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Presentation Purpose

Work Experience General orientation to the whole experience

reporting / review process
Reporting Orientation Address common misunderstandings and
Nov 2014 omissions
Reduce report re-submissions and coaching
Better enable ERC to do their job
Tina Maki, P.Eng.
Director of Registration
Presentation posted to APEGS web site under
Registration, Work Experience Reporting

APEGS Organization Executive Committee

Approximately 11,500 members (as of Feb 2014)

~ 7,300 P.Eng. Education Board Discipline
Image & Identity
~ 1,500 Engineer-in-Training
Professional Awards Academic
~ 600 P.Geo. Development Review

~ 150 Geoscientist-in-Training Student

& PublicRelations
~ 35 Eng & Geo Licensees Connection & Professional
K - 12
~ 70 Temporary Licensees Involvement Practice Exam

Professional Edge Licensee

~ 700 Life Members Environment &

~ 1,000 Certificate of Authorization (corporate) Equity & Diversity Registrars

Non-profit organization Legislative

Financed by member fees


Experience Review Stats Experience Reporting

Means by which professional qualification is
2013 1300 reports reviewed demonstrated
34 committee members Structured guidance from supervisors /
Meetings every 6 weeks +/- mentors and from APEGS:
150 to 230 reports per meeting ensures that acceptable experience is being
Peer review process... Put in the same effort
professionalism and ethics are being
as for work for your boss or clients developed,
professional licensure achieved seamlessly

Experience Review Selection of a Mentor
4 years of acceptable work experience Order of preference (section 4 of Exp Guideline 1):
(does not have to be sequential pick your best 4 1. P.Eng. or P.Geo. within the same company,
years if you have more than 4 years experience) ideally someone either above or parallel to
At least one year equivalent to Canadian the supervisor. That mentor does not have
Canadian graduate studies does not count for to work in the same office.
the Cdn experience requirement 2. P.Eng. or P.Geo. who works for a different
At least some recent (anything from company but does work with your company.
within past two years) at time of 3. P.Eng. or P.Geo. who is a former or current
professional application colleague.
Direct supervision of a professional member 4. P.Eng. or P.Geo. that you know through
or professional member mentor (exception other means
international experience) 5. APEGS list of volunteer mentors

Experience Reporting
Selection of a Mentor
Written by the member-in-training, signed
Mentor Approval form if you find the by the supervisor (and mentor if required)
mentor yourself At least 3 experience reports required:
1 yr (Interim Report)
Mentor Request form if you need us to 2 yrs (Interim Report)
find a mentor for you from our list of 4 yrs (Final Report)
volunteers More than 3 required if you change employers or
have a change in job function
Agreement of Understanding sent to you No minimum time required for a report (for
and the mentor ex Final Report can be 3 months long)
# months experience credit cannot exceed
calendar time
Final Report most important / critical!

Other Experience Credit Other Experience Credit contd

Graduate studies:
Pre-grad experience credit max 12 Thesis-based Masters max 12 months
months, any of the following: PhD max 24 months (but graduate studies
Exceptional technologist experience max total 24 months)
(technologists who go back to university) Can submit other work done at same time as
from second half of bachelor degree graduate degree (as long as not related to the
No opportunity for mentor arrangement
ex Teaching Assistant, working part-time
with pre-grad has to be supervised by a while doing a Masters, etc
P.Eng. or P.Geo. Separate reports
write up reports asap, hold until you are # months experience credit granted cannot
approved as member-in-training exceed calendar time

International Experience Experience Reporting
Experience from anywhere in the world and The Experience Review Committee reviews
from any time period is eligible for review the reports and provides results
Maximum 3 years international and Detailed feedback if required (coaching
graduate studies experience combined (1 letter or re-submission)
year reserved for equivalent-to-Canadian
to total 4 years)
Supervisor does not have to be P.Eng. or
P.Geo. registered in Canada but has to be
recognized as an engineer or
geoscientist in that country (if not, mentor

Experience Reports Communication and Working Skills

Completed by the supervisor (and mentor if
Supervisor (and mentor) make the
judgment call on satisfactory progress
6 areas evaluated:
About page limit as indicated by the text Verbal and written communication,
boxes in the forms. Possible to expand the interpersonal skills, time mgmt,
text boxes, but it should not be necessary responsibility, character
Writing concisely is a necessity Supervisor/mentor completes comments on
No limitation on supervisor / mentor any area that needs improvements (NI)
comments NI not necessarily critical coaching
purposes for member-in-training

Engineering Work Defined

Defining satisfactory engineering Section 2(m) of the Act:
or geoscience work... Any act of planning, designing, composing,
measuring, evaluating, inspecting, advising,
reporting, directing or supervising, or
managing any of the foregoing; that
requires the application of engg principles
concerns the safeguarding of life, health,
property, economic interests, the public
interest or the environment.

Components of Acceptable Geoscience Work Defined
Engineering Work Experience Section 2(n) of the Act: :
Application of geoscience principles including
(Experience Guideline 2): the principles of
geology, geophysics and geochemistry
Application of theory 6 examples to any act of acquiring or processing data,
Practical experience 6 examples advising, evaluating, examining, interpreting,
reporting, sampling or geoscientific
Management of engg 3 examples surveying, that is directed toward:
the discovery or development of oil, NG, coal,
Social implications 3 examples metallic or non-metallic minerals, precious
metals, water or other natural resources; or
Communication and working the investigation of surface or sub-surface
geological conditions.

Components of Acceptable Satisfactory Progress Defined

Geoscience Work Experience
Earlier stages:
(Experience Guideline 3): May be of a routine nature
Application of the Knowledge of Emphasis placed on application of theory
Geoscience Principles and (and practical experience for EITs)
Reasonable level of social awareness
Practice 6 examples It is expected that there will be progression
Mgmt of Geoscience 3 examples with different projects and experiences, an
Social implications 3 examples increase in complexity and level of
Communication skills

Satisfactory Progress Defined Satisfactory Progress Defined

Overall, committee is looking for:
Later stages: progression from report to report
Involvement in mgmt normally expected to
professional experience:
increase over time but is balanced against
Application of engineering/geoscience
technical experience
knowledge and education to specific problems
If primarily technical experience, appl. of theory
original thinking in achieving end result
(and practical experience) with reasonable level
of social awareness are the basis of judgement making decisions
If primarily management experience, assuming technical responsibility
management of an engineering/geoscience Ready for independent (although not
function is the basis of judgement isolated!) professional practice

Experience reporting keys to success Experience reporting keys to success

Write as concise as possible (bullet points Do not use general, vague statements that
OK) do not refer to specific projects and the
Be very specific in describing work and be work you did is not clearly stated
sure to identify your role in larger projects If confidentiality of projects is a concern,
(use the word I frequently) substitute project names and locations with
Identify progression from previous reports surrogate names (for example, Project X
wherever possible located in Town Q)
No blank sections Various reports should not be identical
Keep caught up in reporting flag the differences between reports

Common grievance of reviewers Responsibility of

Social Implications Member-in-Training
(Part 4 for EIT, Part 3 for GIT) Responsible for their own success and the
Significance of regulatory agencies development of their career
Name them The experience report is a professional
Name them all! engineering / geoscience report being
Dont forget APEGS (The Engineering & reviewed by many of your peers. Treat it as
Geoscience Professions Act) such.

Trial Assessment Example 1 Application of Theory

How would you rate the following example in Determined the scope of proposed HVAC
an experience report: projects and estimated corresponding energy
loads to confirm the projects were within
existing system capacity and wouldnt cause
negative effects from the technological point
of view.

Example 1 continued Example 2 Practical Experience
Revised: In the Sunset Care Home project, the heating
For the Boardwalk Properties project in system had been used for eleven years, and
Regina, I analyzed heating requirements. showed many signs of low efficiency, such as
There were four 6-floor residential buildings pipe wear, leakage and corrosion, decline of
with a total of 240 apartments. The farthest heat preservation, and high heat resistance.
building was 100 meters away from the main As a member of a team (one manager, two
heating pipeline and 2700 metres of hot engineers and two technicians), I did the on-
water pipe line was involved. I estimated site investigation and recommended that
energy load was around 100 KW, which was major repairs were necessary.
within the boilers capacity.

Example 2 continued Example 3 Practical Experience

First draft (rejected): Too vague / unnecessary info:
Studied customers needs and conditions of the I installed various new facilities and conducted
HVAC system to identify with certainty that the maintenance of diverse existing HVAC/boiler
proposed projects were necessary and would systems in my first year. Through these
satisfy the customers requirements. projects, I obtained hands-on work experience
and solid background for my future
engineering work.

Example 3 continued Key info to include:

Revised: WHAT you did
Specific engineering / geoscience example,
In the Lanigan project, I observed the entire background (if necessary), circumstances, your role
boiler maintenance process, from coal strap / responsibilities
dismantling, coal ash removing, hot water pipe HOW you did it
cleaning, oiling machine parts and repainting. Your tasks, methods, challenges, your role
WHY you did it
Your role, reasons
What was the outcome of the situation, emphasize
your contribution

Role of Supervisor Role of Supervisor, continued
Guides the development of the member-in- Employers are encouraged to offer a full
training into a technically and capable range and progression in responsibilities in
Conveys understanding of the relationship work assigned so experience and exposure is
with the employer/client, the professional gained in all areas (engineering: Guideline
Association and society 2, geoscience: Guideline 3)
Professional obligation to give fair and Report review and sign off
professional criticism when warranted.
We assume supervisors and mentors are Include comments please! (but the report will
ethical, fair and impartial (fair even if there still be reviewed if there are no comments)
is a personality conflict)

Role of Supervisor, continued

Multiple Supervisors
Comments might include things like:
Confirms that examples are accurate (indicate if MITs
If you have more than one supervisor in a role was over-stated or under-stated)
reporting period: Level of guidance required (minimal, as expected,
Only the most recent one needs to sign BUT extensive)
Extent to which MIT was responsible for producing
only if they are comfortable the outcomes
May need all of them to sign Complexity of the context wrt typical work-related
situations experienced by professional licensed
engineers and geoscientists
Consistency of MIT behaviour in the performance of
their work, noting positive or negative trends
The impact the MIT had on the organization and the
people involved
Further detail the MIT missed (however MIT ideally
adds that detail themselves)

Role of Supervisor, continued Role of Supervisor, continued

Sometimes supervisor comments get the report Further examples of great supervisor comments:
approved Further to the above, the testing was actually a series
Examples of great supervisor comments: of field trials and were readily adopted as the
Johns engineering skills have grown immeasurably engineering practice related to drill and blast pattern
over the past two years. He is taking on more and layout. These design changes effectively reduced
more responsibility. dilution and improved ore recoveries
Jane has progressed enough in her career to take on Jack realizes that time wasted due to damage to
project management. I am confident in Janes abilities equipment can often outweigh the optimal design on
to be the main client contact. paper due to field imperfections or non-ideal
Jack has contributed to projects being successfully conditions
completed within budget. Jane is outstanding technically and continues to be a
Joanne realizes that social implications are a key recognized leader. She also directed time studies and
component of geoscience. She realizes that every the collection of vital data to improve mine planning
project needs to be approached with these in mind. and scheduling as well as equipment selection

Role of Supervisor, continued Role of Mentor
It is NOT the supervisors role to write the When the supervisor is not a P.Eng. or P.Geo.
report but suggestions for improvement are (registered anywhere in Canada), P.Eng. or
P.Geo. mentor required
encouraged and second and third drafts
Provides a recommendation as to whether or
written as experience report writing is a not the experience is acceptable engineering
learning opportunity too. or geoscience as per definitions from the Act
It is up to the supervisor (or mentor) how and Guidelines 2 (eng) or 3 (geo)
much responsibility they take on. Some have Mentor for experience review purposes may
very big hearts... or may not be your career mentor
Note: no opportunity for mentor arrangement
with pre-grad experience credit

Experience reporting keys to

Role of Mentor continued
success Supervisors / Mentors
Meet with MIT as required Complete comments electronically if possible
Involve supervisor if deemed necessary (also allows you to utilize the hyperlinks for
Experience review and signature from information items in the forms)
supervisor is still required (supervisor verifies Dont forget to initial / sign each page after
description of the experience) printing
Sign Summary Evaluation even if its not
Final Report
Supervisors and Mentors may send the report
directly to APEGS if they wish (MIT signature
on first page can be obtained later)

Experience reporting keys to Examples

success Supervisors / Mentors
There are no examples currently available
Consider comments non-optional, even if it but a new release of Experience Guideline 1
simply reinforces that work described is expected soon will have Appendices with
accurate. examples from various disciplines
Feel free to augment info provided by MIT in the
report OR send back to the MIT for revision.
Goes a long way in eliminating any questions or
uncertainty of the Experience Review Committee
Expedite review of reports

Recent additions to Guideline 1 Report Summary Form
Section for Academic review cases Filled out each time you submit a report
The quality of the report is expected to Chronological order
be at a professional level, just the same
as any engineering or geoscience report that Include all experience to date that you plan
will be released to a supervisor, colleague or to submit even if it has not been submitted
a client. Experience reporting is a peer yet with every report
review process and there will be a number Date format common problem with
of your peers reading the report. mm/dd mixed up or doesnt match first
DO NOT use words such as assisted, page
involved with or participated or similar
general references to your work because
these are not direct enough in identifying
the work you did personally.

Feedback Eligibility to write the PPE

Experience reporting process is always Must be registered as a member-in-training
evolving and improving. Your feedback is in good standing
valuable. Also need this in order for APEGS to review
experience reports
At least one post-bachelors report
submitted to APEGS completed in full (does
not have to be approved yet) by the PPE
application deadline

Contact Information A constituent society of APEGS

All registration info under Apply on website All registered P.Eng., Engineer-in-Training and
This presentation posted under Apply, Work Engineering Licensee in the greater Saskatoon area are
Experience Reporting automatically members of SES
1855 P.Eng., 784 Engineer-in-Training (SES has a
Phone: 306-525-9547 or fraction of these in their contact list)
1-800-500-9547 Web site:
Website: Sign up for SES event e-mail under Contact Us
SES executive encourages all members to participate
in events

CIM Saskatoon Geosection
Constituent society of APEGS
Constituent society of APEGS (receives grant funding)
geoscientists-in-training, professional geoscientists All engineers-in-training and professional engineers
and geoscience licensees registered with APEGS with registered with APEGS, within Regina or surrounding
address in central and northern Saskatchewan area.
Web site is
Purpose is to facilitate professional development, To receive e-mails for all upcoming events, email
knowledge sharing, networking and fellowship among Jamie at
Saskatchewan geoscientists RES executive team, would encourage all members
Web site: to register in RES E-mail list and participate in events.

Continue with remainder of slides if time

Constituent society of APEGS (receives grant funding from
APEGS based on address (or by choice of the member by contacting
APEGS: geoscientists-in-training and professional geoscientists registered
with APEGS with address in southern Saskatchewan)
Purpose is to promote the study and practice of the
earth sciences and to foster a spirit of scientific research
among its members
Web site is

Professional Practice Exam Professional Practice Exam

3 hour, closed book exam on Canadian law In order to be eligible to write:
and ethics you must be registered as a member-in-
Two sittings per year Regina and training
Saskatoon both times (alternate locations can Have at least one post-bachelors experience
be arranged) report submitted to the APEGS office

Professional Practice Exam Professional Application
Law and Ethics Seminar Once all requirements are completed,
2 days long, approx. 6 weeks before the exam submit the application for registration as a
In Saskatoon mid-April, in Regina late professional member
September References from at least 3 professional
Excellent seminar which helps prepare you engineers or professional geoscientists
for professional practice One of the references must be from a
Come prepared with questions previous engineer or geoscientist supervisor
Recommend that read the two text books or mentor
beforehand Direct confirmation of graduation

Protection of title (Section 26 of the Act): Canadian Mobility

Title that members-in-training can use: Agreement on Internal Trade
Engineer-in-Training or Geoscientist-in-
Labour mobility provisions became effective
Training written out in full
April 2009. Intended to remove all mobility
Can be used along with a title containing the title
Engineer (such as Project Engineer) or
Geoscientist (such as Exploration Geoscientist) as Once become a professional member in one
long as the Engineer-in-Training or Geoscientist- province, apply directly as such in other
in-Training title is also included provinces.
EIT and GIT are not publicly recognized
Caution that use of title allowed is different in
other provinces

International Mobility Engineers International Licensing -

only Geoscientists
Academic level agreements
Professional level agreements 29 states in USA (?)
See the APEGS web site under Apply, Italy, Spain, South Africa
International Mobility
Inform yourself

Academic Requirements Academic Requirements
Engineer-in-Training: Four-year bachelor level university
Bachelor level university program of study program of study in geoscience recognized
in engineering recognized by Council by Council
Submit the application for registration as an Geoscientists Canada Knowledge Requirement
see course list under Registration, Canadian
engineer-in-training Geoscience Grad
Confirmation of graduation required for Apply as an geoscientist-in-training:
member-in-training app application form, transcripts, confirmation
Good character of graduation form (or transcripts direct)
Good character

Professional Development
Professional Development
All members, including members-in- Why Is It Necessary?
training are required to participate in the
Professionals enjoy special recognition and self-
Associations Continuing Professional regulation based on their special skills, training
Excellence (CPE) program and education.
Annual reporting of professional Public accountability demands that
development points professionals maintain and improve their special
skills with training and education to warrant the
privileges of special recognition and self-
Real or perceived demands from government
and the public.

APEGS Statutory Requirements Current Professional Obligations

The Engineering and Geoscience Professions Act
requires APEGS to: The Code of Ethics* currently requires members
ensure the proficiency and competency of members registered with APEGS to:
in the practice of professional engineering and
keep oneself informed in order to maintain
professional geoscience in order to safeguard the
strive to advance the body of knowledge in which
promote and improve the competency of members*
*Section 5 of The Engineering and Geoscience Professions Act
the member practises
* Regulatory Bylaws 20(2)

Individuals Benefits Requirements
Provides a benchmark and framework for Describe your individual scope of practice
activities Determine what skills & knowledge are required to
Assists with career planning carry out current or future responsibilities
Satisfies programs in other provinces and Establish a plan to develop, maintain and improve
provides inter-provincial mobility the required skills & knowledge
Provides a record of activities for performance Keep a record and report your activities
reviews, promotions and employment
applications (rsums)

Six Activity Categories Minimum Benchmarks

Baseline of 80 credits per year
Professional Practice maximum 50 credits Three-year rolling total of 240 credits
Formal Activity maximum 30 credits Credits from at least three activity categories
Informal Activity maximum 30 credits Do not exceed category credit maximum
Participation - maximum 20 credits Category credits earned in excess of
Presentations - maximum 20 credits maximum may be carried over for two years
Carry-over spreadsheet is
Contribution to Knowledge max. 30 credits
available on the web site
Details of each category are in the Members
Guidelines Manual (also available at

Special Circumstances
CPE Reporting Requirements
These may reduce your CPE requirements
APEGS provides licence waivers Keep your Scope of Practice up-to-date
CPE Program will recognize needs of Keep track, throughout the year, of the credits
members who are working or consulting part- you earn on your Activity Report
time, semi-retired or on parental leave, or
who have obtained a licence waiver Report credits in each category in your On-Line
Individualized program plans provide Profile.
Contact the APEGS office to discuss your
special situation

CPE Questions?
You can contact any of the following:
Patti Kindred, P.Eng., Director of Education
& Compliance, APEGS
525-9547 in Regina or 1-800-500-9547
APEGS Web site under Members, Continuing
Professional Excellence