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The English and Foreign Languages University,

Tarnaka, Hyderabad 500007, Telangana State.
www.efluniversity.ac.in

Document for Appointment of Project Management Consultant

for providing Architectural, Detailed Engineering and
Project Management Services for upcoming Buildings

Start Date of Issue of 10th June 2015

Notice and Tender
Document
Proposals must be 1st July 2015 latest by 5 pm in tender box placed in office of Deputy
received (submitted) at the Registrar (Administration) Ground Floor, Administrative building, EFL
address stated no later Campus.
than

Opening of Tender for 2nd July 2015 at 11.30 am

technical evaluation

1.1 Introduction
The University would like to augment common facilities by constructing 1) Food Court, 2) Open
Air Theatre on pre-fabricated materials structure basis & 3) Creation of auditorium on the
University campus by reconstruction and redesigning of existing space.

1.2 The Purpose of this Assignment is

1. To prepare Architectural Design & detailed working drawings of
i. Food Court of capacity 100 People - Phase I
ii. Open Air Theatre of capacity 500 Seats & - Phase I
iii. Auditorium of capacity of 1000 persons - Phase II
2. The consultants shall also be required to provide structural design for the same in
accordance to the relevant IS codes & Standards.
3. Provide Project Management Consultancy and Construction Supervision Services from
initiation till handing over of the project.

1.3 General Terms and Conditions

1. The cost of document (RFP) is Rs.5000/- (Rupees Five thousand only) (Non-refundable)
and shall be payable in the form of demand draft on any Nationalized bank payable at
Hyderabad in favour of The English and Foreign Languages University.
2. Interested firm, who are willing to submit their proposals in response to this RFP, should
also submit an EMD amount of Rs. 5 lakhs (Rupees five lakhs only being about 2% of the
estimated amount of Rs. 3.00 crores) (refundable) by means of demand draft on any
Nationalized bank payable at Hyderabad in favour of The English and Foreign Languages
University or Bank Guarantee (BG) from any Nationalized bank having branches at
Hyderabad (valid for 1 years).
3. Proposal submitted without document fee and EMD shall not be considered for evaluation.
4. On finalization of the Consultant, the EMD will be returned for the unsuccessful consultants.
5. In order to obtain first hand information on the assignment and the local condition, it is
considered necessary that a representative of your firm visits the university campus before
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the proposal is submitted. Your representative shall liaise with Engineering Section of the
University.
6. This proposal consists of
a. Part A- Technical Proposal &
b. Part B- Financial Proposal
7. It is considered mandatory that the bidder should submit the concept drawings for (i) Food
Court and (ii) Amphi Theatre along with the Technical proposal during their submission of
tender at this stage.
8. The mode of selection of consultants is by Quality- and Cost-Based Selection (QCBS)
method as per the formula and instructions in the Data Sheet.
9. Language(s) to submit proposal is English.
10. Proposals must remain valid for 60 calendar days after the proposal submission deadline.
11. Clarifications, if any, may be addressed to deputyregisteflu@gmail.com
12. The University reserves the right to cancel the tendering process at any time without giving
any reasons.
13. All disputes are subject to Hyderabad jurisdiction.
14. If it is found at any time that any of the firms have indulged in fraudulent tactics, fake
documentation, bringing pressure etc., their bids / orders if already issued will be cancelled
forthwith and such firm(s) blacklisted by the University. The University reserves the right to
proceed legally against such firms.

1.4 Basic Prequalification Criteria (Technical Criteria)

1. The Consultant / Consultancy firm should be in existence from last 5 years.
2. The Consultant / Consulting firm should have a valid ISO certification and NABL Accredited
Laboratory.
3. The Consultant/Consulting firm should have minimum turnover of Rs. 2.5 Crores in any
ONE of the last three financial years. i.e. (from 2012-13 to 2014-15)
4. The Consultant/Consulting firm should have successfully completed in providing Project
Management Services along with Testing Facilities for Civil Works for at least one project in
the last three years preferably of a similar nature and preferably in an educational institute.
5. The Consultant/Consulting firm can have a Joint Venture with Architect Firm to take care of
Architecture Activities / Works.
6. The applicant should not be under liquidation, court receivership or similar proceedings.
7. The applicant should not be a black listed firm under any category
8. Should have adequate technical staff strength on its regular roll.

PREPARATION OF PROPOSAL

2. PART A Technical Proposal

2.1 Scope of Services
2.1.1 Architectural & Engineering Services
1. To prepare Architectural Design & detailed working drawings of i) Food Court, ii)Amphi
Theatre
2. To carry out soil investigation
3. Prepare architectural design as per the employers requirement and obtain approval from
the client
4. Prepare detailed structural design and drawings within codal provision and on the basis of
soil investigation data as per IS Codes & Standards
5. Prepare detailed estimate of different activities to be executed and get approval from the
client.
6. Preparation of sketch design, layout, conceptual drawing and models.
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7. Preparation of detailed architectural drawings with plan, elevation with sufficient number of
sections layouts etc.
8. Preparation of plan and drawings of joinery details, plumbing and sanitary layout and
detailed electrical drawings and layout etc.
9. Prepare schedule of quantities and general specifications for civil work, electrical, plumbing
and other services.
10. Preparation of working drawings and details sufficient for proper execution of allied works
like typical bath room layouts will all waste and water supply, including sections, elevations,
power rooms etc
11. Landscaping & Acoustical works
12. Green Building Concepts to be fully integrated.
13. Heating, Ventilation & Air Conditioning (HVAC) systems
14. Fire detection, fire protection and security systems

2.1.2 Project Management / Construction Supervision Services

1. The Consultant / agency shall be responsible for the supervision for all construction works in
i) Food Court, ii) Amphi Theatre & iii) Auditorium
2. As the Engineer, the consultant shall administer the construction contracts and ensure that
the contractual requirements, with respect to both quality and quantity work, are respected
and the works are constructed in accordance with the provisions of the contracts and as per
GOI rules.
3. The project consultant shall make necessary measurements and control the quality of
works.
4. The project consultants shall make all engineering decisions required for the successful and
timely implementation of the construction contracts.
5. Review and approve the contractors quality management system
6. Monitor progress of the works, identify causes of delay and advise the client of suitable
corrective actions in a timely manner
7. Approve / suggest modifications to the contractors program, method statements, material
sources, etc;
8. All other services as required by the client.

3. PART B Financial Proposal

1. The financial proposal should clearly identify a percentage on the approximate cost of the
work specified as the total fees. The evaluation will be made taking into consideration the
anticipated cost of the project as Rs. 2 Crores.
2. The financial proposal, in which the consultancy fees is to be coated on percentage basis
separately as below in a standard format enclosed as Annexure 1.
a. Architectural and Services consultancy &
b. Supervision and Project Management

4. Submission, Receipt and Opening of Proposals

1. The original proposal (Technical Proposal and Financial Proposal) shall be prepared in
indelible ink. It shall contain no interlineations or overwriting, except as necessary to correct
errors made by the firm itself. Any such corrections must be initialed by the person or
persons who sign(s) the proposals.
2. It is considered mandatory that the bidder should submit the concept drawings for (i) Food
Court and (ii) Amphi Theatre along with the Technical proposal during their submission of
tender.
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3. The technical proposal shall be placed in a sealed envelope clearly marked Technical
Proposal and the financial proposal in another sealed envelope clearly marked Financial
Proposal and warning.Do not open with Technical Proposal. Both envelopes shall be
placed into an outer sealed envelope bearing the submission address and other information
indicated in the Data sheet.
4. The completed Technical and financial proposal must be delivered at the submission
address on or before the time and date stated in the Data Sheet. Any proposal received
after the closing time for submission of proposals shall be returned unopened.
5. After the evaluation of the Technical proposal and Presentation, University officials shall
notify the qualified consultants to witness the financial bid opening, indicating time and place
of opening. All the other consultants whose proposals did not meet the minimum qualifying
mark shall be considered non-responsive to the Request for Proposal, indicating their failure
to make the grade.
6. The financial proposal shall remain sealed until they are opened on the date communicated
by University officials.

4. PROPOSAL EVALUATION
1. The principle of evaluation will be QCBS (Quality and Cost-Based Selection) as per
evaluation criteria indicated in the data sheet and weightage will be given as Technical 80%
and Financial 20%. The firm which is considered as technically qualified will be evaluated
and such firm getting the highest points will be awarded the work.
2. The consultancy cost shall be determined by taking the project cost as Rs.2 crores. The
percentage of fees quoted shall be applied on the cost of Rs.2 crores and the financial
proposal arrived. Of this the lowest cost will be given a financial score of 100 and other
proposals given financial scores that are inversely proportional to their prices.
3. The final evaluation will be done by giving weightage for Technical and Financial proposals
as 0.80 and 0.20. The technical score and financial score will be given weightage as above
and added together to get the final score of the agency. The agencies will be ranked with
the agency getting the maximum marks as first.

4.1 Technical Evaluation

S. No Description Points Allotted
1. Consultancy Firms Existence 10
2. Organizational Strength of the Firm 10
3. Financial Turn over of the Firm 10
4. Presentation and concept idea 40
5. Experience in Similar Nature of works 10
6. Financial bid 20
7. Total 100

1. Consultancy Firms Existence 10 Points

i. Below 3 - 5
ii. 3- 5 Years - 8
iii. 6- 10 Years or More - 10 Points

2. Organizational Strength of the Firm 10 Points

Organizational Strength of the Firm Qualified persons on its regular roll
i. Below 10 - 2
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ii. Upto 20 Nos - 5

iii. 20-30 Nos - 8
iv. 40 Nos or more - 10

3. Financial Turnover of the Firm 15 Points

Total Turn Over (Fees Received) in Last 3 financial years
i. Below 100 - 3
ii. Upto 100 - 150 Lakhs 5
iii. 150 - 200 Lakhs or more- 10 Points

4. Presentation 40 Points
1. The consultant is expected to make presentation which includes a brief history on their
organization, past works carried out by the firm, Concept Plan and on methodology and
approach to be adopted by the consultant for overall completion of the assignment
before the committee constituted by EFLU. This presentation should clearly outline the
architectural aspect of the proposed amphi-theatre and food court by presenting
aesthetic and funactional layout, facades, walkthrough.

The Concept Plan for Food Court, Amphi Theatre & Auditorium must include the
following
Index Plan: on State, District and City/ Village map showing major roads leading to
the location. This plan will be prepared by the architect for understanding the location
of the site.
Location Plan
Contour Plan
Campus Plan
Photographs and Google maps
Comparative statement of standard building by laws and architectural standards
applicable for the projects and provision made
Functionality of the buildings
Architectural Concept Design on suitable scale (1:100 or 1:200). Design concept
shall include necessarily include statement of areas of each floor of each block/
building. 3D view from all sides of the buildings is must and walk through is optional.
Innovation. Design innovation, use of green building concept, use of local materials,
plan that does not pre-empt future expansion, comparative study with best known
buildings of similar type etc shall be given credit for innovation
Challenges: Environmental, public opinion, accessibility, suitability of site, impact on
surrounding natural and built up area etc. shall be covered in this aspect.
Cost Analysis: Stage 1 cost, basis for unit rates adopted, floor wise break-up of
area and cost of each blocks / buildings shall be mandatory.
2. Work Plan and Methodology for carrying out the assignment including Architectural
services and Project Management Services
3. Quality Control and Quality Assurance Aspects
4. Green Building Technologies
5. Safety Aspects

5. Experience in Educational Institutions 25 Points

i. At least one Project - 6
ii. Upto two Projects - 8
iii. More than three Projects - 10 Points
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6. Financial bid
Lowest bid gets 20 points. The other firms financial bids will be calculated proportionately
by assigning relative points.

6. MODE OF PAYMENT
A. For Architectural and Consultancy Services
The fees for the service provider would be payable in the following manner:
Stage 1 : Conceptual Design - 10 % of the Total Fees
Stage 2 : Preliminary Drawings and Design - 15% of the Total Fees
Stage 3 : Drawings for Client Approval -10 % of the Total Fees
Stage 4 : Working Drawings - 25% of the Total Fees
Stage 5 : Project Construction (in Installments) 30% of the Total Fees
Stage 6 : upon Issuance of Completion 10% of the Total Fees
Certificate (CC)

B. For Supervision and Project Management

The fees for the service provider would be payable in the following manner based on the
progress of work on installment basis:
Stage 1 : Foundation Stage - 20 % of the Total Fees
Stage 2 : On completion of Structural works - 35% of the Total Fees
Stage 3 : On completion of finishing works - 20% of the Total Fees
Stage 4 : On completion of Allied Services - 15% of the Total Fees
Stage 5 : upon Issuance of Completion certificate 10% of the Total Fees

DATA SHEET

Clause
Description General Information
Reference
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Name of the Client: Registrar, The English and Foreign Languages University
1.1
(EFLU), Tarnaka, Hyderabad Telangana 500 007
Name of the Consultancy Services for Preparation of Architectural
Assignment: Design, Structural design & Estimates for the Buildings at
1.2
The English And Foreign Languages University,
Hyderabad, Telangana State.
Method of selection: Quality- and Cost- Based Selection(QCBS)
The agencies will be ranked with the agency getting the
1.3
maximum marks as first and the contract will be awarded to
the agency with the maximum marks.
Language(s) to submit English
1.6
proposal is
Proposals must 60 calendar days after the proposal submission deadline
1.7
remain valid for (i.e., until: 25th August 2015).
Start Date of Issue of 10th June 2015
1.8 Notice and Tender
Document
The Proposals must 26th June 2015 latest by 5 pm in tender box placed in
be received office of Deputy Registrar (Administration) Ground Floor,
(Submitted)at the Administrative building, EFL Campus.
1.9
address below no later
than:

Opening of Tender for 29th June 2015 at 11.30 am

1.10
technical evaluation
Date of presentation to be intimated to qualified firms separately.

REGISTRAR

Dated..

Annexure - 1
Financial Proposal Submission Form
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Name of the Work:

Consultants for providing Architectural, Detailed Engineering and
Project Management Services for upcoming Buildings in The English
and Foreign Languages University, Hyderabad, Telangana State.

Sl.No. Description of Scope of work % In figure % In word

(i) (ii) (iii) (iv)
1. Providing Architectural, Detailed Engineering and Project Management Services
for Buildings as under in The English and Foreign Languages University,
Hyderabad, Telangana State.
1) Food Court, 2) Amphi Theatre & 3) Auditorium

Fee to be charged as percent of the

total awarded work
(All inclusive of taxes etc.)

Signature of Tenderer with date & Seal