent and the juniors should be encouraged to

remember their gear or not be allowed to take part in the practice sessions.

AOB

Andrew Yates suggested the club look into a fundraising campaign in the next financial
year, since funds were somewhat depleted. It was agreed that at the next meeting

everyone would share two ideas on how to raise funds.

Meeting finished: 7:30pm

Next meeting

Date: 16 July 20XX

Time: 5:00 7:30pm

Place: Cool Cats Hockey Club Building, 7 Stella Rd, Wan Chai