#Inspire

Registration for Exhibitors

WV Municipal League
48th Annual Conference

August 2-4, 2017

Waterfront Place Hotel

Morgantown, WV

Deadline to Register:
July 15, 2017
Sponsorship details in this mailing
Dear Prospective Exhibitor
We are pleased to extend a special invitation to you and your associates to exhibit during our 48th Annual
Conference. Through the hard work and leadership of the advisory committee and our host city of Morgantown,
we have developed a dynamic program of accessible information that draws upon the common themes of
municipal government.

An exhibit at the 2017 WVML Annual Conference will bring your company face-to-face with the states most
distinguished and influential municipal government leaders. More than 250 mayors, councilmembers, city
managers, clerks and recorders and key department heads will be on hand representing cities across the
state. We look forward to seeing you there.

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2017 Expo Maximizes Your Marketing Opportunity
Pre-conference publicity in WVML publications
Exhibit floor time with prospective customers during the welcome
reception, networking breaks and delegate luncheons
Added visibility when you sponsor a prize drawing on the exhibit floor
Network with attendees of the WVML Conference
First in, first reserved

performance
Improve Your Connections...
Join the WVML Associate Member Program
Corporations and organizations can better connect to the local government market by joining the WVMLs
Associate Member Program. You will receive a discount on rental of booths at the Annual Conference,
as well as enjoying other benefits year-round depending on the level of membership selected. For rate
information and an Associate Membership application, call 1-800-344-7702 or write: WVML, 2020 Kanawha
Blvd., East, Charleston, WV 25311.
ADMISSION
The registration fee for one booth space is $500.00 for members or $850.00 for
non-members. The rate is payable in advance and is non-refundable if not cancelled
within 7 days of the setup date. The registration fee includes skirted table(s) and
table cloth; listing in program; (1) lunch ticket and (1) reception ticket for August 2;
(1) breakfast ticket and (1) break ticket for August 3. Additional attendee tickets
can be purchased for $100 per person. Please indicate the number of additional
sets of tickets you will need on the registration form. If more than one person per
booth, purchase of additional tickets will be strictly enforced. To reserve your Exhibit
Space, complete the enclosed exhibit space application and fax or mail to WVML,
2020 Kanawha Blvd., East, Charleston, WV 25311; FAX 304-342-5586. Please
Note: Specific charges may be assessed by the conference facility. If applicable,
these charges are not covered by the exhibitors registration fee.

DATES AND LOCATION

LOCATION: Waterfront Place Hotel
Morgantown, WV
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SHOW DAYS: AUGUST 2, 2017, 12:00 Noon - 8:00 PM
(must be set up by 12:00 noon for lunch w/exhibitors)
AUGUST 3, 2017, 7:30 AM - 2:15
(Tear down must be complete by 2:45 p.m.)

ACCOMMODATIONS:
RESERVATIONS: 304-296-1700
Rooms reserved under: WV Municipal League
ROOM RATE: $134 Per night for Standard Room (single/double)

COMPANY LOGO:
You may submit your company logo to be used in the conference program by emailing
same in a file format which allows sizing. Send to: dprice@wvml.org.

 WV Municipal League 48th Annual Conference
Waterfront Place Hotel, Morgantown, WV
August 2-4, 2017
Tentative Agenda

Tuesday, August 1, 2017

6:00 p.m. 8:00 p.m. Committee Meetings: Bylaws; Policy; Resolutions; Credentials
8:00 p.m. Nominating

Wednesday, August 2, 2017

8:00 a.m. - 5:00 p.m. Registration Open-Exhibitors may set up throughout the day
7:30 a.m. Golf Registration at Golf Course
8:00 a.m. Shotgun Start-WVML Memorial Golf Tournament
9:00 a.m. - 10:00 a.m. WV Municipal Clerk/Recorder=s Annual Meeting

10:00 a . m .- 11:00 a.m.

Concurrent Workshops: Technology: Data Backup; Disaster Recovery & Business Continuity
Scott Edwards & Hannah Gifford, Netranom

Removal of Elected Officials from Office

Drannon Adkins & Duane Ruggier II, Attorneys at Law
Pullin, Fowler, Flanagan, Brown & Poe PLLC

11:00 a.m. - 12:00 Noon Tax Credits, Historical Buildings, etc.

Randall Reid Smith, Commissioner, WV Division of Culture and History

12:00 Noon Lunch - Visit with Exhibitors

1:00 p.m. - 5:00 p.m. WV Municipal Attorney=s Association Meeting
1:00 p.m. - 1:45 p.m. WV Board of Professional Engineers-Discussion re: Engineering Companies

1:45 p.m. 2:30 p.m.

Concurrent Workshops: Three Million Dollars Later
Steve Williams, Mayor of Huntington

Home Rule Cities and the Tax Dept.

2:30 p.m. 3:15 p.m. State Auditor, J.B. McCuskey

3:00 p.m. - 4:00 p.m. WV City Management Association Meeting

5:30 p.m. 8:00 p.m. Board of Director=s Photo-Private Reception
6:30 p.m. - 8:00 p.m. Welcome Reception with Exhibitors

Thursday, August 3, 2017

7:30 a.m. - 8:45 a.m. Continental Breakfast with Exhibitors
7:30 a.m. - 5:00 p.m. Registration Open
7:30 a.m. - 2:15 p.m. Exhibitors Open
Visit and speak with Businesses who support Municipalities and the League
8:45 a.m. - 10:00 a.m. Opening Session
Presiding: Councilor Tom Oxley, Oak Hill, W V M L President
Invocation/Pledge: Clerk Janice Jones, Wheeling
Welcome: Mayor of Morgantown
Keynote: TBA

10:00 a.m. 10:30 a.m. Break with Exhibitors

10:30 a.m. 11:30 a.m. Financing Your Citys Path to Excellence

Ryan White & Mark Matkovich, White Law Office, PLLC
The building blocks of municipal business and occupation taxes and strengthening basic
knowledge of public finance such as tax increment financing.

11:30 a.m. - 12:15 p.m. Cable Franchising/Telecom Right of Way Issues-Phil Fraga, Cohen Law Group

12:15 p.m. - 2:15 p.m. Awards Luncheon

 2:15 p.m. - 3:00 p.m. Legislative Review- Lisa Dooley and Tim Stranko
Home Rule (Tentative)
Dilapidated Structures Legislation, Paul Ellis, Charleston City Attorney
Rosemary Humway Warmuth, Wheeling Solicitor
Land Banking, Christal Perry, Huntington Urban Renewal Authority

3:00 p.m. 3:45 p.m. Freedom of Information Act

Mac Warner, WV Secretary of State

5:30 p.m. Dinner & Host City Entertainment-Fun Piano

Friday, August 4, 2017

6:45 a.m. Linda Tucker Clerk/Recorder=s Fun Walk-Meet in the Lobby at W VML Registration
8:00 a.m. - 9:00 a.m. Breakfast Buffet
9:00 a.m. 10:30 a.m. Closing Event Annual Business Meeting/Election of Officers & Board
All members should attend. Election of Board, Officers, Resolutions for legislative changes
presented with the Annual Report of the League
9:00 a.m. - 2:00 p.m. Newly Appointed Municipal Judge Mandatory Training
Instructor: Floyd M. (Kin) Sayre, III, Bowles Rice, LLP
This training may also be counted towards the mandatory continuing education
required annually for all Municipal Judges
10:30 a.m. - 11:30 a.m. 2017-2018 Board of Director=s Meeting
Waterfront Place Hotel Rooms
The Waterfront Place Hotel provides thoughtfully designed Morgantown accommodations
with modern amenities and quality comforts to make your stay positively memorable.

All hotel suites and rooms feature ample space, a large work desk with chair, complimentary
wireless high-speed internet access, 42-inch Plasma High-Definition television, iron and
ironing board, and hairdryer. A signature experience is offered in each of the spacious
Morgantown hotel rooms and suites.

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Dining
Treat yourself to a unique culinary and social experience at the Regatta Bar and Grille. With
scenic views of the Monongahela River, this Morgantown, West Virginia restaurant offers
outside patio seating or indoor dining. The Restaurant offers an inviting seasonal dinner menu
specializing in fresh seafood, steaks and salads. The talented chefs create tantalizing dishes
and delicious breakfast and lunch buffets. Open for breakfast, lunch and dinner, the Regatta
is perfect for a business meeting, family gathering, casual dining or a romantic dinner for two.
Enjoy a warm breeze and a great view while dining on our outdoor patio, available to guests
upon request. As always, parking is validated for guests who dine at the Regatta. Next time you
visit, ask about our private dining room which is great for personal functions, small gatherings,
rehearsal dinners and more!

Whether you seek a relaxed place for friendly

conversation or simply wish to watch the game, you are
always welcome at the Regatta Bar.

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 WV M unicipal League
Conference
SPONSOR
REGISTRATION
Return on or before July 15, 2017
1-800-344-7702 Fax: 304-342-5586
Contact Person:_______________________________________________________________

Company Name:_____________________________________________________________________

Mailing Address:

City: State: .Zip:

Telephone: Email:

Please indicate proper printing of your company name, contact name, and address as you would like to
have it appear in our Conference Program & Agenda. You may submit your company logo o r a d by
emailing same in a file format which allows sizing, to: dprice@wvml.org. Please indicate your desire to
have your logo published in our program. Sponsor is responsible for delivering any signs or banners for
display. Contact the League Office for details.
PRINT LOGO IN PROGRAM? ___YES; ___NO
Make check payable to:
WV Municipal League
2200 Kanawha Blvd East
Charleston, WV 25311

LEVEL GIFT OF SPONSORSHIP SPONSOR LEVEL BENEFIT

DETAILS
Platinum $10,000 & above Private Reception with WVML Board
Opportunity to present your services to Board
4 Conference Registration Fees
Display table at the Reception Hall
4 person Golf team
Full page ad-Conference Program (you supply ad)
Private Reception with WVML Board
Gold $5,000 up to $10,000 Display table at the Reception Hall
4 Person Golf Team
Full page ad-Conference Program (you supply ad)
2 Conference Registrations
1 Conference Registration Fee
Silver $2,500 up to 4,999 2 Golf registrations
Half page ad-Conference Program (you supply ad)

Friends of the League $500 up to $2,499 Program Recognition (With company logo)
Attention: Kristin Miller- Conference Sales
WVML Tax ID - 550521015
APPLICATION FOR EXHIBIT SPACE
Deadline Date: July 15, 2017
West Virginia Municipal League
Waterfront Place Hotel, Morgantown, WV
August 2-4, 2017

This form must be returned for exhibit space registration to be complete.

CONFERENCE EXHIBIT ATTENDEE(S):

Company Name
Exhibit Attendee(s) Title(s) _
Tel Fax Email
Address
City State Zip
County Website

Products or Services to be featured:

Exhibit Space Rates:

The rate for one booth space is $500.00 for members or $850.00 for non-members. The rate is payable in
advance and is non-refundable if not cancelled within 7 days of the setup date. The registration fee
includes skirted table(s) and table cloth; listing in program; one (1) lunch ticket and (1) reception ticket for
August 2; one (1) breakfast ticket and one (1) break ticket for August 3. Additional attendee tickets can be
purchased for $100 per person. Please indicate the number of additional sets of tickets below. If more than
one person per booth, purchase of additional tickets will be strictly enforced.

Number of booths requested:

Number of additional sets of tickets required: Total Cost: $

I accept the terms and conditions of applying for the exhibit booth space as outlined and included in the application package.

Exhibitor Signature: Date:

Company: Telephone:
 EXHIBITOR SERVICE REQUEST FORM

This form must be completed by each exhibitor and forwarded IMMEDIATELY to the Conference
Exhibit Planner at the following address in order for exhibit space registration to be complete:

Conference Name: WVML 2017 Annual Conference Exhibit Planner: Kristin Miller, WVML
Address: 2020 Kanawha Blvd., East Phone: 304-342-5564/1-800-344-7702
Charleston, WV 25311 FAX: 304-342-5586
Exhibitor Setup Date/Time:___________________________________________________________

Facility Conference Coordinator Name/Phone: ___________________________________________

UTILITY REQUIREMENTS
Electricity Water Telephone Lines

Number of Sources: ______________ Number of Sources:_________ Number of Sources:__________

Source Requirements:
#1_____volts______amps______watts
#2_____volts______amps______watts
#3_____volts______amps______watts
#4_____volts______amps______watts
#5_____volts______amps______watts
Source Requirements:
#1_______________________
#2_______________________
#3_______________________
#4_______________________
#5_______________________
Source Requirements:
#1________________________
#2________________________
#3________________________
#4________________________
#5________________________

Please describe in detail the type of equipment you will be exhibiting and your special requirements
with regard to utility needs (i.e. male/female plug; separate special duplex; single phase; three phase,
etc.)_____________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________

Please Note: Specific charges may be assessed by the conference facility. If applicable,
these charges are not covered by the exhibitors registration fee.

Exhibitor/Vendor Name:_____________________________________________________________

On-site Contact Person(s):__________________________________________________________

Signature:_______________________ Phone:__________________
Date:_________________________

For Office Use Only

Booth Number:_______________________(assigned by Conference staff)

 ADDITIONAL EXHIBITOR INFORMATION

RECEIVING/RETURNING EXHIBIT MATERIALS

The conference facility has limited storage space and should be contacted directly for storage and shipping infor-
mation. They should NOT be scheduled for arrival at the conference facility until the day of setup. Small boxed
items should be noted HOLD FOR: Convention Name/Individual; Company Name and Date of Arrival. THE
RETURN OF ALL EXHIBITS AT THE CONCLUSION OF THE CONFERENCE IS THE SOLE RE-
SPONSIBILITY OF THE EXHIBITOR. SHIPPING ARRANGEMENTS FOR PICKUP OF RETURN-
ABLE ITEMS WILL NOT BE MADE BY THE CONFERENCE FACILITY.

LOADING & UNLOADING

This is the sole responsibility of the exhibitor and/or his trucking company and NOT the responsibility of the con-
ference facility; conference facility staff can NOT load and unload exhibits. If mechanical equipment is required,
arrangements should be made fourteen (14) days prior with the Coordinator from the conference facility by each
exhibitor; additional fee(s) may be assessed as deemed necessary by the Director of the conference facility to the
conference or exhibitora credit card number will be required.

UTILITY REQUIREMENTS
Electrical hookups are usually no problem, but are to be stipulated on service request form. Drains for water are
NOT available to exhibitors. Special telephone and computer hookups may not always be available at confer-
ence sites, so be specific when completing the INFORMATION/SERVICE REQUEST FORM so the WVML
conference planner can communicate in advance with the conference facility to determine if needed connections
can be arranged. Additional fees may be assessed for electrical/telephone needs which require any special wiring
by conference facility electricians and the exhibitor will be responsible for this cost.

FIRE AND SAFETY

All state and local rules of fire and safety are expected to be observed by each exhibitor.

EXHIBITOR INFORMATION/SERVICE REQUEST FORM

It is imperative that the Exhibitor Information/Service Request forms be completed in their entirety and sent to
the conference office as soon as possible to facilitate a successful exhibition by each company/vendor involved.
We look forward to having you be a part of our annual conference and hope that you will consider coming back
year after year.

CONTACT INFORMATION FOR Waterfront Place Hotel DELIVERIES:

Waterfront Place Hotel
2 Waterfront Pl, Morgantown, WV 26501
Attn: Jennifer Millston
Phone: 304-296-1700

Name of Group: WV Municipal League

Date of event: August 2-4, 2017
 WV MUNICIPAL LEAGUE
2017 MEMORIAL GOLF TOURNAMENT

WVML

The WV Municipal League Memorial Golf Tournament will be held in conjunction with the Annual Conference
August 2, 2017 at Lakeview Golf Resort and Spa, Morgantown, WV.

Several prizes will be awarded including: The CURTIS M. UHL Memorial Award and The M. MURRILL
RALSTEN Memorial Award.

Registration begins at 7:30 a.m. and the Tournament will begin at 8:00 a.m. (modified shotgun start) on August 2, 2017.
The entry price per person will be $100.00. This price covers players Lunch, Green Fees and Cart.

Names of Foursome:
Captain
Name: Name:

Address: Address:

Phone: Phone:
Email: Email:

Name: Name:

Address: Address:

Phone: Phone:
Email: Email:

Make check payable and return to:

WVML Golf
2020 Kanawha Blvd., E.
Charleston, WV 25311
Please send your entry and fee by July 15, 2017
WV MUNICIPAL LEAGUE Non-Profit Org.
2020 KANAWHA BLVD., EAST US Postage
CHARLESTON, WV 25311 PAID
1-800-344-7702 Permit No. 1041
ADDRESS SERVICE REQUESTED Chas. WV 25311

2017 ANNUAL CONFERENCE INFORMATION