Project: Enhancing Employability through Vocation Training (EEVT)

Role: Project Adviser

Country: Tanzania

Employer: VSO-TANZANIA

Duration: 6 Months

Start Date September 2017

This is an exciting opportunity to contribute to improving the

Role Summary: outcomes of the EEVT project (Enhancing Employability through
Vocational Training) and therefore increasing the employability
opportunities for marginalized youth in Tanzania.
You will work in a team of specialists with different backgrounds and
nationalities. Together you will support Vocational Training Centers in
Mtwara and Lindi, through building capacity and supporting in career
services.
Your specific task will to coordinate the Lindi &Mtwara - EEVT project
Implementation plan on a day-to-day basis at the quality outcome
desired, to time and results.

Project Background and contextual information

Enhancing employability through vocational training (EEVT) the project is implemented by
three joint partners (VSO Tanzania, Vocational Education and Training Authority VETA and
Tanzania LNG (formerly by BG Tanzania). Recent initiatives have also managed to include
GIZ in the partnership which provides more opportunities for the project. The discoveries of
gas in the off shores of southern Tanzania (Mtwara and Lindi) expect to boom economy of
Tanzania and so is the employment for Tanzanians especially those with vocational skills in
VETA. The project was first launched in VETA Mtwara November 2012 and later VETA Lindi
October 2013 (2013 2015). The achievements, lessons and challenges from phase one
have helped to provide inputs for improvement in phase two project.

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However, the level of VETA students is unlikely to meet the standards required by gas
industry. As result of this challenge; VSO, VETA and BG Tanzania have joined forces to bridge
this gap by improving the standard of VETA in nine (9) identified trades of scaffolding & rigging,
industrial painting, heavy plants operator, welding, plumbing, electrical, carpentry, motor
vehicle and food preparation.

Organization background:
VSO is a leading independent international development organisation that works through
volunteers. We are unique in the way we bring people together to volunteer their knowledge,
experience and skills to fight poverty.
We always work in partnership supporting and bringing together diverse partners
(government departments, community based organisations,
NGOs and the private sector) who are strategically placed to advance pro-poor policies and
programmes.
We have been working in Tanzania since 1961s, placing over 2,100 international volunteers
to support local partners and government in 15 regions , strengthening capacity to improve
the quality, delivery and access of services in Livelihood, education and health.

About Tanzania:
On 9 December 1961, Tanganyika was proclaimed an independent nation, In 1964,
Tanganyika was joined with Zanzibar, an offshore archipelago of islands, to form the present
United Republic of Tanzania.
Tanzania shares borders with Kenya, Uganda, the Democratic Republic of the Congo,
Rwanda, Burundi, Zambia, Malawi, Mozambique, and the Indian Ocean. Tanzania also shares
three great lakesVictoria, Tanganyika, and Malawiwith its neighbours. The country is
comprised of a wide variety of agro-ecological zones: low-lying coastal plains, a dry highland
plateau, northern savannas, and cool, well-watered regions in the northwest and south.

In the late 1990s, the central political administration was moved from Dar es Salaam on the
Indian Ocean coast to the more centrally located city of Dodoma, which lies in the middle of
the central plateau. Because of Dodoma's dry climate, relative lack of economic development,
and small size, however, the port of Dar es Salaam remains the urban center of national
importance.

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Job Description
Note; these objectives are subject to improvement/modification after discussion with project manager as well as implementing partner (VETA).
Key Performance Indicators
Project Coordination and Development and Delivery:
Ensure project outcome delivered to quality required
by the project (with specified risks and benefits), to
schedule within set budgets and scope. Provide a key
co-ordination and implementation role, ensuring
project management standards are followed and
deadlines met.
Prepare management products - including project
outcome description, benefits review plan, project
initiation documentation, exception plans, project
controls. Establish and manage project procedures
risk and issue management, change control,
communicaticommunicationons.
Financial Activity Budgeting;
CoordinateManage project financial activity budgets
budgets and targets, providing accurate and timely
information on project activity expenditure. Follow up
and report appropriately about Volunteers and staff
work plan and Financial advance requested and
retirement reports.
Project stakeholder Management: Build effective
working relationships with project stakeholders,
engaging them at each project stage, ensuring
communications have appropriate content and tone.
Manage information flows between the directing and
delivering levels of the project. Ensure organisational
communications about project benefits, progress and
outcomes suit audience and are timely. Anticipate
project risks and issues, communicating them to
stakeholders, taking action to resolve.
Championing Change: Inspire enthusiasm, discipline,
momentum and commitment for outcomes project will
deliver.
Internal Reporting: Ensure project activity, outcome
progress, issues, risks, exception reports are available
to Head of ProjectStakeholders on timely fashioned
manner.and management teams as appropriate.
Project Team CoordinationManagement: Establish,
coordinatelead and motivate the project team,
ensuring regular progress review meetings in place and
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Competencies
Successful delivery of project following VSO project
methodology (based upon Prince 2)
Project delivered on time, to budget and quality
standards specified with expected benefits realised.
Project meets needs and expectations of the business.
Project implemented with minimal disruption to
business operations.
Stakeholders and management team satisfaction with
standard and frequency of project activity, outcome
progress, communications, issues, risks and exception
reports.
Pproject team members are performing well as
individuals and working effectively together and across
to VSO to meet projects objectives.
rants are managed in line with donor terms and
conditions outlined in contracts.
High quality and timely reports to Head of
Projectdonors.
Daily, weekly, monthly, Quarterly, bi-anuual and
Annual Programme Project reports and Review
completed and shared for(year 1 and 2 only). Final
Evaluation.
evidence of lessons learnt from evaluation being used
to adapt ongoing programmesprograms and inform
future programmeproject development. Good
practice, learning and knowledge will be shared within
country, region and wider organisation.
An approved Monitoringmonitoring & Evaluation
framework is in place.
X out of Y Annual Partnership Reviews conducted
during this financial year.
X out of Y Baseline Surveys completed and uploaded
during this financial year.
# of additional Monitoring & Evaluation initiatives
undertaken during this financial year.
Skills and Knowledge
Building and Sustaining
working relationships
The social skills to build and
actively maintain working
relationships that foster
teamwork and collaboration
with others for the benefit of a
common goal.
Open Minded and
Respectful
A non-judgemental approach
that values other people and
culture.
Seeking and Sharing
Knowledge
Recognition that learning is a
two-way and continuous
process.
Facilitating Positive Change
The ability to analyse
problems and develop lasting
solutions in line with VSO
approaches.
Adaptability
A flexible approach and the
ability to adapt behaviour to
different situations.
Resilience
Essential:
Project Management - Experience of planning and
managing projects with multiple stakeholders, delivering
expected benefits in challenging contexts to tight
deadlines.
Training, Teaching & Pedagogy skills.
Possess Training and Teaching Pedagogy skills from Training
instructions or organisations.
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HSSE skills.
Possess good knowledge on Health, Safety, & Environment
at work places, Experiences in working with HSSE
Compliant organisations. Possession of HSSE strong good Formatted: Font: Font color: Auto
attitude.
Communication - Excellent oral and written Formatted: Font: Font color: Auto
communication skills with ability to vary communication
content and style to suit audiences to inform, motivate Formatted: Font: Highlight
and inspire
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Relationship Building - Ability to build effective working Formatted: Font: Bold, Font color: Auto
relationships, inspiring confidence and credibility with
employees at all levels. Strong influencer of others. Ability
to work effectively across a globally dispersed organisation.
People Management - Experience of matrix management
of project team members across a global organisation.
At least three years in management and Training or
education background.
Organisation and planning - Excellent coordination and
planning skills with experience of working under pressure.
Time management skills.
Financial - Experience of successfully monitoring and
managing budgets.
Analysis and creative problem-solving - Ability to analyse
and quickly grasp the fundamentals of a need or issue. Able
to find innovative ways of solving or pre-empting problems.
Formatted: Font:
Flexibility - Ability to manage a project in a climate of
change, recognising and being open to ambiguity, Formatted: Font: Not Highlight
uncertainty and opportunities.
Formatted: Font:
 Key Performance Indicators Competencies Skills and Knowledge
behavioural expectations are coordinated and The self-confidence to work
established. Liaise with external suppliers as necessary. Desirable:
with a variety of situations, Experience of managing change in an international
Resource Mobilisation: Ensure appropriate human diverse people and ambiguity. environment.
resource in terms of skills, competencies, capabilities
and capacity is made available across VSO globally to Practical experience within a volunteering/Non
facilitate the effective design, implementation and Government Organisation context
monitoring of the project.
Grant Management: Effectively manage donor grant Commitment to VSOs work and values
allocated to project, ensuring appropriate reporting in
place.

Monitoring and Evaluation: Coordinate and Conduct

post-implementation project reviews and initiate
improvements to VSOs project management practices.
CoordinateLead the measurement and realisation of
benefits delivered by the project.

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 1. Personal considerations

In addition to the job description, the following information should be used when considering
whether a placement is suitable for you.

Personal health considerations

If you have a significant current or past medical condition and/or you have general concerns about
staying healthy as a volunteer, please use this information to assess whether this placement will be
suitable for you. All volunteers require medical clearance from a VSO medical adviser before they are
able to take up a placement with VSO. Occasionally, VSO may consider that this placement is too great
a risk for you in terms of your personal health and you would be advised to consider a different
placement. For further guidance about medical assessment and volunteering with a medical condition
please see the frequently asked questions on VSO website.
Access to medical care and support
The standard and quality of local medical care and support available at this placement will depend on its
location within the country. Health facilities are likely to be more poorly resourced in rural areas in terms
of medical expertise, equipment, infrastructure and regular supplies of medication. However, this may
not be the case in the capital city or in a larger town, where in some countries there may be a
reasonable standard of medical care. The following gives you an indication of where the placement is in
relation to the country office and how easy it would be to make the journey if you were ill.
This placement is:
In town area for Mtwara and in outskirt of Lindi town, about 12km from Lindi
More than 500 kms from the capital to Mtwara and more than 400kms from capita to Lindi
7 to 8 hrs to travel on both good and bad road.
There is usually everyday flight from here to the capital: flights may be affected by bad weather.
If you wish to discuss your personal circumstances or health concerns in confidence with VSOs medical
team before you apply for this placement please contact medical@vsoint.org.

Accompanying partner or family: If you have a partner or children who are planning to
accompany you to your placement, please use this section to assess whether this
placement will be suitable for you.
This placement accepts accompanying partners and children to the project.

Motorcycle requirements
There is project motorcycle which it would require you to access domestic driving licence
(if training required) for you to ride. Alternatively, you can acquire domestic motor vehicle
driving license both for vehicles and motorcycle.

Security information
You would need to take extra care especially at your residence when in Mtwara. VSO has
arranged security for all advisors; however, this may not give guarantee to the security.
Walking alone is not preferred and it is advised when visiting market areas you join other
VSO advisors for security purpose.

Goal; Increased income for targeted groups (particularly youth in gas related services)

Outcome;

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Increased student graduates and teachers qualification in vocational skills with respect to oil
and gas and relating industries

Main Results
1. VETA Mtwara raises standards for craftsmanship skills in line with internationally
recognized levels in various areas (English language, Health, safety & environment,
scaffolding & rigging, heavy plant operator, industrial painting, food preparation, plumbing,
welding, carpentry, motor vehicle, electrical installation and maintenance,
entrepreneurship skills, ICT skills & communications, career guidance skills and industry
links);
2. VETA Mtwara becomes the centre of excellence for vocational training for the oil and gas
industry and provides training to other regions;
3. 50% of students trained by VETA Mtwara and Lindi find a job after completion of their
training;
4. The outcomes of the projects are shared nationally and internationally.

Summary of activities in progress

1. Establishing industry links between VETA and gas relating service companies and
industries where more 22 companies are participating.
2. Increase of employability rate from 28% during the start of the project in 2012 to 51%
of employability by Sept 2015.
3. English language training capacity building to teachers and students. Installation of
speech laboratory to facilitate mastery of English language.
4. VSO Advisors day-to-day coaching and transfer of skills and experience sharing with
VETA teachers.
5. Capacity building and technical support by City and Guilds International; three major
activities are being done;
5.1. Capacity building to VETA teachers through various training programs for
internationally recognized qualifications. In 2013 there 11 teachers undergoing
City and Guilds international qualifications and as of 2015, 20 teachers
completed international Diploma level of qualifications
5.2. Technical support through inspection of workshops and bi-annual assessment of
workshops to assess the progress in meeting international standards.
5.3. International accreditation of South East Zone as centre of implementing training
by City and Guilds.
6. Improvement of workshops to meet international standards by VSO advisors in
collaboration with VETA teachers through;
6.1. Renovation of workshop infrastructure done by VETA
6.2. Refurbishing of equipments, disposal of unused equipments and proper
arrangement of workshop equipments and tools
6.3. Purchase of new equipments for all six workshops in the project
7. Health, Safety and Environmental (HSE) training programs and awareness to VETA
teachers and students.

Further information on VSOs work in each of the countries we work can be found on the
VSO website.

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